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HomeMy Public PortalAbout3.1.2005 Planning Board Agenda & Minutes®1994 Town of Hillsborough ITEM #1: Call to order and confirmation of a quorum. AGENDA PLANNING BOARD Tuesday, March 1, 2005 7:00 PM, Town Barn ITEM #2: Adoption of minutes from January Public hearing and February meeting. ITEM #3: Additions to the agenda & agenda adjustment. ITEM #4: Certificate of Appreciation to Daniel Daniel ITEM #5: Committee reports and updates • Board of Adjustment — need new Planning Board member • Parks and Recreation Board • Town Board action on Public Hearing items ITEM #6: Discuss Transportation Priority List for 2007-2013 Transportation Improvement Plan Action requested: recommend list to Town Board ITEM #7: Courtesy review of annexation/development request for 119 acres on US 70 A Action requested: discussion ITEM #8: Discuss options to amend Zoning Ordinance to add provisions for homeless shelter. Action requested: discussion ITEM #9: Continued discussion of off -premise sign provisions. Action requested: discussion ITEM #10: Receive report from Transition Task Force Action requested: discussion ITEM #11: Continued discussion of amendments to the Rules of Procedure Action requested: discussion ITEM # 12: Adjourn Please call the Planning Department if you cannot attend. 732-1270 extension 73 (this line is connected to voice mail) 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 2 72 78 919-732-1270 • Fax 919-644-2390 MINUTES PLANNING BOARD March 1, 2005 PRESENT:Paul Newton (Chair), Jim Boericke, Tom Campanella, David Daniel, Edna Ellis, Dave Remington, Barrie Wallace, Bryant Warren PUBLIC: Jack Smyre, Eddie Sein, Eric Oliver, Anjan Desai, and Margaret Hauth Newton called the meeting to order at 7:00 PM and confirmed the presence of a quorum. ITEM #2: Ellis asked that her comments about on site management be amended to reflect her intent that the manager always be on-site when the facility is open. Warren moved to approve the minutes as corrected. Remington seconded. VOTE: Unanimous. ITEM #3: There were no changes to the agenda. ITEM 44: Newton presented Daniel with a Certificate of Appreciation for his years of service on the Planning Board. The members thanked Daniel for his service. ITEM #5: Hauth reported that the Board of Adjustment approved a site plan for a small addition to KFC to expand and include Taco Bell as well. She noted that the sidewalk was not required due to the topography, but the freestanding sign would be replaced with a conforming sign. She noted at a new Planning Board member was needed to serve as the BOA representative. Newton volunteered to fill that role. Hauth reported that the Town Board had approved the Lockwood annexation and zoning, the Sinclair Station coffee house SUP, and text amendments for streets and rules of procedure but had delayed action on both the Wachholz rezoning and GCF Special Use Permit. ITEM #6: Hauth introduced the 2007-2013 TIP Priority List. She said the NCDOT is shifting the TIP process by one year so that newly appointed member of the Board of Transportation are not asked to vote on TIPs they were not involved with. She said the packet included the 2006-2012 list and the projects Orange County was considering. Wallace asked whether noise walls should be included for some of the projects. Hauth noted that houses have to be very close to the road the notice a benefit from the walls. Warren asked about pedestrian access under I-85 for Cates Creek Greenway and in other locations. Hauth suggested it be included in projects as needed. Ellis asked about widening US 70 Bypass. The members discussed whether additional projects should be added, or to keep the list focused on the priorities that haven't been completed. MOTION: Warren moved to recommend resubmittal of the 2006-2012 list without changes for 2007-2013. Campanella seconded. VOTE: Unanimous. ITEM #7: Hauth introduced the courtesy review for the annexation and development plan for the Primm property. Jack Smyre spoke on behalf of the project. He said there is a neighborhood meeting scheduled at the Sportsplex on March 17 from 5:30-7:00 PM. He described the project generally and said they would be seeking annexation and PB 3/1/2005, page 2 development approval from the town under the Entranceway Special Use district to provide a variety of housing types and some non-residential uses. He said he was hoping for preliminary comments for the board tonight. Ellis expressed concern about the entrance driveway being on the crest of a hill. She noted that the recreation area should be within the development rather than at the entrance. She expressed concern about opening access to the town's water tank. She expressed concern about privacy for existing residences and suggested some fencing. Daniel suggested a