HomeMy Public PortalAbout06/18/85 CCM266
PAYROLL CHECKS - JUNE 18, 1985
8347 Robert Anderson $ 958.39
8348 Jill Hodapp 739.59
8349 Mark Moran 866.46
8350 Michael Rouillard 904.38
8351 Michael Sankey 1,183.50
8352 James Dillman 894.47
8353 Robert Dressel 724.67
8354 Francis Pumarlo 600.43
8355 David Schmit 120.00
8356 Troy Starczinski 176.00
8357 Karen Dahlberg 435.83
8358 JoEllen Hurr 833.87
8359 Donna Roehl 795.71
8360 Laura Skarda 466.39
8361 Sandra Larson 150.06
8362 Janice Petersen 48.88
8363 Farmers State Bank - Hamel 1,557.00
8364 Commissioner of Taxation 928.00
8365 P.E.R.A. 780.92
8366 Social Security Retirement Div. 474.56
$13,639.11
ORDER CHECKS - JUNE'118, 1985
3919 Social Security Retirement
3920 P.E.R.A.
Div.
$ 474.56
1,053.60
$1,528.16
A
The Council of the City of Medina met in regularsession on Tuesday, June 18, 1985 at 267
7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Anne Heideman, Wilfred
Scherer, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning
Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief,
Michael Sankey; Attorney, Richard Schieffer; Engineers, Mike Lynch and Glenn
Cook; Financial Consultant, Jeanne Frederick
1. ADDITIONAL AGENDA ITEMS
Moved by Heideman, seconded by Scherer to discuss the following additional items:
Plans and Specifications for Hunter Dr.; Willow Dr.; Independence Beach Force Main
Base Radio Station
Sealcoating Specifications for Willow Dr.
Medina Memo's publication
league of Cities meeting, report
2. MINUTES OF JUNE 4, 1985
Anne Heideman stated that Item 9, Page 262, bottom of page, beneath Randy Harju statement
should be changed to 6 "feet" not "inch".
Page 264, Item 13, motion should be changed to "sale of non -intoxicating liquor."
Moved by Heideman, seconded by Scherer to approve minutes of June 4, 1985, as amended.
Motion declared carried
3. PUBLIC WORKS DEPARTMENT
Drainage Ditch Improvements
Jim Dillman stated that there were several areas of the city in which drainage ditches needed
to be opened so as to improve the affected streets; areas needing work are Tamarack Dr. north
of Medina Rd. and Tamarack Dr., south of Co. Rd. 24.
Council discussed means available to pay for such projects, the need to secure easements and
whether the city should begin such a project.
Moved by Heideman, seconded by Scherer to direct the City Engineer to prepare a proposal and
cost estimate for solution of the drainage ditch problems listed by Jim Dillman.
Motion declared carried
Independence Beach Street Improvement
Jim Dillman presented a report regarding improvement of the Independence Beach streets by
blade laying blacktop over the failing areas and sealcoating all of the streets in 1986.
Anne Theis asked if manholes that were either to high or to low could be corrected.
Thomas Anderson asked when the ditch behind the Theis property would be cleared.
Jim Dillman stated that it would be done when the area dries out and he also reported that
the water does drain away, slowly,at the present time.
Part Time Employees, Hiring Practices
Wilfred Scherer reported that he had been asked to explain certain hiring procedures in the
Public Works department. He asked whether other Councilmembers had a problem with the employ-
ment of Steve Scherer and Ivan Dingmann as aprt time snowplowers.
Thomas Anderson asked if anyone else had ever applied for the jobs
Jim Dillman explained that they had not advertized for the posistions.
Anne Heideman stated that she had no problem with past practice and if someone else did apply
for the jobs the hiring practice could be reviewed.
City Equipment Off City Roads
Wilfred Scherer stated that he had been asked why the cities Front -End Loader was seen in the
driveway of Bob Barbarossa. He explained that the city does not own such a loader; that the
machine that was seen belonged to Barbarossa's and that Ivan Dingmann works for the company.
Snow Plows Taken Home by Personnel
Wilfred Scherer reported that he had told JIm Dillman that either he or Bob Dressel could drive
a snowplow home if the wather reports forcast a great deal of snow and apparently the plows had
been seen in their yards.
