The URL can be used to link to this page

Home My Public Portal About2016-12-08 packetNotice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee 1) Introductions Thursday, December 8, 2016 11:30 a.m. John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Room (Upper Level) TENTATIVE AGENDA 2) Approval of the September 22, 2016 Committee meeting minutes 3) New Business 1. 114 East Tanner Way Tax Lien Release (Janice McMillan) 2. Storm Water Utility Proposal (Matt Morasch) 3. Ordinance Updates (Janice McMillan) 4. Wastewater Lining Project for 2017 (Eric Seaman) 5. Morris Packing Railroad Spur Funding (David Bange) 6 . Helias Development Agreement (David Bange) 7. Capital Avenue Scope Review-City/County Project (David Bange) 8. 2017 CDBG Policy and Procedures Manual (Jayme Abbott) 4) Other Topics 1. Water Main Leak Report (Britt Smith) 2. Flouride Information (Janice McMillan) 5) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues 6) Adjourn NOTES Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or a lternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please ca ll (573) 634 -6410 with questions regarding agenda items. MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room Committee Members Present: Larry Henry, Chairman Glen Costales *Ken Hussey *Rick Prather Laura Ward *Left early Staff Present: John G. Christy Municipal Building 320 East McCarty Street September 22, 2016 Matt Morasch, Public Works Director Mark Mehmert, Transit Division Director Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Storm Water Engineer Shane Wade, Civil Engineer II Janice McMillan, Planning & Protective Services Director Jayme Abbott, Neighborhood Services Coordinator Steve Crowell, City Administrator Brenda Wunderlich, Administrative Assistant Attendance 5 of5 4 of5 5 of5 5 of5 5 of5 Chairman Henry called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Jeff Haldiman (News Tribune), Jeff Schrimpf (2206 Brandy Ln), John Hoke (2905 Rock Creek Terr), Mike Bates (CMPS), Rebecca Bax (510 Castle Dr), Tammy and Jeff Ogden (442 Valleyview Ct), and Sonny Evers (520 Dix Rd). 1. Introductions Introductions were made at this time. Councilman Costales moved and Councilwoman Ward seconded to move Item 3. 7 to the beginning of the New Items, motion carried. 2. Approval of the July 21, 2016 Committee meeting minutes Councilwoman Ward moved and Councilman Hussey seconded to approve the July 21, 2016 minutes, motion carried. 3. New Business 7. Storm Water Follow Up (Matt Morasch) Mr. Morasch gave an update on the recent flash floods that occurred in the City on August 1st and 12th and again on September gth. There was discussion among Committee members, staff and those present regarding the following: Minutes/Jefferson City Public Works and Planning Committee September 22, 2016 • number of structures affected by the flash flooding • investigation of the incidents • funding needs of the storm water system • citizen education • eroding infrastructure and need for repair • neighborhood meetings • the process and cost of a storm water utility • the possibility of a work session Mr. Crowell explained staff should have more conversations on funding as there are additional needs within the other departments within the City. *Councilman Prather left the meeting at this time (8:25a.m.). * Councilman Hussey left the meeting at this time (8:33 a.m.). 1. Parking Study (Britt Smith) Mr. Smith explained staff is planning to contract with Rich and Associates, Inc. to update the Parking Planning Study previously completed in August of 1999 at a cost under $25,000. Committee members concurred with moving forward with the update of the parking study. 2. Application for HERO (Home Repair Opportunity Funds) (Jayme Abbott) Ms. Abbott explained the HeRO program provides funding to meet the need for home repair, modification and maintenance for low and moderate income homeowners. Staff is seeking authorization to submit a grant application to the Missouri Housing Development Commission. Councilman Costales moved and Councilwoman Ward seconded to refer the grant application to the City Council with recommendation to approve, motion carried. Councilmen Hussey and Prather were absent from this vote. 3. Bicycle Lane Project Update (David Bange) 2 Mr. Bange explained the installation of bike lanes on Bolivar Street and portions of Dunklin and West Main Street have been completed. He then gave a presentation including pictures of the striping and associated signage to the Committee. Staff is working on public education for the various scenarios. 4. FY17 MoDOT Transit Operating Grant Agreement (Mark Mehmert) Mr. Mehmert explained this grant helps to defray a portion of the cost in providing mobility services in the community. Jefftrans FY2017 allocation for this funding is $16,537 which will go to the City Council for approval. 5. Transit All Day Bus Pass (Mark Mehmert) Minutes/Jefferson City Public Works and Planning Committee September 22 , 201 6 3 Mr. Mehmert explained staff requests concurrence with the Public Transit Advisory Committee's recommendation to enact an all-day bus pass on a trial basis (possibly six months to one year). Potential benefits of the all-day pass include increased exposure, a potential increase in ridership and increased value as well as convenience for Jefftran riders . Staff is also selling packages of 20 single bus ride passes to organizations . 6. Smart Growth America Sustainable Land Use Code Audit (Jayme Abbott) Ms. Abbott explained staff is seeking authorization to submit an appl ication to the Smart Growth America Technical Assistance Grant for free technical assistance workshops . Councilman Costales moved and Councilwoman Ward seconded to refer the grant appli cation to the City Council with recommendation to approve , motion carried. Council men Hussey and Prather were absent from this vote. 4. Other Topics 1. Water Main Leak Report (Britt Smith) Mr. Smith referred Committee members to the report included in the packet. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Mr. Evers spoke to the Committee asking them to do research on the issue of fluoride in the water. Chairman Hussey requested staff to do research and bring this item back to the Committee . 6. Adjourn Councilman Costales moved and Councilwoman Ward seconded to adjourn the meeting at this time (9:08a .m .), motion carried . Councilmen Hussey and Prather were absent from this vote . Minutes/Jefferson City Public Works and Planning Committee September 22, 2016 3 Mr. Mehmert explained staff requests concurrence with the Public Transit Advisory Committee's recommendation to enact an all-day bus pass on a trial basis (possibly six months to one year). Potential benefits of the all-day pass include increased exposure, a potential increase in ridership and increased value as well as convenience for Jefftran riders. Staff is also selling packages of 20 single bus ride passes to organizations. 6. Smart Growth America Sustainable Land Use Code Audit (Jayme Abbott) Ms. Abbott explained staff is seeking authorization to submit an application to the Smart Growth America Technical Assistance Grant for free technical assistance workshops. Councilman Costales moved and Councilwoman Ward seconded to refer the grant application to the City Council with recommendation to approve, motion carried. Councilmen Hussey and Prather were absent from this vote. 4. Other Topics 1. Water Main Leak Report (Britt Smith) Mr. Smith referred Committee members to the report included in the packet. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Mr. Evers spoke to the Committee asking them to do research on the issue of fluoride in the water. Chairman Hussey requested staff to do research and bring this item back to the Committee. 6. Adjourn Councilman Costales moved and Councilwoman Ward seconded to adjourn the meeting at this time (9:08a.m.), motion carried. Councilmen Hussey and Prather were absent from this vote. DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES TO: FROM: DATE: RE: MEMORANDUM Public Works and Planning Committee Janice McMillan , Director of Planning and Protective Serv i ce ~ December 1, 2016 Release of 2016 City Tax Lien for 114 E Tanner Way The property at 114 E Tanner Way is a vacant tract, accessed off the East Tanner Way all ey between Jefferson and Madison streets . This tract has been the subject of regular abatement actions by the City 's code enforcement division over the years . Payment of rea l estate taxes lagged since 2011, with the result that the Cole County Collector (Larry Vincent) contacted the City Clerk in October about selling this property "over the counter" to get it back on the tax rolls . The Collector's sale recently occurred (to S R Madison Street LLC), with th e buyer paying off the back real estate taxes as well as the City's 2015 tax lien . The Collector requested the City release its 2016 tax lien ($565.00 at the time of the abatement, now $576 .64 w ith accrued interest). Th e new owner, S R Madison Street , LLC , has other ownership interests in properties in the vicinity , and a strong track record of property maintenance, which is a vast improvement from the prior situation and ownership. If agreeable to the Public Works and Planning Committee, this matter would proceed to the C ity Council for approval. The fiscal impact to the City is $576.64. Attachments : Email from Larry Vincent, Co le County Co ll ector, via City Clerk Phyllis Powell Location Map City Clerk's Special Tax Bill Statement, as of November 30 , 2016 2016 Special Tax Bill No . 16580 ($565.00) McMillan, Janice From: Sent: To: Larry Vincent < L Vincent@colecounty.org > Wednesday, October OS, 2016 12:46 PM Powell, Phyllis Cc: McMillan, Janice; Wolford, Bryan; Tergin, Carrie Subject: RE: 11-03-07-0004-030-015.001 John Hovis Property 114 E Tanner Way Thanks Phyllis, I'd just like to get back on the tax rolls as soon as possible! From: Powell, Phyllis [mailto:PPowell@jeffcitymo.org] Sent: Wednesday, October 5, 2016 12:40 PM To: Larry Vincent Cc: McMillan, Janice; Wolford, Bryan; Tergin, Carrie Subject: FW: 11-03-07-0004-030-015.001 John Hovis Property 114 E Tanner Way Thanks Larry, I'm also including my response to Janice McMillan in Planning to make her aware since it is her Department that spends the funds to clean up properties in case they would ever wish to negotiate the purchase of any of those properties on behalf of the City. Sometimes they are interested in said properties to purchase and "develop~~ for some City purpose. From: Larry Vincent [mailto:LVincent@colecounty.org] Sent: Wednesday, October OS, 2016 12:34 PM To: Powell, Phyllis; Brian Wolford Cc: Tergin, carrie Subject: 11-03-07-0004-030-015.001 John Hovis Property 114 E Tanner Way Phyllis, I believe I have the opportunity to sell the above parcel over the counter as we were unsuccessful selling it the three times it was offered at our annual Delinquent Tax Sale. Per my letter to Brian of August 30, 2016, Missouri Revised Statute 140.260.8 gives the Collector the discretion to sell parcels at any time for any amount after the third offering. In talking with the potential buyer, Steve Rollins, he would be willing to pay an amount that would cover back taxes and the city's lien for 2015. While the tax amount is not large there have been no taxes paid since 2011. He is not sure he would proceed with the purchase if he has to pay the city's 2016 lien. In an effort to get this property back on the tax rolls and generating revenue for all of the taxing entities involved I would ask that the city abate their 2016 lien. I'm sure you're aware that Steve and Larry Kolb were the developers that brought the 1 00 block of East Dunklin Street back to life. Since he already owns property adjacent to 114 E Tanner Way the City should feel comfortable knowing that this property will be maintained as it should be. I'm not sure anyone other than an adjacent land over would ever be interested in this parcel. I don't know all of the steps that have to be taken to abate the 2016 lien but if you could pass this on to the appropriate staff I would appreciate it. If at all possible I would like to get this wrapped up before the end of the year or I'm sure the City will continue to incur maintenance expenses and I will continue to offer it for sale with no interested buyers. Thanks for any help you can give in moving this request forward! ~{I~ Larry Vincent, Cole County Collector 311 East High Street, Suite 100 Jefferson City, MO 65101 573-634-9124-Office 573-634-9060-Fax 1 www.colecounty.org/collector CONFIDENTIALITY STATEMENT This electronic communication is from the Cole County Collector's office and is confidential. privtleged and intended only for the use of the recipient named above. if you are not the intended recipient or the employee or agent responsible for delivering this information to the 1ntended rectpwnt, unauthorized disclosure. copying, distribution or use of the contents of this transmission is strictly prohtbited. if you have received this message in error. please notify the sender immediately at the fo/lowing E-Mail address (lvincent@colecounty.orgJ or by calling (573) 634-9124 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://viww.symanteccloud.cOin This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com 2 1 14 E Ta n n e r Way Ow n er Nam e fll a1h ng A dd re~& C1ly S t a t e ZIP Property A dd r e~~~ 1 110 3 07000403001500 1 5 R MADISON ST R EETt l C 4 900 T A N N ER B RIDG E RD JEF'FE RS O N CITY, MO 6 5 10 1 114 E Ta n n er W ay Subd 1v 1&10 n CI TY OF JEF FER SO N JNLOT Sub d iVI&i o n Im a ge CI TY O F JEF FER S O N I NLOT Bo ok-Pag e Da t e Se c/Tvm/Rng Sq uam Feet (Abo ve Gr ade) Ba sem e nt Typ e Fin is h ed B!l m n t . Siz~ (Sq. Ft .) Yea r Bui l t Da t e Ci!rti f ied BEG NW COR l l 91 9 ; E 3 5 ' 5 78.75 , Prope rty D esc r ipt i on Prop erty Va lu e:. (La nd ) NW 3 5 N E POB !Bo ok-Page D at e 6 7 0-3 51 1 0/2 1/2 0 16 Property Va lue s (I mprov.) Book -P age Da t e 2 00 -7 15 1/18/196 7 App n u&ed Va lue 7 /..l~/ 11 0 0 1/1/20 16 Co mm : 5 0 Ag: $0 R e&: $1,500 Com m : so Ag: $0 Re&: $0 $1 ,500 Drsdaimer Nap and par-cl?l d ata a re bl?lleved t <> be accura t e, b u t accuracy r's no t g uaranteed This rs no t .J legal d o cument and sh o ufcJ n o t be su bs ti tuted f or a ti t le se<J r c h,a ppr a isa l, s urvey, or fo r z o nmg r.l a p Sca l e 1 in ch = 1 41 feet venfica t:ion 11/30/2 01 6 City o_f Jefferson SPECIAL TAX BILLS Office of City Clerk Report of Outstanding Tax Bills BILL NO. Property Location: 114 E Tann er Way PropertyiD: 110 3070004030015001 Total : $300.00 Property Owner: John Henry Hovis c/o Linda K Hovis, P 0 Box 234 Moberly , MO 65270 16415 Int. Rate : Payoff: $0.00 Release Date: November 14, 2016 Ta x Bill Da te: Februa ry 9, 20 15 Turned over to County [!] Date tu rned ove r to County 9 /25/2 015 Type of Work Re move large accumulation of tras h. refuse an d other aba ndo ned items BILL NO. Property Location: 114 E Tanner Way PropertyiD: 11030700040 30 015001 Total : $565 .00 Property Owner: John Henry Hovi s c/o Lind a K Hovis, P 0 Box 234 Moberl y, MO 652 70 16580 Int. Rate : 8% Payoff: $57 6.64 Release Date: Tax Bill Date: Jul y 29, 2 01 6 Turned over to County Date turned over to County 09/20/2016 Type of Work Cut weeds & brush & remove tr as h. mattress, tire & other aband oned items . R e po rt of A mt J>a id $300.00 OuTSTANDING DuE WITH INTEREST: $576.64 Outstanding Tax Bills Report Date: November 3 0, 201 6 2:41PM Page I City of Jefferson JZO E. McCarty Street Jefferson City, MO 65101 (573) 634-6311 John Henry Hovis c/o Linda K Hovis, P 0 Box 234 Moberly, MO 65270 Dear Ms. Hovis : August 1, 2016 Carrie Tergin Mayor Phyllls Powell, CMC City Clerk Enclosed is Special Tax Bill No. 16580 which has been issued against your property located at 114 E Tanner Way in Jefferson City, Missowi. The City has placed this lien against your property to collect funds expended by the City for nuisance abatement on this property. This lien must be paid in full before it will be released from our records. Payment should be made payable to: "City of Jefferson," and mailed to: Office of the City Clerk, 320 E. McCarty Street, Jefferson City MO 65101. Tax liens which become delinquent are turned over to the Cole County Tax Collector's Office each year for inclusion in your annual property tax assessment After they have been turned over to the County, they can no longer be paid to the City. If you have questions about the wgrk whicb was done or the process for issuing tax liens, ~11 Ms. Jayme Abbott in Planning & Protective Services at 634-6410. If you have any questions about paying yow: tax bill, please call my office at 63+6311 or email: ppowell@jeffcitymo.org. Sincerely, Phyllis Powell, CMC City Clerk Enclosure cc: Planning & Protective Services Dept. SPECIAL TAX BILL NO. 16580 SPECIAL TAX BILL for the maintenance of 114 E Tanner Way iF1 the City of Jefferson, Missouri. OFFICE OF THE CITY CLERK City of Jefferson John Henry Hovis , owner(s) of the hereinafter described lot or piece of ground, in the City of Jefferson, Missouri, located at: 114 E Tanner Way PROPERTY ID 1103070004030015001 SUBDV. DESCRIP: ~~~~EJ~'r:p:.JN:M>~7a.75,NW35NEPOB To City of Jefferson, for work done and materials furnished on said property and chargeable as a lien against the hereinafter described lot or piece of ground in said City of Jefferson, $565.00 ; said work having been executed as follows: Cut weeds & brush & remove trash, mattress, tire & other abandoned items. $465.00 Administrative Costs $100.00 TOTAL DUE $565.00 I, Phyllis Powell, City Clerk of the City of Jefferson, Missouri, do hereby certify that on ~ Jk 1 .AO I It, said Department of Planning & Protective Services did certify to said City Clerk that the abovecost; were accrued by the City of Jefferson for the maintenance of the property located at 114 E Tanner Way and that said costs were for the purpose of bringing the condition of the property into compliance with the Code of the City of Jefferson. The work was performed on June 7, 2016 I further certify that this tax is a lien against the lot or piece of ground therein described, and bears interest at a rate of eight percent (8o/o) which shall begin accruing 30 days after the date of approval, and continue at said ra~e until paid; If JJOt paid, this lien shall be turned over to the Cole County Tax Collector for inclusion in prop~rty-~axes assessee -t~ this property. In Witness_ Whereo(_ -r have hereunto subscri my name and affixed the corporate seal of the ~i~ of Jeff~~on~this ~ ·21 day of __ ~.::J:::::.~'4-----20 I /p ~~~ City Clerk Approved by me this day of_~--~--+------~---' 20 J k Mayor Received payment in full and CANCELED this ___ day of-------' 20 __ Signature Title DATE SENT TO CITY CLERK: ---~~L.....-....:=-=t--~-fe___.J!.._;J-o __ · -'-~-- CERTIFICATION OF COST Property ID # 1103070004030015001 Subdivision/ CITY OF JEFFERSON INLOT Property Description: BEG NW COR IL 919; E 35'S 78.75, NW 35 NE POB Property Address: 114 E Tanner Way Person of Ownership: John Henry Hovis Mailing Address:*' 207 Jordan St Jefferson City, MO 65109 I hereby certify that the following expenditures have been incurred b_y the City of Jefferson: Date work done Typeofwork Cost June 7, 2016 Cut weeds & brush & $465.00 remove trash, mattress, tire & other abandoned items. Administrative cost: (long distance telephone calls, mailing, posting of property, $100.00 Sign materials, search of ownership) Total $565.00 Signature of Supervisor: ~ lL ~~ Pri.nt Pre v iew 114 E Tanner Way I ParceiiD Owner Name Mail ing Addre$S City State ZIP Property Address 1 1103o7ooo4o3oo15oo1 HOVIS, JO HN HENRY 207 JO RDAN ST JEFFERSON C I TY, MO 6510 9 114 E Tanner Way Subdiv1s1o n CITY OF JEF FERSON INLOT Subdivision I m age CITY OF JEFFERSON INLOT Book-Page Date Sec/Twn/Rng Sq u are Feet (Above Grade) Ba sem ent Type Finished Bsmnt. Si ze (Sq. Ft.) Year Built Date Ce rtified BEG NW COR ll 919; E 35' 5 78 .75 , Property Descripti on Property Values (Land ) NW 35 NE POB Book-Page Da t e 200 -7 15 1/18/1967 Property Va lues (Improv.) Book-Page Da t e Appra1se d Va lue 7/44/11 0 0 1/1/2 015 Comm: 5 0 Ag : $0 Res: $1,500 Comm: SO Ag: $0 Res: $0 $1,500 Page I o f I Dtscla imer Map and parcel data are bel1eved to be accurate, but accuracy Is not g uara nteed This IS not a legal document and should not be substituted for a tlcle s~arch,appraisal, survey, o r fo r z onmg verif1cac1on Map Sca l e 1 inch = 33 feet 6/1 7/2016 ht tp ://www.midmogi s.o rg /co lesl/We bF o rm s/Print.aspx?im g=http ://wvvw.m idrn og is.o rg /a rc ... 6 /17/20 16 Jefferson City Storm Water Utility Summary and Frequently Asked Questions What is a storm water utility and what will it pay for? • A storm water utility is similar to other utilities (water, sewer, gas, etc.) where a dedicated fee that cannot be diverted is paid to specifically fund a provided service, in this case storm water collection and flood control services. • In Jefferson City's case, the main goal of the utility fee is to provide more funds for capital improvement and maintenance of the storm water system. - • The funds could be used for: ➢ Replacement of neighborhood storm water collection systems in an orderly fashion that meets community expectations; ➢ Flood resiliency projects such as upsizing culverts to keep roads from flooding and promote,public safety; ➢ Regional detention areas to support flood control; ➢ Bridge maintenance and replacement; ➢ Maintain and restore neighborhood stream corridors to improve storm water flow; ➢ Infrastructure enhancements in neighborhoods to improve storm water collection; ➢ Cost sharing program to stabilize neighborhoods by bringing structures into compliance with storm water codes. Where will the storm water utility program be implemented? • The program would be implemented City-wide and include both residential and commercial properties. ➢ Single family residential properties would be charged a flat monthly fee; December 5, 2016 ➢ Commercial and multi -family properties would be charged based on the amount of impervious surface they contain; ➢ Vacant properties (including parks) would be charged a reduced minimum fee until such time they are developed. When will the storm water utility program begin? • The voters of Jefferson City will get to decide whether or not the City shall implement a storm water utility fee. The City Council could elect to place the issue on the April, August or November 2017 ballot. • If approved by voters, the City will begin billing shortly thereafter, once all properties are assessed. • The utility fee will sunset in 25 years at which time voters may elect to continue or modify the program. • The 25 year horizon will allow for bonding of major improvements. Why does the City need a storm water utility? • The City has over $30 million dollars of unaddressed storm water infrastructure capacity needs related to flood control. • The City's storm water infrastructure system is a $120 million asset and much of the system is past its useful service life. To address the replacement needs in a systematic way will require approximately $2 million annually in capital funding. • The City is scheduled to spend about $360,000 per year in the next capital improvement sales tax on storm water needs. At this level of funding the City is unable to provide systematic and flood control improvements. December 5, 2016 • The funding goal of a storm water utility is to move from a nominal level of storm water services to one that can addresses: ➢ Replacement of neighborhood storm water collection systems in an orderly fashion that meets community expectations; ➢ Flood resiliency projects such as upsizing culverts to keep roads from flooding and promote public safety; ➢ Regional detention areas to support flood control; ➢ Bridge maintenance and replacement; ➢ Maintain and restore neighborhood stream corridors to improve storm water flow; ➢ Infrastructure enhancements in neighborhoods to improve storm water collection; ➢ Cost sharing program to stabilize neighborhoods by bringing structures into compliance with storm water codes. Who will have to pay the storm water utility fee? • All property owners in Jefferson City will be charged the fee. Any delinquent fees may be assessed to the property as a lien. • Because the fee will provide for maintenance and improvement of the storm water conveyance system to which all properties contribute flow, not -for -profits, governmental, schools, churches and parks will all be assessed the storm water utility fee. • The funds will be used for capital improvement and maintenance of the storm water system. The program is anticipated to be administered by the Department of Public Works. In-house maintenance activities will be administered through the Street and Storm Water Division, while contract/bid projects will be administered by the Engineering Division. Typical City administration charges would apply as with all utility funds. December 5, 2016 e Commercial and multi -family properties will be eligible for credits based on volume reduction. A volume reduction credit cannot exceed 50%. How much will the storm water utility fee be? • All single family properties will be assessed a flat fee of $3.50 per month. • The fee will sunset at 25 years in 2042 and require reauthorization by the voters for it to continue at that time. • The storm water fee will be adjusted by 2% annual to account for inflation of construction costs and bonding of projects. ($3.50 adjusted 2% annual for 25 years =$5.74) • Properties other than single family shall be assessed a fee equal to $3.50 times the square feet of imperious surface the property contains divided by 2500 square feet. These fees will also be adjusted by 2% annually. • Open space, parks, vacant and large lot properties will be assessed an adjusted storm water utility fee. • A review of all properties in Jefferson City indicated that the $3.50 flat single family residential fee and the calculated commercial fee will likely generate a combined $2 million annually. December 5, 2016 DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: FROM: Public Works and Planning Committee ,}/\,.__,.- Janice McMillan, Director of Planning and Protective Services\/' ... December 2, 2016 DATE: RE: Ordinance Updates Pertaining to Nighttime and After Hours Business Operations As a result of complaints regarding the impacts of nighttime and after hours business operations , several ordinance changes are offered for discussion . Draft ordinances pertaining to (1) noise and (2) business use of sidewalks are attached for your review. Ordinances in the remaining two categories (zon ing and business licensing) are in progress , and may be expected to be submitted for discussion in 2017. (1) Noise ordinance-Chapter 21 (Nuisances), Article VII (Noise Generation Regulations). • Moves Section 18-2 16 Use of sound amplifying equipment from the miscellaneous provisions code (Chapter 18) to the noise section of the nuisance code (Chapter 21 ). • Adds an "a fter hours" time period of 1 O:OOPM to 6 :59AM for weekdays and 1:30AM to 6:59AM for weekends; • Changes the point of measurement from 50 feet from the sou rce of noise to 25 feet ; • Adds a section applicable to establishments that play music . (2) Business use of sidewalks-Chapter 32, Article IX . This amendment adds a permit requirement for all business use of public sidewalks (not just sidewalk cafes). One of the complaints filed about business use on East High Street was that tables were allowed to be on the sidewalk to collect co ve r charges without a permit , while other businesses were required to obtain sidewalk cafe permits . (3) Mixed use zo ning districts -I have discussed with Senior Planner Eric Barron the addition of restrictions to hours of operation for businesses within one or both of the proposed MU zoning districts (affecting East Capitol Avenue and East High Street districts). While such a rest ric tion could benefit the residents of th e MU districts, other areas of the City that exhibit similar proximities of commercial to residential uses would not be affected by these restrictions. Amendments affecting the zon ing code require public hearings by the Planning and Zoning Commission, with referral to the City Council. (4) Business licensing -Finance Director Margie Mueller and I have discussed mod ificat ions to Chapter 17 (Business Li censing) and the business license application to facilitate staffs ability to obtain more complete information on proposed business operations prior to issuing licenses. We have also discussed whether a "provisional" business license (issued for the first six months of operation, for examp le) has the potential to address issues that weren't initially identified through the application process, such as a businesses, as operated, that turn out to be different than indicated on the business li cense application. BILL N0._--=20.=...1::..:6;...,_-__ _ SPONSORED BY COUNCILMAN---------- ORDINANCE NO. ______________ _ AN ORDINANCE AMENDING CHAPTER 18 (MISCELLANEOUS PROVISIONS AND OFFENSES), ARTICLE XI (OTHER OFFENSES) AND CHAPTER 21 (NUISANCES), ARTICLE VII (NOISE GENERATION REGULATIONS) OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 18 (Miscellaneous Provisions and Offenses), Article XI (Other Offenses), Section 18-216 (Use of sound amplifying equipment so as to constitute nuisance) is deleted, to be replaced with a similar provision in Chapter 21, Article VII. Sec. 18-216. Use afsauad amplifyiag eEJuipmeat sa as ta eaastitute ouisaaee. Reserved. It shall be anla•Nft:d far any perseH te Hse aa-y seHnd amplifyiag eEJHipmeHt, "i"thether fer the pHFfJese ef advenisieg aH~' serviee, geeEls, wares er meFGhanElise er fer the f31:1Ff3BSe ef aBReHReiHg ~· pl:lblie meeting, fer playiHg mHsie er fer aay ather pHJllase whatseever, whee the saHREl praEll:leeEl therehy weHlEl eeHstitl:lte a Hl:lisasee HREler aay erEliHaeee efthe eity. (Code 1977, § 26-44) Section 2. Chapter 21 (Nuisances), Article VII (Noise Generation Regulations), Sec. 21- 11 0 (Nuisance declaration) is amended as follows: ARTICLE VII. NOISE GENERATION REGULATIONS Sec. 21-110. Nuisance declaration. It is found and declared that: A. The making and creation of excessive, unnecessary or unusually loud noises within the limits of the City of Jefferson is a condition which has existed for some time and the extent and volume of such noises is increasing. B. The making, creation, or maintenance of such excessive, unnecessary, or unusually loud noises which are prolonged, unusual, and unnatural in their time, place, and use affect and are a detriment to public health, comfort, convenience, safety, welfare, and prosperity and the peace and quiet of the City of Jefferson and its inhabitants. C. The necessity in the public interest for the provisions and prohibitions hereinafter contained and enacted, is declared as a matter of legislative determination and public policy, and it is further declared that the provisions and prohibitions hereinafter contained and enacted are in pursuance of and for the purpose of securing and promoting the public health, comfort, convenience, safety, welfare, and prosperity and the peace and quiet of the City of Jefferson and its inhabitants. D. It shall be unlawful for any person to make, continue, or cause to be made or continued any excessive, unnecessary, raucous, or unusually loud noise which terms shall mean any sound which, because of its volume level, duration and character, annoys, disturbs, injures or endangers the comfort, health, peace, or safety of reasonable persons of ordinary sensibilities within the limits of the city, including. but not limited to the following acts: 1. The erving or hawking of goods, merchandise, newsoapers, services or wares between the hours of 10:00 p.m. and 7:00a.m. 2. Use of sound amplifying equipment so as to constitute nuisance. It shall be unlawful for any person to use any sound amplifying equipment. whether for the pumose of advertising any service. goods. wares or merchandise or for the pumose of announcing any public meeting. for playing music or for any other purpose whatsoever. when the sound produced thereby would constitute a nuisance under any ordinance of the citv. Exceeding the maximum permitted sound levels in Section 21-116 shall be deemed to constitute a nuisance under this section. Section 3. Chapter 21 (Nuisances), Article VII (Noise Generation Regulations), Sec. 21- 115 (Measurement of noise) is amended as follows: Sec. 21-115. Measurement of noise. The following provisions regulate noise generation by any use or occupant within a specific zoning district: A. Scale. All noise measurement shall be measured in units ofthe frequency-weighted sound level [dB(A)], in accordance with the American National Standards Institute specifications for sound level meters. B. Point of Measurement. Sound level measurement for all districts shall be taken~ 25 feet from the source of the noise and no closer than five feet from any wall. The maximum sound levels shall be the levels at point of measurement. C. Instrument of Measurement. Measurements shall be made with a sound level meter maintained at calibration and good working order. Section 4. Chapter 21 (Nuisances), Article VII (Noise Generation Regulations), Sec. 21- 116 (Maximum permitted sound levels), is amended as follows: Sec. 21-116. Maximum permitted sound levels. A. Sound levels. Exhibit 21-116.A&B displays the maximum permitted sound levels generated by uses or occupants in specific zoning districts, taken at the point of measurement set forth in the section above. Exhibit 21-ll6.A Hours of Operation Zoning District Adjacent to Measured Use Sunday through Thursday Commercial & Industrial Residential Daytime: 7:00a.m. to 8:59p.m. 80dB(A) 60dB(A) Nighttime: 9:00p.m. to (i:§9 a.m. 75dB(A) 55dB(A) 9:59p.m. After Hours: 10:00 p.m. to 6:59 65dBfA) 50dB{A) a.m. Exhibit 21-116.B Hours of Operation Zoning District Adjacent to Measured Use Friday & Saturday Commercial & Industrial Residential Daytime: 7:00 a.m. to 9:59 p.m. SOdB(A) 60dB(A) Nighttime: 10:00 p.m. to (;:59 a.m. 75dB(A) 55 dB( A) 12:59am After Hours: 1 :30 a.m. to 6:59 65dBCAl 50dB(Al !:.!!!:. B. Ambient noise. If the ambient noise level measurement exceeds the maximum permitted sound level, the maximum permitted sound level shall be increased to equal the ambient noise level. C. Exemptions. The following uses and activities shall not be considered in determining compliance with these standards and shall be exempt from these regulations: l. Noises emanating from construction and maintenance activities between the hours of 7:00 A.M. and 10:00 P.M. 2. Noise of safety signals, warning devices, or emergency pressure relief valves. 3. Transient noises from moving sources, including automobiles, trucks, airplanes, and railroads. 4. Activities conducted on public parks. 5. Activities conducted by churches, public or private schools upon their property. 6. Outdoor events, provided such events are conducted pursuant to an appropriate license or permit issued by the proper city department. 7. Noise from any construction or maintenance activity performed between the hours of 10:00 PM and 7:00AM. when approved by the city administrator, and has a copy of the permit to provide to any law enforcement officer inquiring of a noise violation. 8. Occasional household maintenance activities utilizing power equipment including but not limited to lawn mowers, chainsaws, snow blowing, a home generator and power washer. 9. Noises from agricultural activities conducted on property properly utilized for agricultural activities. 10. Noise from a business who has been granted a variance, and has a copy of the variance to provide to any law enforcement officer inquiring of a noise violation. D. Additional responsibilities of establishments playing music. Businesses and other establishments playing music or recordings, or using sound amplifying or public address equipment, shall limit the level of unreasonable or disturbing noise heard in nearby residences. Sound levels shall not exceed 42 dBCAl as measured from inside any nearby residence, between the hours of 10:00 p.m. and 7:00a.m. Section 5. