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9/11/2007City of Greencastle City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn@greencastle.com Teresa P. Glenn Clerk Treasurer Greencastle Common Council Minutes Regular Session September 11, 2007 7:00 P.M. Greencastle City Hall Call to Order; Roll Call A. Meeting called to order at 7:05 PM; upon roll call all councilors found present. B. Mayor Michael asked everyone to join in pledge of Allegiance to our Flag. Mayor Michael continued with comments commemorating this date 6 years ago when the United States was attacked by terrorists in New York City, The Pentagon and Pennsylvania countryside. C" 11 ll. Public Petitions and Comments A. Marvin Long, member of audience asked for discussion regarding recent decision to close Park Shelter #2. Park Director Rod Weinschenk addressed this issue with an explanation of the Park Board's decision on this matter. III. Special Requests A. Putnam County Tobacco Prevention and Cessation - Meredith Williamson 1. Meredith Williamson presented a plaque to the City of Greencastle for their efforts in tobacco prevention and Cessation. Karla Sneegas, Indiana Tobacco Prevention and Cessation Director spoke to council in appreciation of the recent decision to go "Smoke Free" September 1, 2007. Greencastle is one of only 7 cities who have gone "Smoke Free" including Bars in Indiana and one of 33 "Smoke Free" Cities in Indiana. Ms. Sneegas continued with a presentation to Mayor and City Council for providing a smoke free air environment. 2. Melvin Gaston spoke about his "weariness" regarding this imposition upon the citizens of Greencastle. Melvin Long shared his thoughts that this is "propaganda" and weary of it. B. Street Closure — Berry Street Festival 1. Mayor Michael presented this request for closure of Warren Street and parking regulation. a. Russ Evans motion to approve, second by Bob Sedlack, unanimous approval. C. Walking School Bus Program — Joy Marley and Kathy Custis 1. Joy Marley and Kathy Custis presented a request for a partnership between our community organizations and schools regarding children's health and safety by implementing a "Walking School Bus" program using our pathways and sidewalks. Greencastle Community School Corporation has issued their support for this project. Asking for commitment and support from City of Greencastle Common Council. a. Motion by Mark Hammer to support "Walking School Bus Program ", second by John Lanie, unanimous approval. t IV. Approval of Minutes A. Regular Meeting August 14, 2007 1. Bob Sedlack asked for corrections and additions to IV, B add September 29, 2007. Additional clarification to Tom Roach abstaining from voting and amount requested from GDC to include amount of $40,000 a. Motion by Bob Sedlack, second by Mark Hammer, unanimous approval. B. Special Session August 30, 2007 1. Motion by Bob Sedlack to approve as presented, second by Russ Evans, unanimous approval. V. Approval of City Claims A. Mark Hammer reviewed claims and moved for approval as presented, second by Russ Evans, unanimous approval. VI. Old Business A. Ordinance 2007 -9, An Ordinance Amending Ordinance 2000 -4, An Ordinance Designating Stop Intersections, Second Reading 1. Motion by Tom Roach to adopt as presented, second by Russ Evans, unanimous approval. B. Ordinance 2007 -10, An Ordinance Establishing The City Of Greencastle Copy S And Fee Schedule, Second Reading 1. Motion by Tom Roach, second by Mark Hammer, unanimous approval. C. Ordinance 2007 -11 — An Ordinance for Appropriations and Tax Rates, Second Reading 1. Mayor Michael reviewed the changes to the budgets as discussed at last meeting. a. Motion by Russ Evans to approve as presented, second by Bob Sedlack, unanimous approval. D. Ordinance 2007 -12 — An Ordinance Establishing The Size Of The Departments Of City Government Of The City Of Greencastle, Indiana, Fixing Salaries For The Employees