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HomeMy Public PortalAbout4.5.2005 Planning Board Agenda & Minutes81994 Town of Hillsborough ITEM #1: Call to order and confirmation of a quorum. ITEM #2: Additions to the agenda & agenda adjustment. ITEM #3: Committee reports and updates • Board of Adjustment — no March meeting • Parks and Recreation Board AGENDA PLANNING BOARD Tuesday, April 5, 2005 7:00 PM, Town Barn ITEM #4: Continued discussion of off -premise sign provisions. Action requested: a vote is required to send text to public hearing in April ITEM #5: Discuss options to amend Zoning Ordinance to add provisions for homeless shelter. Action requested: a vote is required to send text to public hearing in April ITEM 46: Request from Parks and Recreation Board to hold a public hearing on an amendment to the Master Plan to add two greenway trails. Action requested: Vote to send to April Public Hearing ITEM #7: Interview and recommend volunteers in one in town and one out of town position Action requested: vote to recommend one in town and one out of town candidate ITEM #8: Elect positions of chair and vice chair ITEM #9: Appointment of Board members to committees • Board of Adjustment • Parks and Recreation Board • Churton Street corridor planning committee ITEM #10: Adjourn Please call the Planning Department if you cannot attend. 732-1270 extension 73 (this line is connected to voice mail) 101 East Orange Street • P.O. Box 429 • Hillsborough, North Carolina 2 72 78 919-732-1270 • Fax 919-644-2390 MINUTES PLANNING BOARD April 5, 2005 PRESENT: Paul Newton (Chair), Jim Boericke, Tom Campanella, Matthew Farrelly, Dave Remington, Barrie Wallace, Bryant Warren PUBLIC: Margaret Hauth Newton called the meeting to order at 7:00 PM and confirmed the presence of a quorum. ITEM #2: The member agreed to hold the election until late on the agenda. ITEM #3: Warren provided a Parks and Recreation Board report. He said the main item would be discussed later on the agenda and that the Board was proceeding with having a neighborhood meeting for the Terrell Road Park. ITEM #4: Hauth introduced the discussion of off -premise signs. She said the packet included email comments from Churton Street committee members. She distributed additional comments from committee member Lauri Michel. Warren said this topic should be delayed until the corridor study is done. Boericke suggested sending a specific message to the task force to ensure specific recommendations are included. MOTION: Warren moved to table this request until the corridor study is complete and to send the concerns raised by business owners and board members to the task force to request full consideration of this item in the report. Campanella seconded. VOTE: Unanimous. ITEM 45: Hauth introduced the continued discussion of text amendments to create standards for homeless shelters. She noted the changes she made since the last meeting to require a Special Use Permit and reword some requirements. Warren suggested that shelters be limited to commercial districts and the members agreed. Remington suggested that the number of individuals might not need to be specified since it would be a Special Use Permit. Newton agreed with the need for flexibility, which was demonstrated with the tour of the two facilities in Chapel Hill with quite different operations. He asked that the following information also be required, based on the tour and discussions with Chris Moran: whether the shelter will be seasonal or permanent, access to transit and other services, church involvement, proof of liability insurance, a vision or mission statement of the organization, and a track record of the operator's experience with running a shelter. Campanella said that the strike -through in the definition included "facility" and that word was still needed. He asked if we were requiring church involvement, whether "government" needed to stay in. The members agreed it should because church involvement was not being required. The members discussed the option for a shelter to locate at a church. Hauth said she would try to integrate that provision into the draft. Wallace asked to hear from the members who went on the tour. Remington said both facilities were less institutional than he had expected. He said the management seemed very competent with a lot on institutional memory and knowledge. He said based on the tour, he was not convinced that shelters should be limited to any specific zoning. Campanella said he was impressed. He said he was willing to bet that these two facilities are among the best in the nation. Newton added his thought that the shelter needs to be W. 4/5/2005, page 2 driven by the community. Wallace noted her personal experience volunteering with unacceptable behaviors and that incidents will occur, even if the behavior is specifically prohibited. Warren said he did not expect a facility in Hillsborough as large as either of the Chapel Hill