Thomas Anderson stated that he was not aware that plows were being taken home.
Mr. Scherer stated that it was done so as to insure employees being able to get to city roads.
Councilmembers voiced no objection to the practice.
2 6 8 4. HUNTER FARMS PARK
Joanne Haislet, Chairperson of the Park Commission, recommended that the Hunter Farms Park
parking lot be blacktopped and that a tennis court be constructed.
She suggested that expenditures not exceed $25,000 and that tennis court fencing be negotiated.
She asked what was being done regarding more park space at Independence BEach and what
improvements had been made at Holy Name Lake.
Anne Heideman stated that nothing was being done with the Independence Beach park because
the tax forfeit land program was still being researched and that some work had been done
at the Holy Name Lake park.
Jim Dillman stated that there now is one entrance at Holy Name park and that a canoe landing
will be constructed later in the season.
5. BONDING INFORMATION
Jeanne Fredericks of Ehlers and associates explained the prepared report regarding existing
bond issues and the possibility of refunding the 1981 issue.
Council discussed bonds that would need to be sold for proposed projects.
Moved by Heideman, seconded by Mitchell to address refunding at the time that bonding for
the 1985 projects in considered.
Motion declared casried
6. WATER AND SEWER RATES, PUBLIC HEARING, 8:15 P.M.
Donna Roehl presented a reported regarding the need to increase sewer and water rates due
to deficits in the fund balances, increased charges for sewage treatment and periodic need
for major improvements to various water systems.
Anne Theis asked if the infiltration problems in the Hamel area would necessitate increasing
rates in the other areas.
Thomas Anderson stated that Council could consider setting rates for each system.
Mrs. Theis stated that she did not believe that water monitoring was being done as frequently
as in the past.
Jim Dillman stated that the Independence BEach system is inspected two or three times per
month, if a problem is discovered inspections are made more frequently.
Marie Petersen, 4642 Walnut St., stated that she has had sand in her water heater and
toilet and she asked if the fire hydrant near her hoase should be flushed more frequently.
Jim Dillman stated that hydrants on the ends of the line are flushed regularly and those
mid -line are flushed once a year.
Joe Raskob, 2562 Holy Name Dr., asked if connection charges and SAC charges were used to
retire bonds.
Thomas Anderson stated that the
and Connection Charges are used
Mr. Raakob stated that the city
if there was any guarantee on
Hamel.
Mayor Anderson stated that there are other areas of infiltration, that the area being
worked seemed to be the worst and that it will take some time to determine if anything
was accomplished.
Doug Sorenson,2645 Morningside Rd., asked how much infiltration there was in Medina Morn-
ingside. He also presented a list of rates being charged in neighboring cities.
Thomas Anderson stated that the problem in Medina is the small number of users of each
system. He also presented comparisons of costs for each system.
Moved by SCherer, seconded by Heideman to close the Public Hearing.
Motion declared carried
Public Hearing was closed at 8:55 P.M.
Metro WAste Control Commission recieves the SAC Charges
to retire the debt.
should allow more connections to the systems and he asked
the work being done to correct the infiltration problem in
Moved by Mitchell, seconded by Heideman to table setting sewer and water rates until July
2, 1985, pending comparison of rates presented by Donna Roehl and Thomas Anderson and a
review of rates being charged by cities with similar situations and sewer infiltration.
Motion declared carried
7... PLANNING.AND ZONING.DEPARTMENT ) 6 9
Larry Groth, 775 Tower Dr. �l
JoEllen Hurr reported that the site work required of Larry Groth had been completed and
she recommended release of the bond being retained by the city.
Moved by Reiser, seconded by Scherer to release the bond posted by Larry Groth for work
at 775 Tower Dr.
Motion declared carried
Art Peabody Subdivision
JoEllen Hurr stated that the hardshell of the Peabody plat had not been completed and that
Mr. Peabody had requested a time extension.
Moved by Scherer, seconded by Heideman to approve a 60 day extension for completion of the
Art Peabody Plat, Tamarack Dr.