Of Such Departments and Fixing The Salaries Of Certain Other Appointed Officials For The Year 2008. Second Reading 1. Motion by Mark Hammer for adoption of Ordinance 2007 -12 on second reading, second by Bob Sedlack, unanimous approval. E. Ordinance 2007 -13 — An Ordinance Amending Chapter 9 Of The City Of Greencastle Code Regarding Septage Rates, Second Reading 1. Motion by Bob Sedlack to approve this Ordinance, second by Mark Hammer, unanimous approval. VII. New Business A. Ordinance 2007 -14 — An Ordinance Fixing The Salaries Of The Elected Officers Of The City Of Greencastle For The Year 2008, First Reading Page 2 of 4 1. Mayor Michael read this ordinance in its entirety. Councilor Roach asked • why Public Hearing to be held at second reading. Attorney Laurie Hardwick stated Public Hearing could be held at second reading. a. Motion by John Lanie, second by Mark Hammer with noted changes from 2007 to 2008, unanimous approval. B. Ordinance 2007 -15 — An Ordinance Concerning Flood Hazard Areas, Ordinance Replacing Ordinance 1995 -3 and Ordinance 2000 -22, First Reading 1. Motion to waive reading by Mark Hammer, second by Russ Evans, unanimous approval. 2. Shannon Norman, Flood Plain Administrator reported on this Ordinance and reviewed why necessary to update this document. Norman shared that a new flood plain map is being worked on and should be done in 2009. a. Motion by Tom Roach to approve on first reading, second by Russ Evans, unanimous approval. VIII. Department Reports A. Cemetery — Ernie Phillips 1. Present; nothing to update. B. City Engineer — Mayor Michael 1. Report presented. C. Fire Department — Bill Newgent 1. Absent; attending State Fire Chief Association Conference • D. Park and Recreation — Rod Weinschenk 1. Present; Brownfield Remediation Grant received for Clearwater property and Mapleberry Park East. E. Planner — Shannon Norman 1. Present; Plans for Ivy Tech Community College were delivered and signed to be recorded. Councilor Sedlack shared his appreciation to Shannon Norman regarding recent article in Banner Graphic in relation to Applebee's coming to Greencastle. F. Police Department — Tom Sutherlin 1. Present; Nothing to add. Russ Evans commented on the new forensic lab addition to the Police Department. Chief Sutherlin shared that the Prosecutor has been very helpful in funding many purchases. G. Street Department — Paul Wilson 1. Present; cleaning drains and sweeping streets in anticipation of fall. Bob Sedlack thanked department for street cleaning and new sidewalks on Walnut Street. Asked to have a recording on phone for leaf pick -up dates and times. H. Wastewater Department — George Russell 1. Present; Nothing to add to report. Waters Lift Station completed and on line first week of August with no issues and will propose to BOW to accept lift station into Waste Water Treatment Plant. I. Water Works — Terry Dale • 1. Present; Nothing to add. J. City Attorney - Laurie Robertson Hardwick Page 3 of 4 Present; People Pathways Project pathway and sidewalk in Barton subdivision should be completed October 15, 2007. Right of entries . proceeding on Albin Pond Project. Another group has donated property to the City; 19 Acres from Big Walnut Sports Property, Inc. Barnaby Road project moving forward. Wrapping up many projects in the next few months as requested by Mayor Michael. IX. Reports A. Mayor's Report 1. Reminder of United Way Kick Off Breakfast this Friday. Tomorrow is Friendship Day. Bill Dory and Jeff Pittman are on Trade Mission to Japan with Governor Daniels. IACT Conference in Evansville, October 7 — 10, 2007. October 6 at Jaycee Park will be an Employee Appreciation Picnic. B. Clerk- Treasurer's Report 1. Nothing C. Councilors 1. Nothing. X. Adjournment A. Motion to adjourn by John Lanie, second by Russ Evans at 9:28 PM, unanimous approval. cCc� Nancy A. M chael, Mayor ATTEST: 1 Teresa P. Glenn, Clerk Treasurer 0 Page 4 of 4