Loading...
HomeMy Public PortalAbout06/18/85 CCM266 PAYROLL CHECKS - JUNE 18, 1985 8347 Robert Anderson $ 958.39 8348 Jill Hodapp 739.59 8349 Mark Moran 866.46 8350 Michael Rouillard 904.38 8351 Michael Sankey 1,183.50 8352 James Dillman 894.47 8353 Robert Dressel 724.67 8354 Francis Pumarlo 600.43 8355 David Schmit 120.00 8356 Troy Starczinski 176.00 8357 Karen Dahlberg 435.83 8358 JoEllen Hurr 833.87 8359 Donna Roehl 795.71 8360 Laura Skarda 466.39 8361 Sandra Larson 150.06 8362 Janice Petersen 48.88 8363 Farmers State Bank - Hamel 1,557.00 8364 Commissioner of Taxation 928.00 8365 P.E.R.A. 780.92 8366 Social Security Retirement Div. 474.56 $13,639.11 ORDER CHECKS - JUNE'118, 1985 3919 Social Security Retirement 3920 P.E.R.A. Div. $ 474.56 1,053.60 $1,528.16 A The Council of the City of Medina met in regularsession on Tuesday, June 18, 1985 at 267 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Anne Heideman, Wilfred Scherer, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Attorney, Richard Schieffer; Engineers, Mike Lynch and Glenn Cook; Financial Consultant, Jeanne Frederick 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional items: Plans and Specifications for Hunter Dr.; Willow Dr.; Independence Beach Force Main Base Radio Station Sealcoating Specifications for Willow Dr. Medina Memo's publication league of Cities meeting, report 2. MINUTES OF JUNE 4, 1985 Anne Heideman stated that Item 9, Page 262, bottom of page, beneath Randy Harju statement should be changed to 6 "feet" not "inch". Page 264, Item 13, motion should be changed to "sale of non -intoxicating liquor." Moved by Heideman, seconded by Scherer to approve minutes of June 4, 1985, as amended. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Drainage Ditch Improvements Jim Dillman stated that there were several areas of the city in which drainage ditches needed to be opened so as to improve the affected streets; areas needing work are Tamarack Dr. north of Medina Rd. and Tamarack Dr., south of Co. Rd. 24. Council discussed means available to pay for such projects, the need to secure easements and whether the city should begin such a project. Moved by Heideman, seconded by Scherer to direct the City Engineer to prepare a proposal and cost estimate for solution of the drainage ditch problems listed by Jim Dillman. Motion declared carried Independence Beach Street Improvement Jim Dillman presented a report regarding improvement of the Independence Beach streets by blade laying blacktop over the failing areas and sealcoating all of the streets in 1986. Anne Theis asked if manholes that were either to high or to low could be corrected. Thomas Anderson asked when the ditch behind the Theis property would be cleared. Jim Dillman stated that it would be done when the area dries out and he also reported that the water does drain away, slowly,at the present time. Part Time Employees, Hiring Practices Wilfred Scherer reported that he had been asked to explain certain hiring procedures in the Public Works department. He asked whether other Councilmembers had a problem with the employ- ment of Steve Scherer and Ivan Dingmann as aprt time snowplowers. Thomas Anderson asked if anyone else had ever applied for the jobs Jim Dillman explained that they had not advertized for the posistions. Anne Heideman stated that she had no problem with past practice and if someone else did apply for the jobs the hiring practice could be reviewed. City Equipment Off City Roads Wilfred Scherer stated that he had been asked why the cities Front -End Loader was seen in the driveway of Bob Barbarossa. He explained that the city does not own such a loader; that the machine that was seen belonged to Barbarossa's and that Ivan Dingmann works for the company. Snow Plows Taken Home by Personnel Wilfred Scherer reported that he had told JIm Dillman that either he or Bob Dressel could drive a snowplow home if the wather reports forcast a great deal of snow and apparently the plows had been seen in their yards. Thomas Anderson stated that he was not aware that plows were being taken home. Mr. Scherer stated that it was done so as to insure employees being able to get to city roads. Councilmembers voiced no objection to the practice. 