Motion declared carried
Reed Bales Sawmill
JoEllen Hurr reported that she had met with Reed Bales and DAve Piper regarding improvements
needed to their sawmill operation at 4300 Willow Dr. She explained that they had discussed
construction of a 6 foot high fence on top of a berm and she indicated on a site map the
location of the berm and fencing. She explained that a fence north of the driveway to the
railroad tracks, a distance of approximately 100 feet, would be completed within 30 days;
that the area south of the driveway needed a large amount of fill and that they were re-
questing one year in which to complete that fencing project and also they would like to
have fill material that will be generated from the Willow Dr. construction project.
She stated that further information would be needed regarading the berming through the low
area.
She stated that they had discussed the need to install a holding tank rather than a septic
system as it is difficult to find a suitable loaction because of truck traffic over the
area. She stated that a variance would be needed and several conditions would be placed
on the permit, if it were given.
Thomas Anderson asked if the variance needed to be considered by the Planning Commission.
Mrs. Hurr stated that she would review the ordinance.
Anne Heideman stated that she approved of the concept being presented but that she needed
information regarding disposal of the septate.
Mrs. Hurr explained that pumping is done by a certified pumper and disposed of in the Metro
sewer system.
Robert Mitchell stated that plans should be detailed on a site map with the holding tank
as an amendment to the Conditional Use Permit.
Mrs. Hurr stated that the Development Contract expires on June 26, 1985 and that they would
like an extension to July 26, 1985.
Moved by Mitchell, seconded by Scherer to amend the Development Contract expiration date to
July 26, 1985 and ask the City Attorney. and Zoning Administrator to prepare information for
action by City Council, on July 2, 1985.
Motion declared carried
David Piper stated that they did not want to install a well until the septic system problems
were resolved. He asked if they could explore connecting to the city water system.
JoEllen Hurr stated that she would discuss the matter with them.
Hwy. 55/Co. Rd. 116 Signals
JoEllen Hurr reported that she adn Glenn cook had attended the pre construction conference
regarding the signal light project. She stated that they had 40 working days to complete
the project but believed that they could have it completed in 25 days. She stated that they
would notify the city if they need traffic assistance from the Police Department.
Dickey Natural Systems
Council discussed the memo received from Loren Kohnen, Fire Marshall, regarding the fire
hazard that exists at the Dickey Natural Systems business at 2705 Hwy. 55.
Richard Schieffer reported that the city would need to take some type of action within 10
days.
Moved by Heideman, seconded by Mitchell to authorize the City Attorney to send a letter to
Dickey Natural Systems regarding removal of the materials stored on the property at 2705
hwy. 55 and proceed to collect the guaranty monies.
Motion declared carried
2 Oliver Smith Well
Donna Roehl reported that in the absence of JoEllen Hurr, Bruce Liesch had contacted her
regarding the possibility that an old well may be causing contamination of the well being
used by Oliver Smith at 4175 Chippewa Rd. She stated that Loren Kohnen had inspected the
site and had spoken to Mark Schlosser, son of teh deceased RA1ph Schlosser, owner of the
property. Mr. Schlosser had told him that Ingelside Engineering would abandon the well
in exchange for the windmill that is on the property.
She suggested that Loren Kohnen be present when the 'work is done so that there would be
no question regarding whether or not the work had been done properly.
Moved by Heideman, seconded by Mitchell to encourage) the Schlosser Family to begin imm-
ediately to have the old well properly abandoned at 4175 Chippewa Rd. and to authorize
Loren Kohnen to be present when the work is being done.
Motion declared carried
8. SIGNS
Emil Jubert reported that the sign advertizing the Flea Market would need to be approved
by teh City Council as it is located on Medina Ballroom property.
He also reported that Westside Tire, 902 Hwy. 55, had been told to remove a 4' by 8' sign
and that he was told that they were moving from Medina. He stated that he would send them
a letter regarding the violation.
Moved by Heideman, seconded by Scherer to ask Emil Jubert to measure the Medina Recreations
and Medina Motel property and report to Council whether or not the sign for the Lions Club
Flea Market could be allowed under their allowable square footage for signs.
Motion declared carried
9. MAPLE PLAIN SEWER INTERCEPTOR
Mike Lynch of Bonestroo reported that the Maple Plain Interceptor is of sufficient size to
serve Medina properties in the sewer area.
Thomas Anderson asked if any allowance had been made for potential growth.
Jim Dillman stated that the bids for th project had been let.
