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Home My Public Portal About19980722 - Minutes - Board of Directors (BOD) Regional Open ,., ic ---------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-17 REGULAR AND SPECIAL rINGS BOARD OF DERECTORS July 22, 1998 I. ROLL CALL President Betsy Crowder called the meeting to order at 6:04 P.M. Members Present David Sniernoff, Mazy Davey, Betsy Crowder, Nonette Hanko, Ken Nitz, and Jed Cyr. Members Absent: Peter Siemens. Personnel Present- Craig Britton, Sue Schectman, II. CLOSED SESSION B. Crowder stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items 1, 2, 3, and 4. The Board recessed to Closed Session at 6:04 P.M. and the Closed Session commenced at 6:05 P.M. The Board concluded the Closed Session at 7:35 P.M. and B. Crowder called the Regular Meeting to Order at 7:35 P.M. She noted that no reportable actions had taken place in Closed Session and that the Closed Session would be continued at the conclusion of the Regular Meeting for discussion of Closed Session Agenda Item 3. Additional Personnel Present: Deirdre Dolan, John Escobar, and Mary de Beauvieres. III. ORAL COMMUNICATIONS There were no oral communications. IV. SPECIAL ORDER OF THE DAY B. Crowder led those present in the Pledge of Allegiance. M. de Beauvieres introduced Ana Maria Montano, Planning Technician; and John Cahill, Open Space Planner H. 330 Distel Circle a Los Altos, CA 94022-1404 & Phone:650-691-1200 FAX:650-691-0485 o E-mail:mrosd@openspace.org o web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,David T.Smernoff, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton Meeting 98-17 Page 2 V. ADOPTION OF AGENDA Motion: D. Smernoff moved that the Board adopt the agenda. J. Cyr seconded the motion. The motion passed 6 to 0. VI. ADOPTION OF THE CONSENT CALENDAR J. Cyr asked that the June 24 minutes, page 12, be corrected to show the correct maker and seconder of the motion to adopt Resolution 98-29. Staff will review the tape and make the correction. Motion: J. Cyr moved that the Board adopt the Consent Calendar, including approval of the minutes of the May 27 and June 10, 1998 Regular Meetings, the June 17 Regular and Special Meeting; and the June 24, 1998 Regular and Special Meeting as corrected; replies to written communications from Mr. Harry Hauessler, Jr., 1094 Highlands Circle, Los Altos, and Ms. Dawn Rintala, 1505 Revelstoke Way, Sunnyvale; agenda item 1, Anthoriza_tion to Solicit Bids for Site Clean-up and Restoration in Sierra Azul Onen Space Preserve and Determination that the Recommended Action is Categorically Exempt from the Califo is Environmental (l iali Act; agenda item 3, Authorization for the General_ Manager to Execute a Retainer Agreement to Retain the Law Firm of Irvine and C.o= to Represent the District in the Following I ifigation at an Amount Not to Exceed $20,000: Mi peninsula Regional Open Space District v. E.s=son-Rodrigues Development Com=y and NddWjn nsula Regional Qpen Space District v. Ireland; agenda item 4, RMuest for Approval_ to File A ices Curaie Letter and/or Brief'n Support of the Position of the City of Livermore in the Case of Paterson v. City of Livermore, in the Supreme Court of California, Concerning Puh is Agency Immunity From Liability for Mountain Bicycling Accidents; agenda item 5, Cancellation of the August 6 Regular Meeting; and Revised Claims 98-14. D. Smernoff seconded the motion. The motion passed 6 to 0. VIE[. BOARD BUSINESS A. Agenda Item No. 2 - Authori??tion to Execute the Notice of Contract Completion for Windy Hill Qpcn Space Preserve Public Access Impmements - jBcoort R 98 -99) M. de Beauvieres distributed a detailed cost breakdown for the project which began in 1987. She said the revised site development permit was actually a re- design of the project. In addition, over the ten-year span prices went up. She said one of the original conditions imposed by the Town of Portola Valley required undergrounding of the utility lines along Portola Road. PG&E, the Town and the District entered into a joint agreement. PG&E has completed their portion, and PacBell should meet the deadline set by the Town. Meeting 98-17 Page 3 C. Britton pointed out that half of the funds for the project came from other sources, including $117,000 from the Town's Open Space Fund and $132,000 from Land & Water Conservation Fund grant. M. de Beauvieres said the concerns expressed by Harry Hauessler regarding the turning radius and the grate near the trail had been addressed and staff will continue to monitor the situation. She said the installation of the hitching rail should have been completed today. Discussion followed regarding guarantees on the landscaping and asphalt. M. de Beauvieres noted that the contract specified the use of the material that was put down. C. Britton added that the District specified that they use that product to try it out. J. Escobar said it is not unusual to have to modify and fine tune a project during the first year. He said staff could complete the required tasks. Motion* J. Cyr moved that the Board authorize execution of the Notice of Completion of Contract and Acceptance of Work for the Public Access Improvements at Windy Hill Open Space Preserve. N. Hanko seconded the motion. The motion passed 6 to 0. V L INFORMATIONAL REPORTS M. Davey said she, C. Britton and B. Crowder went to the Bay Area Open Space Council meeting last week. There was a presentation by representatives from the Sonoma and Santa Clara County Farm Bureaus. They said there should not be trails on agricultural land. She had also attended a conference at the Presidio about the Land and Water Fund and how they can organize to reinstitute the funding. N. Hanko said she and K. Nitz attended the docent planning meeting last night. B. Crowder said she and K. Nitz attended the volunteer recognition event last Thursday. N. Hanko said she thought the docents would be making a presentation to the Board regarding use on trails. B. Crowder attended the South Skyline Association potluck where they talked about the Castle Rock plan and the Regional Open Space Study. J. Cyr asked what was tieing done about the year 20N impact. C. Britton su1 D Woods is working on it with a consultant, and they will keep the Board appraised. K. Nita said at the docent planning meeting, one of the docents talked to him about the problem of bicycles on hiking only trails and asked what was being done about it. N. Hanko said the ad hoc wilderness committee had met and is working with staff to review policies to see what has and has not worked and to come up with new plan ideas. J. Escobar said any specific problem areas will be addressed. Meeting 8 98-1'7 Page 4 H. Hauessler praised bicyclists, stating he thought they were getting more courteous. C. Britton reported as follows: 1. He referred to the FYI about the gift of a 1/42 interest in the Kirschbaum property. 2. There was also a letter from Joint Venture Silicon Valley Network. He had been invited on behalf of the District to a program regarding regional issues including environmental quality. He said.that Fred Silva was there and talked about proposed legislation that would negatively affect special Districts. C. Britton suggested getting together with other agencies for advance agreements about property tax up front so that special districts might support such discussions. 3. He referred to a letter from Portola Valley regarding the undergrounding in connection with the Windy Hill parking lot. 4. He presented an update on the State budget. 5. He talked about his meeting with Paul Romero and Larry Coons regarding the Parks Bond and explained how the money would be split if a Park Bond Act appeared on the November ballot. J. Escobar showed the Board a sign that was posted at the top of the closed Moody Trail. J. Escobar showed a videotape of staff reviewing team agreements. IX. ADJOLT_R_NMFNT At 8:40, the meeting was adjourned to a Closed Session to discuss Closed Session Agenda Item 3. Roberta Wolfe Recording Secretary A correction was made to the June 24, 1998 Minutes at the Regular Board Meeting, July 22, 1998. On page 12 the second Motion should read: I Cyr moved that the...and K. Nitz seconded the motion.