2 6 8 4. HUNTER FARMS PARK Joanne Haislet, Chairperson of the Park Commission, recommended that the Hunter Farms Park parking lot be blacktopped and that a tennis court be constructed. She suggested that expenditures not exceed $25,000 and that tennis court fencing be negotiated. She asked what was being done regarding more park space at Independence BEach and what improvements had been made at Holy Name Lake. Anne Heideman stated that nothing was being done with the Independence Beach park because the tax forfeit land program was still being researched and that some work had been done at the Holy Name Lake park. Jim Dillman stated that there now is one entrance at Holy Name park and that a canoe landing will be constructed later in the season. 5. BONDING INFORMATION Jeanne Fredericks of Ehlers and associates explained the prepared report regarding existing bond issues and the possibility of refunding the 1981 issue. Council discussed bonds that would need to be sold for proposed projects. Moved by Heideman, seconded by Mitchell to address refunding at the time that bonding for the 1985 projects in considered. Motion declared casried 6. WATER AND SEWER RATES, PUBLIC HEARING, 8:15 P.M. Donna Roehl presented a reported regarding the need to increase sewer and water rates due to deficits in the fund balances, increased charges for sewage treatment and periodic need for major improvements to various water systems. Anne Theis asked if the infiltration problems in the Hamel area would necessitate increasing rates in the other areas. Thomas Anderson stated that Council could consider setting rates for each system. Mrs. Theis stated that she did not believe that water monitoring was being done as frequently as in the past. Jim Dillman stated that the Independence BEach system is inspected two or three times per month, if a problem is discovered inspections are made more frequently. Marie Petersen, 4642 Walnut St., stated that she has had sand in her water heater and toilet and she asked if the fire hydrant near her hoase should be flushed more frequently. Jim Dillman stated that hydrants on the ends of the line are flushed regularly and those mid -line are flushed once a year. Joe Raskob, 2562 Holy Name Dr., asked if connection charges and SAC charges were used to retire bonds. Thomas Anderson stated that the and Connection Charges are used Mr. Raakob stated that the city if there was any guarantee on Hamel. Mayor Anderson stated that there are other areas of infiltration, that the area being worked seemed to be the worst and that it will take some time to determine if anything was accomplished. Doug Sorenson,2645 Morningside Rd., asked how much infiltration there was in Medina Morn- ingside. He also presented a list of rates being charged in neighboring cities. Thomas Anderson stated that the problem in Medina is the small number of users of each system. He also presented comparisons of costs for each system. Moved by SCherer, seconded by Heideman to close the Public Hearing. Motion declared carried Public Hearing was closed at 8:55 P.M. Metro WAste Control Commission recieves the SAC Charges to retire the debt. should allow more connections to the systems and he asked the work being done to correct the infiltration problem in Moved by Mitchell, seconded by Heideman to table setting sewer and water rates until July 2, 1985, pending comparison of rates presented by Donna Roehl and Thomas Anderson and a review of rates being charged by cities with similar situations and sewer infiltration. Motion declared carried 7... PLANNING.AND ZONING.DEPARTMENT ) 6 9 Larry Groth, 775 Tower Dr. �l JoEllen Hurr reported that the site work required of Larry Groth had been completed and she recommended release of the bond being retained by the city. Moved by Reiser, seconded by Scherer to release the bond posted by Larry Groth for work at 775 Tower Dr. Motion declared carried Art Peabody Subdivision JoEllen Hurr stated that the hardshell of the Peabody plat had not been completed and that Mr. Peabody had requested a time extension. Moved by Scherer, seconded by Heideman to approve a 60 day extension for completion of the Art Peabody Plat, Tamarack Dr. Motion declared carried Reed Bales Sawmill JoEllen Hurr reported that she had met with Reed Bales and DAve Piper regarding improvements needed to their sawmill operation at 4300 Willow Dr. She explained that they had discussed construction of a 6 foot high fence on top of a berm and she indicated on a site map the location of the berm and fencing. She explained that a fence north of the driveway to the railroad tracks, a distance of approximately 100 feet, would be completed within 30 days; that the area south of the driveway needed a large amount of fill and that they were re- questing one year