Moved by Heideman, seconded by Mitchell to table action on approval of the Maple Plain
sewer interceptor projecting pending growth projections for Medina.
Motion declared carried
10. LIQUOR LICENSES
Council discusssed dRam Shop Insurance and whether or not all license holders should be
required to carry such insurance.
Joe RAskob stated that if an establishment could not secure insurance through regular
channels the State of Minnesota had an insurance pool.
Richard Schieffer reported that if council wanted to, require Non -Intoxicating liquor license
holders to have insurance an ordinance amendment would be needed.
Moved by Heideman, seconded by Mitchell to recommend that those not carrying Dram Shop In-
surance seek coverage for their own protection and t issue the following 1985-86 licenses
under the existing ordinance:
On Sale Intoxicating Liquor
Medina REcreations Inc.
Inn kahoots
Big Woods Saloon
Rolling Green Country Club
Off Sale Intoxicating Liquor
Medina Recreations Inc.
Inn kahoots
Big Woods Saloon
Stop 'N Go Liquors
Westbound Liquors
Sunday Liquor
Medina Recreations Inc.
Inn Kahoots
Big Woods Saloon
Rolling Green Country Club
On -Sale Non Intoxicating Liquor
Medina Recreations Inc.
Hennepin County Park Reserve District
Hamel Pizza Factory
John Pohlker American Legion Post
Off -Sale Non -Intoxicating Liquor
Inn Kahoots
Hennepin County Park Reserve District
Tom's Superette
Dance
Medina Recreations Inc.
Private Club
John Pohlker American Legion Post
Motion declared carried
271
11. METROPOLITAN COUNCIL PROJECTIONS
Council discussed projections made by the Metropolitan Council regarding population, house-
holds and employment. Consensus was that projections were to low and that revisions should
be suggested to the Metro Council.
Staff was asked to present revised estimates for consideration.
12. HUNTER FARMS PARK
Council discussed the Park Commission recommendations for installation of tennis courts and
blacktopped parking lot at the Hunter Farms Park. Also discussed was a request that elect-
ricity be provided to the park building.
Moved by Heideman, seconded by Scherer to authorize the Engineer to proceed to secure bids
for installation of a tennis court and parking lot according to plans with cost of court
not to exceed $25,000.
Motion declared carried
Thomas Anderson stated that the picnic shelter and toilet facility would need to be moved
and that the Lions Club would provide the nets for the court.
Council discussed cost of electricity for service to building at Hunter FArms Park.
Moved by Heideman, seconded by Scherer to pay $150 per year, toward electrical service at
Hunter FArms park with the Hamel Lions Club to be billed for any exceeding amount.
Motion declared carried
13. CITY OF LORETTO PARK
Anne Heideman stated that several matters needed to be considered if Medina
a contribution to the City of loretto for park purposes. She stated that a
filar to the one used for other organizations be considered; that there be a
tribution for capital improvements; and that a precedent not be established
cities will be requesting similar consideration.
Jim Dillman stated that the City of Maple Plain had used the
Council had given approval, for work on their city park.
Moved by Mitchell, seconded by Scherer to enter into a contract
to make a one time contribution of $500 toward park capital improvements.
Motion declared carried
were to make
contract, sim-
one time con -
so that other
cities road grader, after
with the City of Loretto
14. LEAGUE OF CITIES MEETING
Moved by Mitchell, seconded by Scherer to authorize expenditure of $5.50 for parking and
$23.50 for lunches for Thomas Anderson and Anne Heideman for the League of Cities meeting.
Motion declared carried
Anne Heideman presented notes taken at the meeting and stated that tape recordings of the
various sessions were available and also they would be researching the possibility of the
Northwest League of Cities sponsoring a session on being an effective Councilmember.
2 ( 2 15. TAX EXEMPT BOND FORUM
Moved by Heideman, seconded by Reiser to authorize the Mayor to attend the Tax Exempt
bond forum sponsored by the State of Minnesota.
Motion declared carried
16. WILLOW DR. NORTH,SPECIFICATIONS
JoEllen Hurr reported that Wallace Cates had spoken to her about the possibility of rezon-
ing his property.
Moved by Scherer, seconded by Heideman to adopt Resolution 85-54, approving Plans and
Specifications for construction of Willow Dr., north of Hwy. 55 and advertizing for bids
on July 19, 1985 at 10:00 A.M.