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: _____________________________ _ Approved: _________ _ Presiding Officer Mayor ATTEST: APPROVED AS TO FORM: City Clerk BILL N0._--=2-=-01.:..;::6;..._-__ _ SPONSORED BY COUNCILMAN---------- ORDINANCE NO. ______________ _ AN ORDINANCE AMENDING CHAPTER 32 (STREETS AND SIDEWALKS) OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 32 (Streets and Sidewalks),. Article I (Generally), Sec. 32-4 (Sale, etc., of goods, wares or merchandise upon public streets) is amended by the addition of a new paragraph, as follows: Sec. 32-4. Sale, etc., of goods, wares or merchandise upon public streets·and sidewalks. A. It shall be unlawful for any person to place or stand for sale or advertising purposes any goods, wares or merchandise of any kind, directly or indirectly, upon the surface of the improved portion of any street, alley or roadway within this city, within the parking area which lies between the curb of any street and the edge of the sidewalk lying closest to the curb within the city. B. It shall be unlawful for any nerson to place or stand for sale. promotion or advertising purposes any goods, wares or merchandise of any kind, or any bench, table. chair. bench, stand. stanchion, or other appurtenance. upon a public sidewalk, unless granted a permit for a sidewalk cafe or sidewalk business use permit. Section 6. Chapter 32 (Streets and Sidewalks),. Article IX (Sidewalk Cafes), is amended as follows: ARTICLE IX. SIDEWALK CAFES AND SIDEWALK BUSINESS USE LICENSE Sec. 32-230. Sidewalk cafe permits. The City Administrator. or his or her designee. OefJartffieat ef PlaBBiBg aad Preteetive Serviees may issue a permit to use a City sidewalk, pursuant to this section of the Code of the City of Jefferson, for a sidewalk cafe, subject to the following conditions: A. The permittee shall at all times comply with ordinances of the City of Jefferson, Missouri and laws of the State of Missouri, as well as applicable rules and regulations pertaining to the handling of food and the operation of a restaurant. B. A permit shall be granted to permittee only in conjunction with an existing restaurant in an area adjacent to such restaurant. A permit may be granted upon a determination that the operation of the sidewalk cafe does not prevent the reasonable use of the City sidewalks by the public and that it does not interfere with businesses in the area. The permittee shall limit the use of the sidewalk to those activities that have been approved. C. The permittee shall submit with the application a plan showing disposal procedures for litter, which include procedures for keeping the area clean, and which shall include sweeping the sidewalk every day the area is utilized by customers. The permittee shall make adequate provision for the disposal of litter and shall maintain the premises used for said sidewalk cafe free of litter. Litter generated by the sidewalk cafe operation shall be the responsibility of the permittee, and the permittee shall make reasonable provision to see that such litter does not become a nuisance and is properly picked up from the public ways in and around the sidewalk cafe. The City may require a bond or cash to guarantee that the area will be cleaned up. The permittee shall have a trash receptacle provided by the business for use by the customers eating outside or alternate plan approved by the city staff. In the event the permittee does not clean up the area, the City reserves its right to do the cleaning itself and to charge the permittee for the cost of the cleanup. This charge shall be a private debt against the permittee, and failure to pay shall constitute cause to revoke or not renew the permit. The City may also revoke the permit for failure to properly maintain and sweep the area identified on the permit including public trash cans. D. The permittee shall at all times maintain insurance in an amount not less than five hundred thousand dollars ($500,000) to protect the City from any liability which might arise from the activities in the area, in an amount and form to be determined by the law department of the City of Jefferson, Missouri. Permittee shall submit copies of said insurance to the finance department for approval prior to licensee commencing the operation of the sidewalk cafe. E. Before any work is performed on the sidewalk or other City property, the applicant shall submit a written plan describing the work. No work shall be performed on City property until the Director of Planning and Protective Services has authorized the same and a permit is issued by the City to do the work. In no event shall the work exceed that which is described in the permit as approved by the City. F. The permittee shall remove all chairs and tables at the end of each working day, as well as all other appurtenances, unless permission is otherwise granted in the license. G. The permittee shall at all times maintain a four (4) foot throughway on the sidewalk for pedestrian access. H. The permittee shall agree to indemnify and hold harmless the City of Jefferson, Missouri with respect to any claims that might be made, arising out of the operation of the sidewalk cafe. The permittee shall accept the permit, subject to his own determination, concerning the authority of the City of Jefferson, Missouri to grant said permit, and all risk with respect to whether or not the City has said authority is upon permittee. The City makes no affirmative representations concerning its authority to grant said permit. I. In the event the permittee violates any of the conditions of this Article or conditions which are a part of the permit, the Director of Planning and Protective Services shall have the authority to suspend or revoke said permit or the license to operate a restaurant, pursuant to procedures set forth in this Article. Permittee shall thereafter terminate the use of that area described in the permit unless the City gives permittee an opportunity to correct said violation. This permit may be terminated by either party upon fifteen ( 15) days' notice. Any person who violates this section or the conditions of the permit shall also be subject to the penalties set forth in section 1-13 of the Code of the City of Jefferson. J. Permittee agrees to comply with all laws ofthe State of Missouri and ordinances ofthe City of Jefferson in the operation of the sidewalk cafe. K. The City shall cause a permit to be prepared, in accordance with the conditions set forth herein and conditions established by the Director of Planning and Protective Services, which permit and conditions shall be accepted by the permittee. L. The permit shall be issued annually on November 1st. M. The fee for such permit shall be set by the City Administrator in Appendix Y. (Ord. No. 13301, 11-5-2001; Ord. No. 15148, §1, 8-19-2013) N. Extension of Liquor License. Notwithstanding the other orovisions of Chanter 4, Alcoholic Beverages, where a permittee holds a liquor license for an existing restaurant, the license shall be deemed to extend to the premises of the sidewalk cafe. (same as/moved from Sec. 32-231) 0. Consumption of alcohol. Notwithstanding the provisions of section 4-17 of Chapter 4, Alcoholic Beverages, where a permittee holds a liquor license for an existing restaurant. the consumption of intoxicating liquor shall be deemed to be permitted on the premises of the sidewalk cafe provided, however, that such permission shall be deemed suspended during such times as the applicable sidewalk is within or within twenty feet of an active Temporarv Outdoor Consumption Permit unless the license holder places a sign on each table located on said sidewalk which states that no alcohol may be removed from the sidewalk cafe premises, and the premises of the sidewalk cafe is cordoned off from the Temporarv Outdoor Consumption oermitted area. (Ord. No. 14837, § 2, 8-15-2011) (Ord. No. 12798, § 1, 8-17-98) (same as/moved from Sec 32-232) Sec. 32-231. E:deasiea ef Lit~ueF Lieease. Sidewalk Business Use License NetwithstaHEling the ether J3revisieas ef Cha13ter 4, Aleehelie Be,·erages, where a J3ermittee helEls a liE:Jaer lieease fer aa enistiag restallfaet, the lieease shall he deemed ta eJtt:ead ta the 13remises efthe sidewalk safe. A Sidewalk Business Use License is required to display merchandise, or place obstructions on the public sidewalk. the City Administrator, or his or her designee may issue a Sidewalk Business Use License to use a City sidewalk as part of a business operation area, pursuant to this section, subject to the following conditions: A. The licensee shall at all times comply with ordinances of the City of Jefferson, Missouri and laws of the State of Missouri. B. A license may be granted to a licensed business to utilize the public sidewalk adjacent to the place of business upon a determination that the proposed use of the sidewalk does not impede access, nor prevent the reasonable use of the public sidewalk by pedestrians, nor interfere with other businesses in the area. The location of items or obstructions placed on the public sidewalk must meet ADA requirements. C. First time applicants shall submit a completed sidewalk business use application to the Finance Department/Office of Business License. Applications will be forwarded to the appropriate city departments for further review and recommendation. The application shall include: 1. Name of applicant, business name, and contact information; 2. Business address; 3. Type of business use; 4. Type(sl of obstructions proposed to be used, if any; 5. Drawing defining the "premises" for purposes of the Sidewalk Business Use Permit, including location(s) where the proposed business use will occur, including locations of obstruction(s), in relation to the business premises, curb, and street appurtenances, such as public trash cans, lighting and tree wells. 6. Days of the week that the sidewalk business use will occur; 7. Reguested hours that the sidewalk business use will occur; D. No items shall be placed, and no work shall be performed on City property until authorized and a license is issued by the City. The license shall limit the use of the sidewalk to the activities and/or obstructions that have been approved. E. The licensee shall be responsible for keeping the area clean, and main the premises free of litter. Litter generated shall be the responsibility of the licensee, and the licensee shall make reasonable provision to see that such litter does not become a nuisance and is properly picked up from the public ways in around the premises. The City may require a bond or cash to guarantee that the area will be cleaned up. The licensee may be reguired to install a trash receptacle or alternate refuse disposal plan (approved by the City) for use by the public. In the event the licensee does not clean up the area, the City reserves its right to do the cleaning itself and to charge the licensee for the cost of the cleanup. This charge shall be a private debt against the licensee, and failure to pay shall constitute cause to revoke or not renew the license. F. The licensee shall at all times maintain insurance in an amount not less than five hundred thousand dollars ($500,000) to protect the City from any liability which might arise from the activities in the area, in an amount and form to be determined by the law department of the City of Jefferson, Missouri. Licensee shall submit copies of said insurance to the finance department for approval prior to issuance of the sidewalk business use permit. G. The licensee shall remove all tables and other appurtenances at the end of each working day, unless the license specifically grants permission for the obstructions to remain. H. The licensee shall at all times maintain a throughway of four ( 4) feet on the sidewalk for pedestrian ~ I. The licensee shall agree to indemnify and hold harmless the City of Jefferson, Missouri with respect to any claims that might be made, arising out of operation upon the sidewalk. The licensee shall accept the license, subject to his own determination, concerning the authority of the City of Jefferson, Missouri to grant said license, and all risk with respect to whether or not the City bas said authority is upon licensee. The City makes no affirmative representations concerning its authority to grant said license. J. The license grants no interest in the public rights-of-way to the licensee and any license granted under this section may be revoked or withdrawn with or without cause by the City Administrator, or his or her designee. If any license is revoked or withdrawn, all personal property of the licensee shall be removed from the public rights-of-way within twenty-four (24) hours of notice of such revocation or withdrawal, provided this time may be shortened or lengthened as directed in writing by the City Administrator or his designee, and the licensee shall hold the City harmless from any expense borne by licensee in reliance on a Sidewalk Business Use License or in removing said personal property from the public rights-of-way. K. The City shall cause a permit to be prepared, in accordance with the conditions set forth herein and conditions established by the City Administrator, or his or her designee, which permit and conditions shall be accepted by the permittee. L. Permits are not transferrable. The duration of the permit shall be indicated on the permit, including indication of whether one-time, periodic, temporary or annual. Annual permits, if approved, shall be issued with the annual business license. The fee for such permit shall be as set out in Appendix Y. Sec. 32-232. Ce&sumptiea ef J"leehel. Reserved. ~letwitB.staaEling die pre·tisieas efsestieR 4 17 efChapter 4, Alsehelis :Be·temges, where a permittee helds a lietuer liseese fer aa e::!dstiBg restaHfaet, die seeslHBptiea ef iate~dsatiag lkiaer shall ee deemed te ee pefBlitted ee the premises ef the sidewaDE sate previEleEl, hewe·ter, that sash pefBlissiee shall be deemeEl sesfJe&EleEl dar..ng sash times as the afJfJlisable siElewalk is witaiB er withie tweet)' feet ef aa aethe TeiBflerary OatEleer Ceasamptiee PefBlit l:lflless the liseB:se helder plaees a siga ee eash taele leeated ee saiEl siElev .. alk whish states that ae aleehel may ee reme'JeEI fi:em tl:le sidewalk sate premises, aaEl die premises ef ilie siElevlalk sate is serEleaeEl eff fi'em the TemfJefafj' OatEleer CeRslHilptiee pefBlitteEl area. (Ora. Ne. 14837, § 2, 8 15 2Qll) (Ora. Ne. 12798, § 1, 8 17 98) Section~. Appendix Y (Schedule of Administrative Fees, permits, Licenses and Other Charges) is amended by the addition of Sidewalk Cafe and Sidewalk Business Use Permit fee, as follows: Chapter Section Section Title Fee 32 32 230 Sidewalk Cafe Permit $26.00 231 Sidewalk Buslness Use License 126.00 Section 4. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: ___________ _ Approved: ________ _ Presiding Officer Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Counselor Memorandum 320 East McCarty Street . Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • w .i effersoncitvmo.cov Date: December 5, 2016 To: Public Works and Planning Committee From: David Bange P.E., City Engineer Subject: Request by Helias Catholic High School for Development Agreement City Staff is recommending that the Committee accept and act on the request from Hellas Catholic High School concerning a development agreement relating to improvements along the Myrtle Avenue corridor. There are a number is issues along this corridor that are of concern including • The sight distance at the sports complex driveway • Sight distance at the intersection of the northern leg of Swifts Highway and Myrtle Street • Lack of pedestrian accommodations at the intersection • Current traffic volumes which warrant improvements to the intersection of Myrtle Avenue with Stadium Boulevard Given these issues the development agreement would minimally need to include the following: Responsibility of the City • Design improvements necessary to eliminate the sight distance limitations at the sports complex driveway and at the northern leg of Swifts Highway including an enhanced pedestrian crosswalk. • Provide funding to cover the costs of these improvements Responsibility of Helias • Manage and coordinate the designed improvements on Myrtle Street and modify the elements within the sports complex site design to match the proposed street improvements • Donate all property which is within their ownership that will be necessary for improvements to the intersection of Stadium Boulevard and Myrtle Street, which may include the construction of a roundabout, and any property that may be necessary for the improvements to be made at the intersection of Swifts Highway and Myrtle. As indicated in the letter from Fr. Jones, Helias will invest in excess of $29,000,000 in the expansion of their facilities. Apart from this initial investment, they have indicated that the sports complex will be able to host a number of sporting events including soccer tournaments which would continue the economic impact. U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\2016\December 6, 2016\Hellas Development Agreement.docx Memorandum It is anticipated that the growth in the student population and the draw of the sports complex will add pressure to the intersection of Stadium and Myrtle which is has already reached warrants for improvement. Having availability of additional right of way in this location will provide greater flexibility in improving this intersection. It is estimated that correcting the sight distance issues at the sports complex driveway and at Swifts Highway and building an improved pedestrian crossing could cost in the range of $400,000 to $500,000. Funds could be drawn from the category of Emerging Economic Development Projects within Sales Tax G and the City could pursue the support of the County who could share in the cost as part of the sales tax cooperative projects. If you have any questions concerning this grant I can be reached at 634-6433. A i 1 UAPublic Works\Engineeringldbange\PUBLIC WORKS & PLANNING120161December 8, 20161Helias Development Agreement.docx HELIAS CATHOLIC S C H O O L 1305 SWIFTS HIGHWAY I JEFFERSON CITY. MO 65109 573-635.6139 1 FX: 573-635-5615 December 2, 2016 The Honorable Mayor Carrie Tergin John G. Christy Municipal Building 320 E. McCarty Street Jefferson City, Mo 65101 RE: Hellas Catholic High School Capital Projects Dear MayorTergin, Hellas Catholic High School is in the process of implementing a Master Development Plan. Phase I which will be complete December 2016 is an addition of Science laboratories/classrooms, new administrative offices, new performing arts classrooms and a new chapel. The total estimated cost for Phase I improvements is $7,000,000. Phase II is a Sports Complex that will include a football stadium with eight lane track and field event areas. Also included is a soccer stadium and an eight court tennis facility. The sports complex includes viewing stands, concession areas, locker rooms, media center, press box, storage buildings and parking, Phase II will be completed for the opening of the 2017 football season at a cost of approximately $13.000,000. Phase III is construction of a baseball complex on the current campus. This Phase is designed and we are in the fundraising stage. The estimated cost of Phase III is $2,500,000. Phase IV which is currently in the design phase will be a continuation of a performing and fine arts theater/auditorium building. This project has an estimated of cost of $7,000,000. Hellas Catholic has worked with City Staff throughout the permitting process; Phase I being fully permitted and Phase II being conditionally permitted. The issue with the Phase II Sports Complex Is sight distance on Myrtle Street at the only entrance to the facility. In addition to the entrance concern there has been discussion through the years about improving the offset intersection of Swifts Highway and Myrtle Street, improving pedestrian cross walks and the intersection of Stadium and Myrtle Street. As a part of Hellas Catholic High School's Master Planning process we have continued discussion about these projects with City Staff developing conceptual plans we believe would be mutually beneficial. At this time, we would like to formalize our discussions with the Mayor, City Council and City Administrator, hopefully entering into a development agreement defining the scope and responsibility of each party ultimately programming future infrastructure improvements. We are excited about these future opportunities and look forward to hearing from you at your earliest convenience. Thank you for your support and assistance to date! Sincerely, 14. � W� Father Stephen Jones, President HUM Of THE CRUSADERS HE LIASCATI IOLIC-COM I #SAD EKSI KONG I EXCELLING STUDENTS CENTERED ON CI IRIST Memorandum 320 East McCarty Street • Jefferson City, Mi ss ouri 65101 • P: 573 .63 4 .6410 • F: 5 7 3.6 34 .6 56 2 • www.je f fersonc i tymo.gov Date: To: From : Subject: December 5, 2016 Public Works and Planning Committee David Bange P.E., City Engineer \)"?.13 Capitol Avenue Infrastructure Improvement Project Update City Staff is requesting the Committee endorse their recommendation to proceed with the Cap itol Avenue project as designed and authorize the use of unbudgeted funds within the current sales tax to cover the projected overruns. The planned project improvements are centered between Monroe St . and Lafayette St., with some improvements extending as far west as Jefferson Street and to Chestnut Street to the east. More specifically, the planned improvements include : • address landscaping in the area between Monroe St. and Lafayette St. intersections -includi ng the removal of the sweet gum trees and planting of a different spices of tree • extension of the downtown style lighting from where they stop at Adams St. thru Chestnut Street. • provide event electric to include 20 amp outlets on the light poles , larger amperage connect ions at designated locations, and conduit for future system expansion • modifying the roadway cross-section between Adams and Lafayette to match the image below including new sidewalks , curbs, and street overlay Greenwa y ( 7') orking Dri ving Lane (8') Lan e (11') Bike Lon e (5') Driving Lane (11 ') B1 ke Lan e (5') • re-striping E. Capitol Ave. from Jefferson St. to Chestnut St. to include bike lanes Green wa y (7 ') • provide bike racks at various locations along this corridor including at bus stop and city parking lot • constructing pedestrian bump outs to minimize crossing distance at Adams St., Jackson St. and Marshall St. intersections Memorandum • improving pedestrian conditions at Jackson St. intersection by providing marked crosswalks , benches, and an architecturally sensitive bus shelter 2 • provide exposed aggregate details approx. every 200 feet and detailing w ithin the parking area between Adams St. and Lafayette St. to distinguish this district as separate from downtown and MSP Plan view of proposed Improvements It is estimated that the cost of this project with its current scope could reach 1.4 to 1.5 million dollars. This project is what has grown out of the Old Town Projects listed in Sa les Tax F and represents the last named project to be shared with the County within the sales tax cycle. Because it is a joint project the City would anticipate sharing the cost equally with the County . Current ly the City has $300 ,000 set aside for this project with another $300,000 available from funds that remain from other projects within the joint project account. This would leave $150,000 which would need to be drawn from other funds and is being proposed to be drawn from unbudgeted funds within sales tax F . Assuming no major changes the schedule should precede as follows : • February 201 7 go out for bids • March 2017 get governing bodies approvals • April 2017 construction to start • Winter 2017 construction to be complete It is important to note the schedule above accounts for avoiding known big events in the area such as Independence Day celebration and keeping the roadway open to t raffic at all times. Staff would be happy to address any of your questions, or provide addit ional information . I can be reached at 634-6433. DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO:Public Works and Planning Committee THROUGH:Janice McMillan,Director ofPlanningand Protective Services^ FROM:Jayme Abbott,Neighborhood Services Coordinator DATE:December 1,2016 RE:Adopting 2017 CDBG Policy and Procedures Manual The City of Jefferson became a designated recipient of the Entitlement Community Development Block Grant in 2004.The City receives an annual grant allocation from the Department of Housing and Urban Development that is allocated according to a five-year consolidated plan and annual action plan. The administration of these programs necessitates the adoption of the policies and procedures consistent with federal laws contained in Title 24 CFR Part 570. Whilethe Policy and Procedure Manual isnot a replacement for applicablefederal law, it doesprovidea format to inform clients and guide staff on proper administrative procedures to follow,guidelines on federal compliance requirements,financial and administrative procedures, eligibility and application requirements for homeowner support and demolition programs. Staffis requesting approval ofthe 2017 CDBG Policy and Procedures Manual. 1 COMMUNITY DEVELOPMENT BLOCK GRANT Policy and Procedures Manual Department of Planning and Protective Services Redevelopment and Grants Division City of Jefferson, Missouri November 2017 2 CITY OF JEFFERSON DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES REDEVELOPMENT AND GRANTS DIVISION Staff Janice McMillan, Director jmcmillan@jeffcitymo.org Jayme Abbott, Neighborhood Services Manager jabbott@jeffcitymo.org Lauren Henry, Neighborhood Services Specialist lahenry@jeffcitymo.org Neighborhood Services Administrative Technician Physical Address: John G. Christy Municipal Building 320 E. McCarty Street Jefferson City, MO 65101 Office Hours: 8:00 AM – 5:00 PM Phone: (573) 634-6410 Fax: (573) 634-6457 Website: www.jeffersoncitymo.gov 3 Table of Contents INTRODUCTION .................................................................................................................................................................. 4 CHAPTER 1: CDBG IMPLEMENTATION PROCESS .................................................................................................... 9 STEP 1 – SUBMIT CONSOLIDATED PLAN & DETERMINE PROGRAM DELIVERY ............................................................. 9 Consolidated Plan/Action Plan ............................................................................................................................ 9 Program Delivery Method ................................................................................................................................. 10 STEP 2 - NATIONAL OBJECTIVE ............................................................................................................................... 11 STEP 3 – ELIGIBLE ACTIVITIES ........................................................................................................................ 16 STEP 4 – COMPLY WITH OTHER FEDERAL REQUIREMENTS ..................................................................... 18 Environmental Review ....................................................................................................................................... 18 Fair Housing, Accessibility, and Equal Employment ......................................................................................... 18 Procurement ....................................................................................................................................................... 21 Contract Management ........................................................................................................................................ 23 Labor Standards ................................................................................................................................................. 28 Acquisition and Relocation ................................................................................................................................ 29 STEP 5 - ADDRESS FINANCIAL AND ADMINISTRATIVE REQUIREMENTS ................................................................... 30 A. Administration & Planning ...................................................................................................................... 30 Calculating Planning and Administration Cap .................................................................................................. 31 B. Public Services ......................................................................................................................................... 31 C. Timely Distribution of Funds .................................................................................................................... 32 D. Program Income ....................................................................................................................................... 32 E. Uniform Administrative Requirements ..................................................................................................... 33 F. Audit Requirements .................................................................................................................................. 33 G. Citizen Participation................................................................................................................................. 34 H. Record Retention Period .......................................................................................................................... 34 I. Internal Controls ...................................................................................................................................... 34 J. IDIS Draws ............................................................................................................................................... 35 K. Equipment Management and Disposition ................................................................................................. 35 STEP 6 - ENTER RESULTS INTO IDIS ........................................................................................................................ 36 STEP 7 – REPORT AND MONITOR PROGRESS ............................................................................................................ 37 Calendar of Events ............................................................................................................................................. 37 Monitoring of Sub recipients .............................................................................................................................. 38 CHAPTER 2: HOMEOWNER SUPPORT PROGRAMS ................................................................................................ 39 Section 1: Homeowner Support Program .......................................................................................................... 39 A. Eligibility & Assistance Amounts ............................................................................................................. 39 M. Application Procedures ............................................................................................................................ 43 SECTION 2: DOWN PAYMENT ASSISTANCE ................................................................................................. 47 A. Eligibility & Assistance Amounts ............................................................................................................. 47 Section 3: Grant Cancellation ........................................................................................................................... 50 CHAPTER 3: DEMOLITION ............................................................................................................................................. 52 Table 1 Organizational Chart ............................................................................................................................. 53 4 INTRODUCTION The Housing and Community Development Act of 1974 (HCDA), authorized HUD to create the Community Development Block Grant (CDBG) Program. The program seeks to provide decent housing, a suitable living environment, and expand economic opportunities for low and moderate income persons. The City of Jefferson receives a yearly distribution for the CDBG entitlement program. The entitlement programs are for cities in metropolitan areas over 50,000 in population, designated principal cities of metropolitan statistical areas or urban counties with more than 200,000 people. The grant amounts are determined by the higher of two formulas: Data based on overcrowded housing, population and poverty; or Data based on age of housing, population growth lag, and poverty. This policies and procedure manual is intended as guidance for the City of Jefferson’s CDBG program, and is not meant to be a substitute for federal regulations. The federal CDBG program regulations can be found in Title 24 of the Code of Federal Regulations (CFR) Part 570. This manual is effective January 1, 2017 and will remain in effect until updated or replaced. It can be revised to meet changes in federal regulations, actions of the City Council or to meet administrative needs upon approval. 5 Key Definitions 24 CFR Part 85 (the Common Rule): This rule provides that the grantee shall take affirmative steps to encourage contracting with small minority and female owned business enterprises when possible as sources of supplies, equipment, construction, and services. Action Plan: An annual update to HUD regarding the Consolidated Plan. Consolidated Plan: The Consolidated Plan is prepared by the grantee in accordance with 24 CFR Part 91, and describes needs, resources, priorities and proposed activities to be undertaken with respect to CDBG program. An approved Consolidated Plan is one which has been approved by HUD. Contractors: A contractor is an entity paid with CDBG funds in return for a specific service (e.g., construction). Contractors must be selected through a competitive procurement process based on the City’s procurement standards. Copeland Anti-Kickback Act: Makes it a criminal offense for a person to induce anyone employed in the construction, completion, or repair of any public building, public work, or building, or work financed in whole or in part by loans or grants from the United States, to give up any part of the compensation to which the employee is otherwise entitled. The Act also regulates payroll deductions, specifies methods of paying wages to covered employees, and requires the submission of weekly payrolls in conjunction with statements of compliance by all contractors in a format that meets the requirements of 29 CFR Section 5.5. Davis-Bacon Act: The Act is triggered when construction work over $2,000 is financed in whole or in part with CDBG funds. It requires that workers receive no less than the prevailing wages being paid for similar work in the same area. Draw down: Refers to the process of requesting and receiving CDBG funds. Grantees draw down funds from a line of credit established by HUD, while sub recipients draw down funds from the grantee. Executive Order 11063: This Executive Order provides that no person shall be discriminated against on the basis of race, color, religion, sex, or national origin in housing and related facilities provided with Federal assistance and lending practices with respect to residential property when such practices are connected with loans insured or guaranteed by the Federal government. Executive Order 11246: This Executive Order applies to all federally assisted construction contracts and subcontracts. It provides that no person shall be discriminated against on the basis of race. 6 Executive Order 11259: This Executive Order provides that the administration of all Federal programs and activities relating to housing and urban development be carried out in a manner to further housing opportunities throughout the United States. Grantee: Each entitlement community, or grantee, administers its local CDBG program in accordance with program requirements. Household: All the persons who occupy a housing unit. The occupants may be a single family, one person living alone, two or more families living together, or any groups of related or unrelated persons who share living arrangements. Income: Grantees may select any of three definitions of income: (1) Annual income as defined under Section 8; (2) Annual income as reported under the Census long form; or (3) Adjusted gross income as defined by the IRS Form 1040. Limited Clientele: Persons (or groups of persons) who are presumed to be principally LMI, according to HUD. These include: abused children, battered spouses, elderly persons (age 62 and over), adults meeting the Bureau of the Census’ definition of severely disabled, homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. Low and Moderate Income: Low and moderate income (LMI) means family or household annual income less than the Section 8 Low Income Limit, generally 80% of the area median income, as established by HUD. Low-Income Household/Family: A household/family having an income equal to or less than the Section 8 Very Low Income limit (50% of the area median income) as established by HUD. Moderate-Income Household/Family: A household/family having an income equal to or less than the Section 8 Low Income limit (80% of area median income) established by HUD, but greater than the Section 8 Very Low Income Limit (50% of area median income) established by HUD. Restoration Act of 1987: This Act restores the broad scope of coverage and clarifies the application of the Civil Rights Act of 1964. It also specifies that an institution which receives Federal financial assistance is prohibited from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in a program or activity which does not directly benefit from such assistance. Section 109 of Title 1 of the Housing and Community Development Act of 1974: This section of Title 1 provides that no person shall be excluded from participation (including employment), denied program benefits, or subject to discrimination on the basis of race, color, national origin, or sex under any program or activity funded in whole or in part under Title I of the Act. 7 Section 3 of the Housing and Urban Development Act of 1968, as amended: Requires the provision of opportunities for training and employment that arise through HUD-financed projects to lower-income residents of the project area, to the greatest extent feasible and consistent with Federal, State and local laws and regulations. Also required is that contracts be awarded to businesses that provide economic opportunities for low- and very low-income persons residing in the area. Amendments to Section 3 in 1992 included requirements for providing these opportunities in contracts for housing rehabilitation, including lead-based paint abatement, and other construction contracts. Section 109 of Title I of the Housing and Community Development Act of 1974: Requires that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded with CDBG funds on the basis of race, color, religion, national origin, or sex. Section 504 of the Rehabilitation Act of 1973: It is unlawful to discriminate based on disability in federally assisted programs. This section provides that no otherwise qualified individual shall, solely by reason of his or her disability, be excluded from participation (including employment), denied program benefits, or subjected to discrimination under any program or activity receiving Federal funding assistance. Section 504 also contains design and construction accessibility provisions for multi-family dwellings developed or substantially rehabilitated for first occupancy on or after March 13, 1991. Sub recipient: An entity that assists the grantee to implement and administer its program. Sub recipients are generally nonprofit organizations that assist the recipient to undertake one or more activities on behalf of the grantee, such as a home rehabilitation. Sub recipients are also referred to as sub grantees. The Age Discrimination Act of 1975: This Act provides that no person shall be excluded from participation, denied program benefits, or subject to discrimination on the basis of age under any program or activity receiving Federal funding assistance. Effective January 1987, the age cap of 70 was deleted from the laws. Federal law preempts any State law currently in effect on the same topic including: KRS 18A.140; KRS 344.040; 101 KAR 1:350 Paragraph 11; 101 KAR 1:375 Paragraph 2(3); 101 KAR 2:095 Paragraphs 6 and 7. The Americans with Disabilities Act of 1990 (ADA): This Act modifies and expands the Rehabilitation Act of 1973 to prohibit discrimination against “a qualified individual with a disability” in employment and public accommodations. The ADA requires that an individual with a physical or mental impairment who is otherwise qualified to perform the essential functions of a job, with or without reasonable accommodation, be afforded equal employment opportunity in all phases of employment. Kentucky adopted this Act in 1992 with the enrollment and passage of Senate Bill 210. 