in which to complete that fencing project and also they would like to have fill material that will be generated from the Willow Dr. construction project. She stated that further information would be needed regarading the berming through the low area. She stated that they had discussed the need to install a holding tank rather than a septic system as it is difficult to find a suitable loaction because of truck traffic over the area. She stated that a variance would be needed and several conditions would be placed on the permit, if it were given. Thomas Anderson asked if the variance needed to be considered by the Planning Commission. Mrs. Hurr stated that she would review the ordinance. Anne Heideman stated that she approved of the concept being presented but that she needed information regarding disposal of the septate. Mrs. Hurr explained that pumping is done by a certified pumper and disposed of in the Metro sewer system. Robert Mitchell stated that plans should be detailed on a site map with the holding tank as an amendment to the Conditional Use Permit. Mrs. Hurr stated that the Development Contract expires on June 26, 1985 and that they would like an extension to July 26, 1985. Moved by Mitchell, seconded by Scherer to amend the Development Contract expiration date to July 26, 1985 and ask the City Attorney. and Zoning Administrator to prepare information for action by City Council, on July 2, 1985. Motion declared carried David Piper stated that they did not want to install a well until the septic system problems were resolved. He asked if they could explore connecting to the city water system. JoEllen Hurr stated that she would discuss the matter with them. Hwy. 55/Co. Rd. 116 Signals JoEllen Hurr reported that she adn Glenn cook had attended the pre construction conference regarding the signal light project. She stated that they had 40 working days to complete the project but believed that they could have it completed in 25 days. She stated that they would notify the city if they need traffic assistance from the Police Department. Dickey Natural Systems Council discussed the memo received from Loren Kohnen, Fire Marshall, regarding the fire hazard that exists at the Dickey Natural Systems business at 2705 Hwy. 55. Richard Schieffer reported that the city would need to take some type of action within 10 days. Moved by Heideman, seconded by Mitchell to authorize the City Attorney to send a letter to Dickey Natural Systems regarding removal of the materials stored on the property at 2705 hwy. 55 and proceed to collect the guaranty monies. Motion declared carried 2 Oliver Smith Well Donna Roehl reported that in the absence of JoEllen Hurr, Bruce Liesch had contacted her regarding the possibility that an old well may be causing contamination of the well being used by Oliver Smith at 4175 Chippewa Rd. She stated that Loren Kohnen had inspected the site and had spoken to Mark Schlosser, son of teh deceased RA1ph Schlosser, owner of the property. Mr. Schlosser had told him that Ingelside Engineering would abandon the well in exchange for the windmill that is on the property. She suggested that Loren Kohnen be present when the 'work is done so that there would be no question regarding whether or not the work had been done properly. Moved by Heideman, seconded by Mitchell to encourage) the Schlosser Family to begin imm- ediately to have the old well properly abandoned at 4175 Chippewa Rd. and to authorize Loren Kohnen to be present when the work is being done. Motion declared carried 8. SIGNS Emil Jubert reported that the sign advertizing the Flea Market would need to be approved by teh City Council as it is located on Medina Ballroom property. He also reported that Westside Tire, 902 Hwy. 55, had been told to remove a 4' by 8' sign and that he was told that they were moving from Medina. He stated that he would send them a letter regarding the violation. Moved by Heideman, seconded by Scherer to ask Emil Jubert to measure the Medina Recreations and Medina Motel property and report to Council whether or not the sign for the Lions Club Flea Market could be allowed under their allowable square footage for signs. Motion declared carried 9. MAPLE PLAIN SEWER INTERCEPTOR Mike Lynch of Bonestroo reported that the Maple Plain Interceptor is of sufficient size to serve Medina properties in the sewer area. Thomas Anderson asked if any allowance had been made for potential growth. Jim Dillman stated that the bids for th project had been let. Moved by