sites. He said maybe they do not need to be limited to commercial district. Farrelly asked about long-term compliance. Hauth noted that if particular items are listed in the Special Use Permit and the facility does not continue to meet the conditions, they can lose the permit and be forced to close. The members discussed what districts to allow shelters in at length. In interest of providing the greatest flexibility to operators, the members agreed to allow shelters with Special Use Permits in all zoning districts. Farrelly suggested that the standard related to transit be worded so that the applicant must indicate whether and how they will provide services or why they don't think its necessary in their case. He said he sees that as a market force encouraging the wisest locations for shelters. MOTION: Newton moved to place this amendment on the April public hearing agenda with the suggested additions. Warren seconded. VOTE: Unanimous. ITEM #6: Hauth introduced a request from the Parks and Recreation Board to sponsor an amendment to the Master Parks and Recreation Plan to add a greenway section describing Riverwalk and Cates Creek Greenway. Warren said that the Board was very excited to recommend this amendment and hopeful that including the routes in the plan would improve funding possibilities and improve negotiation abilities with NCDOT for access under Interstate 85. MOTION: Warren moved to place this amendment on the April public hearing agenda. Newton seconded. VOTE: Unanimous. ITEM #7: Hauth introduced Eric Oliver, volunteer interested in serving on the Planning Board. She said he has recently been appointed as an alternate on the Board of Adjustment. He said that he is a project manager for IBM and much of his work is from home. He said he is very interested in participating in Hillsborough. MOTION: Newton moved to recommend Oliver's appointment. Warren seconded. VOTE: Unanimous. Hauth introduced Neil Jones, resident of Cameron Estates and interested in the ETJ vacancy. Jones said he's been in Hillsborough since September, he has previously been involved in other towns and he wants to be involved in Hillsborough. Hauth introduced Richard Silverman, also interested in the ETJ vacancy. Silverman he moved to Hillsborough 1999 and works with NCDOT. The members discussed the two volunteers, noting that we rarely get too many volunteers in the ETJ. MOTION: Warren moved to recommend Silverman based on his training and background. Wallace seconded. VOTE: 4-3. ITEM #8: Newton asked Hauth to serve as chair for the election of officers. Hauth opened the floor for nominations to the position of Chair. Boericke and Warren were both nominated. MOTION: Warren moved to close the floor for nominations. Campanella seconded. VOTE: Unanimous. PB 4/5/2005, page 3 Warren declined the nomination since he will retire from the Board in June. Hauth conducted a roll call vote for Boericke as chair. The vote was unanimous. The members commended Newton for his service as Chair. Boericke asked Hauth to conduct the vice chair election. Hauth opened the floor for nomination for vice chair. Campanella and Wallace were both nominated. MOTION: Warren moved to close the floor for nominations. Wallace seconded. VOTE: Unanimous. Campanella and Wallace both declined the nominations. MOTION: Warren moved to re -open the nominations. Campanella seconded. VOTE: Unanimous. Newton and Farrelly were both nominated. MOTION: Warren moved to close the floor for nominations. Campanella seconded. VOTE: Unanimous. Hauth conducted a roll call vote for vice -chair. The vote was 4-3 for Farrelly with Boericke, Campanella, Newton, and Remington voting for Farrelly and Farrelly, Wallace, and Warren voting for Newton. Boericke conducted the remainder of the meeting as chair. ITEM #9: Hauth asked that the members formally appoint representatives on the other boards that have representatives from the Planning Board. She noted at the previous meeting Newton had volunteered to serve on the Board of Adjustment. She said that Warren currently serves on Park and Recreation and the Churton Street corridor. MOTION: Warren moved to appoint Newton to serve as the Planning Board representative on the Board of Adjustment. Wallace seconded. VOTE: Unanimous. MOTION: Newton moved to appoint Warren to the Parks and Recreation Board and Churton Corridor Task Force until June. Wallace seconded. VOTE: Unanimous. ITEM 49a: Hauth distributed revised site plans for GCF. She said consideration of the SUP is on the Town Board agenda for next week and the revisions are in response to the Board's concern about turning trucks and visibility of the loading dock. She asked the members if they had any additional comments for the Town Board in light of the revised plans. The members agreed the plans were in compliance with the previous recommendation. Boericke adjourned the meeting at 8:27 PM. Respectfully submitted, Marga et A. Hauth, Secretary OS Date