8 The Equal Employment Opportunity Act: This Act empowers the Equal Employment Opportunity Commission (EEOC) to bring civil action in Federal court against private sector employers after the EEOC has investigated the charge, found “probable cause” of discrimination, and failed to obtain a conciliation agreement acceptable to the EEOC. It also brings Federal, State, and local governments under the Civil Rights Act of 1964. The Fair Housing Amendment Act of 1988: This Act amended the original Fair Housing Act to provide for the protection of families with children and people with disabilities, strengthen punishment for acts of housing discrimination, expand of the Justice Department jurisdiction to bring suit on behalf of victims in Federal district courts, and create an exemption to the provisions barring discrimination on the basis of familial status for those housing developments that qualify as housing for persons age 55 or older. The Housing for Older Persons Act of 1995 (HOPA): Retained the requirement that the housing must have one person who is 55 years of age or older living in at least 80 percent of its occupied units. The Act also retained the requirement that housing facilities publish and follow policies and procedures that demonstrate intent to be housing for persons 55 and older. The Immigration Reform and Control Act (IRCA) of 1986. Under IRCA, employers may hire only persons who may legally work in the U.S., i.e., citizens and nationals of the U.S. and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Uniform Guidelines on Employee Selection Procedures adopted by the Equal Employment Opportunity Commission in 1978: This manual applies to employee selection procedures in the areas of hiring, retention, promotion, transfer, demotion, dismissal and referral. It is designed to assist employers, labor organizations, employment agencies, licensing and certification boards in complying with the requirements of Federal laws prohibiting discriminatory employment. The Vietnam Era Veterans’ Readjustment Act of 1974 (revised Jobs for Veterans Act of 2002): This Act was passed to ensure equal employment opportunity for qualified disabled veterans and veterans of the Vietnam War. Affirmative action is required in the hiring and promotion of veterans. Title VI of the Civil Rights Act of 1964: This Act provides that no person shall be excluded from participation, denied program benefits, or subject to discrimination based on race, color, and/or national origin under any program or activity receiving Federal financial assistance. Title VIII of the Civil Rights Act of 1968 (The Fair Housing Act): This Act prohibits discrimination in housing on the basis of race, color, religion, sex and/or national origin. This law also requires actions which affirmatively promotes fair housing. 9 CHAPTER 1: CDBG IMPLEMENTATION PROCESS The following provides an overview of the framework in which the City must make decisions concerning activities and/or organizations to fund under the CDBG program. STEP 1 – SUBMIT CONSOLIDATED PLAN & DETERMINE PROGRAM DELIVERY CONSOLIDATED PLAN/ACTION PLAN The process of completing the Consolidated Plan (and annual Action Plans) helps the City to determine what activities to fund in the coming year. The Consolidated Plan is a plan of five years in length, which describes the community needs, resources, priorities, and proposed activities to be undertaken under CDBG program. Each year, the City must submit an update to HUD, referred to as an Action Plan. The Action Plan describes the specific planned uses for CDBG. The Consolidated Plan includes the following: 1. A description of the entity responsible for overseeing the development of the Consolidated Plan and a description of the process undertaken to develop the plan; 2. A housing and homeless needs assessment; 3. A housing market analysis; 4. A strategic plan; and 5. A one-year Action Plan. •Submit Consolidated Plan & Determine Program Delivery •Select Activities Meeting National Objective •Select Eligible Activities •Comply With Other Federal Requirements •Address Financial And Administrative Requirements •Enter Results Into IDIS •Report & Monitor Progress 10 The following is a timeline of the Consolidated Plan to ensure timeliness and accuracy. • Pre-Public Hearing regarding the development of the Consolidated/Action Plan shall be held sometime in June. • End of September, Public Hearing is held regarding the proposed Consolidated/Action Plan. Copies of the proposed Consolidated/Action Plan will be made available for public Review. The 30 day public comment period begins the day after the public hearing is held. • Present the draft plan to the Public Works and Planning Committee and City Council. The Plan shall be approved by Council via Resolution. • The Consolidated/Action Plan is due to HUD November 15th*. Since FY 2015, HUD has issued CPD Notices, concerning grantees’ submission of Action Plans for funding under the CDBG, HOME, ESG and HOPWA programs. These notices instructs grantees not to submit their Action Plans or new 3-5 year Consolidated Plans until an appropriations bill has been enacted and HUD has notified grantees of their actual allocation amounts under the four formula programs. HUD field offices have been instructed to disapprove as substantially incomplete any Action Plan that contains estimated grant amounts. PROGRAM DELIVERY METHOD The City (grantee) is responsible for ensuring that CDBG funds are used in accordance with all program requirements. The use of designated public agencies, sub recipients, or contractors does not relieve the grantee of this responsibility. The grantee is also responsible for determining the adequacy of performance under sub recipient agreements and procurement contracts and for taking appropriate action when performance problems arise. Before disbursing funds to any organization that is carrying out CDBG activities on behalf of the grantee as a sub recipient, a written agreement must be executed. The CDBG regulations stipulate that certain requirements be included in all written agreements with sub recipients. Written agreements must remain in effect for the length of time that the sub recipient has control over any CDBG funds, including program income. However, it is good practice to update sub recipient agreements annually to ensure the agreements are current with regulations and requirements. This process also allows an opportunity to revisit and clarify problem areas or issues. 11 STEP 2 - NATIONAL OBJECTIVE In order to use HUD funds, the project must meet a National Objective. They are the following. The LMI national objective is the primary national objective because the statute requires that grantees expend 70% of the CDBG funds to meet the LMI national objective. LMI Calculation Example: Total entitlement grant amount: $225,000 Less actual planning and admin (up to 20%): ($45,000) Equals amount subject to LMI calculation: $180,000 Multiplied by 70 percent: X 0.70 Equals minimum to benefit LMI: $126,000 Amount subject to LMI calculation: $180,000 Less LM I minimum: ($126,000) Equals maximum slum/blight and urgent needs allowable activities: $54,000 National Objective Urgent Threat to Health & Safety Eliminates Slum & Blight 51% LMI 12 A) 51% Low and Moderate Income At least 51% or more of the persons and families benefiting must be low and moderate-income (LMI) for public projects and public facilities and 100% LMI for housing activities. LMI can be determined by HUD census data or by conducting a survey. LMI is generally calculated on an area basis, meaning either the entire jurisdiction of the City or a defined targeted area within the City must be at least 51% LMI. 1. To be counted as a beneficiary of a project, LMI documentation must be obtained. 2. For every separate activity funded under the same project, there must be 51% LMI or the removal of slum and blight achieved. 3. For the purposes of determining eligibility, all persons and families must be counted. For the purposes of determining the amount of CDBG funding, all households must be counted. 4. A project may not be designed to benefit moderate-income persons to the exclusion of low-income persons. 5. HUD’s Section 8 program income guidelines (as modified by the Housing and Community Development Act of 1987) shall be used to define low and moderate- income for the CDBG Program. The annual income limits are available from http://www.huduser.org/portal/. If HUD has not published the applicable year’s limits, then the community may use the previous year in order to begin the survey work. 6. “Income” should be viewed as a family’s total adjusted gross income. Any person that belongs to an LMI family is considered an LMI person. Request a copy of the direct beneficiaries IRS Form 1040 or other equivalent income statements. 7. To calculate the LMI percentage, divide the number of LMI persons by the total number of persons benefiting; and divide the number of LMI families by the total number of families benefiting. Both calculations must equal or exceed 51%. You may not round up to achieve 51%. The HUD census data is only available in the number of LMI persons. Therefore, in order to arrive at the correct number of LMI families, divide the number of persons by 2.48, which is the state average household size. 8. If you choose to survey for eligibility, there are three categories of income to report: 80% of the county’s median income; 50% of county’s median income; and, 30% of the county’s median income. Eligible persons and families are all those below 80% of median income. The terminology may differ for the three categories but the percentages are the same. You may see: moderate-low-very low; or low-very low-extremely low; or low-very low-30% of median. It is important to distinguish the categories for the reporting purposes and not to eliminate any from the survey instrument sample. 9. It is the activity that will often provide the indication of who benefits. The availability of exact census data will determine whether census or survey may be used. In the CDBG program, an applicant determines the project to be either: area-wide benefit, or a 13 target-area benefit. Secondly, the applicant indicates the method of LMI eligibility: census, survey, job-creation, or limited clientele. 10. The application may be an area-wide benefit if the activity benefits an entire city, county, township, or enumeration district, either 2006-2010 American Community Survey or survey may be used to determine LMI benefit. Please note that the census data provided by HUD sometimes differs from the U.S. Census Bureau in terms of income and the total number of persons and families in a given area. City may only accept the HUD data as valid. 11. If the activities proposed in an application only benefit a portion of the community, then a target-area benefit would be relevant. Most often, surveys are required to gain eligibility here. Census data by tract or block group may be used if the beneficiaries exactly match the tracts or block groups (and the entire block group data must be used). 12. If one activity benefits the entire community (such as water or wastewater treatment) and another activity that benefits only a section of the community (such as water distribution or wastewater collection) then the treatment activity must represent the majority of the project costs in order to use an area-wide benefit with census data. 13. Surveys are used to apply accurate information to an area that is not covered by census information, or to provide updated information to an area that has changed in the number of persons and their income level during the decade for which the census is valid. There is a methodology applied to surveys intended to support CDBG eligibility and there is a time limit in which those surveys may be valid. 14. There are two options for surveys: 100% solicitation (census) or random. 15. For the first option, applicants must solicit 100% of the proposed beneficiaries. The survey response percentage is 80%. (This is only allowed when the project area contains 200 or fewer families). For larger surveys, applicants are required to perform a random survey. 16. A random survey requires a smaller sample to be surveyed, but requires that specific residences (chosen at random by CDBG) be surveyed. The survey response rate is 80% of the residences surveyed. A random survey is required if the service area contains more than 200 families. Contact CDBG staff for random number table if random survey is required. If the service area of the project consists of 200 or fewer families, a random survey is not an option. 17. Regardless of survey options, there are three acceptable procedures: door to door, which should involve trained personnel, where the survey is conducted at the residence by an interviewer. Techniques of not introducing bias into the survey should be used including question wording; probing to obtain clarification, and recording responses accurately. Modified door-to-door includes hand delivery of the survey but the task of completion is left to the resident. The deliverer may either wait or make arrangements to pick the survey up at a later date. Or, the survey may be made via mail. 18. Telephone surveys are not acceptable. 14 19. The survey instrument and tabulation sheet is made available to the applicant by CDBG. 20. A map must accompany the survey area, showing the project area and beneficiaries. If a survey is used to prove LMI, then the survey area and the houses surveyed should be clearly marked on the map. 21. Limited Clientele persons (or groups of persons) are presumed to be principally LMI, according to HUD. These include: abused children, battered spouses, elderly persons (age 62 and over), adults meeting the Bureau of the Census’ definition of severely disabled, homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. The disability data used for limited clientele are “persons with a mobility or self-care limitation.” This data is broken into persons age 16 to 64 and 65 and older. The data for both age groups must be added together in total. Do not use the data for “persons with a work disability.” 22. In addition, if a project’s activities are limited exclusively to LMI persons (such as a food pantry with income restrictions either equal to or more restrictive than the LMI income limits for that area), the project may meet the LMI national objective through limited clientele. 23. Limited Clientele projects are those that exclusively serve a group defined as limited clientele. If this criterion is met, then no further LMI documentation, either by census or by survey is necessary. If the project is not exclusive or designed for only that group or groups, then LMI eligibility must be proven by another method. B) Elimination of Slums and Blight To prove this HUD national objective, a project must propose one of the two different methods. 1. The first method occurs when a structure is blighted; when it exhibits objectively determinable signs of deterioration sufficient to constitute a threat to health, safety and public welfare. For the City to participate in this activity it must, at a minimum, determine blighted structures by applying existing dangerous building ordinance, building code level of violation or applicable occupancy or habitability designation or code violation in a manner consistent with their ordinance. The ordinance, code violation or designation must be applied to the specific structure, not to the area as a whole. The predominance of blight in an area does not allow blight to be assumed for each structure inside the area. 2. The second method covers area blight, and includes submitting a resolution passed by the governing legislative body declaring the area blighted in accordance with 24 CFR 570. As stated, the definition of the national objective elimination of slum and blight reads as follows. The area meets the conditions of either (a) or (b): i. At least 25% of the properties throughout the area experience one or more of the following conditions: 15 • Physical deterioration of buildings or improvements, • Abandonment of properties • Chronic high occupancy turnover rates or chronic high vacancy rates in commercial or industrial buildings, • Significant declines in property values or abnormally low property values relative to other areas in the community, or • Known or suspected environmental contamination. ii. The public improvements throughout the area are in a general state of deterioration. C) Urgent Threat to Health and Safety The use of the urgent need national objective is rare. It is generally used for activities to alleviate emergency conditions. According to “Basically CDBG” Course Training Manual examples include: • Acquisition of property located in a flood plain that was severely damaged by a recent flood; • Public facility improvements like the reconstruction of a publicly-owned hospital that was severely damaged by a tornado; • Demolition of structures that are severely damaged by a major earthquake; Urgent need qualified activities must meet the following criteria: • The existing conditions must pose a serious and immediate threat to the health or welfare of the community; • The existing conditions are of recent origin or recently became urgent (generally, within the past 18 months); • The grantee is unable to finance the activity on its own; and • Other sources of funding are not available. 16 STEP 3 – ELIGIBLE ACTIVITIES Section 105(a) of the Community Development Act and HUD regulations specified the activities that are eligible for CDBG assistance. A general listing of eligible activities is below, and a detailed description is provided in 105(a) of the Act and in 24 CFR 570.482. 1. Property Acquisition 2. Property Disposition 3. Property Clearance/Demolition 4. Architectural Barrier Removal 5. Senior Center 6. Community Facilities 7. Centers for the Handicapped 8. Historic Properties 9. Water Treatment/Storage 10. Sanitary Sewer Collection 11. Storm Sewers 12. Flood and Drainage Facilities 13. Streets (or Roads) 14. Street Accessories 15. Parking Facilities 16. Bridges 17. Sidewalks 18. Pedestrian Malls 19. Recycling or Conversion Facilities 20. Parks and Recreation Facilities 21. Fire Protection/Facility Equipment 22. Solid Waste Disposal Facilities 23. Other Utilities 24. Public Service/Supportive Services 25. Rehabilitation of Private Residential Properties 26. Rehabilitation of Public Residential Properties 27. Payments for Loss of Rental Income 28. Relocation 29. Code Enforcement 30. Energy Use Strategy 31. Non-Federal Share Payment 32. Interim Assistance 33. Planning 34. Commercial or Industrial Facilities 35. Administration 36. Engineering/Design 37. Housing Rehab/Demo Inspection 38. Engineering/Construction Inspection 39. Airports 40. Natural Gas Lines 41. Electrical Distribution Lines 42. Rail Spurs 43. Lighting 44. Other Professional Services 45. Security Fencing 46. Site Preparation 47. Purchase Land/Building 48. Facility Construction Renovation 49. Machinery/Equipment 50. Working Capital 51. Sewage Treatment 52. LDC Homeownership Assistance – up to $15,000 to purchase a new home 53. Legal 54. 911 Emergency Systems 55. Homeowners Assistance- up to $5,000 to purchase an existing DSS home 56. Lead-Based Paint Risk Assessment 57. Asbestos Removal 58. Job Training 59. Home-Ownership Counseling 60. Substantial Reconstruction of Private Residential Properties on Same Lot- Up to $15,000 61. Water Distribution 62. Lead Reduction NOT incidental to Rehab 63. Asbestos Inspection 17 Pursuant to 24 CFR 570.207 Ineligible Activities are as follows: A. Maintenance or operation costs. ** B. General government expenses. C. Political activities. D. Improvements to city halls and courthouses, except those required to meet the Americans with Disabilities Act. Note: CDBG funds used for ADA projects may only convert existing facilities to accessibility. CDBG funds may not be used to add new facilities. E. Purchase of equipment, except for fire protection, public services, landfills or recreation. F. Income payments, except for loss of rental income due to displacement. G. Application preparation costs or a bonus award for writing a successful application. H. Religious purposes. ** Maintenance and Operation Costs: Any cost that recurs on a regular basis (generally, less than five years) is considered a maintenance or operation cost, therefore ineligible for CDBG assistance. 18 STEP 4 – COMPLY WITH OTHER FEDERAL REQUIREMENTS ENVIRONMENTAL REVIEW An Environmental Review Record must be completed for each project in order to meet the Environmental Review Requirements set forth at 24 CFR Part 58. All projects will publish appropriate notices (including HUD 8-Step Process), submission of the Request for Release of Funds and Certification and Authority to Use Grant Funds will be issued by HUD prior to commencing with project activities. FAIR HOUSING, ACCESSIBILITY, AND EQUAL EMPLOYMENT The City and any sub-recipient(s) must adhere to all the basic tenets of fair housing and equal opportunity regulations. Recipients are prohibited from practicing discrimination on the grounds of race, color, national origin, religion, sex, handicap, or familial status. This prohibition applies to all project contractors or subcontractors. Beneficiary information should be determined and demographic data compiled, with this information made available in the project file for public review. A. Fair Housing As part of HUD’s certification the City is required to complete an analysis of impediments to fair housing choice. Although not part of the consolidated plan, the City must certify that it completed the analysis, is taking appropriate actions to overcome the effects of any impediments identified and maintain records reflecting the analysis and related actions. The most recent Analysis of Impediments was completed in March 2013. The following impediments were identified for the City: • Lack of adequate funding allocated for fair housing enforcement and outreach activities. • Lack of fair housing awareness • Inadequate information and awareness of the city’s housing programs • Lack of fair housing testing to determine where fair housing discrimination is taking place. • Concentration of affordable rental housing in certain neighborhoods with higher minority and low income populations. • Need for ADA education and the lack of availability of housing for persons with disabilities. • Lack of specific and comprehensive planning efforts around affirmatively furthering fair housing in the City of Jefferson. 19 Actions in addressing the above identified impediments should be implemented through the Consolidated Plan and/or Action plan. B. Handicapped Accessibility The City shall abide by HUD regulations in Section 504, HUD’s implementation of the American with Disability Act (ADA). The City is to conduct a self-evaluation of accessibility to determine their current programs, services, polices, and practices meet the requirements of Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. C. Equal Employment Opportunities Congress established Section 3 to ensure that the employment and other economic opportunities generated by Federal financial assistance for housing and community development programs shall, to the greatest extent feasible, be directed toward low and very low income persons, particularly those who are recipients of government assistance for housing. Section 3 applies to training, employment, contracting and other economic opportunities that are in connection with the CDBG funds. Contractors and subcontractors providing a service on projects for which the total amount of federal assistance exceeds $200,000 and the amount of the contract or subcontract exceeds $100,000 are required to comply with Section 3. 20 The following is a detailed listing of laws applicable to the CDBG program. Federal and State Laws and Regulations (included amendments) Fair Housing & Nondiscrimination Accessibility Equal Employment & Contracting Title VI of the Civil Rights Act of 1964 X Title VIII of the Civil Rights Act of 1968 (The Fair Housing Act) X X Restoration Act of 1987 X Section 109 of Title 1 of the Housing and Community Development Act of 1974 X X The Fair Housing Amendment Act of 1988 X The Housing for Older Persons Act of 1995 (HOPA) X The Age Discrimination Act of 1975 X Section 504 of the Rehabilitation Act of 1973 X X X The Americans with Disabilities Act of 1990 (ADA) X X X Executive Order 11063 X Executive Order 11259 X Section 109 of Title I of the Housing and Community Development Act of 1974 X X The Equal Employment Opportunity Act X The Immigration Reform and Control Act (IRCA) of 1986 X The Uniform Guidelines on Employee Selection Procedures adopted by the Equal Employment Opportunity Commission in 1978 X Section 3 of the Housing and Urban Development Act of 1968, as amended X The Vietnam Era Veterans’ Readjustment Act of 1974 (revised Jobs for Veterans Act of 2002) X Executive Order 11246 X 24 CFR Part 85 (the Common Rule): X 21 PROCUREMENT According to the table below, the City procurement policy is stricter than CDBG’s procurement policy. Therefore, City procurement policy will take precedence*. City of Jefferson HUD Requirements HUD Requirement Notes $5,000 or less without competitive bids. See Below $5,000 and not more than $25,000 bids to be in writing, electronic and online sellers acceptable from at least 3 vendors. 3 written quotes should be obtained for all purchases up to $100,000. Award should be made to the lowest responsive and responsible source. Over $25,000 requires advertise for sealed bids allowing 14 days before bids are received and opened. Lowest and best bid submitted by responsible bidder meeting specifications will be recommended for award. Over $100,000 a) Competitive Sealed Bids. Publish one time in widest circulation paper. b) Competitive Proposals for professional services All bids must be opened publically at the time and place stated in the invitation for bids. A firm-fixed price contract award must be made in writing to the responsive bidder whose bid is lowest, most responsible and responsive. All unsuccessful bidders must be notified in writing. *If City is awarded funds from State CDBG program MO Department of Labor procurement rules apply. Non-competitive proposals may be used only when the award of a contract is infeasible under small purchase procedures, sealed bids, or competitive proposals and one of the following circumstances applies: 1. Where the item is available only from a single source; 2. Where a public emergency or urgent situation is such that the urgency will not permit a delay beyond the time needed to employ one or the other procurement methods; or 3. Where after solicitation of a number of sources, competition is determined inadequate. When bidding out projects with HUD funds must ensure that the equal opportunity housing symbol is included within the publication. 22 A. Conflict of Interest The CDBG program will follow the City’s Purchasing Policy and Procedures Manual, including the conflict of interest policy. It shall be unethical for any city employee to participate directly or indirectly in a procurement contract where the city employee knows that: • The city employee or any member of the city employee’s immediate family has a financial interest pertaining to the procurement contract; or • Any other person, business, or organization with whom the city employee or any member of a city employee’s immediate family is negotiating or has an arrangement concerning prospective employment is involved in the procurement contract. A city employee or any member of a city employee’s immediate family who holds a financial interest in a disclosed blind trust shall not be deemed to have a conflict of interest with regard to matters pertaining to that financial interest. Note: Personnel Policy 1. Section 20-5 Conflict of Interest No employee of the municipal service shall hold a financial interest in a firm, institution, corporation, or other establishment supplying goods or services to the city. No employee shall be employed in any capacity with a firm, institution, corporation or other establishment supplying goods or services to the city when that capacity means the possession, direct or indirect, of the powers to direct or cause the direction of the management and policies of that organization. No employee shall receive any payment, gifts, favors, or other consideration from any person, firm, institution, corporation, or other establishment supplying goods or services to the city. 2. Section 20-6 Penalties Any employee found guilty of any violation of this section shall be subject to any disciplinary action up to and including dismissal as defined by these rules and such other penalties as may be deemed appropriate and consistent with the laws of the City of Jefferson and the State of Missouri. B. Excluded Parties Prior to making any award (sub grant or contract) the organization must be checked for debarment, suspension or otherwise excluded from participation in Federal assistance programs under Executive Order 12549, “Debarment and Suspension.” 23 Contractor must be cleared through the following links: 1. Secretary of State’s website. Check and see if they are registered to do business in the State. For this website you will have to have to know exactly how they registered their company. https://bsd.sos.mo.gov/BusinessEntity/BESearch.aspx?SearchType=0 2. HUD’s debar website. Click on Limited Denial of Participation list & if nothing shows up for the company they are not debarred with HUD. http://portal.hud.gov/hudportal/HUD?src=/topics/limited_denials_of_participation 3. State Department of Labor Contractor Department List http://labor.mo.gov/DLS/PrevailingWage/debarment_list 4. System for Award Management (SAM) https://www.sam.gov CONTRACT MANAGEMENT Contract management is a large part of any project’s success. It is important that all parties in a contract are held to the roles and responsibilities for which they are receiving payment. Project delays or problems are often the result of misunderstandings, assumptions of the responsibilities of different parties in a contract, or of parties not performing their work to a standard. To correct these problems, contract language must be clear and must take the management of the contracts seriously as a working role. Before entering into a contract you must ensure that all contracts are written so that they are based on a lump sum or unit price. Please be careful of any hidden or unexpected costs or additional fees that may have been added to the contract. Such fees may include per hour additional fees for surveying, obtaining easements, etc. Often grantees may think these costs are part of the base contract and have not allowed for the additional cost in their budget. A. Contract Content According to 24 CFR 85.36(i) contract provisions, a grantee's and sub grantee’s contracts must contain provisions listed below. Federal agencies are permitted to require changes, remedies, changed conditions, access and records retention, suspension of work, and other clauses approved by the Office of Federal Procurement Policy. 1. Administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. (Contracts more than the simplified acquisition threshold) 24 2. Termination for cause and for convenience by the grantee or sub grantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) 3. Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity", as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). (All construction contracts awarded in excess of $10,000 by grantees and their contractors or sub grantees) 4. Compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR part 3). (All contracts and sub grants for construction or repair) 5. Compliance with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR part 5). (Construction contracts in excess of $2000 awarded by grantees and sub grantees when required by Federal grant program legislation). Davis-Bacon does not apply to the rehabilitation of residential structures containing less than eight units or force account labor. 6. Compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327A 330) as supplemented by Department of Labor regulations (29 CFR part 5). (Construction contracts awarded by grantees and sub grantees in excess of $2000, and in excess of $2500 for other contracts which involve the employment of mechanics or laborers) 7. Notice of awarding agency requirements and regulations pertaining to reporting. 8. Notice of awarding agency requirements and regulations pertaining to patent rights with respect to any discovery or invention which arises or is developed in the course of or under such contract. 9. Awarding agency requirements and regulations pertaining to copyrights and rights in data. 10. Access by the grantee, the sub grantee, the Federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 11. Retention of all required records for three years after grantees or sub grantees make final payments and all other pending matters are closed. 12. Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857 (h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations 25 (40 CFR part 15). (Contracts, subcontracts, and sub grants of amounts in excess of $100,000). 13. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94A 163, 89 Stat. 871). [53 FR 8068, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19642, Apr. 19, 1995] B. Common Rules Regarding Contracting 1. All services, professional, or construction, paid in whole or in part with CDBG funds, require the execution of a formal contract. 2. The use of CDBG dollars, regardless of the amount, for payment of any service under contract in a grant, initiates the contracting requirements described. The total amount of the contract will often indicate the proper documentation to be included in the contract. 3. All contracts should contain a clear, concise, and detailed description of the: • scope of work • total cost • duration or life of the contract • compliance requirements • reporting responsibilities • contract content paragraphs listed above 4. If proposals involving architectural/engineering professional services are evaluated with respect to factors other than price, the program participant must be able to document the basis for negotiation of fair and reasonable compensation. C. Acceptable Contract Cost Structures All construction contract fees shall be based upon a lump sum or unit price. All professional service contracts shall be based upon a lump sum or a cost-plus-fixed-fee. Cost plus a percentage of cost and percentage of construction cost methods are prohibited. D. Alternative Deductibles/Alternate Add-Ons In Construction Bidding In an effort to remain flexible in the bidding process for construction activities, the grantee may set in place alternative deductibles or alternate add-ons. These items must be clearly marked as such and, in the event of bids received over budget, may be “deducted” from the scope of the project, or in the event of bids received under budget, may be “added” to the scope of the project. All alternative deductibles/additions must be assigned a number in order of preference to be eliminated/added. Any elimination/additions of these items must follow that numerical guide 26 (e.g., Item #2 may not be deducted/added prior to Item #1). No items may be eliminated/added from a bid process if they were not initially indicated as an alternative deductible or alternate add-on. Alternate deductibles should include, but not be limited to, items the grantee may be able to complete on its own or items that would not have an adverse effect on the project if omitted. E. Addendum Procedure If changes or additions to the bid packet must be made prior to the bid deadline date, an addendum must be executed. The addendum must spell out the change or addition and must be distributed to all interested bidders. This action must not take place later than 72 hours prior to the bid submission deadline. If this time period is not possible, the addendum may be distributed and the deadline may be delayed exactly one week. All bidders obtaining bid documents must be made aware of all addenda in order not to interrupt the procurement procedure. F. Amendment Procedure If, during the life or duration of any formal contract, the parties agree to a change in the design, duration, cost, or any of the terms of the contract, a formal amendment may be executed. For this amendment to be valid and recognized by CDBG, it must be in writing, signed, and attested by both parties and attached to all original contract documents. The grantee may require review by their attorney prior to implementing the process. Any changes or change orders that directly affect the use of CDBG dollars, the scope of the project, or greatly changes the duration of the contract should be reviewed prior to execution. Reports should be prepared and submitted by each contractor whenever it is determined that any change in the design, cost, or duration of the project is necessary. G. Award of Contract Awarding contracts using CDBG funds shall be completed in the same manner as if using local funds. The required process for entering into contracts should be reviewed and used for CDBG projects. H. Federally Debarred Contractors Before signing a contract with a proposed contractor, the grantee must ensure that the contractor is not on the Federal listing of Contractors Unable to Perform Work Under a Federally Sponsored Project at http://portal.hud.gov/hudportal/HUD?src=/topics/limited_denials_of_participation. Click on Limited Denial of Participation list & if nothing shows up for the company then they are not debarred with HUD. In addition, must check the System for Award Management (SAM) at www.sam.gov. 27 I. Contractors Licensed To Do Business In Missouri All professional service contracts and construction contracts paid for with CDBG funds must use firms/businesses that are licensed to operate in the State of Missouri. No grant funds will be released to pay businesses that do not hold this license. Check https://bsd.sos.mo.gov/BusinessEntity/BESearch.aspx?SearchType=0 and search for the company’s name which has to be exactly how they registered with the State. J. Businesses In Good Standing With The Department of Labor All licensed businesses must be in good standing with the Missouri State Department of Labor office. State debar website http://labor.mo.gov/DLS/PrevailingWage/debarment_list. K. Department Of Treasury’s Listing Of Approved Sureties The bonding company used by the contractor to provide payment and performance bonds must be listed with the Department of the Treasury's Listing of Approved Sureties. At the time the contract is awarded check http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm to ensure that the Missouri is listed for the surety as being licensed in the state. Print off the listing as compliance documentation for the file & ensure the date is included on the copy. L. Internal Control Proper internal control for each contractor may include a contract file that includes the following: • A signed contract and amendments or change orders; • A schedule of payments supported by: – Copies of time sheets or payroll records; – Copies of checks or transfer notifications; and – Copies of invoices; • All project-related correspondence; • Property records (where appropriate); • Any notice of cancellation, termination, or suspension of the contract; • All field inspection reports and employee interviews; and • Other data as required by the recipient to properly administer the contract. M. Engineer/Consultant’s Certificate of Completed Work A copy of the Certificate for Acceptance, and Final Payment, signed by the project engineer/consultant, must be obtained prior to closeout. This certificate must cover all work included in the project (regardless of funding source), including grantee cash and in-kind. The certificate must state that work has been completed in accordance with drawings and specifications and is functioning properly with the recommendation for Final Payment. 