Motion declared carried
17. WILLOW DR. SOUTH, SPECIFICATIONS
Discussion of including completion of the road south, of the Reed Bales property.
Moved by Scherer, seconded by Mitchell to adopt Resolution 85-55, approving plans and
specifications for construction of Willow Dr. south of Hwy. 55 and authorizing that bids
be taken on July 19, 1985 at 10:00 A.M., with an alternate to complete the road 210 feet
south of the Reed Bales property.
Motion declared carried
18. HUNTER DR. NORTH, SPECIFICATIONS
Thomas Anderson asked if Comanche Tr.could be drained, patched and overlaid.
Glenn Cook stated that the city could do the drain tiling and then overlay the street,
with the residents finishing the boulevards.
Moved by Heideman, seconded by Scherer to adopt Resolution 85-56, approving plans and
specifications for Hunter Dr. north, to include Comanche Tr. construction as an alternate
and to include completion of a 120 ft. by 180 ft. area for a parking lot at Hunter Farms
park.
Motion declared carried
19. INDEPENDENCE BEACH FORCE MAIN
Glenn Cook estimated that to reconstruct the sewer line on Lakeshore Ave. at
Independence Beach would consist of replacing existing pipe with poly pipe in an area
500 feet south of the 1iit station to Manhole # 64 and would cost approximately $10,000.
Discussion of paying for the project as only $1000 had been allocated through the Comm-
unity Development Block Grant Program.
Moved by Heideman, seconded by Scherer to proceed with the work on the forcemain and street
project in Independence Beach according to requirements for expenditure of CDBG funds.
Motion declared carried
20. BASE RADIO STATION
JIm Dillman requested that the city purchase a Base Radio Station at a cost of from $500
to $600, install it in the main office and place an antenna on the outside of the building.
He explained that an antenna would then not be needed in the front yard and the existing
base station would then be used in the city shop.
Moved by Heideman, seconded by Mitchell to authorize the purchase and installation of a
Base Radio Station according to plans presented by Jim Dillman at a cost of from $500 to
$600.
Motion declared carried
21. TAX INCREMENT DISTRICT
Thomas Anderson asked if it would be necessary to take action on a plan to include the
John Day property on Tower Dr. in the Tax Increment District.
JoEllen Hurr suggested waiting until a building permit application is submitted due to
the time limit requirement for Tax Increment.
22. COMMUNICATIONS FROM CONSTITUENTS
Donna Roehl asked Council for direction regarding forwarding letters addressed to them.
She stated thatletters concerning a particular item have been held and distributed when
an item is to be heard by Council so that all of the ,material is presented together, but
that recently a Medina resident was upset when a letter he had written had not been
forwarded immediately.
Moved by Heideman, seconded by Mitchell to direct that mail addressed to Council be held
at City Hall and if not picked up by Councilmembers it shall be distributed with the
following Council Agenda.
Motion declared carried
273
23. WILLOW DR. SEALCOATING
Jim Dillman stated that he would like to have th Engineer write a new set of Specifications
for sealcoating as the ones now being used are ngdated. If done now the specifications
could be used for Willow Dr. south and used for the next few years for other projects.
Moved by Mitchell, seconded by Scherer to authorize preparation of sealcoating specifi-
cations by the City Engineer.
Motion declared carried
24. MEDINA MEMOS
Anne Heideman asked staff to prepare material for publication of the Medina Memo's in
July.
25. POLICE DEPARTMENT
Shooting Range
Michael Sankey reported that there had been a telephone campaign regarding the pistol range
project for city hall property that is to be heard by the Planning Commission in July. He
stated that the county is contemplating construction of a range in Maple Grove since the
closing of the Golden Valley facility.
Overtime pay
Michael Sankey reported that overtime will now need to be paid to police officers rather
than allowing them to take comp time for overtime hours, this as a result of a ruling
regarding the Fair labor Standards act.
26. BILLS
Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 3919-3920 in
the amount of $1528.16 and Payroll Checks # 8347-8366 in the amount of $13,639.11.
Motion declared carried
Moved by Heideman, seconded by Scherer to adjourn.
Motion declared carried
Meeting adjourned at 11:30 P.M.
Clerk -Treasurer
June 18, 1985