Heideman, seconded by Mitchell to table action on approval of the Maple Plain sewer interceptor projecting pending growth projections for Medina. Motion declared carried 10. LIQUOR LICENSES Council discusssed dRam Shop Insurance and whether or not all license holders should be required to carry such insurance. Joe RAskob stated that if an establishment could not secure insurance through regular channels the State of Minnesota had an insurance pool. Richard Schieffer reported that if council wanted to, require Non -Intoxicating liquor license holders to have insurance an ordinance amendment would be needed. Moved by Heideman, seconded by Mitchell to recommend that those not carrying Dram Shop In- surance seek coverage for their own protection and t issue the following 1985-86 licenses under the existing ordinance: On Sale Intoxicating Liquor Medina REcreations Inc. Inn kahoots Big Woods Saloon Rolling Green Country Club Off Sale Intoxicating Liquor Medina Recreations Inc. Inn kahoots Big Woods Saloon Stop 'N Go Liquors Westbound Liquors Sunday Liquor Medina Recreations Inc. Inn Kahoots Big Woods Saloon Rolling Green Country Club On -Sale Non Intoxicating Liquor Medina Recreations Inc. Hennepin County Park Reserve District Hamel Pizza Factory John Pohlker American Legion Post Off -Sale Non -Intoxicating Liquor Inn Kahoots Hennepin County Park Reserve District Tom's Superette Dance Medina Recreations Inc. Private Club John Pohlker American Legion Post Motion declared carried 271 11. METROPOLITAN COUNCIL PROJECTIONS Council discussed projections made by the Metropolitan Council regarding population, house- holds and employment. Consensus was that projections were to low and that revisions should be suggested to the Metro Council. Staff was asked to present revised estimates for consideration. 12. HUNTER FARMS PARK Council discussed the Park Commission recommendations for installation of tennis courts and blacktopped parking lot at the Hunter Farms Park. Also discussed was a request that elect- ricity be provided to the park building. Moved by Heideman, seconded by Scherer to authorize the Engineer to proceed to secure bids for installation of a tennis court and parking lot according to plans with cost of court not to exceed $25,000. Motion declared carried Thomas Anderson stated that the picnic shelter and toilet facility would need to be moved and that the Lions Club would provide the nets for the court. Council discussed cost of electricity for service to building at Hunter FArms Park. Moved by Heideman, seconded by Scherer to pay $150 per year, toward electrical service at Hunter FArms park with the Hamel Lions Club to be billed for any exceeding amount. Motion declared carried 13. CITY OF LORETTO PARK Anne Heideman stated that several matters needed to be considered if Medina a contribution to the City of loretto for park purposes. She stated that a filar to the one used for other organizations be considered; that there be a tribution for capital improvements; and that a precedent not be established cities will be requesting similar consideration. Jim Dillman stated that the City of Maple Plain had used the Council had given approval, for work on their city park. Moved by Mitchell, seconded by Scherer to enter into a contract to make a one time contribution of $500 toward park capital improvements. Motion declared carried were to make contract, sim- one time con - so that other cities road grader, after with the City of Loretto 14. LEAGUE OF CITIES MEETING Moved by Mitchell, seconded by Scherer to authorize expenditure of $5.50 for parking and $23.50 for lunches for Thomas Anderson and Anne Heideman for the League of Cities meeting. Motion declared carried Anne Heideman presented notes taken at the meeting and stated that tape recordings of the various sessions were available and also they would be researching the possibility of the Northwest League of Cities sponsoring a session on being an effective Councilmember. 