28 LABOR STANDARDS Construction work that is financed in whole or in part with CDBG funds must adhere to certain Federal labor standards requirements. Additional information can be found at https://www.hudexchange.info/resources/documents/Module3_TrainingSlides.pdf. A. Davis-Bacon Act The Davis-Bacon Act (40 USC, Chapter 3, Section 276a-276a-5; and 29 CFR Parts 1, 3, 5, 6 and 7) is triggered when construction work over $2,000 is financed in whole or in part with CDBG funds. It requires that workers receive no less than the prevailing wages being paid for similar work in the same area. Davis-Bacon does not apply to the rehabilitation of residential structures containing less than 8 units or force account labor (construction carried out by employees of the grantee). HUD’s Office of Labor Relations Letter No. LR 2009-01 Davis-Bacon applicability to demolition work states demolition, by itself, is not necessarily considered to be construction, alteration, or repair (i.e. activities to which Davis-Bacon requirements may apply). As a result, Davis-Bacon wage requirements are not typically triggered by demolition work, alone. However, if subsequent construction at the site is planned as part of the same contract or if subsequent construction is contemplated as part of a future construction project, then the demolition work is considered to be part of the overall construction project. In such cases, if the subsequent construction work is subject to Davis-Bacon requirements, then the demolition would likewise is covered by Davis-Bacon requirements. Additional information can be found at http://portal.hud.gov/hudportal/documents/huddoc?id=DOC_14999.pdf. B. Copeland Anti-Kickback Act The Copeland Anti-Kickback Act (40 USC, Chapter 3, Section 276c and 18 USC, Part 1, Chapter 41, Section 874; and 29 CFR Part 3) requires that workers be paid weekly, that deductions workers’ pay be permissible, and that contractors maintain and submit weekly payrolls. C. Contract Work Hours and Safety Standards Act The Contract Work Hours and Safety Standards Act (40 USC, Chapter 5, Sections 326-332; and 29 CFR Part 4, 5, 6 and 8; 29 CFR Part 70 to 240) applies to contracts over $100,000 and requires that workers receive overtime compensation ( time and one-half pay) for hours they have worked in excess of 40 hours in one week. Violations under this Act carry a liquidated damages penalty ($10 per day per violation). D. Section 3 of the Housing and Urban Development Act of 1968 Section 3 of the Housing and Urban Development Act of 1968, as amended requires the provision of opportunities for training and employment that arise through HUD-financed projects to lower-income residents of the project area. Also required is that contracts be awarded to businesses that provide economic opportunities for low- and very low-income persons residing in the area. 29 E. Missouri Prevailing Wage Law Missouri's Prevailing Wage Law establishes a minimum wage rate that must be paid to workers on public works construction projects in Missouri, such as bridges, roads, and government buildings. The prevailing wage rate differs by county and for different types of work. The Prevailing Wage Law applies to all public works projects constructed by or on behalf of state and local public bodies. ACQUISITION AND RELOCATION Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) generally applies to projects involving acquisition, rehabilitation or demolition of real property. In some cases, the use of CDBG funds in a project involving demolition or conversion of lower income dwellings may also trigger another Federal law under Section 104 (d) of the Housing and Community Development Act of 1974. HUD issued CPD Notice 14-09 which provided guidance concerning the October 1, 2014 effective date of Moving Ahead for Progress in the 21st Century Act (MAP-21) that changed payment limits and replacement housing payment eligibility criteria in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA). The revised regulations at 49 CFR part 24 are consistent with MAP-21, which other proposed changes underway. The following changes to the URA become effective on October 1, 2014. Residential Relocation: • Length of occupancy requirement to receive Replacement Housing Payment for homeowner occupants is reduced from 180 days to 90 days [42 U.S.C. 4623(a)(1) and 42 U.S.C. 4624(b)]; • Maximum Replacement Housing Payment for displaced 90 day (formerly 180 day) homeowner-occupant increased from$22,500 to $31,000 [42 U.S.C. 4623(a)(1)]; and • Maximum Replacement Housing Payment for displaced 90 day residential tenant increased from $5,250 to $7,200 [42 U.S.C. 4624(a)]. Nonresidential Relocation: • Maximum Reestablishment Expense Payment increased from $10,000 to $25,000 [42 U.S.C.4622(a)(4)] and • Maximum Fixed Moving Expense Payment increased from$20,000 to $40,000 [42 U.S.C.4622(c)]. 30 STEP 5 - ADDRESS FINANCIAL AND ADMINISTRATIVE REQUIREMENTS A. ADMINISTRATION & PLANNING CDBG funds can be used for administrative and planning activities. Funds under these categories are subject to the 20% statutory limitation. The following are eligible administrative activities: • General management, oversight and coordination o Providing local officials and citizens with information about the CDBG program; o Preparing budgets and schedules; o Preparing reports; o Monitoring program activities • Fair Housing Activities; • Indirect costs; and • Submission of applications for Federal programs. Eligible planning activities are the following: • Comprehensive plans; • Community development plans (i.e. Consolidated Plan); • Functional plans (i.e. land use, economic development, floodplain management, transportation, historic preservation, etc.). • Other plans and studies (i.e. neighborhood plans, capital improvements, individual plans, historic preservation studies, etc.). Any costs and time charged must be documented through the appropriate means such as invoices, receipts, time and attendance records, etc. Documentation shall be kept on file and will be reviewed at financial monitoring. Under this category, CDBG funds may not be used for the following activities: • Engineering, architectural and design costs related to a specific project; or • Other costs of implementing plans. These costs may be eligible as part of an eligible project. 31 Calculating Planning and Administration Cap In accordance with 24 CFR 570 planning and administration costs are capped at 20% of the sum of grant plus program income plus reallocated funds. Calculating the cap example: Total grant amount $227,500 Program income & reallocated funds $2,500 Total: the basis for calculating the cap $230,000 Multiplied by 20 percent X 0.20 Maximum dollar level that may be charged $46,000 B. PUBLIC SERVICES The total amount of CDBG funds expended for public services activities must not exceed 15% of the yearly allocation of funds plus 15% of program income received within the program year. According to 24 CFR 105(a)(8) allows the use of grant funds for public service activities, including but not limited to:  Employment services (e.g. job training);  Crime prevention and public safety;  Child care;  Health services;  Substance abuse services (e.g. counseling and treatment);  Fair housing counseling;  Education programs;  Energy conservation;  Services for senior citizens;  Services for homeless persons;  Welfare services (excluding income payments);  Down payment assistance; and  Recreational services. CDBG funds may be used to pay for labor, supplies, and material as well as to operate and/or maintain the portion of a facility in which the public service and located. This includes the lease of a facility, equipment and other property needed for the public service. 32 For the public service to be eligible, the service must be either 1) a new service; or 2) a quantifiable increase (10%) in the level of an existing service be which has been provided by the entity through state or local government funds in the 12 months preceding the submission of the City of Jefferson’s Consolidated Plan Annual Action Plan to HUD. Income payments by HUD regulations for entitlement communities have restrictions. Income payments are payments to an individual or family, which are used to provide basic services such as food, shelter (including payment for rent, mortgage and/or utilities) or clothing. Income payments are not to exceed three consecutive months; and the payment are made directly to the provider of such services on behalf of an individual or family. Political activities are considered an ineligible activity. C. TIMELY DISTRIBUTION OF FUNDS CDBG funds are to be distributed in a timely fashion. Timeliness refers to how quickly funds are able to be committed and expended. It is vital that every effort is made to quickly distribute and use funds. Timeliness is defined as the annual grant being obligated within 15 months of the City signing a grant agreement with HUD. If the City was to award funds to sub grantees, obligation means the date which the City officially announces the selection of its awards to the sub grantee. Obligation could mean the following: • Contract; • Letter; • Press release; • News announcement; and/or • Public Notice. Currently there are no timely regulatory requirements in either the statute or regulations. HUD tracks expenditures through the Line of Credit Control System (LOCCS). Through this system several reports can be created by HUD staff such as the Ratio of Unexpended Funds to Grant, Ratio of Funds Expended in the Last 12 Months to Grant, Expenditure Report and National Chart. D. PROGRAM INCOME Program income is the gross income received by the City of Jefferson which was directly generated from the use of CDBG funds. Program income is treated as additional CDBG funds subject to all requirements. 33 Examples of program income include: • Proceeds from the sale or lease of property purchased or improved with CDBG funds; • Funds collected through special assessments on properties not owned and occupied by LMI households in order to recover the CDBG portion of a public improvement. Program income does not include: • Any income received in a single year by the City and its sub grantees, that does not exceed $35,000; and • Amounts generated and kept by a nonprofit development organization under 105(a)(15). Program income must be disbursed prior to the drawdown of additional funds from IDIS. Therefore program income works on a last in first out scenario. E. UNIFORM ADMINISTRATIVE REQUIREMENTS In accordance with 24 CFR Part 85 the City of Jefferson must adhere to certain administrative requirements. These requirements include OMB Circular A-87 “Cost Principles for State, Local and Indian Tribal Governments”. This circular establishes principles and standards for determining allowable costs under Federal grants. Non-profits are required to comply with OMB Circular A-122 “Cost Principles for Non-Profit Organizations”. This circular establishes principles for determining allowable costs under grants, contracts and other agreements with nonprofit organizations. In addition, local governments and nonprofit organizations are required to comply with OMB Circular A-133 “Audits of Institutions of States, Local Governments and Nonprofit Institutions”. For additional information on uniform administrative rules for Federal grants and cooperative agreements visit http://www.hud.gov/offices/lead/library/lead/24_CFRPART_85.pdf F. AUDIT REQUIREMENTS The City of Jefferson’s fiscal year runs from November 1 through October 31. Each year since 1996 the City has been awarded the prestigious national Certificate of Achievement for Excellence in Financial Reporting. In order to be awarded a Certificate of Achievement, the City must publish an easily readable and efficiently organized CAFR whose contents conform to program standards. The CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. The City currently grants out the CDBG funds to sub-recipients. The City of Jefferson has measures in place to ensure that the sub-recipients are aware of federal expenditure thresholds of $750,000, audit requirements, timeframes, and applicable OMB principals. 34 G. CITIZEN PARTICIPATION The City shall follow its Citizen Participation Plan. Any changes to this plan shall be approved by the City Council. The City shall hold public hearings at least two times per year and encourage public participation during preparation of the five year Consolidated Plan, Annual Action Plan and the Consolidated Annual Performance Evaluation Report (CAPER). H. RECORD RETENTION PERIOD Under the uniform administrative requirements of the CDBG regulations, the City is required to retain CDBG records for a period of not less than four years. The record retention period begins from the date of submission of the CAPER in which the specific activity is reported on for the final time rather than from the date of submission of the final expenditure report for the award. To be consistent with Consolidated Plan regulations, which require that grantees maintain information and records relating to the Plan and the use of funds under the programs covered by the Consolidated Plan, record(s) must be maintained for a period of not less than five years. I. INTERNAL CONTROLS The CDBG program is administered by the Redevelopment and Grants Division within the Department of Planning and Protective Services. Other individuals and/or departments play a key role in the day to day of the CDBG program such as the City Administrator, City Counselor, Director of Department of Planning and Protective Services, Purchasing Agent, Chief Accountant, and Housing Inspectors. The Neighborhood Services Coordinator serves as the Director of the Redevelopment and Grants Division. See Table 1 for Organizational Chart. This position is under general direction of the Department of Planning and Protective Services Director. The Neighborhood Services Coordinator plans, organizes and oversees the programs, services and operations of the Community Development Block Grant Program. The Neighborhood Services Specialist and Neighborhood Services Administrative Technician are under the direct supervision of the Neighborhood Services Coordinator. These person(s) are responsible for obtaining proper documentation for the homeowner support programs, set up and management of the IDIS system and performs a variety of technical tasks relative to assigned area of responsibility. Property/Housing Inspector & Property Inspector(s) assists with identifying code violations for the Code Deficiency program. During the course of the program, if rehabilitation activities may disturb lead based paint the Property/Housing Inspector will obtain a sample and complete a test to determine if the sample contains lead based paint. Both individuals are EPA Lead Certified. 35 J. IDIS DRAWS IDIS drawdowns will be completed at least quarterly, but most preferably monthly, for expenditure of funds completed the prior month. The following sequence is completed for preparation of a draw from HUD’s IDIS system: 1. Each month the Neighborhood Services Specialist, in cooperation with the department’s Administrative Assistant, prepares supporting documentation for the CDBG drawdown using Springbrook software. 2. The Neighborhood Services Coordinator and the Director of Planning & Protective Services reviews and approves the drawdown package. 3. The drawdown and supporting documentation is referred to the Finance Department for review and approval. 4. Then the approved/signed RFF is returned to the department for drawdown completion from IDIS. 5. An email is generated to the Chief Accountant, or his/her representative, with a copy of the IDIS Voucher and Drawdown Cover Pages with Signatures as proof of draw completion. 6. The Chief Accountant notifies via email when the IDIS Draw is approved and when funds have been received. 7. Finance Department receives a copy of the IDIS Draw and Voucher(s). K. EQUIPMENT MANAGEMENT AND DISPOSITION The following items are suggested for management and disposition guidelines for equipment purchased with CDBG funds. • Maintain property records which contain: property description, serial number or ID number, funding source (grant number), title holder, acquisition date and cost, percentage of Federal participation in original acquisition cost, location, use and condition or property, disposition date, date or disposal and sales prices. • Take a physical inventory of equipment and reconcile results with property records every two years • Establish a control system for adequately safeguarding property against loss, damage, and theft. • Establish maintenance procedures for keeping property in good condition. • When selling equipment purchased with CDBG funds, proceeds from sale must be kept as program income. • Establish proper sales procedures to ensure highest possible return. 36 • Must follow HUD disposition instructions when equipment is no longer needed. STEP 6 - ENTER RESULTS INTO IDIS Within IDIS, the Grantee/PJ Project ID field will be utilized to include our in-house project numbers for each property assisted with CDBG funds. By utilizing the Grantee/PJ Project ID field the City’s records will be able to correlate, document and associate exactly how CDBG funds were spent. The following is a listing of suggested project funding: • Homeowner Program = YR-HP-01 • Emergency Repair = Yr-ER-01 • Down Payment = Yr-DP-01 • Public Services = Yr-PS-01 Program files are kept for each individual applicant. Each file contains a checklist of items required throughout each step of process. The files contain applications, income verifications, Tier II Environmental Review, reports, correspondences, contracts, deeds, etc. As part of the application process voluntary racial and ethnicity information is collected. The information is then entered into IDIS by the time of the completion of the individual project. For additional information regarding IDIS visit https://www.onecpd.info/resource/2825/idis- training-modules-for-cdbg-entitlement-grantees/ . 37 STEP 7 – REPORT AND MONITOR PROGRESS CALENDAR OF EVENTS The following is a copy of events that were due for Program Year 2016. The reports and plans have the same required submission time frame to HUD year after year. January 1 Beginning of Program Year 17 31 SF – 425 Federal Financial Report Due for October 1 – December 31 February 15 Hold Public Hearing for CAPER PY 16 (Requires 15 day comment period) March 7 Last day of CAPER comment period 31 Section 3 Annual Report (HUD 60002) Due 31 CAPER due to HUD 31 Davis-Bacon Report (HUD 4710) for November 1, 2016 – March 31, 2016 31 100% of PY 16 Funds Obligated April 10 NSP Quarterly Report Due for January 1 – March 31 30 SF – 425 Federal Financial Report Due for January 1 – March 31 May TBD June TBD Hold Public Hearing for Consolidated Plan/Action Plan Kick-Off July 10 NSP Quarterly Report Due April 1 – June 30 31 SF – 425 Federal Financial Report Due for April 1 – June 30 August TBD September 15 Hold Public Hearing for 2018 Annual Action Plan (30 Day Comment Period) 30 Last Day of Reporting Period for MBE/WBE Contracts over $10,000 October 10 NSP Quarterly Report Due July 1 – September 30 15 Last Day for Comment for Annual Action Plan Present Annual Action Plan to Public Works & Planning Committee 30 Annual Action Plan 30 Day Public Comment Period Ends 31 SF – 425 Federal Financial Report Due for July 1 – September 30 31 Davis-Bacon Report (HUD 4710) for April 1 – October 31 November 2 Council Approval by Resolution of Consolidated Plan and/or Annual Action Plan 15 Consolidated Plan/Action Plan Due to HUD 15 MBE/WBE Contract/Sub Contract Report (HUD 2516) Due 10/1/16 – 09/30/17 December 31 End of Program Year 17 31 90% of Program Year 17 Funds Obligated 38 MONITORING OF SUB RECIPIENTS The Redevelopment and Grants staff shall monitor all sub recipients to ensure program compliance. Staff will utilize both “desk monitoring” and “internal/on-site” monitoring to assess the quality of program performance over the duration of the agreement or contract. Internal/on- site monitoring requires at least a two week written notification to the sub recipient. Monitoring of sub recipients shall concentrate on program, financial and regulatory performance of the sub recipients. In conducting a monitoring review, program staff will primarily rely on information obtained from the sub recipient’s performance reports, records, audits, allowed costs, review of financial reports, eligibility and number of beneficiaries served, compliance with federal regulations and City program requirements. Staff may also consider relevant information pertaining to a recipient’s performance gained from other sources including litigation, citizen comments and other information provided by or concerning the sub recipient. A sub recipient’s failure to perform under the terms of the agreement with the City of Jefferson and/or maintain records in the prescribed manner may result in a finding that the sub recipient has failed to meet the applicable requirement. If the staff finds that a sub recipient has failed to meet the requirements the following steps will be taken: 1. Issue a letter of warning advising the sub recipient of the deficiency and putting the sub recipient on notice that additional action will be taken if the deficiency is not corrected or is repeated; 2. Recommend, or request the sub recipient to submit proposals for corrective actions, including the correction or removal of the causes of the deficiency. If the sub recipient fails to undertake appropriate corrective or remedial actions which resolve the deficiency to the satisfaction of the program staff, the staff may take one or more of the following actions. Such actions shall be designed to prevent a continuation of the performance deficiency; mitigate, to the fullest extent possible, the adverse effects or consequences of the deficiency; and prevent a recurrence of the deficiency. Prior to a reduction, withdrawal or adjustment of a grant or other appropriate action, taken to pursuant to 1, 2 or 3 below, the recipient shall be notified of such action and given an opportunity within a prescribed time period for an informal consultation. These actions may include but are not limited to: 1. Advise the sub recipient in writing that additional assurances are required; 2. Advise the sub recipient to suspend disbursement of funds for the deficient activity; 3. Advise the sub recipient to reimburse the City of Jefferson program account in any amounts improperly expended. 4. The City of Jefferson shall have the same rights as the Secretary of HUD as to other remedies for noncompliance per 24 CFR 570.912 and 24 CFR 570.913 39 CHAPTER 2: HOMEOWNER SUPPORT PROGRAMS The purpose of the Homeowner Support Program is to assist low-to-moderate income homeowners with repairs to meet health and safety standards; to provide the opportunity to realize measureable energy savings; assist with emergency repairs and/or provide down payment assistance to first time home buyers. Section 1: Homeowner Support Program Home Repair Program: Homeowners who live in single family residence within Jefferson City limits that need exterior repairs and that do not meet city code and/or energy efficiency improvements. Maximum assistance per home is $5,000 no interest loan. Loans will be secured by a deed of trust. If the owner remains in the property for five years after the repairs are complete, the loan will be forgiven. Emergency Assistance Repairs: Emergency assistance must be necessary to safeguard against imminent danger to human life, health or safety. Homeowners must live in single family residence within Jefferson City limits. Maximum assistance per home is $5,000 no interest loan. Loans will be secured by a deed of trust. If the owner remains in the property for five years after the repairs are complete, the loan will be forgiven. A. Eligibility & Assistance Amounts Assistance is provided on a “first come, first served” basis to eligible applicants, a limited number will be processed as funding permits. Maximum assistance is $5,000. If costs exceed this amount, the owner is responsible for the difference. Additional funds up to $500 may be available for lead hazard mitigation and/or if the property is on the National Register or within a Historic District which may require using “like” materials from the time era of the construction. 1. The applicant households must be at or below 80% of the median family income as defined by HUD to participate in the Homeowner Support Programs at the time their application is processed. 2. The property must be a single family residence located within the City Limits and not within a designated floodplain area or on land known to be the site of previous dumping of toxic or hazardous wastes. Mobile homes are not eligible. 3. The property must be owner-occupied and have clear title. If the property is owned by more than one individual, all owners must sign required legal documents relating to the rehabilitation project, including, but not limited to, the deed of trust and rehabilitation contract, even if they do not reside in the property to be rehabilitated 4. For properties constructed before 1978, the City’s approach to Lead Based Paint is to do no harm. Testing may be conducted on surfaces to be disturbed, unless presuming the 40 surfaces contain lead-based paint. Surfaces disturbed during rehabilitation work will be repaired. Safe work practices shall be used on all surfaces. 5. The applicant and/or the structure for which the application is being made cannot previously have received a City of Jefferson Homeowner Support Program loan or grant for owner occupied housing rehabilitation within the past 5 years. Participation in the Emergency Assistance or Down Payment Assistance program does not exclude the homeowner from the Home Repair program. 6. The applicant must sign a Promissory Note and Deed of Trust for the loan amount. 7. Payment of real-estate taxes must be current and not have any delinquent taxes, liens, assessments or other fees due to the City. 8. The applicant shall have established trash service. 9. If at any point during the steps the applicant does not provide required documentation within requested time frames, he/she shall be notified of inactive status by mail or email. 10. Income qualification is good for six months at which time applicant must re-certify. 11. Projects must be complete in one (1) year or the homeowner will have to reapply for the program. 12. Should a project be determined infeasible for rehabilitation due to a lack of funding or not meeting the eligibility criteria of any of the Homeowner Support Programs, the City reserves the right to reject the owner’s application. B. Income The income of a household includes the gross annual income of all persons 18 or older in the home who are expected to reside in the dwelling at least six months out of the year. The applicant’s family includes the applicant and any other person or persons related by blood, adoption, unborn child/children, adoptions in progress, legal guardianship, and/or marriage that share the same dwelling unit. If more than one family resides in a unit or where unrelated individuals are paying rent to the owner occupant, than each family or unrelated individual must qualify as being income eligible. If there are multiple owners of the property, the applicant is the owner-occupant and his/her family. The annual income of each household is established by projecting income for 12 months from the time applicant’s name is reached on the waiting list and includes all sources of income included as Annual Income in the American Community Survey definition of income. Applicants are asked for proof of each source of income listed on their application. This may be accomplished through signing an authorization for third-party verification, by submitting a copy of their latest tax information, or by other approved methods acceptable to HUD and the City’s Planning & Protective Services staff. 41 C. Repayment No repayment of any kind is required as long as the recipient continues to own and occupy the property for 5 years after assistance. In the event that the property receiving assistance is no longer owned or occupied by the recipient within the 5 years, the balance shall be paid in full. D. Eligible Costs Funds are to be used for improvements deemed necessary by Department of Planning & Protective Services staff, including, but not limited to, one or more of the following: 1. Work necessary to meet code standards for the City of Jefferson and HUD. 2. Building permits and related fees. 3. Addressing lead-based paint hazards identified by a risk assessor. 4. HVAC equipment repair or replacement. 5. Energy efficiency improvements. 6. Structural repairs. 7. Emergency health and safety projects. In determining if a system should be repaired or replaced, staff will determine the age of existing system and compare to the average life expectancy for the system. Life expectancy varies with usage, weather, installation, maintenance and quality of materials. This list should be used only as a general guideline. System YEARS Air Conditioner 7 to 15 Furnace 15 to 25 Water Heater 6 to 12 Windows -Aluminum/Aluminum-Clad 15 to 20 -Double-Pane 8 to 20 -Window Glazing 10+ -Vinyl Windows 20 to 40 -Wood 30+ Note: All materials, fixtures, equipment, or landscaping shall be of a quality customarily used in the neighborhoods for properties of the same general type as the property to be assisted. E. Ineligible Costs Except as otherwise provided in this section, funds shall not provide funding for adding rooms, creating finished living space from unfinished areas (i.e., garages and basements), exterior improvements such as fencing and landscaping, replacement of items determined to be in good condition by Planning & Protective Services staff, and purchase and installation of appliances, such as refrigerators, stoves, window air conditioning units. 42 F. Work Write Up For the Home Repair and/or Emergency Assistance Program the City’s Housing Inspector staff shall prepare a deficiency list and work write-up in accordance with the City’s Code Standards, to document the work to be assisted with grant and loan funds. G. Change Orders The Department of Planning & Protective Services staff, with the consent of the property owner, may approve change orders to the work write-up if the amount of the contract is not increased more than $1,000. Changes in excess of $1,000 must be approved by the Neighborhood Services Coordinator, with the consent of the property owner. All change orders shall be prepared by the Department of Planning & Protective Services staff and shall be signed by the property owner, or the designated representative of the property owner, a representative of the City Department of Planning & Protective Services, and the contractor. H. Contractors and Bid Process The Planning & Protective Services staff will develop a qualified contractor list containing the names of all contractors meeting the eligibility requirements. Minority and female owned contractors will be encouraged to participate. The contractor list is not an endorsement, but rather a list of interested businesses interested in providing bids and/or work with program participants. In order to qualify for the list, contractors must meet the following requirements: 1. Must fill out the contractor application form. 2. Must carry Worker’s Compensation Insurance for all employees as required by the State of Missouri. 3. Must carry liability insurance at the minimum amount of $100,000. 4. If undertaking lead abatement activities, the general contractor must have a current supervisor’s license and abatement contractor’s license from the Missouri Department of Health. 5. Either have completed an EPA approved Lead Renovator training or hire an individual or company who is EPA Lead Certified before undertaking any job disturbing lead painted surfaces. 6. All contractors must be properly licensed by the city. 7. Must be able to supply the tools and materials necessary to complete each job. 8. References may be requested for at least three jobs completed. 43 I. Non-Performing Contractors Contractors who consistently exhibit poor workmanship or do not complete contract requirements will be eliminated from the contractor list. Contractors who do not complete their contracts within an allotted time period will not be eligible to submit bids for additional projects until they are in compliance within the appropriate contract time period. Contractors that do not honor the warranty provisions of their contract will be eliminated from the contractor list. J. Contractor Selection 1. Contractors will be asked to submit an itemized bid containing a firm amount for each item on the work write-up for all housing repair programs. Homeowners are responsible for obtaining at least 3 bids within 30 days. With written permission of the homeowners, the City may mail bids to all contractors on the list. 2. A contractor is limited to three active contracts at a time through the Homeowner Programs. In all cases, the city reserves the right to reject any and all bids and reserves the right to eliminate bid items to meet the maximum loan amounts. 3. Once bids are submitted and obtained, the scope of work is not to be added to in order to make the bid equal $5,000. The scope of work may only be changed if during the course of the project the contractor uncovers additional work that is required for the original scope to be of quality. K. Owner-Contractors Owner-contractor projects are not allowed in the City’s Homeowner programs. L. Time Frames for Contracts The contract period for Homeowner Program projects shall not exceed 90 days, except as approved by Neighborhood Services Coordinator, and then shall not exceed 180 days without penalty to the contractor. The contract period shall begin when Department of Planning & Protective Services staff provide contractor with the Notice to Proceed. M. Application Procedures Step 1 When applications are received the “Application Response Letter” is sent to notify confirmation of receipt of application. Create file, assign project number and include copy of correspondence letter. Complete pre-cursory review of verifying ownership of record, floodplain, etc. If the property is in the floodplain, send denial letter. 44 If/when funds are available applicants are contacted within 30 days to schedule an interview appointment to verify income and qualifications. Income guidelines are updated annually. Income limits may be accessed at http://www.huduser.org/portal/datasets/il.html. Each applicant file shall include print out of annual Income Limits Summary. The applicant(s) must provide the following for all adults 18+ years and shall be included in file for compliance: 1. Social Security Card 2. Picture I.D. 3. Proof of income - use CPD Income Eligibility Calculator which utilizes American Census Survey worksheet. Must provide copy of past two paystubs and previous year Federal tax returns for all 18+ year olds in household. If on SS or SSI the determination letter will work. Pension/benefit letters may also be provided. See worksheet for additional incomes that require documentation. 4. If there is an adult 18+ in the household who claims no income, the Certification of Zero Income form must be filled out and signed by the individual. 5. Verify age of home through GIS System County Info for the purposes of determining if Lead Based Paint is a concern. 6. Verify ownership via GIS (copy of Deed of Trust) County info. 7. Verify current trash service with City of Jefferson’s Solid Waste Provider. 8. Applicant(s) must sign and date both Eligibility Review Worksheet and CPD Income Eligibility Calculator forms, copy to file. 9. Have homeowner sign W9 and contract with City (2 copies) during the interview process. If application approved, send to legal for signatures, if denied shred contracts. W-9 form (submit signed original W-9 & Vendor Request Form to Administrative Assistant). 10. For properties constructed prior to 1978, provide applicant copy of Lead Based Paint pamphlet and have Homeowner initial receipt. 11. Sign both forms and turn in to Neighborhood Services Coordinator for approval signature. 12. Send Approval/Denial letter to applicant. 45 Step 2 Home Repair and Emergency Assistance programs request inspection from City Inspector. If Code violations are found, continue with Step 3. If no Code violations are indicated, send applicant denial letter (copy letter to file) based on findings. Department of Planning & Protective Services staff shall close file. Step 3 Completion of the Tier II must be obtained prior to proceeding with the project. Upon receipt of inspection report listing code violations or completion of energy audit report, a Tier II Environmental Report including completing FEMA floodplain map to ensure that property is not located within the 100 year floodplain, Historic Commission Assessment, SHPO Section 106 Project Information form and Site Assessment form. Once all compliance documents have been compiled submit Tier II to Neighborhood Services Coordinator for approval. For properties constructed prior to 1978 ensure that results of the Lead Based Paint test(s) are provided to the homeowner. Step 4 1. Using the Inspector’s or Auditor’s report, fill out the bid form. 2. Give 4 copies to applicant. Applicant must obtain a minimum of 3 bids. Also include lien waivers for subcontractors and suppliers. Must be given to contractor with bid sheet. Contractor shall be secured within 30 days or applicant will be placed on “inactive” list. If circumstances exist such as time of year (i.e. winter) additional time shall be allowed. NOTE: Contractors must be licensed by the City of Jefferson and provide a certificate of insurance. If project involves disturbance of lead based paint a Lead Certified contractor must be used. A lead test prior to rehab, lead safe practices and a lead test post rehab are required. 3. Contractor must be cleared through the following websites. Print off documentation and include in file. a. State’s website to check and see if they are registered to do business in the State. For this website you will have to have to know exactly how they registered their company. https://bsd.sos.mo.gov/BusinessEntity/BESearch.aspx?SearchType=0 NOTE: Small time contractor who use their name for business purposes, appear not to be required to file with the Secretary of State as a business. For situations like this it may be acceptable to proceed if the contractor has a City Business License, working history with City (and/or references), and review the Better Business Bureau to determine a history of complaints filed against the contractor. 