connection to Fox Haven. Smyre said he would be glad to talk to the owner. Daniel asked if there was a "plan B" in case Brady Road didn't impact the site and Smyre explained that option. Daniel asked whether the use of alleys would impact town services and Hauth said it would have to be considered. Remington asked how the lot sizes fit in with each other and the surrounding area. Smyre said they range from more than % acre to 5,000 sf and that's a primary reason for pursuing the Special Use Permit. Ellis expressed concern about the small lot sizes, impacts to schools, roads, and the Neuse River basin. Campanella asked why the recreation center was on the edge of the development and Smyre said it was to supplement the non-residential look for the US 70 frontage. Campanella said he liked the new urbanist layout of the development and added that it needs a "center" to hold it together. Boericke asked about water capacity for this development. Hauth said this was a parcel that had been considered in the analysis at a similar development intensity to what was proposed. Boericke asked whether access to Poplar Lane was desirable. Smyre said he would check to see if Poplar is a public road. Newton said his concerns are for sidewalks on both sides of every street and street width sufficient for on street parking. He asked Hauth the status of the traffic signal at NC 86. She said DOT planned to install it within the year. Campanella suggested that new urbanism guidelines would suggest a street width to address Newton concern. Ellis expressed concern that blasting to build the roads would interfere with the wells in Poplar Ridge. She said she was unfamiliar with the water capacity analysis and asked for a copy of the report. She encouraged other members to visit the site to observe the challenging topography and consider the potential impacts to the Eno River. Daniel asked why dry storm ponds are being suggested and whether they could be consolidated. Smyre noted that the drainage areas are small on the site, so there is not enough water to keep the ponds wet and no opportunity for consolidation. ITEM #8: Hauth introduced the continued discussion of ordinance amendments regarding homeless shelters. Ellis suggested requiring special use permits for shelters and limiting their location to the south side of town with better access to jobs. She also suggested looking at example run by churches and the Salvation Army. Warren said he liked some of the PB 3/1/2005, page 3 provisions in the Elkin ordinance. Remington said the Marion standards seemed good too. Ronnie Torain provided the board an update on his organizations activities outside of meetings. He said they are making contacts with the police and fire departments to make sure any location is safe. He said they are considering the "Room in the Inn" model from Asheville where the shelters rotates locations through a number of church congregations and only operates from October to March. He noted their next meeting would be on March 7 at 7 PM in the library. He said they are considering using 3-4 volunteers to staff the shelters, but the volunteers must have 20 hours of training in shelter operations. He added that the new homelessness figures estimate than 30% of homeless people are chronically homeless. Daniel asked whether the proposed change in process for a shelter in Hillsborough change his plans to locate here. Torain said he still plans to locate here where the need is. The members asked Hauth to coordinate a worksession with Chris Moran and other shelter operators for March 9. ITEM #9: Hauth introduced the discussion of a text amendment to allow off -premise signs. She said the Churton Committee is focused on some other topics and did not provide comments on the idea at their last meeting. Daniel said he has looked at existing signage in the area and saw 10 small DOT "blue signs" for the Holiday Inn Express so additional signage is not needed. Remington said the positioning of some signs might not be the best, but he agrees with Daniel. Warren said he thinks it is premature to consider an amendment when the corridor plan is underway. Boericke agreed and said he would like to hear from the task force. ITEM # 10: Hauth noted some of the highlights in the Transition Area Task Force and encouraged the board to consider the topics of agreement and decide if future action on the recommendations is needed. ITEM #11:Hauth introduced the continued review of amendments to the Rules of Procedure. She said the Town Board recently approved the Zoning Ordinance text amendment allowing the Planning Board to adopt it's own rules. MOTION: Warren moved to adopt the revisions to the Rules of Procedure. Boericke seconded. VOTE: Unanimous. Newton adjourned the meeting at 9:04 PM. Respectfully submitted, MargaAHauth, "'Secretary (oil oS Date