2 ( 2 15. TAX EXEMPT BOND FORUM Moved by Heideman, seconded by Reiser to authorize the Mayor to attend the Tax Exempt bond forum sponsored by the State of Minnesota. Motion declared carried 16. WILLOW DR. NORTH,SPECIFICATIONS JoEllen Hurr reported that Wallace Cates had spoken to her about the possibility of rezon- ing his property. Moved by Scherer, seconded by Heideman to adopt Resolution 85-54, approving Plans and Specifications for construction of Willow Dr., north of Hwy. 55 and advertizing for bids on July 19, 1985 at 10:00 A.M. Motion declared carried 17. WILLOW DR. SOUTH, SPECIFICATIONS Discussion of including completion of the road south, of the Reed Bales property. Moved by Scherer, seconded by Mitchell to adopt Resolution 85-55, approving plans and specifications for construction of Willow Dr. south of Hwy. 55 and authorizing that bids be taken on July 19, 1985 at 10:00 A.M., with an alternate to complete the road 210 feet south of the Reed Bales property. Motion declared carried 18. HUNTER DR. NORTH, SPECIFICATIONS Thomas Anderson asked if Comanche Tr.could be drained, patched and overlaid. Glenn Cook stated that the city could do the drain tiling and then overlay the street, with the residents finishing the boulevards. Moved by Heideman, seconded by Scherer to adopt Resolution 85-56, approving plans and specifications for Hunter Dr. north, to include Comanche Tr. construction as an alternate and to include completion of a 120 ft. by 180 ft. area for a parking lot at Hunter Farms park. Motion declared carried 19. INDEPENDENCE BEACH FORCE MAIN Glenn Cook estimated that to reconstruct the sewer line on Lakeshore Ave. at Independence Beach would consist of replacing existing pipe with poly pipe in an area 500 feet south of the 1iit station to Manhole # 64 and would cost approximately $10,000. Discussion of paying for the project as only $1000 had been allocated through the Comm- unity Development Block Grant Program. Moved by Heideman, seconded by Scherer to proceed with the work on the forcemain and street project in Independence Beach according to requirements for expenditure of CDBG funds. Motion declared carried 20. BASE RADIO STATION JIm Dillman requested that the city purchase a Base Radio Station at a cost of from $500 to $600, install it in the main office and place an antenna on the outside of the building. He explained that an antenna would then not be needed in the front yard and the existing base station would then be used in the city shop. Moved by Heideman, seconded by Mitchell to authorize the purchase and installation of a Base Radio Station according to plans presented by Jim Dillman at a cost of from $500 to $600. Motion declared carried 21. TAX INCREMENT DISTRICT Thomas Anderson asked if it would be necessary to take action on a plan to include the John Day property on Tower Dr. in the Tax Increment District. JoEllen Hurr suggested waiting until a building permit application is submitted due to the time limit requirement for Tax Increment. 22. COMMUNICATIONS FROM CONSTITUENTS Donna Roehl asked Council for direction regarding forwarding letters addressed to them. She stated thatletters concerning a particular item have been held and distributed when an item is to be heard by Council so that all of the ,material is presented together, but that recently a Medina resident was upset when a letter he had written had not been forwarded immediately. Moved by Heideman, seconded by Mitchell to direct that mail addressed to Council be held at City Hall and if not picked up by Councilmembers it shall be distributed with the following Council Agenda. Motion declared carried 273 23. WILLOW DR. SEALCOATING Jim Dillman stated that he would like to have th Engineer write a new set of Specifications for sealcoating as the ones now being used are ngdated. If done now the specifications could be used for Willow Dr. south and used for the next few years for other projects. Moved by Mitchell, seconded by Scherer to authorize preparation of sealcoating specifi- cations by the City Engineer. Motion declared carried 24. MEDINA MEMOS Anne Heideman asked staff to prepare material for publication of the Medina Memo's in July. 25. POLICE DEPARTMENT Shooting Range Michael Sankey reported that there had been a telephone campaign regarding the pistol range project for city hall property that is to be heard by the Planning Commission in July. He stated that the county is contemplating construction of a range in Maple Grove since the closing of the Golden Valley facility. Overtime pay Michael Sankey reported that overtime will now need to be paid to police officers rather than allowing them to take comp time for overtime hours, this as a result of a ruling regarding the Fair labor Standards act. 26. BILLS Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 3919-3920 in the amount of $1528.16 and Payroll Checks # 8347-8366 in the amount of $13,639.11. Motion declared carried Moved by Heideman, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 11:30 P.M. Clerk -Treasurer June 18, 1985