46 b. HUD’s debar website. Click on Limited Denial of Participation list & if nothing shows up for the company they are not debarred with HUD. http://portal.hud.gov/hudportal/HUD?src=/topics/limited_denials_of_participation c. Missouri Department of Labor Contractor Debarment List http://labor.mo.gov/DLS/PrevailingWage/debarment_list d. System for Award Management (SAM) https://www.sam.gov 4. Type up Tabulation of Bids to include within project file. 5. Submit bids, tabulation, debarment website information to Neighborhood Service Coordinator for award of bid and contract issuance. The Neighborhood Service Coordinator will confer with the Senior Housing Inspector to determine if bids are fair and equal. 6. When the contractor has been chosen, the Applicant(s) must come in to sign the following: • • Rehabilitation Contract (between homeowner & contractor) • Notice to Proceed • Promissory Note (must be notarized) (once sign, send upstairs for signatures) • Deed of Trust (must be notarized) 7. When work is complete, the City Inspector will return to site to approve/deny completion. Have homeowner sign Certificate of Completion while on site. When approved, the Inspector will sign the Certificate of Completion and submit to the Neighborhood Service Coordinator for final signature. 8. Submit check request. Be sure to have check returned to you. Include: Bid summary and bids, Invoice, Certificate of Completion, and Notice to Proceed. Make three copies. Retain one for project files, submit one for Finance Department, Neighborhood Services Coordinator receives one for IDIS drawdown. 9. Contact applicant when check is received. Must come in to endorse check over to contractor and sign notarized statement acknowledging the same. 10. Contact contractor when check is endorsed. Must come in to sign Lien Waiver. Must bring lien waiver from subcontractors and suppliers, if any. 11. Record Deed of Trust and Promissory Note. When returned, make 3 copies; original to law, copies to file, homeowner, and IDIS files. 12. Close applicant file, update active/close spreadsheet and lien spreadsheet. 47 13. Administrative Technician shall check lien spreadsheet periodically to determine if deed of release is required to be recorded after the completion of the 5 year requirement has been fulfilled. SECTION 2: DOWN PAYMENT ASSISTANCE First-time homebuyers who agree to acquire and reside in eligible residential properties in Jefferson City limits may apply for down payment assistance prior to closing. Maximum assistance per home is $5,000 no interest loan. Additional $500 may be available to assist with lead hazard reduction. Anything over $500 will be the responsibility of the buyer or seller. Loans will be secured by a promissory note and deed of trust. If the owner remains in the property for five years the loan will be forgiven. A. Eligibility & Assistance Amounts Assistance is provided on a “first come, first served” basis to eligible applicants, a limited number will be processed as funding permits. Maximum assistance is $5,000. If costs exceed this amount, the owner is responsible for the difference. 1. The applicant households must be at or below 80% of the median family income as defined by HUD to participate in the Homeowner Support Programs at the time their application is processed. 2. The property must be a single family residence located within the City Limits and not within a designated floodplain area or on land known to be the site of previous dumping of toxic or hazardous wastes. Mobile homes are not eligible. 3. The property must be maintained as an owner-occupied residence. If the property is owned by more than one individual, all owners must sign required legal documents relating to the purchase. 4. The Assistance shall be $5,000, zero interest loan. An additional grant amount of $500 is also available to offset costs for lead hazard reduction should this become an obstacle to use of home ownership assistance funds. 5. Applicants must be first time homebuyers (an individual and his/her partner/spouse who have not owned a home in the past three years), displaced homemakers, or single parents. A displaced homemaker is defined as an adult who has not worked full time, full year in the labor force for a number of years, but during such years worked primarily to care for his/her home and family, and who is unemployed and experiencing difficulty in obtaining or upgrading employment. 6. The applicant must sign a Promissory Note and Deed of Trust for amount of total assistance. 48 7. The property to be purchased must be an existing single-family dwelling. The buyer must own and reside in the home as his/her primary residence for a minimum affordability period of 5 years. If the property is sold or rented within the initial 5 year period, the assistance shall be repaid. The buyer must maintain trash service at all times in accordance with City Ordinance. 8. The buyer is required to obtain a home inspection from a certified home inspection firm prior to being approved for assistance. The printed report must include, at a minimum, inspection of the structural, mechanical, electrical, and plumbing components of the dwelling and an inspection for the presence of termites. 9. The City’s assistance is to be used only for closing costs and down payment assistance. 10. Applications must be received 30 days prior to the scheduled closing. 11. Participation in a City-approved pre-purchase homebuyer’s class must be documented prior to assistance being provided. Internet courses and/or videotapes for individuals viewing cannot be substituted for class attendance. 12. The homebuyer shall authorize the City of Jefferson to collect and receive any information needed from the lender or other sources necessary to ensure eligibility and funding amount. Buyers shall authorize the City to be provided the final HUD Settlement Statement and Warranty Deed 24 hours in advance of closing and shall be provided the Buyer’s signed copy of both documents immediately after closing. 13. Should a home or applicant be determined infeasible for Down Payment Assistance due to a lack of funding or not meeting the eligibility criteria, the City reserves the right to reject the application. B. Income The income of a household includes the gross annual income of all persons 18 or older in the home who are expected to reside in the dwelling at least six months out of the year. The applicant’s family includes the applicant and any other person or persons related by blood, adoption, legal guardianship, and/or marriage that share the same dwelling unit. If more than one family resides in a unit or where unrelated individuals are paying rent to the owner occupant, than each family or unrelated individual must qualify as being income eligible. If there are multiple owners of the property, the applicant is the owner-occupant and his/her family. The annual income of each household is established by projecting income for 12 months from the time applicant’s name is reached on the waiting list and includes all sources of income included as Annual Income in the American Community Survey definition of income. Applicants are asked for proof of each source of income listed on their application. This may be accomplished through signing an authorization for third-party verification, by submitting a copy of their latest tax information, or by other approved methods acceptable to HUD and the City’s Planning & Protective Services staff. 49 C. Repayment No repayment of any kind is required as long as the recipient continues to own and occupy the property for 5 years after assistance. In the event that the property receiving assistance is no longer owned or occupied by the recipient within the 5 years, the loan shall be repaid in full. D. Lenders Procedure Families must be approved by a participating lending institution. The lender will be the primary contact with the City of Jefferson and will forward copies of required documents to staff of the Planning & Protective Services. Lenders must be willing to provide a copy of the Buyer’s preliminary HUD settlement statement at least 10 days prior to closing and provide final HUD settlement statement on the day of closing. E. Property Standards Upon determining that an applicant meets eligibility criteria, a request for inspection will be submitted to the program’s inspector, who will have up to two (2) weeks to schedule an inspection of the property. This inspection must be completed prior to closing to determine if the property meets requirements of the City’s Property Maintenance Code. Any defects found must be corrected prior to the release of homeownership assistance funds. A re-inspection of the subject property will be completed to ensure compliance with this requirement. Any code compliant issue that the inspector determines poses a significant health and/or safety risk must be corrected. Houses built prior to January 1, 1978, must have an inspection to determine if deteriorated paint exists. Should the amount of deteriorated paint be greater than HUD’s de minimis standards (10 square feet of exterior surface, one square foot of interior surface, or 10% of any building component, i.e. window and door trim), samples will be sent to a lab for analysis. If the paint is determined to contain lead above HUD’s level of concern, paint stabilization of deteriorated surfaces is required before assistance can be provided. A grant of $500 is available to participants for lead paint stabilization work. The stabilization must be completed by an individual or company trained in safe work practices. No assistance will be provided until the house successfully passes a clearance test performed by a certified lead risk assessor. The City will cover the cost of two clearance tests. The cost of subsequent tests will be the responsibility of the buyer or seller. 50 SECTION 3: GRANT CANCELLATION An approved application may need to be canceled because the applicant has requested cancellation or is unwilling or unable to participate in the Homeowner program, or for other reasons. To cancel an approved application, the Department of Planning & Protective Services shall prepare a letter outlining the reasons for canceling the assistance and distribute the letter to the applicant. A copy of this letter will be maintained in the project file. A. Appeal & Grievance Procedures 1. Applicants who are not in agreement with a decision reached by the Department of Planning & Protective Services staff, may appeal said decision by filing a written appeal to the Housing Rehabilitation Appeals Board (hereinafter called the “Board”), within thirty (30) days of receiving notice of the decision. The Board shall consist of three (3) members: the Director of the Department of Planning and Protective Services, the Director of Public Works and the Director of Finance. Appeals will be reviewed that relate to application approval/denial, Grant cancellation, determination of assistance amount, determination of scope of work, approval of change orders, and selection of contractor. 2. The Board shall hold a hearing after due notice to the appellant within thirty (30) days of filing said notice of appeal. The Board may affirm, reverse or modify the decision and notify the appellant in writing of its decision and the reasons thereof. After the hearing, the Board’s decision shall be the final procedure of the committee. The applicant may appeal the Board’s final decision to the City Administrator. The City Administrator, with the advice of the City Attorney, may reverse or uphold the decision of the Board. 3. Any person denied assistance by the Department of Planning & Protective Services staff who does not take exception with the findings, but who believes there are circumstances which, if known and considered, would establish extreme hardship and justify variance from the eligibility standards established herein may file an appeal with the Neighborhood Services Coordinator by filing within thirty (30) days of receiving notification of the Department of Planning & Protective Services staff decision. The Neighborhood Services Coordinator shall, depending upon the nature of the exception, forward such request to the Director of the Department of Planning & Protective Services whose decision shall be final if the appeal involves an administrative request. Where the change involves a substantial change in a program rule, the request will be forwarded by the Department Director to the City Administrator, as is appropriate. Should the appeal require Council action, the City Administrator shall forward such appeal to the Council for action. The Department of Planning & Protective Services staff shall provide assistance to any person filing an appeal. 51 4. The city will not consider any grievance involving rehabilitation work in cases where: i. Staff assisted program participants with grievances involving rehabilitation work within the 1 year warranty period. Assistance will be in the form of access to information regarding warranty, scope of work, and contractor responsibilities. Contractors that do not honor legitimate warranty claims will be removed from the eligible contractor list ii. The certificate of acceptance was signed more than one year before the grievance process is initiated; and the aggrieved party has not documented efforts to have the contractor return to resolve the matter within the one-year guarantee period after the certificate of acceptance was signed. 5. Right to Representation: A person has a right to be represented by legal counsel or other representative in connection with his or her appeal, but solely at the person’s own expense. 6. Right to Files by Persons Making Appeals: The City will permit a person to inspect and copy all materials pertinent to her or his appeal, except materials that are classified as confidential. The City may, however, impose reasonable conditions on the person’s right to inspect which are consistent with applicable laws, such as the cost of copying materials. 7. Scope of Review of Appeal: In deciding an appeal from the Board’s decision, the City Administrator and/or the City Council shall consider all pertinent justification and other material submitted by the person, and all other available information that is needed to ensure a fair and full determination of the appeal. 8. Determination and Notification after Appeal: Within thirty (30) days after the receipt of all information submitted by a person in support of an appeal, the Board shall make a written determination on the appeal, including an explanation of the basis on which the decision was made, and furnish the person a copy. The City official(s) conducting the appeal determination shall not have been directly involved in the action appealed. If the relief requested is not granted, upon additional request, the City shall advise the person of her or his right to seek Department of Housing and Urban Development review of the City’s written determination of the appeal. A person has 45 days after she or he receives the City’s written determination of their appeal to file a review appeal with the Department of Housing and Urban Development 52 CHAPTER 3: DEMOLITION City of Jefferson has a City-wide Demolition Program pursuant to 24 CFR 570.201 (d) available to local non-for-profit agencies. The purpose of this program is to eliminate structures posing an imminent threat to the health and safety to neighborhoods. The program addresses any dwelling, building, structure, or property that is unfit for human habitation or for commercial, industrial or business use and not in compliance with applicable codes, has been vacant for one year or more, and/or constitutes an endangerment to the public health or safety as a result of unsanitary or unsafe conditions. A. Eligibility 1. Structure must be infeasible to rehabilitate to a HQS code or standard. To meet this criterion, the costs to rehabilitate the structure must exceed $15,000, or $15 per square foot. 2. All structures must be vacant for a minimum of one year. 3. Property must have clear title, including not having any delinquent taxes, liens, assessments, or other fees due to the City. 4. The final use of the property must be consistent with the City’s Consolidated Plan and Neighborhood Plans. 5. The structure must meet the City’s unsafe building ordinance or nuisance ordinance criteria. B. Funding Terms Loans are provided at 0% interest for the cost of demolition. The demolition loan will be fully forgiven if: • The property is redeveloped with affordable housing within 3 years as defined by the City of Jefferson and HUD; or • Property is located within the 100 year floodplain or floodway which will require deed restriction for future development in accordance with City floodplain ordinance. Loans are secured by a Deed of Trust. Terms of loan are determined by amount of assistance. If the owner retains the property for the applicable loan period then the loan will be forgiven. The following table lists out the loan periods. Amount of Assistance Loan Period Under $15,000 5 years $15,000 - $40,000 10 years Over $40,000 15 years 53 C. Demolition Procedure All federal, state, and local laws and regulations shall be followed by contractors during the demolition and disposal of hazardous building materials. 1. Owner submits completed application to the Department of Planning & Protective Services. 2. Rehabilitation feasibility analysis performed on structure. Staff also verifies documentation of the building being vacant for at least one year as defined by Section 104(d) of the Housing and Community Development Act. 3. The City completes the environmental review of the proposed demolition site. The review may take up to 90 days. All Conditions for Approval identified must be adhered to and documented for compliance. 4. Work-Write Up and Procurement of Contractor a. City staff develops a work write-up and secures bids from qualified contractors. b. Applicants may secure demolition bids from qualified contractors, provided that all City and HUD contractor requirements are met before the bid is awarded. c. Contract shall not be awarded until Authority to Use Grant Funds is obtained from HUD. 5. Agreement for Demolition a. City staff prepares the Agreement containing the terms and conditions of the funding assistance. This agreement shall be between the City and property owner and shall include the conditions of the closing and loan documents, and a timeline for completion. b. Non-Profits must execute a sub-recipient agreement. c. Notice to proceed is provided to contractor/owner. 8. Construction Inspection Completion and Draw of Funds a. City staff inspects the completed work. Issues Certificate of Completion. b. Contractor provides support documentation to City staff for draw of funds including but not limited to: invoices, lien waivers, and disposal tickets. c. Deed of Trust is filed for amount of assistance, if applicable. 54 TABLE 1 ORGANIZATIONAL CHART . . . . . . . . . . . . ' ........... ... ... . .. . . ::eace :w_o~ :b.~te :sarie~ :::::::eaie::::::: :::::: :i:i'C>n:e.:::::: : . :.:(o ::::::::: :c.ci-m · ~etfii:i: ··-·.·.·.·.·.·.·.·.··. ·.·.·.-.-?·.··.··· 10/27/16 10/26/16 10/26/16 10/20/16 10/21/16 10/25/16 10/20/16 10/2 1/16 10/25/16 10/20/16 10/21 /16 10/25/16 9/30/16 9/30/16 11 /2/16 9/17/16 9/17/16 11 /2/16 9/14/16 9/14/16 11 /2/16 9/14/16 9/14/16 11 /2/16 9/9/16 9/9/16 10/6/16 8/19/16 8/19/16 9/27/16 8/15/1 6 8/15/16 9/12/16 8/13/16 8/13/16 9/14/16 7/25/16 8/11 /16 8/29/16 8/8/16 8/8/16 8/24/16 7/26/16 7/26/16 7/29/16 7/26/16 7/26/16 7/29/16 7/26/16 7/26/16 8/12/16 7/25/16 7/25/16 8/12/16 7/20/16 7/20/16 8/12/16 7/8/16 7/8/16 8/26/16 7/7/16 7/7/16 7/29/16 7/6/16 7/16/16 8/2/16 7/5/16 7/5/16 8/29/16 7/4/16 7/4/16 7/11/16 7/3/16 7/3/16 8/26/16 7/2/16 7/2/16 7/11/16 7/1/16 7/1/16 8/23/16 6/30/16 6/30/16 9/7/16 6/30/16 6/30/16 7/20/16 6/28/16 6/28/16 7/11/16 6/28/16 6/28/16 8/2/16 6/26/16 6/26/16 7/20/16 6/19/16 6/19/16 7/1 1/16 6/14/16 6/14/16 8/12/16 6/14/16 6/14/16 7/20/16 5/26/16 5/26/16 6/28/16 5/10/16 5/10/16 5/31/16 5/5/16 5/4/16 5/5/16 5/5/16 5/18/16 5/2/16 5/2/16 5/1/16 5/1 /16 5/10/16 4/21/16 4/21/16 5/4/16 4/20/16 4/20/16 5/4/16 4/19/16 4/19/16 4/27/16 4/15/16 4/15/16 4/12/16 4/12/16 4/19/16 4/12/16 4/12/16 4/19/16 4/11 /16 4/11/16 4/15/16 4/7/16 4/7/16 4/15/16 4/5/16 4/5/16 5/3/16 3/29/16 3/29/16 5/4/16 3/25/16 3/25/16 7/11 /16 3/25/16 3/25/16 4/6/16 3/23/16 3/23/16 4/6/16 3/18/16 3/18/16 4/6/16 3/10/16 3/10/16 4/6/16 3/10/16 3/10/16 4/6/16 3/10/16 3/10/16 3/15/16 3/7/16 3/7/16 3/9/16 3/2/16 3/2/16 2/26/16 2/26/16 4/6/16 Missouri American Water Street Cut and Right-of-Way November 1 2013 -D ece mber 6 20 16 ' ..... .. .................... ············· ......... :<oa};s> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <:f?:e.nn lt:: -~_8ti~f :::::::.u:un>~~:?:f:~:Q ~>:-uu>>< ::::: t·tC>:::::: . . .... 6 1010 Rosewood Circle 21478 4 Edmunds/B un a Vista 21477 4 Edmunds/Eiizabeth 21476 4 Edmunds/Myrtle 21475 24 701 Belair 21474 35 1618 E Miller 21473 36 909 E Ca pitol 21472 36 200 Hub St 21471 20 190 1 Glenwood 21470 28 11 05 and 106 Carri An n 21469 21 200 Block Clay Street 21468 23 1810 Stad ium 21467 26 Ro sewood/Ca rol 21 466 13 6 11 Hibernia 21440 3 Stadium and Carter 21439 3 1228 Carter 21438 14 Rosewood/Carroll 21437 15 1011 Winston 21436 18 Ea st Ashley and Madison 21435 37 2653 Sue Drvie 21434 17 613 Michioan 21433 12 701 E McCaty 21432 40 901 E Capitol 21 431 4 90 1 Madison 21430 40 2201 Marilyn 21429 5 104 Jackso n 21428 37 82 4 SW Blvd 21 427 49 908 Westwood 2 1426 14 18 16 Green Meadow 2 1405 11 1401 E Elm 2 1404 24 6 13 Waverly 2 1403 17 2406 James Street 21402 26 Cottage Ln/ Gordon 2 1401 44 Ada m s/State 2 1400 25 11 01 Map lewood C t 2 1399 23 1805 W Main 2 1398 14 111 5 E Miller 2 1397 1827 Mississippi 2 1396 9 617 Houch in 2 1395 1900 Summers Way 21394 8 938 Fairmont Blvd 21393 9 1209 West Main 2 1392 10 127 W Cirlce 21391 7 1210 Moreland 2 1390 2207 Merlin 2 1389 6 620 Oh io 2 1388 6 608 Ohio 2 1387 5 High Street ramp/MO Blvd 2 1386 7 207 V ista 21365 2 1 2015 Tower 21364 28 2026 W Main 21363 73 1428 Ba ld Hill 2 1362 10 513 Gipfert Ln 2136 1 10 1805 Bald Hill Rd 21359 12 1014 La u ra ! 21358 20 333 Old Gibbler 2 1357 20 2210 Melody Dr 21356 4 400 Donna Bella 21355 2 6 18 E High 2154 2025 Edqewood (Hvdrent) 21353 28 2025 Edgewood 21352 Page 1 of 6 . ................................ .................................. ::::::::::::::::::::::: :&~~~ri~~:~~::::::::::::::::::::::: :::::::::::::::::::::<-:·:·._:·:·:·::>:::::-:::::::·:::·:-:<::::· .. Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Cl osed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed C losed C losed C losed C losed C losed C losed Closed Closed Closed Closed Closed Closed Clos ed Closed Closed Closed Closed Closed Closed Closed .. ... . . ... . . .. . .. ... . . . . . . ' . . . . . . . . ::o~1-Ei :w.H<· :~~~~:~!i ~~ ;::::<o~iiC :::: :::::::i:foile::::·: : ·.<: .:rn ::::<::: :9~:mi>~e~cl : ........... 2/23/16 2/23/16 8/24/16 2/19/16 2/19/16 2/18/16 2/18/16 2/29/16 2/12/16 2/12/16 3/9/16 2/12/1 6 2/12/16 319116 2/11 /16 2/11 /16 3/9/16 2/11/16 2/11/16 2/25/16 2/5/16 2/5/16 3/9/1 6 2/3/16 2/3/16 2/15/16 2/1/16 2/1/16 2/15/16 1/29/16 1/29/16 2/1/16 1/28/16 1/28/1 6 2/1/16 1/28/16 1/28/16 2/1/16 1/26/16 1/26/16 2/1/16 1/26/16 1/26/16 1/27/16 1/2 2/16 1/22/16 3/9/16 1/21/16 1/21/16 2/4/16 1/17/16 1/17/16 3/9/16 1/15/16 1/15/16 1/25/16 1/11/16 1/12/1 6 1/14/16 1/11/16 1/12/16 1/13/1 6 1/2/16 1/12/16 1/29/1 6 1/2/16 1/12/1 6 1/14/1 6 12/24/15 12/30/15 1/6/16 12/21/15 12/23/15 1/6/16 12/4/15 12n/15 12/2 1/15 12/4/15 12n/15 12/21/15 11/28/15 1 1/30/15 2/23/16 11/19/15 1 1/18/15 2/23/1 6 10/28/15 10/28/15 12/4/15 10/23/15 10/26/15 12/4/15 10/10/201 5 10/12/201 5 10/2 3/201 5 10n/20 15 10/8/201 5 10/9/201 5 10/3/201 5 10/5/20 15 10/2 2/201 5 9/15/2015 9/15/201 5 9/22/201 5 9/8/201 5 9/14/2015 9/22/201 5 9n/2015 9/8/201 5 9/22/201 5 9/5/201 5 9/8/20 15 9/22/2 01 5 9/2/201 5 9/8/20 15 10/30/201 5 8/18/201 5 8/20/20 15 8/20/201 5 8/10/2 01 5 8/20/2 01 5 9/22/2 015 8n/201 5 8/20/201 5 9/15/201 5 6/30/201 5 6/30/201 5 7/6/201 5 6/30/20 15 6/30/20 15 7/2/201 5 6/22/201 5 6/22/20 15 6/25/20 15 6/19/201 5 6/22/20 15 7n/2015 6/17/20 15 6/18/20 15 6/24/20 15 6/10/20 15 6/10/20 15 6/15/201 5 6/2/20 15 6/3/201 5 6/9/2015 5/29/20 15 5/29/20 15 6/9/201 5 5/26/20 15 5/26/20 15 6/9/2015 5/2 1/2015 5/21/20 15 6/24/20 15 5/2 1/20 15 5/2 1/2015 6/3/2015 5/15/20 15 5/15/2015 6/3/20 15 5/14/20 15 5/1 4/2015 6/3/20 15 5/6/20 15 5/6/2015 5/11/20 15 4/28/201 5 4/28/20 15 5n/2015 4/19/201 5 4/20/201 5 5/4/20 15 4/15/20 15 4/15/20 15 5n/2015 4/3/2015 4/1 0/20 15 5n/2015 3/27/20 15 3/27/20 15 6/24/20 15 Mi ssouri A m eri ca n W ater Street Cut and R ight-of-Way November 1 201 3 -D ece mbe r 6 2016 ....... ............................. . ... ... . .. . . . :::oays::: ·.·.·.·.·.·.·.·-·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·. :: :p:grJli it:: : !\c:i!iie: ::::::::::::::::::::::::: "lo:Catioi1 ::::::::::::::::::::::::: :;::::f.j·C;>:;:: ::::::::::::::::::::::::::::::::.:-··:::·· -:::::::::::::::::::::::: . ....... 130 14 15 Stad i um 2 1351 300 blk E State St 2 1320 8 Un io n/Jac kson 2 1319 19 2 109 Edg ewood Drive 2 13 18 19 8 18Air V iew 2131 7 20 2500 O rch ard L n 2 1316 11 1722 South Ridg e 21315 23 2000 Mead ow Ln 21314 9 2 128 G re en Meadow Dr 213 13 11 1308 Mo rea u 21312 1 1709 Fra nc is 21311 2 7 10 Belair 2131 0 2 Hough Park and Kolb 2 1309 4 12 2 Boo nvill e 2 1308 1 126 E C ircle 21307 33 2 124 Lowell 2 1306 11 1200 Moreland 21305 37 1822 Tanner Bri d<Je 21304 5 90 6 Broadway 21303 3 810 Stad ium 21302 2 Ridgewood and W McCarty 2 1301 20 Southwes t an d S un vally 212 11 9 18 37 W McCarty 2 12 10 8 181 2 W Stadium Blv d 2 1209 10 1228 WestEdgewood 2 1208 12 W. McCarty and Ma nilla 2 1207 12 1808 Greenbe rry x2 2 1206 60 2224 Oakview 21205 Oakview/Hillsda le 2 120 4 25 26 19 Sche llridoe 2120 3 28 3 19 Meier 2 120 2 10 400 E Ced ar Way 2 1201 3 1409 Moreland 2 1200 14 MO Blvd and Stad ium 2 11 99 6 2 13 E Elm 21198 8 1025 Westwood 21197 9 2601 Sche ll ridoe 21196 11 1901 Bassman 21195 43 80 4 Ad ams 2 11 94 2 E Elm/linn 2 1193 3 1 933 Lesl ie 21192 25 1312 Ly nnwood 2 1141 5 313 Ha rt 21 139 3 100 E Ced ar Way 21140 3 1707 West Mai n 21 137 13 800Ad ams 21 138 6 Satin wood/Brand y Lane 21136 3 100 J efferso n 21135 5 2406 J ames Street 21 134 8 623 O hio 2 11 33 11 1313 More land 21 132 25 Hi bernia/Mokane Roa d 21130 10 1900 Stad ium 2113 1 13 3 19 Stad ium 21 129 14 205 Boo nv ille 2 11 28 3 13 17 Monroe 2 11 27 8 312 E Ca pit ol 2 11 26 10 111 0 Lee Street 2 11 25 17 17 11 /17 13 Hayse lt on 2 11 24 25 2 17 Stad ium Bl vd 2 11 23 66 1419 Houoh Pa rk 21 122 Pag e 2 of 6 ... . ... . . .. ... .. ....... .. ....... .. . ·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.··.·.·.·.·.·.·.·.·.·.·.·.·.·. ::::::::::::::::::::::::Q¢~~;.!P~.Ci~ ::.::;:::::::::::::::: :-::::·-:::::::::::::::::::::.·::.·-· .. .: ·._. :-·_:-:-·.:-:::.:-:::: Cl osed Cl os ed Cl os ed Cl osed Closed Cl ose d Clo se d Closed Clo sed Closed Clo se d Clo se d Closed Closed Clo se d Clo sed Closed Clo se d Clo sed Closed Clo se d Closed Clo se d Clo se d Clo sed Closed Clo se d Closed Closed Closed Closed Closed Clo se d Closed Closed Closed Closed Cl osed Cl osed Cl osed Cl osed Cl osed Cl osed Cl osed C losed C losed C losed C lose d Cl ose d C lose d C lose d C losed C losed C losed C lose d C lose d Closed C losed C losed Closed Closed Missouri America n Water Street Cut and Right-of-Way November 1, 2013 -December 6, 2016 .............. .. ... .. . . . .. . ... . . . . ,, .... . ...... .. . . . .. . .. ... .. . ..... . ...................... ' ............ . ::~::r~w:~t -~~~~itn ~r :8o·;~~:Wci · ·~t~rk /H//}_ ... :y~~~:~H<:YH<:H:: t;~tf u::u::-.::::::::A~Hr~u~f ///: .. 3/26/2015 3/26/2015 3/30/2015 3 209 E Atchison 20982 Closed 3/26/2015 3/26/2015 51712015 31 Jackson/Stadium 20983 Closed 3/19 /2015 3/20/2015 4/24/2015 26 419 Oak Va lley Ct 20980 Closed 3/19/2015 3/20/2015 5/21 /2015 45 1902 Stadium Blvd 20981 Closed 3/17/2015 3/18/2015 3/30/2015 10 Dunklin/Jefferson 20979 Closed 3/6/20 15 3/9/2015 3/12 /2015 5 909 Indiana 20978 Closed 3/5/2015 3/6/2015 VO ID 1104 Madison St (in ally) 20977 VOID 3/3/2015 3/3/2015 1808 Crader Dr 20973 Closed 3/3/2015 3/4/2015 3/26/2015 18 11 0 block Jackson 2097 4 Closed 2/27/2015 3/4/2015 4/15/2015 33 Boonville and Norris 20975 Closed 2/27/2015 3/4/2015 4/15/2015 33 W . McCarty and Hart 20976 Closed 2/24/2015 2/25/2015 3/24/2015 21 719 Jefferson 20972 Closed 2/22/2015 2/23/2015 1212 Moreland Ave 20971 Closed 2/11/2015 2/11 /2015 3/12/2015 22 2717 Lola Dr 20970 C losed 2/9/2015 2/9/2015 3/3/2015 17 1924 Hayselton 20968 Cl osed 2/9/2015 2/9/2015 3/2/2015 32 525 E Hioh 20969 Cl osed 1/29/2015 1/29/2015 3/30/2015 44 Dunklin and Jefferson 20967 Cl osed 1/25/2015 1/26/2015 1/30/2015 4 104 N . Taylor 20966 Closed 1/21 /2015 1/21/2015 1/30/2015 7 400 E Hess Wav 20965 Closed 1/20/2015 1/2 1/2015 1/27/2015 5 117ECircle 20958 Closed 1/19/2015 1/21/2015 1/27 /2 015 7 412 E Cirlce 20960 Closed 1/19/2015 1/21/2015 3/24/2015 47 401 Capitol 20963 Closed 1/19/2015 1/21/2015 2/6/2015 14 319 Meier 20964 Closed 1/17/2015 1/21/2015 2/6/2015 15 823 Primrose 20957 Closed 1/17/2015 1/21/2015 1/27/2015 7 917 Moreau 20961 Closed 1/16/2015 1/21/2015 1/30/2015 11 414HessWay 20959 Closed 1/11/2015 1/11/2015 1/21/2015 8 Boonville and West Main 20956 Closed 1/10/2015 1/11 /20 15 1/27/2 015 11 Moreland and Moreau 20953 Closed 1/10/2015 1/11 /2015 1/2 0/2015 7 1320 Moreland 20954 Closed 1/10/2015 1/11/2015 2/6/2015 20 2306 Hillsdale 20955 Closed 117/2015 1/9/2015 1/14/2015 6 2503 Ind ustri al Drive 20952 Closed 1/6/2015 1/6/2015 1/2 1/2015 12 300 Berry St 20951 Closed 1/1/2015 1/5/2015 2/6/2015 26 1902 MO Blvd/Beck St 20949 Closed 1/1/2015 1/15/2015 2/1 1/2015 30 413 Beck St 20950 Clo sed 12/26/2014 12/29/2014 1/20/2015 16 1308 Houchins 20947 Closed 12/26/2 014 12/29/2014 1/20/2015 16 Dunklin and Houchins 20948 Closed 12/2/2014 12/3/2014 12/15/2014 12 Donald Dr 20946 Closed 11 /27/2014 12/1/2014 12/15/2014 14 Donald Dr 20945 Closed 11 /1 8/2014 11/19/2014 12/15/2014 18 1924 Hayselton 20944 Closed 11 /14/2014 11/17/2014 12/2/2014 18 837 Crestmere 20943 Closed 11/13/2014 11/17/2014 50 1 Mesa 20942 Closed 10/28/2014 10/29/2 014 12/2/2014 22 2600 Schellridg e 20941 Closed 10/16/2014 10/20/2014 11/4/2014 13 1605 Bald Hill Rd 20940 Closed 10/13/2014 10/16/2014 11 /4/2014 15 Dogwood/Buehrle 20939 Closed 1017/2014 10/9/2014 10/19/2015 10 212 Broadway 20938 Closed 9/16/2014 9/17/2014 10/1/2014 10 2500 Country Club 20937 Closed 9/8/2014 9/8/2014 9/17/2014 9 Ridqewav and Oakview 20936 Closed 8/22/2014 8/26/2014 1017/2014 East Miller and Marshall 20934 Closed 8/21/2014 8/22/2014 9/15/2014 14 421 Union 20935 Closed 8/16/2014 8/1/2014 11/4/2014 65 1827 W . McCarty 20933 Cl osed 7/30/2014 7/31/2014 West Ash ley and Mulberry 20860 Closed 7/28/2014 7/26/2014 200 block of S. Bluff Street 20859 Closed 7/23/2014 7/23/2014 8/11/2014 19 1319 E Elm Street 20856 Clo sed 7/23/2014 7/25/2014 8/1/2014 10 103 East Circle 20857 Closed 7/23/2014 7/25/2014 8/11/2014 19 700 Block of Michigam 20858 Closed 7/17/2014 7/22/2 014 2025 West Edgewood Dr 20854 Closed 7/17/2014 7/22/2014 Hiebernia 20855 Closed 7/13/2014 7/22/2014 8/19/2014 37 1429 Dixon Drive 20853 Closed 717/14 7/8/14 7/15/14 1502 Greenberry 20852 Closed 7/5/14 7/8/14 10/3/14 58 114 Ridgeway 20851 Closed 7/1/14 7/3/14 8/14/14 21 1120 Lee St reet 20850 Cl osed 6/3 0/14 7/1/14 7/15/14 400 Block Jackson 20848 Closed Page 3 of 6 Missouri American Water Street Cut and Right-of-Way November 1, 2013 -December 6 2016 6130114 713114 7115114 1306 West Main 20849 61201 14 6123114 7115114 1505 Stadium 2084 7 616114 619114 327 Fox Creek 20845 614114 615114 4120115 West Ma in and MO B lvd 20844 5127114 5128114 Industrial and Jaycee Dr 20842 5121114 5121 114 614114 14 321 W il son Drive 20841 5120114 5120114 614114 15 44 11 Industrial 20840 5113114 5/14/14 1101 Industrial Drive 20839 518/14 5/13114 5114114 6 Hillsdale and Binder 20837 511114 505 Meier Dr 20836 4129114 4129114 516/14 7 421 Ladu e Rd 20835 4128114 11/17114 700 Block SW Bl vd 20830 4128114 4129114 5115114 17 102 Vista 20832 4128114 4129/14 511114 3 1308 Cottaqe Lane 20833 4128114 4129114 516114 8 22 15 Hillsdale 20834 4126114 206 John St 20831 4124114 300 Block East Hiqh 20829 4123114 606 Washington Street 20828 4116114 2107 Buehrle Dr 208 25 4116114 1010 Holly 20826 4116114 Maryland and Lowell 20827 417/14 2940 Valley View Drive 20824 412114 1215 Edgewood 20822 412 11 4 1801 Notre Dame 20823 31 181 14 104 W. Franklin 20821 317/14 HiberiaiMokane Road 20820 2128114 Locust/ Walsch 20819 2124/14 Edmonds I Dulle 208 18 2121/14 2708 Twin Hills 208 17 2118114 306 N Linco ln 20815 21 18114 Po ndaros a Street 208 16 2113114 100 Blk E ast Ash ley 208 14 21 11 114 317 Stad ium 20813 214114 216-218 McKinley Street 20811 213114 1408 East Hiqh (Alley) 208 12 1120114 1314 Moreau Drive 20751 112011 4 112011 4 516114 106 311 E Hiqh Street 20752 1112114 Douqlas I Wayne 20749 1112114 130 Boonville Road 20750 117/14 1120 Ca ro l Stree t 20748 115114 1515 Rosewood 20747 113114 708 Wicker Lane 20746 112114 710 Wicker Lane 2074 5 111114 McCarty Street I Manilla 20743 111114 Pierce I Edward s 20744 12126113 1504 Bald Hill Road 20742 12123113 1122 East Atchison 207 41 12118113 1505 So uth west Blvd . 20739 12118/13 Marilyn I Oakview 20740 1211 1113 1306 Emmience 20737 12111/13 623-625 W McCarty Street 20738 12110113 709 E McCarty Street 20734 12110113 2107 Rear Mo. Blvd . 20735 12110113 200 Blk Film ore 20736 1218113 719 W icker La ne 20733 1213113 2109 Edgewood Drive 20731 1213113 1119 Darlene 20732 11 128113 636 Belmont 20730 11 12 7113 12 10 Edgewood 20729 11119113 1310 East High Street 20728 11 114113 603 Meir 20726 11 114113 Westwood I Wood Cliff 20727 11 113113 3032 Oak Va lley Drive 20723 11113113 1901 Bassman 20724 Page 4 of 6 Closed Closed Cl osed Closed Closed -New Ma in Closed Closed Closed Closed Closed Open -Dr ivew ay Issues Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed -Driveway questio n Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed C losed Closed -New Main Closed -New Main Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Clo sed Closed Closed Closed Closed Closed Closed Missouri A merican Water Street Cut and Right-of-Way November 1, 2013 -December 6, 2016 ........................ '.. ... .. . . . ................. '' .. . . .... ... . .. .. ... .. . . .................. . . :~~~~:t : :~at~it:~t(~o&~~:~t~~r:{:///HH >o:catiH :::·H////Yt~t~t":.'/ :·://l/l~esH~~H UU//./·: 11 /13/13 11 /15/13 5/14/13 3 16 As h Street 20725 Closed-New Main 11/5/1 3 Satinwood Drive I Melody 20722 Closed 11/4/13 2207 Sche ll Ridge 20720 Closed 11/4/13 1822 Cedar Ridge 20721 Closed 5/30/13 6/3/14 6/4/1 4 370 2212 Oakview Drive 20843 Closed 5/12/13 5/13/14 2600 Jason Road 20838 Closed 138 Forest Hill 20753 Closed 1225 Hiqh Cliff 20754 Closed 1551 Bald Hill Road 20755 Closed 6/11/14 6/9/14 619 Houchin 20846 Closed Page 5 of6 TO: FROM: DATE: RE: DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM Public Works and Planning Committee Janice McMillan, Director of Planning and Protective Services~ December 2, 2016 Fluoridation of Water Supplies Background: As a result of a recent inquiry by Sonny Evers and Rebecca Bax pertaining to the fluoridation of the water supply, staff has assembled information on this topic. • Staff analysis, City of Jefferson code and prior ordinances. • Opposition to fluoride in water supplies, including email from Rebecca Bax. • Suppor t for fluoride in water supplies, including policy reports and news from federal, state and local governments. • Reports from water suppliers serving Jefferson City. Recommendation: Staff recommendation is to retain, without modification, the current l anguage in Chapte r 15, Section 15-1, Fluoridation ofWater Supply, Code of the City of Jefferson. Section 15-1 was last modified by Ordinance No. 15179 (2013) to require fluoride concentration in accordance with the recommendations of the U.S. Department of Health and Human Services (HHS). The City's code, as written, allows future adjustments base d upon HHS r ecomme ndations. DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Janice McMillan, Director of Planning and Protective Services FROM: David Grellner, Environmental Health Manager ---s>(1. DATE: December 2, 2016 RE: Staff Report Regarding Fluoridation of Public Water Supply I have reviewed information regarding the fluoridation of jefferson City public water supply. Currently Chapter 15 Section 15-1 Fluoridation ofWater Supply of the City of Jefferson Code states "Any suppliers ofwater by means of pipe distribution system to citizens of the City of Jefferson are hereby required to provide the means and to proceed with the introduction of fluoride ions into the public water supply of the city in such quantities as are required to provide throughout the pipe distribution system a fluoride concentration in accordance with the recommendations of the United States Department of Health and Human Services (HHS) parts ofwater. The suppliers ofwater shall keep an accurate record ofthe amount of fluoride bearing chemical applied to the quantities of water treated and cause such analytical tests to be made for fluoride, in terms of the element "F', in the untreated and treated water supply". In 2011, The U.S. Department of Health and Human Services and the U.S. Environmental Protection Agency (EPA) proposed to lower the recommended level of fluoride to 0.7 ppm with a final recommendation in 2015. This concentration replaces the earlier recommendation from the United States Health and Human Services fluoride concentration of0.7-1.2 ppm issued in 1962. The 0.7 ppm concentration of fluoride in drinking water provides the best balance and protection from dental caries while limiting the risk of dental fluorosis (Source: Wikipedia, U.S. Department of Health and Human Services Public Health Report July-August 2015 Vol. 130). Fluoridation of the water supply in Jefferson City has been addressed by previous ordinances. Ordinance 13934-passed September 19, 2005 recommended a fluoride concentration of approximately one part fluoride per one million (1,000,000) parts of water. An amendment to this ordinance was done with Ordinance 15179-passed October 21, 2013, to state "fluoride concentration in accordance with the recommendations of the United States Department of Health and Human Services (HHS)" thus removing the one part fluoride per one million (1,000,000) parts of water recommendation. With this information the recommended level for the City of jefferson water supply is 0.7 ppm. Currently there are four public water suppliers serving Jefferson City. They are Missouri American Water, Cole County Public Water Supply District 1, Cole County Public Water Supply District 2, and Cole County Public Water Supply District 4. Each year these public water suppliers produce an annual water quality report for the public. Each one of these suppliers is currently adding fluoride into their water system for distribution. After analyzing their current water quality report the results are as follows: Public Water Supplier Fluoride Concentration 2015 Recommended (HHS) Water Quality Report Fluoride Concentration MO American Water 0.6ppm 0.7ppm Average of samples Cole County PWSD 1 0.35 -1.29 ppm 0.7ppm Range of samples Cole County PWSD 2 0.55 -0.9 ppm 0.7ppm Range of samples Cole County PWSD 4 0.46 -1.11 ppm 0.7ppm Range of samples ppm (parts per million): One part substance per million parts water, or milligrams per liter. ARTICLE I. GENERALLY Sec. 15-1. Fluoridation of water supply. A. Any suppliers of water by means of a pipe distribution system to citizens of the City of Jefferson arc hereby required to provide the means and to proceed with the introduction of fluoride ions into the public water supply of the city in such quantities as arc required to provide throughout the pipe distribution system a fluoride concentration in accordance with the recommendations of the United States Department of Health and Human Services {HHS) parts of water. The suppliers of water shall keep an accurate record of the amount of fluoride bearing chemical applied to the quantities of water treated and cause such analytical tests to be made for fluoride, in tenns of the element ••f," in the untreated and treated water supply. B. The City of Jefferson shall make periodic tests to ensure compliance with this section. (Ord. No. 13934, §1, 9-19-2005; Ord. No. 15179, §1, 10-21-2013) {Code 1977, §§ 19-1, 19-2) State law reference-Authority to regulate water supply, RSMo. § 77.140. Sec. 15-2. Reserved. (Ord. No. 15629, §1, 1-19-2010) Sec. IS-3. Sale of unwholesome food, etc. Any person who shall, in this city, sell or expose for sale, or offer for sale at any place, the flesh of any dead animal which was sick or overheated or run down by dogs or otherwise, at or immediately before the time at which the same was butchered or slain, or which died a natural death or was killed by accident, or otherwise than in the usual or ordinary method of slaying animals for food, or shall sell or offer for sale any blown, raised, stuffed, decayed or unsound meat, flesh, vegetables, eggs, poultry, fish or other unwholesome article of food, shall be deemed guilty of a misdemeanor. (Code 1977, § 26-43) Sees. 15-4-15~26. Reserved. Rev. 10/2 3/20 I 3 1502 Ordinance Number: 15179-Bill Number: 2013-079-Sponsor: Scrivner-Description: Amending Code Pertaining to Fluoridation of Water Supply· Date Introduced: 10/7/2013-Second Reading: 10/17/2013-Date Passed: 10/21/2013-Ordinance Type: Amends Code· Council Votes For: 9-Council Votes Against: 0-Code Section Amended: 15-1 -Rules Suspended: NO Ordinance Number: 13934 -Bill Number: 2005-062 -Sponsor: Pope -Description: Amending Code by requiring fluoridation fluoride in city water **Amended at introduction 9-6-2005 meeting**-Date lntroduced:9/6/2005- Second Reading: 9/16/2005 -Date Passed: 9/19/2005 -Ordinance Type: Amends Code -Council Votes For: 9 - Council Votes Against: 0-Code Section Amended: 15-1 -Rules Suspended: NO-Veto Action: BILL N0._--=2.:..01..:....:3:.......;-7:....::9:._ _____ _ SPONSORED BY COUNCILMAN ----=S-=cr..:..::iv..:..:.n!::.!er ______ _ ORDINANCE NO. I ~j ( -7 1 l AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY AMENDING THE AMOUNT OF REQUIRED FLUORIDATION OF THE WATER SUPPLY TO CONFORM TO NEW DEPARTMENT OF HEALTH AND HUMAN SERVICES STANDARDS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI. AS FOLLOWS: Section 1. Chapter 15 (Health & Sanitation) Section 1 (Fluoridation of Water Supply) is amended as follows: Sec. 15-1. Fluoridation ofwater supply. A. Any suppliers of water hy means of a pipe distrihution system to citi1cns of the City of Je11crsun arc ht.>n·hy required to provide the mcuns and to proceed '' ith the introduction of lluuridc ions into the public water supply of the cit)· in such quantities as arc rc4uircll tu provide thruughuut the pipt: distribution system 01 fluoride concentration in accordance "ith the recommendations of the lJnited States Department of Jicallh and Uuman Sen·iccs <HHS> for Of-it~~lely aHe J**A-Aoorffie per ene fftillien ( J.O(U);OO(ij parts of water. The suppliers or water shall keep an accurate record of the amount of nuoride bearing chemical applied to the quantities of water treated and cause such analytical tests to be made for fluoride. in terms of the clement "F,'' in the untrcntt!d and treated wutcr supply. B. The City of Jefferson shall make periodic tc~rs to cn .. urc compliance with this ~cctiun. (Ord. No. 13934. §I. 9-19-2005) (Code IQ77. ~~ 19-l. 19-2) State law reference-Authority to regulate waler ~uppl). RSMo. ~ 77.1-Hl. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Presiding Officer City Clerk Mayor APPROVED AS TO FORM: .----A~// . 0'?:r ~. 'L.--·· / ......... //_.;' City Counselor • • Bill No. 2005-62 As Amended Sponsored By Councilman __ ,.._,.:B::.:rva.&.:::n.:..:Pr...;o~p:::::e=------- Ordfnance No. /3? 3-L) , AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 15 (HEALTH AND SANITATION), ARTICLE I (GENERALLY), SECTION 15·1 (FLUORIDATION OF WATER SUPPLY) OF THE CODE OF THE CITY OF JEFFERSON PERTAINING TO REGULATION OF THE CITY'S WATER SUPPLY. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 15 (Health and Sanltatlon). Article I (Generallv), Section 15-1 (EiuorfdaUon of Water Supoly) of the Code of the City of Jefferson shall be repealed and replaced as follows: SH. 15-1. Fluoridation of water suppl)·· A. Any IUppllen of water by Q\QBRS of a pipe dlltrlbuCioR l)'ti(tR\ Co cltiJ.QRI or the Clcy of Jefferson ar~ hereb)• r~qulrC!d co pro\·lde Cite means and co proceed "ilh th~ lntrodua:tlon or nuorlde fans Into the publle "ater supply orth~ eft)• In sueb quantities aa are required to provide throughout the pip~ distribution &)·seem a nuorlde conc~ntnulon of approximately one pan nuorlde per on~ million (I,OOD.OOO) pares or "'ater. The suppliers of tt'ettcr shall keep an aecurare r«ord or the amount of Ouorldr IJL'arlng ciJemfral sappJird to the quantities or water treated and cause such anal)'llcal tests to be n1ade for nuorldr, In terms of the elemtnt "F," In the untrrac~ and treated water supply. D. Thf Clt)' or Jefferson sball make p~rlodfc tests to ensure compliance with this section. Section 2. This Ordinance shall be In full force and effect sixty (60) days from and after the date of Its passage and approval. , Passed¥ /9, ~)· • Table of Contents Section 1. Arguments Against Fluoridation Rebecca Sax (Email). Fluoridation of Jefferson City's Water Supply and Information on Hydrofluosilcic Acid 1-1 The International Academy of Oral Medicine and Toxicology Top Ten Reasons to Oppose Water Fluoridation (Fluoride Action Network) 1-11 Mark Diesendorf, BSc, PhD, Four Arguments Against the Fluoridation of Water Supplies 1-14 Section 2.1n Support of Fluoridation, Federal, State and Local Health Policies Centers for Disease Control, Community Water Fluoridation 2-2 Department of Health and Human Services, Public Health Service, Statement on the Evidence Supporting the Safety and Effectiveness of Community Water Fluoridation 2-3 Missouri Department of Health & Senior Services, Water Fluoridation 2-B Missouri Department of Health & Senior Services, Healthy Teeth, Health Smiles 2-10 Columbia Tribune, Council Votes to Continue Fluoridation of Water Supply 2-12 Section 3. Local Water System Reports My Water's Fluoride, Cole County, Missouri Water Supplies 3-1 Missouri American Water Company, Water Quality Report, Jefferson City 3-5 Missouri American Water Company, Water Quality Report, North Jefferson City 3-15 Cole County Public Water Supply District No. 1, 2015 Annual Water Quality Report 3-20 Cole County Public Water Supply District No. 2, 2015 Annual Water Quality Report 3-22 Cole County Public Water Supply District No. 3, 2015 Annual Water Quality Report 3-25 Cole County Public Water Supply District No. 4, 2015 Annual Water Quality Report 3-28 McMillan, Janice From: Sent: To: Wiseman, Erin Tuesday, September 27, 2016 10:03 PM McMillan, Janice Rebecca Bax Email Subject: FW: Fluoridation of Jefferson City's Water Supply I don't know who this goes to ..... Erin L. Wiseman Brydon, Swearengen & England, PC From: Rebecca Bax Sent: Sunday, September 25, 2016 9:13 PM To: Wiseman, Erin Cc: Tergin, Carrie; eevers@everscpas.com Subject: Fluoridation of Jefferson City's Water Supply ~Hydrofluosilicic Acid.pdf 25 September 2016 Dear Councilperson Wiseman: Using our public water system to provide medication for a small segment of the population is a practice I oppose. Below I outline the reasons for my opposition. First, the form of inorganic fluoride used to fluoridate our water is a byproduct a chemical process in the production of fertilizer and not regulated by the Food and Drug Administration. http://www .cdc.gov /fl uoridation!factsheets/ engineering/wfaddi tives.htn1. Second, there are concerns about the ethics of medicating an entire population of people and animals through their water. -All people and animals receive the medication even though the American Dental Association only recommends for children up to age twelve. The elderly do not require fluoride and the addition of the chemical to the water increases the rate of hip fractures. This also leads to an increase mortality rate post injury. -Providing medications in unregulated doses: The American Dental Association's recommended daily dose is lmg/L. However, ingestion of other foods and beverages often exceed the total daily does without fluoridated water. Do you take or administer medication in an unregulated dose? I ~ -Most experts agree that the most effective means of administering fluoride is through direct application. Which can be done by a dentist when seen twice yearly. This minimizes the chances of ingestion. Our Communtiy Dental Center visits all elementary schools in the city twice yearly to perform this service and make dental care recommendations to each school age child with parent permission at no cost to the student or their family. -There is mounting research showing that fluoride is linked to increased rates of cancer, hip fractures, neurological impairment, learning disabilities, hyperactivity, and lower IQ in children. Section 1 Page 1-1 I believe that the only appropriate and ethical practice is to treat the targeted population ¥(ith the proper dose, through application, with pure medical products, and administered by a qualified health professional. There is more research available now than fifty years ago when this practice started. I hope you will do your own research into these concerns and realize that the continued policy of fluoridating our water may do more hann to the person's quality of life over the course of their life than outweighs the benefits of fluoridating the water of children who are developing their teeth. It should be my choice to provide fluoride treatment for my children in discussion with our medical providers. I look forward to further discussion on this topic. I urge you to support the discontinuation of this harmful, destructive practice. Sincerely, Rebecca Bax 51 0 Castle Drive Jefferson City, MO 65109 858/731-6924 cell 573/751-8205 work Respectfully, Rebecca Bax .. Never doubt that a small group of thoughtful, committed people can change the world. Indeed, it is the only thing that ever has ... -Margaret Mead This email has been scanned by theSymantec Email Security.cloud service. For more information please visit http://vvvvvv.syinanteccloud.com Section 1 Page 1-2 SECTION 1 TRADE NAME: CHEMICAL NAME: CAS NUMBER: CHEMICAL FAMILY: SYNONYMS: PRIMARY USE: COMPANY INFORMATION: EMERGENCY TELEPHONE: SECTION 2 EMERGENCY OVERVIEW: CERTIFIED TO NSF I ANSI SO PRODUCT AND COMPANY IDENTIFICATION Hydrofluosilicic Acid Hydrofluosilicic Acid 16961-83-4 Inorganic Fluorides Fluorosilicic Acid, Hexafluosilicic Acid, HFS, FSA Industrial Chemical The Mosaic Company Atria Corporate Center Suite E490 3033 Campus Drive Plymouth, MN 55441 www.mosaicco.com For non-emergency questions, phone numbers are 8 AM to 5 PM Central Time US Health Hazards: Physical Hazards: Physical Form: Appearance: Odor: 800-918-8270 or 763-577-2700 EMERGENCY OVERVIEW 24 Hour Emergency Telephone Number: for Cbemjcal Emergencjes: Spill, Leak, Fire or Accident Call CHEMTREC (CCN 201871) North America: (800) 424M9300 Others: (703) 527-3887 (collect) HAZARD IDENTIFICATION Section 1 Page 1-3 Corrosive to the skin, eyes and mucous membranes through direct contact, inhalation or ingestion. May cause severe irritation and burns, which may not be immediately apparent. Handle with extreme care. Not applicable Liquid Water white to straw yellow liquid Pungent --- POTENTIAL HEALTH EFFECTS: Mosaic~ ~~ CERTIFIED TO NSF I ANSI 60 NFPAHAZARD HMIS HAZARD WHMIS HAZARD CLASS CLASS CLASS Health: 3 Health: 3 @ Symbol Flammability: 0 Flammability: 0 Instability: 1 Physical 0 Classification E Hazard: Special Corrosive PPE: Section Sub Class Hazard: 8 Eye: Corrosive. Contact may cause severe irritation, eye burns, and permanent eye damage. Skin: Corrosive. Contact may cause severe irritation, skin burns, and permanent skin damage. Inhalation (Breathing} Corrosive. Harmful if inhaled. May cause severe irritation and burns of the nose, throat, and respiratory tract. Ingestion {Swallowing) Corrosive. Harmful or fatal if swallowed. May cause severe irritation and burns of the mouth, throat and digestive tract. Signs and Symptoms: Effects of overexposure may include severe irritation and burns of the mouth, nose, throat, respiratory and digestive tract. Symptoms of overexposure may include ulceration of the nose and throat, coughing, salivation, headache, fatigue, dizziness, nausea, shock, and pulmonary edema (accumulation of fluid around the lungs). May lead to coma or death. Onset of symptoms may be delayed. Cancer: The ingredient(s) of this product is (are) not classified as carcinogenic by NTP, IARC, or OSHA Target Organs: No data available for this material (see Other Comments below). Developmental: No data available for this material Section 1 Page 1-4 POTENTIAL ENVIRONMENTAL EFFECTS: SECTION 3 FORMULA: COMPOSITION: . .---... SECTION 4 FIRST AID PROCEDURES: NOTE TO PHYSICIAN: SECTION 5 Flammable Properties: CERTIFIED TO NSF I ANSI 60 Other Comments: Prolonged or repeated overexposure to fluoride compounds may cause fluorosis. Fluorosis is characterized by skeletal changes, consisting of osteosclerosis (hardening or abnormal density of bone) and osteomalacia (softening of bones) and by mottled discoloration of the enamel of teeth (if exposure occurs during enamel formation). Symptoms may include bone and joint pain and limited range of motion. Conditions aggravated by exposure may include skin and respiratory (asthma- like) disorders. Pre-Existing Medical Conditions aggravated by exposure may include skin Conditions: and respiratory (asthma-like) disorders. May be hazardous to the environment and aquatic organisms. COMPOSITION INFORMATION ON INGREDIENTS H2SiFs Hydrofluosilicic Acid CAS No. 16961-83-4 20-25% Water 75-80% FIRST AID MEASURES Immediately flush with plenty of water for at least 15 minutes. Get Eyes: medical attention immediately. Immediately flush with plenty of water. Remove contaminated Skin: clothing. Discard contaminated clothing properly. Get medical attention if irritation occurs or persists. Move to fresh air. Administer oxygen. Treat symptomatically. Get Inhaled: medical attention promptly. Observe for possible delayed reaction. Ingestion: Do Not induce vomiting. Give large quantities of milk or water to patient if conscious. Seek medical attention promptly. None FIRE FIGHTING MEASURES Flash Point: Not applicable OSHA Flammability Class: Not applicable LEUUEL: Auto-Ignition Temperature: Section 1 Page 1-5 Not applicable Not applicable ................ -----·-·······-·· ----------- ..... --......... Extinguishing Media: Protection of Firefighters: SECTION 6 RESPONSE TECHNIQUES: SECTION 7 HANDLING: STORAGE: SECTION 8 ENGINEERING CONTROLS: PERSONAL PROTECTIVE EQUIPMENT (PPE): CERTIFIED TO NSF I ANSI 60 Small fires: Water spray, foam, dry chemical or C02. Large fires: Water spray, fog or foam. Wear self-contained breathing apparatus with full protective clothing. Fluorosilicic Acid is not flammable, however when heated to decomposition, highly toxic and corrosive fumes of fluorides are emitted. May generate flammable and explosive hydrogen gas in contact with some metals. ACCIDENTAL RELEASE MEASURES Small spills: Contain spill and stop leak if it can be done without risk. Use sodium carbonate or a mixture of soda ash and slaked lime, sand or noncombustible absorbent material to soak up material. Place in DOT -approved poly container and dispose of properly. Large spills: Use same procedure as above. Isolate spill area and deny entry. Prevent discharge into waterways and sewers. Material may be neutralized with sodium carbonate or a mixture of soda ash and slaked lime. Contact proper local, state, or federal regulatory agencies to ascertain proper disposal techniques and procedures .. All waste to be collected in a DOT -approved poly drum for disposal. HANDLING AND STORAGE Avoid contact with eyes, skin, and clothing. Wash thoroughly after handling. Maintain proper hygiene practices when handling this product. Store in tightly closed containers, in a well-ventilated area. Keep away from heat, combustible materials, strong bases and metals. Large storage tanks should be bermed. Avoid using glass, metal or ceramic containers. EXPOSURE CONTROLS I PERSONAL PROTECTION Assure that ventilation is adequate to control airborne levels. Eye/Face: Skin: Respiratory: Other: Splash proof goggles and full-face shield should be worn at all times. Acid proof gloves, headgear, protective shoes and clothing should be worn to prevent contact. Wear NIOSH approved respiratory protective equipment when vapor or mists may exceed applicable concentration limits. Facilities utilizing or storing this material should be equipped with an eyewash. station and a safety shower. Section 1 Page 1-6 CERTIFIED TO NSF I ANSI 60 GENERAL HYGIENE Avoid breathing fumes. Avoid ingestion. Wash thoroughly after handling. Avoid CONSIDERATIONS: contact with eyes or skin Use with adequate ventilation OSHA Permissible Exposure Limits 2.5 mg/m 3 as Fluoride EXPOSURE (PEL) : GUIDELINES: ACGIH Threshold Limit Value (TLV): 2.5 mg/m3 as Fluoride *A biological threshold limit of 2 mg of Fluoride/! in urine collected at the end of the work shift is recommended to prevent development of fluorosis. An increase of 1 mg Fluoride/! in urine over an 8-hour shift reportedly corresponds to a time-weighted average exposure of 0.5 mg Fluoride/m 3• SECTION 9 PHYSICAL AND CHEMICAL PROPERTIES Note: Unless otherwise stated, values in this section are determined at 20"C (68Cf') and 760 mm Hg (1 atm). Flash Point: Not applicable Flammability/ Explosive Limits(%) : Not applicable Auto-Ignition Temperature: Not applicable Appearance: Water white to straw yellow liquid Physical State: Liquid Odor: Pungent Molecular Weight of Pure Material: 144.11 pH: 1.2 Vapor Pressure (mm Hg): Not applicable Vapor Density (air=1 ): Not applicable Boiling Point: 222-223 °F Freezing/Melting Point: Not applicable Solubility in Water: 1 00% Soluble in water Specific Gravity: 1.2 Volatility: Not applicable Bulk Density: 9.7-10.1 lbs.1te·2s% Sol.@ 770f SECTION 10 STABILITY AND REACTIVITY Chemical Stability: Stable under recommended conditions of storage, handling and proper use. Section 1 Page 1-7 . .-... Conditions to Avoid: Incompatible Materials: Hazardous Decomposition Products: Corrosiveness: Hazardous Polymerization: SECTION 11 Acute Oral Toxicity Acute Inhalation Toxicity Acute Dermal Toxicity Mutagenesis Target Organ Developmental Toxicity Carcinogenicity SECTION 12 Ecotoxicology SECTION 13 SECTION 14 Regulatory Status CERTIFIED TO NSF I ANSI 60 Avoid all heat sources. Avoid contact with metals, stoneware, strong acids and alkalis, explosives, toxicants, readily oxidizable materials, alkali metals, combustible solids, and organic peroxides. Extreme temperatures such as a fire cause formation of highly toxic and corrosive fumes of fluorides such as SiF4 and HF. Hydrogen gas may be formed at temperatures above 2270f. Attacks silica bearing materials, metals, and stoneware Will not occur. TOXICOLOGICAL INFORMATION LDSO = 200 mg/Kg (guinea pig) LCSO 850 - 1 070 ppm I 1 hour (Rat) 140 mg/kg LDLo (Frog) No data available No data available No data available No data available ECOLOGICAL INFORMATION May be hazardous to the environment and aquatic organisms. DISPOSAL CONSIDERATIONS It is the responsibility of the waste generator to properly characterize all waste materials for treatment and/or disposal according to applicable regulatory entities. Consult Federal, State/Provincial, Local regulation regarding disposal of waste material that may incorporate some amount of this product. If the undiluted material is spilled to soil or water, it is recommended to characterize the waste material according to 40CFR 261.20-24 (USA). Keep material in labeled, covered DOT-approved container pending disposal. (Refer to Section 6 and 7) TRANSPORTATION INFORMATION Regulated by US DOT, Canada TOG, IAT A, IMO/IMDG Section 1 Page 1-8 Proper Shipping Name Hazard Class Packing Group Identification Number Guide Number SECTION 15 CERCLA: RCRA 261.33: SARA TITLE Ill: (Exemptions at 40 CFR, Part 370 may apply for agricultural use, or for quantities of less than 1 0,000 pounds on-site.) NTP, IARC, OSHA: Canada DSL and NDSL: TSCA: CA Proposition 65: (Health & Safety Code Section 25249.5) WHMIS: CBSA: -. CERTIFIED TO NSF I ANSI 60 Fluorosilicic Acid Class 8 (Corrosive) II UN1778 154 REGULATORY INFORMATION Not Regulated. Product is not listed with an RQ (Reportable Quantity) Not Regulated Section 302/304: Not Regulated I RQ:No I TPQ: No Section 311/312: Acute: Yes j Chronic: Yes I Fire: No j Pressure: No I Reactivity: No Section 313: Not Regulated The ingredient(s) of this product is (are) not classified as carcinogenic by NTP, IARC, or OSHA On Inventory TSCA 8 (b): On Inventory Not listed Listed as Fluorosilicic Acid. Class E-Corrosive Material. This MSDS has been prepared according to the hazard criteria of the Controlled Product Regulations (CPR) and the MSDS contains all of the information required by the CPR N/A Section 1 Page 1-9 SECTION 16 Disclaimer: Preparation: Revision Date: Sections Revised: MSDS Number References: CERTIFIED TO NSF I ANSI SO OTHER INFORMATION The information in this document is believed to be correct as of the da1e issued. HOWEVER, NO WARRANTY OF MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, OR ANY OTHER WARRANTY IS EXPRESSED OR IS TO BE IMPLIED REGARDING THE ACCURACY OR COMPLETENESS OF THIS INFORMATION, THE RESULTS TO BE OBTAINED FROM THE USE OF THIS INFORMATION OR THE PRODUCT, THE SAFETY OF THIS PRODUCT, OR THE HAZARDS RELATED TO ITS USE. This information and product are furnished on the condition that the person receiving them shall make their own determination as to suitability of the product for their particular purpose and on the condition that they assume the risk of their use thereof. The conditions and use of this product are beyond the control of Mosaic, and Mosaic disclaims any liability for loss or damage incurred in connection with the use or misuse of this substance. The preparation of this MSDS was in accordance with ANSI Z400.1-2010. January 3, 2014 2, 12 MOS2000 11.02 OSHA 29CFR1910.1000, NFPA 704, ACGIH TLV, NIOSH ICSC1233 Section 1 Page 1-10 ·------------··-····-··-------------------------------- Top Ten Reasons to Oppose Water Fluoridation-IAOMT Page 1 of4 ~1ember Login Search ~ CART v Who WeAre For Patients For Professionals Get In valved ~~Pe'f~n R~~~JJstoes .. 9P.P.9.s. .. e .W..~~~~ Search ... < Previous Next> This short article is taken from the Fluoride Action Network. Their website, www.fluoridealert.org, contains vastly more information. 1. Fluoridation is a violation of the individual's right to informed consent to medication. 2. Fluoride is not an essential nutrient. No biological process in animals or humans has been shown to depend on it. On the contrary, it is known that fluoride can interfere with many important biological processes and vital cellular constituents, such as enzymes and G-proteins. This makes fluoride potentially toxic even at low doses. 3. Children in fluoridated countries are greatly over- exposed to fluoride. When fluoridation began in 1940s, 10% of children were expected to develop dental fluorosis (damage to the enamel involving discoloration and/or mottling) in its very mild form. Today, the prevalence in fluoridated countries is much higher-41% of all American children aged 12-15 are now impacted with some form of dental fluorosis (CDC, 2010), with over 10% in categories (mild, moderate and severe) that may need expensive treatment. 4. The chemicals used to fluoridate water supplies are largely hazardous by-products of the fertilizer ~++-.... //!,., ................... _,.., ... __ ... __ -----------------.L-. 1'1 ...• , •• , Media & Resources >News > Articles > Videos > Press Releases Article Categories > Featured > Amalgam Debate > Autism > Biological Dentistry > Clinical Applications Section 1 P~g~ 1~11 Top Ten Reasons to Oppose Water Fluoridation-IAOMT industry. These chemicals cannot be disposed of into the sea by international law, and have never been required to undergo randomized clinical trials for safety or effectiveness by any regulatory agency in the world. The U.S. FDA classifies fluoride as an "unapproved drug." 5. There is mounting evidence that svvallowing fluoride causes harm. Fluoride has been found to damage soft tissues (brain, kidneys, and endocrine system}, as \Nell as teeth (dental fluorosis) and bones (sl<eletal fluorosis). There are novv 24 studies that show a relationship between fairly modest exposure to fluoride and reduced IQ in children. Two of these studies suggest that the threshold for damage may be reached at fluoride Levels similar to those used in water fluoridation. 6. Swallowing fluoride provides little or no benefit to the teeth. Even promoters of fluoridation agree that fluoride vvorks topically {on the outer surface of the teeth), and not via some internal biological mechanism (CDC, 1999). A recent U.S. study found no relationship between the amount of fluoride a child ingested and level of tooth decay (Warren et al., 2009). Topical treatment in the form of fluoridated toothpaste is universally available, so it is a mistake to swallow fluoride and expose all the tissues of the body to its harmful effects. 7. Human breast milk is very low in fluoride. Breast milk averages only 0.007 ppm F (NRC, 2006). Even in areas with high fluoride levels, nursing children receive only a small fraction of the mother's fluoride intake, ensuring that the sensitive brains and bodies of breast-fed infants are protected from the developmental effects of this toxin. In contrast, a bottle-fed baby in a fluoridated area (0.7 -1.2 ppm F) gets up to 200 times more fluoride than a breast-fed baby, resulting in an increased risk of dental fluorosis and other adverse effects. 8. Once fluoride is added to water, there is no way to control who gets the drug or how much is ingested. No medical follow-up or monitoring of fluoride levels in citizens' urine or bones is being carried- out by health agencies and so no record is being kept of adverse effects or daily or accumulated exposures. 1 . ..._.. .. .. ,,. '· Section 1 Page 1-12 Page 2 of4 > Composites > Detox Me-dicine > Endodontics > Environment > FDA and Government > Fluoride > IAOMT History > IAOMT Medicine >Jawbone Osteonecrosis > Mercury > Periodontics > Practice Management A Top Ten Reasons to Oppose Water Fluoridation-IAOMT 9. Certain subgroups are particularly affected by fluoridation. People vary considerably in their sensitivity to any toxic substance, including fluoride. Infants, the elderly, diabetics, those with poor nutrition (e.g. low calcium and lovv iodine), and those vvith kidney disease are especially vulnerable to specific adverse effects of fluoride. Black and rvlexican-Americans have a higher prevalence of the more severe forms of dental fluorosis (see Table 23, ·coc, 2005). 10. Fluoridation discriminates against those with Low incomes. People on low incomes are least able to afford avoidance measures (reverse osmosis or bottled water), or treatment of dental fluorosis (see Point 3) and other fluoride-related ailments (see Point 5). Fifty More Reasons 1. Share This Story, Choose Your Platforml OUR SPONSORS ,_~_.//! _____ ... ____ , ... ___ ... _ f tfl • In B Section 1 Page 1-13 Page3 of4 Four Arguments Against the Fluoridation of Water Supplies Mark Diesendorf BSc, PhD Associate Professor, Institute of Environmental Studies, University of New South Wales, Sydney NSW 2052 1. Water Fluoridation is Unethical Fluoridation involves increasing the levels of fluoride in drinking water to a level of about one part per million, which is 5 to 1 0 times typical natural fluoride levels in most Australian towns and cities. It is not a minor 'adjustment'. Fluoridation has been discontinued or never implemented in most of Europe and now in only 8 countries of the world are the majority of people forced to drink fluoridated water: USA, Australia, New Zealand, Ireland, Columbia, Singapore, Malaysia and Israel. Sadly, in these countries fluoridation is promoted by unscientific propaganda by dental and medical associations that prematurely endorsed fluoridation decades ago. Fluoridation is a violation of medical ethics, since it is mass medication with an uncontrolled dose. Fluoridation is a medication because it is used to treat people, not to make the water safer to drink, and because it is not an essential nutrient. The fact that fluoride is a natural substance does not change this situation. Penicillin, aspirin, digitalis and many other medications were originally natural substances. Medications should be prescribed individually with a daily dose that takes account of your age, gender, exposure to other sources, etc. However, with fluoridation, the dose each of you receives depends upon how much tap water you drink. Population groups that receive high fluoride doses from fluoridated water include athletes, outdoor workers and people with diabetes insipidus and with kidney disease. Infants who ingest milk formula reconstituted with fluoridated water receive a daily fluoride dose that is 100 times that ingested by breast-fed babies. Nature protects babies from this toxic substance, but pro-fluoridation dentists and doctors think arrogantly that they know better. Section 1 Page 1-14 2. Water Fluoridation is Unsafe Among the propaganda spread by pro-fluoridationists is their false claim that there are no long-term health hazards from drinking fluoridated water. The truth is that scientific and medical papers in international peer-reviewed journals have reported for decades the high prevalence of the bone disease, skeletal fluorosis, in naturally fluoridated areas of India, China, Persian Gulf countries and Africa. This disease is observed on x-rays as increased bone density, structural damage to bones, and calcification of joints and ligaments. Some proponents of fluoridation claim falsely that skeletal fluorosis is only seen where there are very high fluoride concentrations in drinking water. However, even the pro-fluoridation Australian National Health & Medical Research Council admits in its 1991 report that skeletal fluorosis occurs at low fluoride concentrations (see Section 6.4, but ignore the misleading Executive Summary). In its early forms, skeletal fluorosis is indistinguishable from arthritis, a disease which is becoming more prevalent in two of the most extensively fluoridated countries, the USA and Australia. There have been no well-designed scientific studies to detect skeletal fluorosis in these countries. As we age, the amount of fluoride stored in our bones steadily increases, gradually making them more fragile. Of 19 overseas epidemiological studies, the majority reveal a higher rate of hip fracture in artificially fluoridated areas. Laboratory experiments in Europe find that fluoride, in the presence of traces of aluminum, disrupts G-proteins, which take part in a wide variety of biological signaling systems, helping to control almost all important life processes. There is also growing evidence from animal experiments that ingesting fluoride may cause brain damage. Laboratory studies indicate that fluoride is a mutagen (ie, can cause genetic damage). Mutagens have an enhanced risk of being carcinogens. An epidemiological study conducted at Harvard University suggests a possible link between fluoridation and osteosarcoma (bone cancer) in young men. A similar result has been obtained by different researchers for male rats. While these results are not conclusive, they would result in the banning of any newly introduced chemical. As an 'existing chemical', fluoride escapes current safety requirements. 3. Water Fluoridation is Ineffective Both proponents and opponents of water fluoridation agree on one fact: that there were large reductions in tooth decay in most western countries in the 1960s and 70s. However, proponents create the false impression that these reductions were due to fluoridation, glossing over the facts that: Large reductions also occurred in many unfluoridated regions and in several cases commenced before fluoride toothpaste and tablets became prevalent. Nowadays, there are very low levels of tooth decay in many European countries which are unfluoridated. Even within the USA there is negligible difference in tooth decay between 42 fluoridated and 42 unfluoridated cities studied by National Institute of Dental Research. Fluoridation proponents, Armfield and Spencer, published a scholarly paper showing that there is no statistically significant difference in tooth decay in permanent teeth between fluoridated and unfluoridated populations in South Australia: see Community Dentistry & Oral Epidemiol 32:283-296 (2004). Although the above authors refuse to admit it, their research confirms results obtained by Colquhoun in New Zealand and Diesendorf in Australia. Many of the early fluoridation 'trials' in North America, Australia and elsewhere, have been discredited as poorly designed and subject to examiner bias. There are no randomized controlled trials on the effectiveness of fluoridation. Leading overseas dental researchers now recognize that the mechanisms of action of fluoride on teeth involve surface effects and that there is negligible benefit in actually swallowing fluoride. This last point has been even admitted officially by the US Centers for Disease Control (CDC). But Australian pro-fluoridation campaigners ignore or deny this fact, despite the substantial scientific experimentation that has established it. Section 1 Page 1-15 2 So members of the public are being misled by pro-fluoridationists that they have to ingest fluoride. Fluoride toothpaste, which has 1 ,000 times the fluoride concentration of fluoridated water, is more appropriate and effective, so long as it is not swallowed. Personally, I would not recommend that children under the age of 5 use fluoride toothpaste. And older children should be supervised when tooth-brushing to ensure that they only use a tiny amount of fluoride toothpaste and spit it out afterwards. 4. Fluoridation is pushed by corporate interests Fluoridation is unethical, unsafe and ineffective. So, who gains from it? Behind the dental and medical associations, who promote fluoridation with sincere but almost religious fervour, are powerful corporate and political interests: 1. the sugary food industry that benefits from the notion that there is a Magic Bullet that stops tooth decay, whatever sugary food our children eat; 2. the phosphate fertilizer industry that sells its waste silicofluoride, which is contaminated with traces of arsenic and heavy metals, to be put unpurified into our drinking water; 3. the aluminium industry, which had an image problem with the atmospheric fluoride pollution, that it emits from smelters, and funded some of the questionable early research in naturally fluoridated regions of the USA that claimed to show that fluoride was good for teeth; 4. some governments that consider fluoridation to be a cheaper way of addressing tooth decay than running effective dental services for school- children, and politically less risky than tackling the promotion of sugary foods that are the main cause of tooth decay. Without fluoridation, you can combat tooth decay with fluoride toothpaste and by reducing the sugar content of your family's foods at home and school. Further information See the international Fluoride Action Network's web site, www.fluoridealert.org, coordinated by Professor Paul Connett. Revised February 20 12 Tooth decay is one of the most common chronic diseases among American children. One of four children living below the federal poverty level experience untreated tooth decay. 1 •. ' J!l' ( Tooth decay and its complications are preventable. 2 Community water fluoridation (CWF) is "the controlled addition of a fluoride compound to a public water supply to achieve a concentration optimal for dental caries prevention.'12 Sa f e • The sa fety and benefits of fluoride are well documented and h ave been reviewed compre hen sive ly by severa l scientific and public h ealth organizations.3·5 • No convinci ng scie n t ific evid ence ha s been found link ing community water fluoridation (CWF) w ith any p otential adve rse health effect or systemic d iso rde r such as an increase d risk for cance r, Down syndrom e, heart disease, osteoporosis an d bone fracture, immune disorders, low intelligence, renal disorders, Alzheimer's disease, or all ergic reactions.•·6 • Documented risks of CWF are limited to denta l fluorosis , a change in dental enamel that is primarily cosmetic in its most common form. In the United States today, most dental fluorosis is of the mildes t form, w ith no effect o n how teeth look or function? Effective • Th e US Community Preve ntive Serv ice s Task Fo rce issued a strong recom mendation in 2001 and aga in in 2013 for CWF for the prevention and control of tooth decay.6.8 • Water fluoridation preve n ts tooth decay by providing freq u ent and co n siste nt contact w it h low levels of fluoride, u ltimately reducing tooth decay by about 25% in children and adu lts.9•12 • Schoo lch ildre n living in fluoridated communities on ave rage ha ve 2.25 fewer decayed teeth compa red w ith similar children not living in fluoridated commu nities.6 Reduce Disparities • CWF h as b ee n identified as the m ost cost-effective method of delivering fluorid e to all m embers of the co mmunity rega rdless of age, educational atta inment, or income leve l.13·1• Cost-Saving • By preve nting tooth decay, CWF h as been shown to save money, both for fam ilies and the health care system.11 •15 • Th e re turn on investment for CWF va r ies with size of the community, increasing as the commu nity size inc reases. CWF is cost-saving-even for small communities.15•16 Public Health Achievement • Because of its contributio n to the dramatic decline in tooth decay over the past 70 years, CDC named CWF 1 of 10 great public hea lt h ach ievements of the 20th cen tury.13 • In 2012, more than 210 million people, or nearly 75% of the U.S. population served by public water supp lies, drank water with optimal fluoride levels to prevent tooth decay.17 International Fluoride Use • Nea rl y all develo p ed co untries p ractice fluorid ation, j ust not always through water. Instea d, salt is often u sed as the p r imary way of providi ng fluoride to the public.18 • Th e Wo rld Health Organ ization supports fluoridation of water, sa lt, and milk as a way to reduce dental decay.19•20 National Center for Chronic Disease Prevention and Hea lth Promotion Division of Oral Health CSlS56-!8 Sectio n 2 Page 2-1 References 1. Dye BA, Li X, Thornton-Evans G. Oral Hea lth Dispa ri ties as Determ ined by Selected Healthy Peopl e 2020 Oral Hea lth Objectives for the United States, 2009-2010. NCHS Data Brief No. 104. Hyattsville, MD: National Cente r for Hea lth Stat i st ics; 2012. http:/ /www.cdc. gov/nchs /data / data briefs/db 1 04.htm. Accessed February 17, 201 5. 2. US Depa r tment of Hea lt h an d Hu ma n Services. Ora l Hea lt h in America: A Report of the Su rgeon Genera l. Rockvi lle, MD: US Department of Hea lth and Human Services, National In stitute of Dental and Craniofacial Research , National Institutes of Health, 2000. 3. Public Health Service. Rev i ew of Fluoride: Benefits and Risks. Report of the Ad Hoc Subcommittee on Fl uoride of the Committee to Coordinate Environmental Hea lth an d Re lated Programs. Washington, DC: U.S. Department of Hea lt h and Human Se rv ices, 1991. http:ljwww.heal th.gov/environment/ReviewofF i uoride/ defaul t.htm. Accesse d Februa ry 17, 20 15. 4. McDonagh MS, Wh i t i ng PF, Bradley M, et al. A Systemati c Review of Pu blic Water Fluoridation. Univers ity of Yo rk, York: NHS Centre for Reviews and Disseminati on, September 2000 . http://www.york.ac.uk/inst/crd/CRD Reports/crdreport18.pdf. Accessed Februa ry 17,2015. 5. Australian Resea rch Centre for Pop ulation Oral Health. The use of flu orides in A ustralia: Guidelines. Aust Dent J. 2006;51:195-199. 6. Community Preventive Services Task Force. Guide to Commun ity Preventive Se rv ices: Preventing Dental Caries: Community Wate r Fluori dation website. http://www.thecommunityg uide.org /oraltnuoridation.html. Accessed Februa ry 17,2015. 7. Be l tran-Aguil ar ED, Ba rker L, Dye BA. Preva l ence and severity of dental flu orosi s in the United States, 1999-2004. NCHS Da ta Brief No. 53. Hyattsville, MD: National Center for Health Stat istic s; 2010. http://www.cdc.gov/nchs/data/ databriefs/db53.pdf. Accessed Fe bruary 17, 201 5. 8 . Community Preventive Services Task Force. Guide to Commu nity Preventive Services: Preventing Denta l Caries: Co mmunity Water Fluoridation website (2000 archived review). http://www.t hecommu nityguid e.org/ora l/ fluoridation arch i ve.htm l. Accessed February 17, 20 15. 9. Koulourides T. Summary of session II : Fluoride an d t h e caries process. J Dent Res. 1990;69(Spec lss):S58. 10. Featherstone JD. Prevention and reversa l of denta l caries: Role of low l eve l fluoride. Community Dent Oral Epidemiol. 1999;27:30-40. 11. Truman Bl, Gooch BF, Su l emana I, et al. Reviews of evidence on intervention s t o p reve n t dental ca ri es, ora l and pharyngeal cancers, and spo rts-re lated craniofacial i njuries. Am J Pr ev Med. 2002(1 S):2 1-54. 12. Griffin SO, Reg nier E, Griffin PM, Huntley V. Effectiveness of fluoride in preventing carie s in adults. J Dent Res . 2007;86:41 0-415 . 13. Centers for Disease Control and Pre ven tion. Achievements in publ ic h ealth, 1900-1999: fluoridation of drinking water to preve nt dental ca rie s. MMWR. 1999;48(4 1 ):933-940. 14. Burt BA, ed. Proceedings for the workshop: Cos t-effectiveness of car ies prevention in dental public health, Ann Arbor, Mich igan, May 17 -19, 1989. J Publ ic Health Dent. 1989;49(special i ss u e):331-337. 15. Griffin SO, Jones K, Tomar SL. An economic eva luation of commun ity water fluoridation. J Pub l ic Health Dent. 2001 ;61 :78-86. 16. RanT, Chattopadhyay S. Economic evaluation of community water fluoridation: a Community Guide systematic review (work ing paper). 17. Cen t ers fo r Disease Control and Pre ven tion. 2012 Water Fluoridation Sta tistics website. http:ljwww.cdc.gov/flu o rid ation/ statist ic s/2012sta t s.htm. Accesse d February 17, 20 15. 18. American Denta l Associatio n . Fluorid ation Facts. Ch i cago: American Den ta l Association; 2005. http://www.ada.org/-/media /ADA/ Member%20Center/FIIes/fluoridation facts.ashx . Accessed March 6, 2015. 19. Wo rld Hea lth Organization. Fluori des and oral he alth. Technical Report Se ri es No. 846. Gene va: World Health Organizatio n; 199 4. 20. Petersen PE , Lennon MA. Effedive use of flu orides for the prevention of dental carie s i n the 21st century: the WHO approach. Community Dent Oral Epidem. 2004;32:319-32 1. Secti on 2 Page 2-2 ~~"\\fti\VIC2. (, ~ DEPARTMENT OF HEA LTH & HUMAN SERVICES ~~ Public Hea lth Service Centers for Disease Contro l and Prevention (CDC ) Atlan ta , GA 30341-3724 June 8, 2015 STATEMENT ON THE EVIDENCE SUPPORTING THE SAFETY AND EFFECTIVENESS OF COMMUNITY WATER FLUORIDATION On behalf of the Centers for Disease Control and Prevention (CDC), I am pleased to provide a statement on the evidence regarding the sa fety and benefits of community wa ter fluoridation. For the record, this statement is not testimony for or against any specific legis lative proposal. Good oral health is an important part of good overall health and an essential part of our everyday li ves. Diet, sleep, ps ycho logi cal statu s, soc ial interaction, school, and work are all affected by impaired oral health. Over the past severa l decades , there have been major improvements in the nation's oral health that hav e benefitted most Americans.1 However, profound disparities in oral health status remain for some population su bgroups, suc h as the poor, the elderly, and many members of racial and ethnic m i nority groups.1 Too th decay is one of the most common chronic diseases among American children with 1 of 4 children living below the federal poverty level experiencing untreated tooth decay.2 Untreated decay can cause pain, school absences, difficulty concentrating, and poor appearance -all contributing to d ec reased quality of life and ability to succeed.3 Tooth decay and its complications are preven table , and severa l preventive and early treatment options are safe, effective, and economical. The CDC lead s national efforts t o improve ora l health by using proven strategies such as comm unity water fluoridation and school-based dental sea lant programs that preven t oral diseases. An Effective Intervention Community w ater fluoridation is "the controlled addition of a fluoride co mpound to a public water supply to achieve a concentration optimal for dental caries prevention ."1 The process of adding fluoride to public water systems in the United States began in 1945 in Grand Rapids, Michigan. Soon after, dramatic declines in dental caries were noted among schoo l children in Grand Rapids compared with school children from surrounding areas. Since then, community water flu oridation has been adopted by communities ac ross the country, provid i ng the cornerstone of caries prevention in the United States.1 1n 2012, more than 210 million people, or 74.6% of the U.S. population served by public water supplies, drank wa ter with optimal fluoride levels to prevent tooth decay.4 Water fluoridation is beneficial for reducing and controlling tooth decay and promoting oral health across the lifespan . Evidence shows that water fluoridation prevents tooth decay by providing frequent and consistent contact with low le ve ls of fluoride, ultimately reducing tooth decay by 25% in children and adults.5·8 Add itional evidence shows that schoolch ildren living in comm unities Section 2 Page 2 -3 where water is fluoridated have, on average, 2.25 fewer decayed teeth compared to similar children not living in fluoridated communities.9 The safety and benefits of fluoride are well documented and have been reviewed comprehensively by several scientific and public health organizations. The U.S. Public Health Service; the United Kingdom's National Institute for Health Research, Centre for Reviews and Dissemination, at the University of York; and the National Health and Medical Research Council, Australia have all conducted scientific reviews by expert panels and concluded that community water fluoridation is a safe and effective way to promote good oral health and prevent decay.1o-12 The U.S. Community Preventive Services Task Force, on the basis of systematic reviews of scientific literature, issued a strong recommendation in 2001 and again in 2013, for community water fluoridation for the prevention and control of tooth decay.9•13 A Cost-saving Intervention Although other fluoride-containing products such as toothpaste, mouth rinses, and dietary supplements are available and contribute to the prevention and control of dental caries, community water fluoridation has been identified as the most cost-effective method of delivering fluoride to all members of the community regardless of age, educational attainment, or income level.14•15 Analyses have also shown that water fluoridation provides additional benefits across the lifespan beyond what is gained from using other fluoride-containing products.8•11•16 By preventing tooth decay, community water fluoridation has been shown to save money, both for families and the health care system.7•17 The return on investment {ROI} for community water fluoridation varies with size of the community, increasing as community size increases, but, as noted by the U.S. Community Preventive Services Task Force, community water fluoridation is cost-saving even for small communities.17•18 The estimated annual ROI for community water fluoridation, including productivity losses, ranged from $4.32 in small communities of 5,000 people or less, to $27.41 in large communities of 20,000 or more people.7 The estimated ROI for community water fluoridation excluding productivity losses was $3.24 in small communities and $20.52 in large communities.19 A study of a community water fluoridation program in Colorado used an economic model to compare the program costs associated with community water fluoridation with treatment savings achieved through reduced tooth decay. The analysis, which included 172 public water systems, each serving populations of 1,000 individuals or more, found that 1 year of exposure to fluoridated water yielded an average savings of $60 per person when the lifetime costs of maintaining a restoration were included.20 Analyses of Medicaid claims data in 3 other states {Louisiana, New York, and Texas), have also found that children living in fluoridated communities have lower caries related treatment costs than do similar children living in non-fluoridated communities; the difference in annual per child treatment costs ranged from $28 to $67.21-23 A Safe Intervention Expert panels consisting of scientists from the United States and other countries, with expertise in various health and scientific disciplines, have considered the available evidence in peer-reviewed literature and have not found convincing scientific evidence linking community water fluoridation with any potential adverse health effect or systemic disorder such as an increased risk for cancer, Section 2 Page 2-4 Down sy ndrome, heart disease, osteoporosis and bone fracture, immune disorders, low intelligence, rena l disorders, Alzheimer disease, or allergic reac t io ns.9 •11 Documented risks of commu nity wate r f luoridatio n are limited to denta l fluorosis, a change in dental e name l that is cosmetic in its most common form. Changes range from barely vi sib le lacy w hite m arkings in milder cases to pitting of the teeth in th e rare, seve r e fo rm . In the United St ates, most dental fluorosis seen t oday is of the mildest f orm, affecting neither aest het ics nor dental function.24 Fluorosis ca n occur w hen young children -t ypically less than 8 years of age, whose permanent teeth are still forming under the gums-take in fluorid e f rom any so urce .9•11 Reco mm end ations provided by the U.S. Pub li c Hea lth Service for the optimal leve l o f f lu o ride in pub lic water systems t ake in to acco unt leve ls of water consumption as well as t he ava ilability of other fluoride p rodu cts . 25 Co nclus ion In the sem inal r eport, Oral Health in Amer ica : A Report of the Surgeon General, Surgeon Gene ral David Satc he r observed a '"silent epidemic' of denta l and oral diseases [ ... ]with those sufferi ng t he most found among the poor of all ages."1 The report affirms th at community water fluoridation is "an ine xpensive means of improving oral health that benefits all residents of a community, you ng and old, rich and poor al ike." Because of its co ntributio n to the dramatic decline in tooth decay over the pa st 70 years, CDC named co mmunity water fluoridation 1 of 10 g rea t public health ac hieveme nts of t he 20th ce ntury.14 References Ka the rin e Weno, DDS, JD Director, Division of Oral Health National Center for Chronic Disease Prevention and Health Promotion Cente rs fo r Disease Contro l and Prevention 1. US Departme nt of Health and Human Services. Oral Health in America : A Report of the Surgeon General. Rockv ille, MD: US Department of Health and Hum an Services, Na t iona l In stitute of Dent al and Craniofacial Research, National Institutes of He alth; 2000 . 2. Dye BA, Li X, Thornton-Evan s G. Ora l Hea lth Disparities as Det ermined by Selected Hea lthy People 202 0 Oral Hea lth Objectives for the United States, 20 09-2010 . NCHS data brief no. 104. Hy attsv ille, MD : Nation al Center f o r Hea lth St atistics; 201 2. http://www .c dc .gov/nchs/data/databriefs/db104 .htm . Accessed February 17, 2015. 3 . Guarnizo -Herreno CC, Wehby GL. Children 's dental health, sc hool performance, and psychosocia l we ll -bei ng. J Pediatr. 2012 ;16 1:1153-9. 4. Centers for Disea se Co nt ro l and Prevention . 2012 W ater Fluoridation Statistics w e bsite. http://www.cdc.gov/fluoridation/statistics/2012stats.htm . Accessed February 17, 2015. 5. Koulouri des T. Sum m ary of sess ion II: fluoride and th e ca r ies process. J Dent Res. 1990;69(Spec ls s):558. 6. Feat he rstone JD . Prevention and reversal of dental caries: r o le of low leve l fluoride. Com munity Dent Oral Ep idemiol. 1999;27:30-40. Section 2 Page 2-5 7. Truman Bl, Gooch BF, Su lemana I, et al. Reviews of evidence on interve nt ions to prevent dental caries, oral and pharyngea l ca ncers, and spo rt s-re lated craniofacial injuries. Am J Prev Med. 2002(1S):21-54. 8. Griffin SO , Regnier E, Griffin PM, Huntley V. Effectiveness of flu oride in preventing ca ries in adults. J Dent Res. 2007;86:410-415. 9. Co mmunity Preventive Serv ices Task Fo rce. Gu ide to Community Preventive Services: Preventing Dental Caries: Community Water Fluoridation webs ite. http://www.thecommunityguide.org/oral/fluoridation .html. Accessed February 17, 20 15. 10. Pub li c Hea lth Service. Review of fluoride: benefits and ri sks. Report of the Ad Ho c Su b co mmittee on Fluoride of t h e Co mmittee to Coordinate Environmenta l Hea lth a nd Re lat ed Programs. Wash ington, DC: US Department of Hea lth and Human Services; 1991. http ://www. he a lth.gov /environment/ReviewofF iuo r ide/defau lt .htm . Accessed February 17, 2015 . 11. McDonagh MS, Whiting PF , Bradley M, et al. A Systematic Review of Public Wa t er Fluoridatio n . Unive rsity of York, York: NHS Centre fo r Reviews and Dissemination ; 20 00. http://www.york.ac .uk/i nst/crd/CRD Reports/crdreport18.pdf. Accessed February 17, 2015 . 12. Austra lian Resea rch Centre for Pop ulation Oral Health . Th e use of fluorides in Australia : Guide lines. Aust Dent J. 2006;51 :195 -199. 13. Community Pre ve ntive Serv ices Task Force . Guide to Community Preventive Services: Preventing Dental Caries: Community Water Fluoridation we bsite (2000 archived review). http://www.thecommunitygu ide.o rg/oral/fluori dation arch ive .html. Accessed February 17, 2015 . 14 . Centers for Dis ease Co ntrol and Prevention. Ach ievements in public hea lth, 1900-1999 : fluorid ation of drinking water to prevent denta l ca rie s. MMWR. 1999;48(41):933-940. 15. Burt BA, ed . Pro ceedi ng s for th e workshop: cos t -e ffective ness of ca ri es prevention in dental public h eal th, Ann Arbor, Michigan, M ay 17--19, 1989. J Public Health Dent. 1989;49(special iss ue):331-337 . 16. Slade GO, San ders AE, DoL, Roberts-Thompson K, Spence r AJ. Effec t s of fluoridated drinking water on dental caries in Austra li an adu lts . J Den t Res. 2013;92:376-82. 17. Griffin SO , Jone s K, Tom ar SL. An eco nomic eval uation of co mmunity water fluo r id atio n. J Public Health Dent. 2001;6 1:78-86. 18 . Ran T, Chattopadhyay S. Ec o n omic eva lu at io n of com munity wate r fluoridation : a Commu nity Guide syste matic r ev iew (working p aper). 19. GriffinS, Jone s K, Tomar S. Unpublished data, January 2015. 20. O'Connell JM , Bruns on D, Anse l mo T, Sullivan PW . Costs and savings associated with community w ater fluoridation programs in Co lorado . Prev Chronic Dis. 2005. http://www.cdc.gov/pcd/issues/2005/nov/05 0082 .h t m . Accessed February 17, 2015. 21. Water fluoridation and costs of medicaid trea tment for den tal decay-Loui siana , 1995-1996. MMWR. 1999;48(34):753-7. 22. Kumar JV, O lubun mi A, Melnik TA . Geographic Variation in Medicaid Claims for Dental Procedures in New Yo rk State: Role of Fluoridation Under Contemporary Cond itions . Public Health Repo r ts. 2010;125:647-654 . 23. Te xas Department of State Hea lth Services. Water fluo r idati on costs in Texas: Texas Health Steps (EPSDT-MED ICA/D). Austin, TX: Te xas Departm ent of St at e Health Service s; 2000. www.dshs.sta t e.t x.us/dental/pdf/fls tudy.pdf. Accessed Ma r ch 10, 2015. 24. Be ltran -Ag u i lar ED , Barker L, Dye BA. Preva lence and seve rity of dental fluorosis in the Un ited States, 1999-2004. NCHS Data Brief no. 53. Hyattsville, MD : Nation al Center fo r Hea lth Sec ti on 2 Page 2-6 Statistics; 20 10. http://www.cdc.gov/nch s/data/databr iefs /db53 .p df. Accessed February 17, 2015 . 25. US Depa rtment of Hea lth and Human Services. Publi c Health Service Recommendation for Fluoride Concentration in Drinking Water for Prevention of Dental Caries. Federal Reg ister 80 FR 24936, May 1, 2015. https:ljfederalregist er.gov/a/2015 -10201. Accessed June 8, 2015. Section 2 Page 2-7 Water Fluoridation I Oral Health I Health & Senior Services Missouri Department of Health & Senior Services Jay Nixon, Governor Peter Lyskowski, Director Home , Healthy Living , Healthy Families ,, Oral Health . Water Fluoridation o Fluori dation Map of Missouri o Hea lthy Tee th , Healthy Smiles Page 1 of2 Community water fluoridation helps prevent tooth decay by adjusting the fluoride in the water supply to an optimal level. Many drinking water supplies contain some fluoride naturally, however, to prevent tooth decay, it is important to supplement and maintain an adequate level of fluoride to achieve this goal. Facts About Water Fluoridation o Fluoridation is safe. o Fluoridation is the least expensive and most effective way to reduce tooth decay . o People drinking fluoridated water have 20 to 40 percent less tooth decay. Approximately 100 communities in Missouri are currently supplementing the natural fluoride l evel in the water system to the optimum for dental decay prevention. Your Water's Fluoride o Visit Missouri's "My Water's Fluoride " page to find out whether your local water system optimally fluoridates its water. For more specific information, contact your local water district. o The current Health and Human Services guidelines for optimal water fluoridation 0.7 parts per million (ppm); the secondary maximum contaminant level (SMCL) for fluoride in drinking water is 2.0 ppm and the maximum contaminant level (MCL) for fluoride in drinking water is 4.0 ppm . o It is important to note that although the Department of Health and Senior Services recognizes that community water fluoridation is a safe, effective, cost efficient means to prevent tooth decay , the decision to fluoridate is up to each water district. Some water systems do not adjust fluoride levels at all, while others achieve optimal fluoridation by adding or removing fluoride. For more specific information on your public drinking water system, please contact your local water district. Section 2 Pag e 2-8 http ://health.mo.gov/li v ing/families/oralhealth/waterfluorid ation.php 9/22/20 16 Water Fluoridati o n I Oral Health I Health & S e nior Servic es Page 2 of 2 o Additionally, the Missouri Department of Natural Resources maintains a website containing Consumer Confidence Reports on each community water supply in Missouri. Certification of Fluoride Notification Missouri Revised Statute 640 .136 was signed by the Governor in June of 2016.A This statute requires that any public water system or district must notify the Missouri Department of Natural Resources, Missouri Department of Health and Senior Services, and its customers of its intentions to make modifications to fluoridation of its water supply.A o A change in fluoridation practices includes any addition or discontinuation of fluoridation. o The notification must take place at least 90 days prior to any meeting where a change in fluoridation practices is decided . o Notification of customers may be accomplished through any combination of the following : radio, television, newspaper regular mail, or electronic means. o Missouri Department of Natural Resources Certification of Fluoride Notification Form . o Missouri Revised Statute 640.136 . Related Links For more information about community water fluoridation, ple as e visit the following links: o http:/ /www.cdc.gov/fl uoridation/ o http:/ /www.cdc.gov/about/history/tengpha .h tm o http:/ /www .cdc.gov/fluoridatio n/safety/nas.htm o http: I /water .epa .gov I drin k/ contaminants/basicinformati on/fluorid e .cfm o https: I /nccd.cdc.gov /DOH MWF /Default/Countylist.aspx? state=Missouri&statei d=29&stateabbr=MO&reportlevel =1 Se ction 2 Pa ge 2-9 http://health.mo.gov/living/families/oralhealth/waterflu orida ti on .php 9/22/2 01 6 Avoiding just one filling wou ld pay for fluoridat ion for a fam ily of fo ur for over 30 years. For most cities, every $1 in vested in wate r fluoridati on saves $38 in dental treatment cos ts. Water th at has b een for t tfied with fluond e mtlar t f ad an I Dental health is an essential part of everyday li fe. Good dental health enhances our ab il ity to speak, sm il e, smell, taste, touch, c hew, swa llow and convey our feeling s a nd emotions through fac ial expressions. Be tter Overall Eat and Smile H ealt h with Dignity Preventing Decay t------Healthy Teeth Childre n and Adults Seniors Keep Their Te eth Better Job Fewer School Care Costs Days To find out if you r public water system is f luoridated , go to Misso uri 's fl uoridation map at www.health .mo .gov/waterflu oridation . Or, to find out how mu ch natural fl uoride is in yo ur private well, contact yo u r loca l count y he alth department for this testing serv ice . If your water supply is not optimally fluoridated , t alk to your dentist about options to increase yo ur daily f luoride intake such as f luorid e s upplements or fl uorid e mout hwash . F • www.healt h.mo.gov/o ralhealth • www.ada.org • www.ILikeMyTee th .org • www.pewstates.org/projects/ch ildrens - dental-campaign-328060 Missouri Department of Heal th and Sen ior Se rvi ces Office of Primary Care and Ru ra l H ealth P.O. Box 570, Jefferson Ci ty, MO 65102 573.751.6219. health.mo.gov To order addi tional brochures or alternate forms of this publication for persons with d isabilities contact the Missouri D epar tm en t o f Health and Senio r Services, Office of Pri mary Ca re an d Ru ral Health, P.O. Box 570, J efferson City, MO 65102 , 1 -800 -891-7415. Hearin g-and speec h-impaired ci tizens can d ial 71 1. EEO/AA P services prov ided on a n ondiscrimina tory bas is . Section 2 Pa ge 2-10 192 ~a.odde pial{~ Tooth decay (cavities) is the single most prevalent childhood disease. Tooth decay affects nearly 60 % of children and causes problems that often last long into adulthood-affecting health, education, employment opportunities and well being. Untreated tooth decay can cause pain and infection that can lead to problems wi th nutrition, growth, school readiness and speech prob le ms. Children in the United States miss hundreds of thousands of school days each year due to toothaches o r dental problems. In addition to brushing , flossing and regular checkups , avoiding snacks that contain sugars and starches can help teeth and gums stay healthy. Instead of soda and other sugary drinks , d ri nk fluoridated water. Fluo ride protects against tooth decay at any age. Water fluoridation is the least expensive method to reduce dental cavities. Wh~ i lu'1ride? Fluoride is a naturally occurring mineral that is naturally present in all water sources. What i commun i y w ter fiJori Ia 1 ,. Community water fluoridation is the controlled adjustment-either increasing or decreasing-and mon itoring of fluoride in community drinking water to reach optimal fluoride levels for preventing tooth decay. Community water fluoridation continues to be the safest, most effective and most economical method for preventing dental decay. Studies prove drinking fluoridated water can reduce tooth decay by 20% to 40% in both children and adults. Section 2 Page 2-11 In the 1950's, before water fluoridation was common, most people over the age of 65 had lost their teeth. Now, after decades of widespread fluoridation and i ncreased dental health education, more seniors are keeping most or all of their teeth. People 01 all ages benetit from Cl nnking water that IS optJmallv flu o r datP.d Fluoride is an important mineral fo r young children. As a child's teeth begin to form, fluoride strengthens the enamel to make it resistant to tooth decay. Later, after teeth are in the mouth , fluoride helps reverse early signs of decay. This is how children benefit from drinking fluoridated water. LouncH vores 10 conunue nuonaauon or water supply 1 Local 1 columbtatnbune.com http:/ /www.columbiatribune.com/news/local/council-votes-to-continue-fluoridation-of-water- supply/article_5621 b6ce-460f-11 e3-bce5-0019bb30f31 a.html < PREVIOUS Homicide victims to be remembered Saturday > NEXT UP Video game fund raiser to benefit adults with autism Page I of5 Council votes to continue fluoridation of water supply City will continue longtime practice. Ashley Jost Nov 5, 2013 The Columbia City Council was unanimous Monday night in its decision to continue fluoridating the city's water supply, ending a debate that lasted about a year and got contentious at times. The council voted 7-0 to continue the longtime practice after hearing from more than 30 speakers, the majority being dentists and physicians, speaking out against the resolution to end fluoridation of the water. Fifth Ward Councilwoman Laura Nauser proposed the motion to end fluoridation, but last night she voted to continue the practice, saying that is what her constituents wanted. She said during the meeting that she heard feedback on the issue while gathering petitions for her re-election campaign. She said the majority of people did not support ending fluoridation, so she couldn't, either. Section 2 Page 2-12 http://www.columbiatribune.com/news/locaVcouncil-votes-to-continue-fluoridation-of-wat... 9/22/2016 council votes to conunue nuonaauon ot water supply 1 Local 1 columbtatnbune.com Page 2 of5 "I felt it was important we had a community discussion on" this issue, Nauser said after the council meeting. "We didn't have a community discussion on it when we put fluoride in our water 40 years ago .... So I thought it was important that there was a group of people in our community that wanted to be heard. As I said this evening, it's every citizen's obligation to question, and it's their right to question their representation and their government." After the meeting, Nauser received a letter from Columbia pediatric dentist Lori Henderson that Henderson received from the city's Water and Light Department that was confirmation from the city's chemical supplier saying the company meets or exceeds "all of the chemical expectations under the American Waterworks Association," N a user said. Previously, Nauser said she contacted multiple chemical companies asking whether they comply with the set standards, but she never received a response. "We must have been crossing paths somewhere between when I asked two weeks ago and today," she said, adding that she is more at ease now that she has the letter. Henderson said she made a phone call to the Water and Light Department and ended up typing a request to one of the employees. She received a response about 40 minutes later. "I hope residents in the community who have been following this discussion will feel more reassured," Henderson said. "I think there have been a lot of claims by the opposition that play on people's fear." Columbia has fluoridated its water supply since 1973. The current fluoridation occurs at o. 7 milligram per liter - a recommended level set by the U.S. Department of Health and Human Services. Section 2 Page 2-13 http://www.columbiatribune.com/news/local/council-votes-to-continue-fluoridation-of-wat... 9/22/2016 Council votes to continue tluondatlon ot water supply 1 Local 1 columbiatribune.com Page 3 of5 Of the people who participated in the public hearing last night, four spoke in favor of ending fluoridation. They cited concerns that fluoride negatively affects children's IQ, among other health-related issues. More than 20 people, including physicians and dentists, spoke in favor of fluoridation, with one saying even though he gets paid to work on damaged teeth, this is an issue he supports. In other business, the council voted 7-0 to amend an air service agreement with American Airlines to add an additional daily flight to Chicago. Beginning in April, the new flight would give travelers a morning connection to Chicago, complementing an existing afternoon flight to O'Hare International Airport, as well as two daily flights to Dallas. City Manager Mike Matthes said the addition of the flight was driven by community interest. He said for people who need to travel on business to the Chicago area for just a day, this gives them that option. The initial revenue guarantee for American Airlines was put together with the help of private-sector partners, Boone County, Cole County, Jefferson City and the University of Missouri. The city paid the airline $22,562 after seat demand stayed low during the first two weeks of service in February, but it has not paid anything since. The amended agreement rolls the additional flight into the existing guarantee. But that two-year guarantee expires in February 2015, so the new flight is guaranteed with an existing $5oo,ooo for an additional year, to February 2016. This article was published in the Tuesday, November 5, 2013 edition of the Columbia Daily Tribune with the headline ": City will continue longtime practice." Section 2 Page 2-14 http:/ /www.columbiatribune.com/news/local/council-votes-to-continue-fluoridation-of-wat... 9/22/2016 CDC -M W F -Missouri -Cole County VIJ. r1 Control and Prevention t'::fij• Centers for Disease ~ ~ CDC 24{7: Saving Uves. Protecting Peo p !e'M My Water's Fluoride Missouri-Cole County All Water Systems by County Select a county to view its water systems Cole 17 Water Systems Found Select a wate r system to view details Cole County, Missouri 1-17 of17 Name CENTERTOWN M0-3010149 CENTRAL MO CORRECTIONAL CENTER M0-3069008 COLE CO PWSD #1 M0-3024159 COLE CO PWSD #2 M0-3024160 COLE CO PWSD #3 M0-3024162 COLE CO PWSD #4 M0-3024163 COLE CO PWSD #5 M0-3024164 Items Per Page 20 Fluoridated No Yes Yes Yes No Yes No Section 3 Page 3-1 ~ Primary County Cole Cole Cole Cole Cole Cole Cole https:/ /nccd.cdc.gov/DOH _ MWF /Default/WaterSystemList.aspx Page 1 of2 9/22/2016 cue -M w r -M1ssoun -Cole County Cole County, Missouri 1 -17 of 17 Name E&MMHP M0-3048266 EUGENE M0-3010257 JEFFERSON CITY M0-3010409 JEFFERSON CITY CORRECfiONAL cr M0-3069009 LAKE CARMEL M0-3031183 MISSOURI STATE CAPITOL M0-3152178 PESCHANG'S M0-3040037 PROPST TRAILER COURT M0-3048265 RUSSELLVILLE M0-3010706 WARDSVILLE M0-3010831 Select another state Items Per Page 20 Fluoridated No No Yes No No No No No No No 1-17 of 17 Section 3 Page 3-2 ~ Primary County Cole Cole Cole Cole Cole Cole Cole Cole Cole Cole https:/ /nccd.cdc.gov/DO H _ MWF /Default/WaterSystemList.aspx Page 2 of2 9/22/2016 9/22/2016 MidMoGIS MidMo MO \ ., I "-· ...... ·-·, ! I \ ~OL 1J'S Sln~t1JXT Disclaimer : Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted.for a title search, appraisal, s urvey, or .for zoning verification. http://www.midmogi s.orglcolehtm l/ Sec tion 3 Page 3-3 Map Scale 1 in c h = 3.9 mil es 9/22/2016 1/1 i.-:!-~------·r--------·r------.-------,-----~----------~----l------~---""\ C Atchison 1 ' 1 ' ,... , ~· o Sco1land I :., I ~ N d .., Worlh L, l mercer \Pillnam :Schllyler1 '--, , I 0 away lr-----1 Harrison i L------· I o Clark '-..... d....,_ I 1 I I i r--~-----, ----~ I ~-----? I r f-------, I r 1-------· I \ I I I I I I I ~ "~ [-----..! Gemry ~-------1' Grundy I Sullivan i Adair 1 Knox I . "f •H.ol r I o 1 , 1 Lewis ""' Fluoride in Missouri Public Water Supplies 2013 7/2014 ' 1 Andrew i------·1 1 \---------·1 -------11 I u " I . I . I ' '1 1 •1 DaVIess ,------1 Linn o 1 -r----~-r------, -~.._r > 1 Dekalb , I I • ' 1 '· • 1 ' 1 Macon I 1.... . \. -·----1 r------! • , o Shel by omanon ~ 1'-.--I I I I ..J.. -' J I ILivingstorr-:(--~--1 • ! -----UI....._ 's 1 1 Caldwell o -1 I .-------,oii, I uc wnan i Climon I '-------, -----1·--~ Y ), Public Water Systems that serve water with fluoride concentrations equal to or greater than 0.6 mg/L 1-------1 : ~ i 1 I Ralls / '-, ~ ! r------, \ C hariton ,Randolph' Mon roe I ,/ ~ ", ,------1 ! Carroll 11.'-I , I 1 Pike U-l.. -,Pfalle ~ . o Ray 1 ,.)'~ _J ~--------J ___ dJ 0 \'\ JCiay I 1• Q'-c---.... -L ----: Audrain 1 '•A .i.. p '""'" .., ,..--~-'-'-1 L-' 19 ,--I Fluoride Added -vv ~ ).5 '.[ ' Ha-f..ar4 / 1 --i /Lajayelle I Saline ,~ / • ~-----~ o Jackson , ! / ''-.J)pone ~ ! • Fluoride Natu ra l ! ,_ ____ ,-----~----l ~ I ~~~~~~: ;..___ _ __ , , 1 \ Callaway ~ I I Cboner I -, A I I • · 1 lj, h I r I ~ W 1 I ~ ' -' • I ! 0 nson I . :---___ / n ( t"'\-,-;-._/-~ren ~/,-L ouisSfl11uis Cuy I Cass I .-oO-IPe /1/S I M~nit em~ I >"' I ! t..___ /~ ~ i 0 I , .. 0 1 , " 1 ~7 1 1 '-~ ..... ~-~v I I ~ ~--j ,, I 'C.JA I I -I 0 ~----.......___1 y ---1 , /Cole ,_, Osage~-11 I I I• I ' 0 '.--....!.-1 \ vpscona'fe Franklin I Y 1 o Henry ~' Benton I u J...ooio L •--' 1 1 I 1 Q) ~ 1 o IVIOrgan ,......., -''1 1 .~r ! Ba res 1 :, I ,---------; 1 Je11erson I '·------I ,;:?__ I I r----, ----A> ' 1 I 1 i •1 Maries •1--, I v .:.. L_____ / i------, _ Miller • ____ 1 o ) p _ _.:'-'-.., • l>"' Sr Clair 1 i Camden ,__, __ ,l __ ,_,,-A,! . o . 1'--'' '-,_ 1 1 I H . k I I Pulaski I U' 1 Crawford I Washmg/On "'"'Genevieve I ....) /C 01)1 ' I I I I yo~ . ;-_ I r----..., 1 r-----·---, ? 1 Pllelps 1 J ~ """'Francois ,--., o Vernon 1 '---.--! ! I \ _ 1 1 U ~' I ..., I I I -------' ,_,.. ' r--------, ' I l,Jl ' ' ·~ I I c d. l I D ll I I I I I ,-----o.-', I ---1 1 e ar , p lk , a as , ,_ , I '--e. '-''/ 1 r----0---1 I 0 ! 1 "• ! ! ;rr------, _f:..e.!!l,-... ........_ ~ I I ------1 I I Laclede ~--------; Dent ------, ~ 0) r I \ , r I , 1 , 1 L • , . 1 , , ~ I 1 1 r-----~------~ 1 i 11ron 1MadJson n l \ '""' Dade i-----• • ' 1 '--r------1 L-1 '--f 1 ~ i----'!E!..'!!.'!.. : 1 ----,1 1, ' () o 1 Reynolds y I Caf!! Gira rl/eau 1 ..., I Greene I 7i. 1 1 r-----1 ' I ~-~-------, ~ Wieb ster t Wi · 11 ' exas • l ,---~ollinger1 _. .. ~·~11 o Jaspe r 1 n g 1 1 1. • I , -'-II , I I ' I ., I I r \ 15 I 30 o I I I ' j ' Shannon '< I w. ' ---7'' ' I 1 Lawrence :-__ j____ I , ! .----';_ I ayne l ., __ J \ Scoll I_ t~ o I----;------------;------j f ---~ / S10ddard \ .. /-" '--1 ~------C 1 Christian ! Dou las I I : Ca r/er •,...------~ l ~· . . '· . Newton 1 v 0 ! 1 g ' ·-------, 11 " i~·~Mi sst~Ippi I I I L ' I I --·------, \ I ~ \; - :-------! i r-------·r----------·' Howell ( I I ~ I \J) r ' I --; Ba 1 Stolle 1 o I 1 • I l 1 ' \ I McDonafd rry II I I a -·k I' I Oregon I Ripley I Bu tler r --rr--u _,_,_, ,..>., / 1 1 .. a1 " 1 .. 1ve11' w1a~ ' _ o~~~~~i~~J~~bii~-~;~;~;;st~~~~t,-;~~~-~~~~~t;li~-~~~~~~~~~~-~~;:~~:r~---t"\) ~--~;j,LI have naturally-occurring levels of fluoride in source w ater greate r than or J (emisc~'..:::J eq ual to 0.6 mg/L or chem ically add fluoride to water to achieve this concentration . ("' I , Data shown based on monitoring records from 2011 , 2012 a nd 2013. _{!!_~'!!!~L __ _;-- I 60 Miles l...-----------------------Section 3 Pag e 3-4 Este in f orme conti ene informacion m uy im po rtante sob r e su agua pota bl e. Traduzcalo o hable con alguien qu e lo entienda bien . A Message from the Missouri American Water President To Our Val ued Customers: Missouri American Water is proud to be your local water service provider, and I am pleased to shar e good news about the quality of your drin king wate r. Each year, we provi de you with our Ann ual Water Quality Report --a descr iption of the so urce and th e qualit y of your drinking water. Lik e so many years prior, we continue to su pply water that meets o r surpasses all sta t e and federal water qual ity r egulations. Delivering water requires miles of pipeline, facilities that draw water from the source an d water plants that test and treat the w ater t ha t is delivered to homes and businesses. Our pla nt operators, wa ter quality experts, engi nee rs and maintenance crews work around th e clock to make su re that water is there whe n you need it. Delive ring hig h- qu ality, reliable water service also requires significant investment to upgrade aging faci li ti es. Every year, we invest approximately $80 to $130 million in water and wastewater system improvements statewide. We're proud t o su pply quality, rel ia ble wa ter service for about a penny p er gallon-an ex ceptiona l va lue . Every day we del iver a key r es ource fo r pub li c health, f ire protection, the eco nomy and overall quality of li fe. Our job is to ensure that qua li ty water kee ps f lowing today, an d well into th e future. W e hope you agree th at water is a gr eat value and worth learning more about. Th is report provides information about the source and qua lity of your drinking water usi ng the data f rom wa ter qua lity testing conducted for you r local wat er system from Janu ary t hrough Dece mber 2015 . We ap preciate the opportunity to serve you . ''·1'1',< r } t~-nn , I ' ) Ch eryl Norton Pr esident What is a Water Quality Report? To comply w ith sta te and U.S. Environmental Protection Age ncy (USEPA) reg ulations, Missouri Am eri can Water issues a re port annually de scribing the qua lity of y our drinking water . Th e pu rpo se of this report is t o raise your understa n ding of drinking water and awareness of t he need to protect drinking water sources . We conduct tests for hundreds of con taminants. This report provides an ove rview of the most recent water quality data availab le. It includes details about wher e your water co mes from and w hat it conta ins. If you have any questi ons about this repo rt or your dri nking water, please call our Custo mer Service Ce nte r at (toll-free) (86 6) 430- 0820. American Wa te r Works Company, Inc., together w ith its subsidiaries, Is referred to as Am erica n Wa te r. "Missouri Americ an Water" and the star logo are the registe re d trademarks o f America n Wate r Wo rks Compa ny, Inc. All rights reserved. Section 3 Pa ge 3-5 About Missouri American Water Misso uri American Water, a subsi diary o f Ame r ican Wate r (NYSE: AWK), is t he larges t investor-owned water utili ty in the state, providing high-qu ality and re liab le water and/or wastewater services to app r o xima t ely 1.5 m illion people. Americ an Water is the l arges t an d most geograp hi ca ll y dive rse publicly t rade d U.S . water and was t ewa t er ut ility company. Ma rking its 130t h anniversa ry t hi s yea r, t he company emplo ys 6, 700 dedi cate d pro fess i ona ls who provi d e regulated and market-based drinki ng water, was t ew ater and other r el at ed services to an esti mated 15 million people i n 47 states and Ontario, Cana da. More inform at ion ca n be found by visiting www.amwater.com . How to Contact Us Fo r more information regard in g t his report o r any of t he other serv ices provided by M issouri America n Water, please ca ll our Custom er Service Ce nter at (toll-free) (866 ) 430-0820, or y ou may visit us at http://www.amwater.com/moaw. Source Water Information Missou r i Am erican Water supplies qua lity dri nki ng wa t er t o more than 10,600 resi dential, commer cial and industrial custome r s in Jefferson Ci t y. The water treated by Missouri American Water's Jefferson City plant is surface water from the M i ssouri River. More information on your sou rce water is avai l able at http://drinkingwate r .missouri .edu/swip/swipmaps/pwssi d .htm. To access the informat ion for your water syste m you w ill nee d the State-assig n ed identi f ica t ion co de (PWS ID), which is prin ted at the top of this repo rt. Protecting our Water Quality at the Source We can all he lp protect the q ua li ty o f water co m ing from our faucets by first pr otecting the qua lity of water in our rivers. We all live in a wate rshed-an area of land t hat drains to a water way. W hen it rains or snows, water travels ac r oss the ground on its journey to a ri ver or st r ea m. Along t he way, it pi cks up any pollu ta nts th at may be found on lawn s, street s an d farm la nd . Working together we can min imize these pollutants and pr otect our rivers, sta rti ng w ith six simple st eps. • Recycle-do n't litter . • Remember t h at storm inl ets drain to ri vers -don't pour oil or chem icals in the street . • Pl ant native p lan t s. Th ey support w ildli fe, help preserve our natural diversity and requ ire no fe r t i lizer or herbicides. • Use lawn chemicals sparingly and follow directions. • Plant a rain garde n to cap t ure runoff from ra inwater. • Join a local stream clean -up team. Mi sso uri American Wa t er sup ports ri ver clea n-ups, water shed protection programs and envi ronme nta l even ts acr oss M isso uri. In 20 15, Missouri Am eric an Water's community ou treach program dep loyed about 374 employee vol unteer s to mo r e than 40 community events ac r oss the state. There's a lot more to your water bill than just water. When you turn on the tap, it's easy t o see what yo ur water bill b uys. What's not as easy to see is what it takes to bring tha t water to your home. The miles of pipe lin e hidden below the ground. The facilities t hat draw water from the source . The plant where i t's t reated and tested . The scientists. engin eers. and mai ntenance crews wor king aroun d t he clock to make sure that water is al ways t here when you need it Your wate r payments are he lping to build a better tom orrow by supporting needed im provements that will keep wa t er fl owi ng f or all of us-today and well into t he f uture. All for about a penny a ga llon. ~f W E CARE ABOUT WATER . rT 'S WHAT WE DO. ~ ~,!~-C:.~~!:.:~~~~~!;:l.:.~~~-~:_~~ll~~~m Water Information Sources M issouri Am erican W at er www.miss ou ria m water.com Centers for Di sease Control and Preve ntion www.cdc.gov Miss ouri Departm ent of Natural Resources www.dnr.m o.gov United States Environm ental Protection Age ncy www .e pa.gov /safewater Safe Drin king W at er Hotline: (800) 426 -479 1 American W at er Works Associ ation www.drinkt ap.org Water Quality Ass ociation www.wqa.org National library of M edicine/National Institute of He alth www.n lm.nih.gov/medlineplus Sect ion 3 Page 3 -6 Partnership for Safe Drinking Water Program Our water treatment plant is a member of the Partnership for Safe Water. The Partnership is a national voluntary initiative developed by the Environmental Protection Agency (USEPA) and other water organization s to recognize water suppliers that consistently achieve water treatment standards that surpass USEPA regulatory requirements. Fewer than 1% of water utilities in the U.S . have achieved this recognition. Substances Expected to be in Drinking Water The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and groundwater wells. As wa t er travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. Contaminants that may be present in source water include: Microbial Contaminants, such as viruses and bacteria, w hich may come from sewage treatment plants, septic systems, agricul tural li vestock operations, and wild li fe. Inorganic Cont aminants, such as salts and metals, which can be naturally-occurring or may result from urban sto rmwater runoff, industrial or domestic wastewater discharges, oil and gas production, mining, or farming. Pesticides and Herbicides, wh ich may come from a variety of sources, such as agriculture, urban stormwater runoff, and residential uses. Organic Chemical Contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and septic systems. Radioactive Contaminants, which can be naturally occurring or b e the result of oil and gas production and mining activ ities. For more information about the contaminants and potential health effects, call the USEPA's Safe Dri nking Water Hot line at (800) 426-4791. Special Health Information Some peop le may be more vulnerab le to contaminants in drinking water than the general population. Immune-compromise d persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transp l ants, people with HIV/AIDS or other immune system disorders, some elderly, and infants may be particularly at risk from infections. These people shou ld seek advice about drinking water from their health care providers. USEPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and oth er microbial contaminants are available from the USEPA's Safe Drinking Water Hotline (800) 426-4791. If present, elevated levels of lead can cause serio us health prob le ms, es p ecia lly for pregnant women and young children. lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Missou ri American Water is respon sible for providing high quality drinking water, but cannot control the variety of material s used in plumbing components. When your water has been sitting for several hours, you can minimi ze the potential for l ead exposure by flushing your tap f or 30 seconds to 2 minutes before u sing water for drinking or cooking. If you are concerned about lead i n your water, you may wish to have your water test ed . In formation on lead in drinking water, testing methods, and steps you ca n take to minimize exposure is avai lable from the Safe Drin king Water Hotline or at http://www.epa .gov/safewater/lead. To ensure that tap water is of high qua lity, U.S. Environmental Protection Agency prescribes r eg ulations limiting the amount of certain substances in water provided by public water sys tems. U.S. Food and Drug Administration regulations establish limits for contaminants in bottled water, which must provide the same protection for public health. Section 3 Page 3-7 How to Read the Tables Missouri Amer ican Wa t er conducts extensive monitoring to ensure that your water meets all water quality standards . The most recent results of our monitoring ar e reported in the following tables . Certain substances are monitored less than once per year because the levels do not change f r equently . For help with interpreting these tables, see the "Definitions of Terms " section . Starting with a Substance, read across. Yea r Sampled is the most recent test yea r . MCl shows the highest level of substance (contamina nt) allowed. MClG is the goal leve l for that substance (this may be lower than w h at is allowed). Results represents the measured amou nt (less is better). Range tells the highest and lowest amounts measured . A Yes under Compliance Achieved means the amount of the substance met government req ui rements. Typical Source tells w here the substance usually originates. Unregulated substances are measu r ed, but maximum contaminant levels have not been established by the government. Definitions of Terms Al (Action level): The concentration of a co ntaminant, which, if exceeded, triggers treatment or other requirements, w hich a water system must follow. MCl (Maximum Con taminant level): Th e highest lev el of a contaminant that is allowed in drinking water. MCls are set as close to the MClGs as feasib le using the best available treatment technology. MClG (Maxi mum Contaminant level Goal): The level of a contaminant in drinking water be low w hi ch the r e is no know n or expected risk to health . MCLGs allow fo r a margin of sa fety. MRDl (Maximum Residual Disinfectant level): The highest level of disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for co ntrol of microbia l contaminants. MRDlG (Maximum Residual Disinfectant level Go al): The l evel of drinking water dis infectant below which there is no known or expected risk to hea lth. MRDLGs do not re flect the benefits of the use of disinfectants to control microbial contamination. " NA: Not app licab le NO : Not detected pCi/l (picocuries per liter): Measurement of the natural rate of disintegration of rad ioactive contaminants in water {also beta particles). ppb (parts per billion): One part substance per billion parts water, or micrograms per liter. ppm (parts per million): One part su bsta nc e per million pa rts water, or mi lli gr ams per liter. TI (Treatm ent Technique): A require d proce ss intended to r educe the level of a contaminant in drinking water . Water Quality Statement We are pleased to report that during the past year, the water delivered to your home or business complied with all state and federal drinking water requirements. For yo ur information, we have com piled tables showing the most recent water quality data available . Although all of the substances listed below are under the Ma ximum Contaminant Level (MCl) set by the US EPA, we feel it is important that you know exactly what w as detected and how much of the substance w as pres ent in the wate r . For additional information concerning our res ults, please contact our customer service department at (toll-free) (866) 430-0820. Monitoring is also done under t he US EPA Unregulated Co ntaminant Monitoring Rule (UCMR). Data is availab le on the USEPA's web site . There are many unforeseen and unpredictable factors that may int ro duce contaminants into our sourc e water. The Missou ri Department of Natural Resources routinely monitors all public water supplies to ensure public h ea lth is protected . Sou rce Water Assessments have been assembled by the Missouri Department of Natural Resources to eva luate t he susceptibility of con t am ination to our drinking water sources. For more information about these assessments call the Missouri Department of Natural Reso urces at (800) 361-4827. Section 3 Page 3-8 Water Quality Results 2,4-0 (ppb} 2015 70 70 0.03 ND-0.1 Yes Runo f f from herbicide used on row crops Antimony (ppb) 2015 6 6 0.4 0.4 Yes Discharge refineri es; fire retar dants; ceramics; Atrazine (ppb} 2015 3 3 0 .1 ND -0.2 Yes Runoff from herbicide used on row crops Chloramine (ppm} 2015 n NA 2.3 2.3-2.8 Yes Water additive us ed to control micro bes Fluoride (ppm) 2015 4 4 0.6 0.6 Yes Nitrate (ppm) 2015 10 10 1.9 1.9 Yes Selenium (ppb) 2015 so so 2 2 Yes sept ic tanks, Total Organic Carbon 2015 TT NA 2.0 2.0-2 .1 Yes Naturally present in t he env ironment Total Coliform Bacteria 0 Regulated Substances (In the Distribution System) Substance (units) Year MCL MCLG Results : Ra-nge Compliance : Sampled I I low-High Achieved Chloram ine (ppm} 2015 MRDL=4 MRDLG =4 2.5 2.1-2.5 Yes HAAS [Haloacetic acids) 2015 60 NA 19.4 10.2 -28.1 Yes (ppb} TTHMs [Total 2015 80 NA 40.9 20.1-71.3 Yes t rihalomethanes] (ppb) Lead and Copper Results (In the Distribution System) Substance (units) Year Action ' Sampled level I Copper (ppm) 2013 AL = 1.3 Lead (ppb) 2013 AL= 15 MCLG 1.3 0 Number of 90111 Samples 30 30 Percentile 0.05 1 Section 3 Page 3-9 Number of Samples Above Action level 0 0 Typical Source Water additive used to control m icro bes By-p roduct of drinking water disinfecti on By-product of drinki ng water disinfection Typical Source Corrosio n of household pl umbing systems; Erosion of natural deposits; Leach i ng from wood preservatives Corrosion of househo ld plumbing systems; Erosion of natural deposits Unregulated Substances (Water Leaving the Treatment Facility) -· .... ~. . • • . :·-:.-· -~ •. :t.. l, :~~-~-_!}·: . - . ,. . i ' t<~""; itange .' .,.·,(· · :·-·. ·: · :· . -.. -'.-. : ·~ •·. ·.S.ubst~nce (units)~-::.:.:··.:; .J (Year S~mpled , · , Results ,, .. :,. ·~i.·--H. tt . · .~TypicaiSource . , ''. ;, . -~ .1.;.:,.·-·. ~ . ;' •..1',/: =-~·· ,L,'o.,-J..--·--.. ~~~~-:: ,,,_ ....... ;_ . .:.1 .. ""'-...:..; OW· tg . I'• •>":.•!' -~-: •• ~ .... -~~ .. . .. ' Cyclic aliphatic ether; used as a sol vent or solvent stabilizer i n 1,4-Dioxane (ppb) 2013 0.01 ND-0.1 manufacture and processing of paper, cotton, textile products, automotive coolant, cosmetics and shampoos Chlorate (ppb) 2013 37.1 ND -85 Agricultural defoliant or desiccant; disinfection byproduct; and used in producti on of chlorine dioxide Naturally-occurring element; used in making stee l and other alloys; Ch r om i um-6 (ppb) 2013 0.9 NO -2 chromium-3 or -6 forms are used for chrome plating, dyes and p igments, leather tanning, and wood preservati on Naturally-occurring element; historically, commercial use of St rontium (ppb) 2015 200 200 strontium has been in the faceplate glass of cathode-ray tube televisions to bl ock x-ray emissions Vanadium (ppb) 2015 5 5 Naturally-occurring elemental metal; used as vanadium pentoxide which is a chemica l intermediate and a catalyst Unregulated Substances (In the Distribution System) 'J...::,-•• -. • • . ... --. . : •• • ;-· .. : ••• : ' • :. :~.~~~n~e ~~~itsl .:~~~ :j.:.: i _~~~~~~~~sa~~~~~' .. ;, 'Results Ch lorate (ppb) 2013 77 Chromium -6 (ppb) 2013 1.7 Chromium -Total (ppb) 2013 1.9 Molybdenum (ppb) 2013 3.2 Strontium (ppb) 2013 236 Vanadi u m (ppb) 2013 6.5 r ·~;.--:,.·.:·Range ~·::-::~ ·-r :·· · · ,,· . · ... ( ·' . . -----··. '-' , .:: ... · :: · . . . :. Typ1cal Source · . ; ~.-_-;. ,.:LOW-High •. · , . , . _. . ...... _; ... ... 51 -92 1.4-2.0 1.6-2.1 2.6 -3.8 189 -280 5.9-7.5 Sect io n 3 Page 3-10 Agricultural defoliant or desiccant; disinfection byproduct; and used in production o f chlorine dioxide Naturally-occurring element; used in making steel and other alloys; chromium·3 or -6 for ms are used for ch rome plating, dyes and pigments, leather tanning, and wood preservation Discharge from steel and pulp mills; Erosion of natural deposits Naturally-occu r ring element found in ores and present in plants, animals and bacteria; common ly used form molybdenum t rioxide used as a chemical reagent Naturally-occurring element; historical ly, commercial use of st rontium has been in the faceplate glass of cathode-ray tube televisions to block x-ray emissions Naturally-occurring elemental metal; used as vanadi um pentoxide which is a chemical intermediate and a catalyst ::' * MI SS OUR I AMERiCAN WATER Jefferson City Typical Water Quality Information PWSID Number: M0301 0409 Area Served: Jefferson City Where Does My Water Come From? Missouri River Average amount of water supplied to customers on a daily basis 3.8 million gallons per day Parameter pH Total Hardness (as CaC03) Total Hardness (as CaC03) Fluoride Sodium Iron Manganese Typical Water Qua lit y Average or Range 9.4 130 mg/L 7.6 grains per g a llon 0.6 mg/L 76 mg/L NO NO Sectio n 3 Pa ge 3-11 Comments pH is the measure of the acid/base properties of water Naturally occurring Naturally occurring Naturally occurring and water additive, MCL = 4 .0 mg/L No MCL -Informationa l only Secondary Standard Limit= 0 .3 mg/L Secondary Standard limit= 0.05 mg/L 1 Parameter Average or Comments Range Type of disinfection N/A Chlorine, Chloramines Disinfectant residual level leaving the 2.5 mg/L Water additive to control microbes treatment plant (average) Disinfectant residual Max Residual Disinfectant Level Running level in the distribution 2.4 mg/L system Annual Avg. = 4.0 mg/L Lead 1 ug/L Action Level = 15 ug/L [90th percentile result] Copper [90th percentile result] 0 .05 mg/L Action Level = 1.3 mg/L Nitrate 1.9 mg/L MCL = 10 mg/L Arsenic ND MCL=10ug/L Chromium-6 is not currently regulated as an individual contaminant. For more Chromium-6 ND -2.0 ug/L information, please visit htt(2://www.amwater.com/moaw/Ensurin g- Water-Qua l it~/Chrom ium -6 Definitions • mg /L -milligrams per liter; one milligram per liter is equal to one part per million (ppm), wh ich is approximately the sa me as 1 second in 11.5 days • ug /L -micrograms per lit er; one microgram per liter is equal to one part per billion (ppb), which is approximately the sa me as 1 seco nd in 31.7 yea rs • N/A-not applicable • ND-not detected • MCL-Maximum Contaminant Level-the highe st level of a cont aminant allowed in drinking wa ter under State and Federal regulations For a complete report of your water quality , please refer to the Water Quality Report located on the American Water web site For more information about water quality in your area, please contact our Water Quality Specialist at 1-314-469-6050 x6434 Other inquiries should be directed to our Customer Service Center at 866-430-0820 Typic al Wat er Quality Section 3 Page 3-12 2 Substances Tested For But Not Detected (Water Leaving the Treatment Facility) 1, 1,1-Trichloroethane 1, 1,2-Trichloroethane 1, 1-Dichloroethene 1,2,4-Trichlor obe nzene 1,2-Dibromo-3-chloropropane 1,2-Dibromoethane 1,2-Dichlorobenzene 1,2-Dichloroethane 1,2-Dichloropropane 1,4-Dichlorobenze 2,4,5-T 2,4,5-TP (S ilvex) 2,4-DB 3,5-Dichlorobenzoic acid 3-Hydroxycarbofuran Acifluorfen Alachlor Aldicarb Aldicarb Sulfone Aldicarb Sulfoxi de Alpha em itters Aroclor-1016 Aroclor-122 1 Aroclor-1232 Aroclor-1242 Aroclor-1248 Aroclor-1254 Aroclor-1260 Arsenic-Total Barium-Total Bentazon Benzo(a)pyrene Bery ll ium-Tota l Cadmium -Total Carbaryl (Sevin) Carbofuran Carbo n tetrachloride Chlorobenzene Chromium-Total cis-1 ,2 -Dich loroethene Cobalt-Tota l Copper -Total Cyanide-Total Dacthal Dalapon Di(2-ethylhexyl )adipate Di(2 -Ethylhexyl )phtha l ate Dicamba Dichloroprop Dinoseb Diquat Endothall Endrin Ethyl Benzene gamma-BHC (Lindane) Glyphosate Heptachlor Hepta chlor epox ide Hexac hlorobenzene Hexach lorocyclopentadiene Iro n-Total Lead-Tota l Section 3 Page 3-13 m,p -Xylene Manganese-Tota l Mercury-Total Methiocarb Methomyl Methoxychlor Methyl tert-Bu t y l ether (MTBE) Methylene ch loride Molybdenum-Total Nickel-Total Nitrite-N Oxamyl (Vydate) o-Xy lene Pentach lorophenol Perchlorate Piclo r am Radi um, Combined Silica-Total Simazine (Princep) Styrene Technica l Chlordane Tetrachloroethene (PCE) Thallium-Total Tol uene To tal PCBs Toxaphene trans-1,2-Dich loroethene Trichloroethene (TCE) Vinyl Ch loride Xylene-Total Zinc-Total Mo Am e ri can -Jefferson C ity PWSS No. 3010409, Missouri River Intake Cole Co un ty 56 4000 Surface Water System <t System Intake C., Drainage Basin 566 000 ... -, \ _ , 5 Mile Upstream Limit SWAP -Source Water Assessment Plan - http://drinkingwater.missouri.ed u/swap/ Aerial photos from 2014 USDA NAIP 568000 0 570000 Sec tion 3 Page 3-14 Mil es & 2 572000 Prepare d by : Map Update: Mar 05 , 2015 574 000 ,--, I I / r---, 'I , I '-l I ~ I _,_J I 'l'ibl / J """"'-1"' I ,_ ... -L_.? 576000 Q Q 0 CCI ,.._ N '<t Q 0 0 "' ,.._ N '<t 0 0 0 '<t ,.._ N '<t 0 0 0 N ,.._ N '<t 0 0 0 0 ,.._ N '<t 0 0 0 CCI <D N '<t Al thou gh all data in this dataset have been us ed by the Missouri Department of Natura l Resources (MoONR). no wa rranty. expressed or implied. is made by MoDNR as to the accuracy of the data and related materia ls . The act of distribution sha ll n ot constitute any such warra nty. and no responsibility is assumed by MoDNR in the use of these data or re lated materials. This map is subject to change as add itional information is acquired. Additional information at: hl!p:/ldrinkingwater.m issouri.edu. Este informe contiene informacion muy impo rtante sobre su agua potable. Tr aduzca lo o hable con alg uien que lo entienda bien . A Message from the Missouri American Water President To Our Va lued Customers: Missouri American Water is proud to be your local water se rvice provider, and I am pleased to share good news about t he quality of yo ur d rinking water. Each year, we provide yo u with o ur An nu al Water Qu ality Report--a description of the sou rce and the quality of you r drinking water. Lik e so many yea r s prior, we continue to supply wat er that meets or surpasses all state and federal water quality re gula tions. Deliverin g water requires m iles of pipeline, fac il ities that draw water from the source and wa t er plants that test and treat the water that is delivered to ho mes and businesses. Our plant operators, water quality experts, engi neers and maintenance crews work aro un d the cl ock to make sure that wa t er is there when you need it. Delivering high-quality, reliable water serv ic e also requires sign ifica nt investment to upgrade ag ing facilities. Every year, we in ves t app roximate ly $80 t o $130 million in wa t er and wastewa ter system improvementsstatewide. We 're proud to supply qua lity, reliable water service for abo ut a penny per ga ll on-an exception al va lu e. Every day we de li ver a key resource for public health, fire protection, t he economy and overa ll quality of life . Our job is to ensure t hat quality wate r keeps flowing today, and well in to the fu t ure. We hope you agree that water is a great va lu e and worth learn in g more about. This report prov id es information about the so urce and quality of your drin king water using the data from water quality testi ng conducted for your local water system from January through December 2015. We appreciate the opportunity to serve you. fhu •i _ f) }. b1 r~,, Chery l Norton President What is a Water Quality Report? To comply w ith state and U.S. En vironm ental Protection Agency (U SE PA ) r egu l ations, Missouri Ame r ican Water issues a r epor t annua ll y describ ing the quality of you r drinki ng water. The purpose of t his r eport is to ra ise your understanding of drinking water and awareness of the need to protect drinking water so u rces. We conduct tests for hundreds of contaminants. This report provides an overview of the most recent water qu ality data ava ilab le. It includes details about where you r water comes from and what it contains . If yo u have any questions about th is report or your drinkin g wa t er, please ca ll our Customer Se rvice Center at (toll-free) (866) 430- 0820. American Water Works Company, Inc., together with its subsidiaries, is referred to as American Water. "Missour i American Water " a nd the st a r logo are the registe red trademarks of Am erican Water Works Company, Inc. All ri ghts reserved . Secti o n 3 Page 3-15 About Missouri American Water Missouri American Water, a subsid iary of American Wa t er (NYSE: AWK), is the largest investo r-owne d wa ter utility in the state, providing high-q u alit y and reliable water and/or wastewater services to app ro xima tely 1.5 million people. American Water is the l argest and most geograp hically diverse publicly traded U.S . wa t er and was t ewa ter utility company. Marking its 130th anniversary this year, the com pany employs 6,700 dedicated professionals w ho provide regulated and market-based drinking water, wastewater and other related services to an est im at ed 15 million people in 47 states and Ontario, Canada . More in forma tion can be found by visiting www.amwa t er.com . How to Contact Us For more inform ation rega rd ing this r eport or any of t he other se rv ices provided by M issour i Ame r ican Water, please call our Customer Service Center at (toll-free) (866) 4 30-0820, or you m ay vis it us at www.amwater.com/moaw. Source Water I nformation Water in Northern Jeffers on City is purchased from Ca ll away County PWSD 1, which uses numerous grou ndwater wells. More information on yo ur so urce water is available at http://drin kingwater.missouri.ed u /swip/swipmaps/pwssid .htm. To access the information for your water system you will need the State-assigned identification code (PWSID), w hich i s printed at the top of thi s report. Protecting our Water Quality at the Source We can all h elp protect the quality of water coming from our fa ucets by first protecting the qu ality of wate r in our rivers. We all live in a watershed-an area of land that drain s to a waterway. W hen it rain s or snows, water travels across the ground on its journ ey to a river or str ea m. Along the way, it pic ks up any pollutants that may be fou nd o n lawns, st reets an d farmla nd . Working together we can minim ize these pollutants and protect ou r rivers, sta rting with six simpl e steps . • Recycle-don't li tter. • Remember that sto r m inlets drain to rivers-don't pour oi l or chem icals in t he street. • Pl ant native plants. They support w ildlife, help preserv e o u r natural diversity and require no fertilizer or herbicides. • Use lawn chemica ls sparingly and fo llow directions. • Plant a rain ga rd en to capture runoff from rainwater. • Joi n a loca l str ea m clean-up team. Missouri Ame r ica n Water supports ri ver clean -up s, wa t ershed protection programs and envi ron mental eve nts across Missouri. In 2015, Missouri American Wate r's community outreach progra m deployed abou t 374 emp loyee volunteers to more tha n 40 community even t s across th e state. Section 3 Page 3-1 6 There's a lot more to your water bill than just water. When yo u t urn on the tap. it's easy t o see what your water b ill buys. What's not as easy to see is what it t akes to bring that water t o your home. The miles of pipelin e hi dden below the ground . The faci lities that draw water from the source. The pla nt w here it's treated and tested. The scient ists. engineers. and maintenance crews wor king around the clock to make sure that water is always there when yo u need it. Your wa ter paym ents are he lping to build a better tomorrow by supporting needed improvem ents that will ke ep wat er flowing fo r all of us-today and well into the f uture. All for about a penny a gallon. ~f WE CARE AB OUT WATER . rr ·s WHAT WE DO . ~ ~!~~.~~~.:~~=!l~~.:.!~~~a~~!!!~m . Water Information Sources Missouri American Water www.missouriamwater.com Missouri Depa rtment of Natural Resourc es www.dnr.mo.gov United States Environmental Protection Agency www .epa.gov /safewater Safe Drinki ng Water Hotline: (800) 426-4791 Substances Ex pected to be in Drinking Water Centers for Disea se Con t rol and Prev entio n www.cdc.gov American Water W o rks Association www.dri nkta p.org W at er Quality Association www.wqa .org Nation al Library of Medicine/National In stitute of Health www.nl m.nih.gov/medlinep lus The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, spri ngs, and groundwater wells . As wate r travels over the surface of the land or through the ground, it dissolves natura ll y occurring minera ls and , in some cases, radioactive material, and can pick up substan ce s resulting from the presence of an i ma ls or fr om human activity. Drinking water, including bottled water, may reasonably be expected to contain at least sma ll amounts of some contam inants. The presence of contaminants does not necessarily indicate that water poses a health risk. Contaminants that may b e present in source water include: Microbial Contaminants, such as viruses and bacteria, whi ch may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife. Inorgan ic Contaminants, such as salts and metals, which can be naturally-occurring or may resu lt from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production, min ing, or farming . Pest icides and Herbicides, which may come f rom a variety of sources, such as agriculture, urba n stormwater runoff, and residentia l uses. Organic Chemi ca l Cont aminants, including synthetic and volatile organic chemicals, whi ch are by-products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and septic systems . Rad ioactive Contami nants, which can be naturally occurring or be the result of oil and gas pr oduction and mining activities. For mor e information about the contaminants and potential hea lth effects, ca ll the USEPA's Safe Drinking Water Hotline at (800) 426 -479 1. Special Health Information Some people may be more vulnerable to contaminants in drinking water than the gene r al population. Immune-compr omised persons such as persons with cance r undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants may be particularly at risk from inf ections. These people should seek advice about drinking water from their health ca re providers. USE PA /CDC guideli nes on appropriate means to lessen the risk of in fection by Cryptosporidium and other microbial co ntaminants are ava ilable f rom the USEPA's Safe Drinking Water Ho t li ne (800) 426 -4791. If presen t , elevated levels of lead can cause serious health problems, especia lly for pregnant women and young ch i ldren . Lead in dri nking water is primarily from materials and components associated with service lines and home plumbing. Missouri American Water is responsibl e for providing high quality drinking water, but cannot control the variety of ma t erials used in plumbing components. W hen your water has been sitting for several hour s, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water fo r drinking or cooking. If you ar e concerned about l ead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposu re is ava il abl e from the Safe Dr inki ng Water Hotline or at http://www.epa.g ov/safewater/lead. To ens ure tha t tap water is of high quality, U.S. Environme ntal Protection Age ncy prescribes regulations li miting the amount of certain substa nces in wate r provided by pu blic water systems. U.S . Fo od and Dru g Administration r egu lations establi sh li mi t s for contaminants in bottled water, w hich must provide the same protection for public heal t h. Section 3 Page 3-17 How to Read the Tables M issouri America n Water co nducts ex t ensive monitoring t o ensure that you r wa t er meets al l water quality standa r ds. The most recent res ul ts of our mon itoring are reported in the f ollowi ng ta bl es. Certain substances are mon itored less than once pe r year because the levels do not change frequently. For hel p with interpreting these tables, see t he "Def init ions of Terms" section. Starting with a Subst ance, read across. Year Sampled is the most recent test year. MCL shows the highest level of substance (contami nant) all owed. MCLG is t he goal leve l for t hat subst ance (t his may be lower than what is allowed). Res ults rep r esen t s the measured amount (less is better). Ran ge tell s t he highest and lowest amo unts measured. A Yes under Com pliance Achi ev ed means t he amount of the subst ance met government requirements. Typical Source t ells where the substance usually originates. Unregulated substances are measured, but maximum contaminant levels have not been established by the government. Definitions of Terms AL {Act ion Level): The co nce nt ration of a contaminant, which, if exceeded, triggers t reatment or other requirements, which a water system must follow. MCL {Max imum Conta m inant Level): The highest leve l of a conta m inant t hat is all owed in drinking water. MCLs are se t as close to the MCLGs as feasible using t he best availab le t rea t ment technology. MCLG (Maximum Con taminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health . MC LGs allow for a margin of safety. MRDL (Maximum Residual Di sinfectant Leve l): T he highest level of disinfectant al lowed in drinking water. The r e is convincing evidence that add ition of a disinfectant is necessary for control of microbial conta minants. MRDLG {Maximum Residual Disinfectant Lev el Goal): The l evel of drinking water disinfectant below which there is no known or ex pected risk to hea lth. M RDLGs do not reflect t he benefit s of the use of disinfe ctant s to cont rol m icr ob ial co ntamination. NA: Not appl ica ble NO : Not detected pCi/L (picocuries per liter): Measurement of the natu r al r ate of d isintegration of radioa ctive contaminants in water (also beta particles). ppm (p arts per million): One part substance per million parts water, or milligrams per liter . ppb (parts per billion): One pa rt substa n ce per bi llion parts water, or m icrograms pe r liter. TT (Treatme nt Techn i que): A requi red process intended to red uce the leve l of a contaminant in drinking water. Water Quality State me nt We are pleased to report t hat during the past year, the water delivered to your home o r business complied with all stat e and federal drinking w ater requirements. For your information, we have compiled tables showing the most recent water qua li ty data available. Although all of the substances listed below are under t he Maximum Con t aminant Level (MCL) set by the USEPA, we feel it is im portant that you know exactly what was detected and how muc h of the substance was present in the water. For additiona l in f or ma tion concern ing ou r r esu lts, please co ntact our custo m er service department at (toll -free) (866) 430-0820. Monitor ing is also done under the USEPA Unregulated Co ntaminant M onitoring Rule (UCMR). Data is availa ble on t he USEPA's web site . There are many unforeseen and unpredictable factors that may introduce contaminants into our source water. The Missouri Department of Natur al Resou r ces ro utinely monitors all public water supplies to ensure public health is protected. Source Water Assessments have bee n assemb led by th e Missouri Departmen t of Natural Resour ces to evalua t e t he susceptibility of contamination to our dri nki ng water sources. Fo r more information about these assessments cal l the M isso uri Department of Natural Resources at (800) 36 1-4827. Sec ti on 3 Page 3-1 8 Water Quality Results . . . . . . Substance (units) Al pha emitters (pCi/L) Alpha & Barium (ppm) I • radon il IIIII Combined radium (pCi/L) Combin ed ura nium (ug/L) Fluo r ide (ppm) Year Sampled .. 2014 • • 2012 2014 2014 2012 /"l . MCL i IIIICLG ' ,,;.··, -Highest Value • • ---15 0 17.6 • Range · :' Compliance ; Typi cal Source Low:High · '-... Achieved Erosion of na tur al de posit s 14.5-17.6 Erosion of natural deposits ----2 2 0.05 0 .01-0.05 Discharge of drilling wastes; Discha rge from metal refine ries; Erosion of natural deposits 5 0 2.9 30 0 1.0 4 4 1.1 1.1 -2.9 ND -1.0 0.6 -1.1 Yes Erosion of natural deposits Yes Eros i on of natural deposi t s Erosion of na t ural deposits; Wa t er addit ive which Yes pr omotes stro ng teeth; Discha rge from fertilizer and al uminum factories Bacterial Results (In the Distribution System) Substance (uni ts) Year Iii MCL ., Total Col iform Bacteria ' i __ MCL~ • Highest Monthly Number of Positives 0 Compliance Achieved Lead and Copper Results (In the Distribution System) Year Action ! MCLG Substance (units) , Sampled Level L.. . -· .... Copper (ppm) 2013 AL = 1.3 1.3 Le ad (ppb) 2013 AL= 15 0 : Numberof 90th Samples Percentile 20 0.05 20 1 Section 3 Page 3-19 I Number of Samples i Above Action Level 0 0 Typ~cal Sou rce Naturally p resent in the environment Typical Source Corrosion of household plumbing systems; Erosion of natural deposits; Leaching from wood preservatives Co rrosion of household plu mb ing systems; Erosion of n atura l deposits COLE CO PWSD 1 Pub li c Wate r System ID Number: M03024159 2015 Annua l Water Qual ity Report (Consumer Confi denc e Report) This report is intended to provide you with important information about your drinking water and the efforts made to provide safe drinking water. Attencion! Este informe contiene informacion muy importante. Traduscalo o prequntele a alguien que lo entienda bien. [Trans lated: This report contains very important information. Translate or ask someone who understands this very well.] What is the source of my water? The sources of drinking water (both tap water and bottled water) include rivers , lakes, streams , ponds , reservoirs, springs , and groundwater wells. As water travels over the surface of the land or through the ground, it di ssolves naturally-occurring minerals and , in some cases, rad ioa ctive material, and can pick up substances resulting from the presence of animals or from human activity. Our water comes from deep water wells. Source Water Assessment The Department of Natural Resources conducted a source water assessment to determine the susceptibility of our water source to potential contaminants. This process involved the establishment of source water area delineations for each well or surface water intake and then a contaminant inventory was performed within those delineated areas to assess potential threats to each source . Assessment maps and summary information sheets are available on the internet at http://m aproom .missouri.edu/swipmaps/pwssid .htm . To access the maps for your water system you will need the State-assigned identification code, which is printed at the top of this report. The Source Water Inventory Project maps and information sheets provide a foundation upon which a more comprehensive source water protection plan can be developed. Why are there contaminants in my water? Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potentia l health effects can be obtained by calling the Environmental Protection Agency 's Safe Drinking Water Hotline (800-426- 4791). Contaminants that may be present in source water i nclude: A. Microbial contam inants, such as viruses and bacter ia, which may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife. B. Inorganic contaminants, such as salts and metals, which can be naturally- occurring or result from urban stormwater runoff, industrial, or domestic wastewater discharges, oil and gas production, mining , or farming . C . Pesticides and herbicides, which may come fr om a variety of sources such as agriculture, urban storm water runoff, and residential uses . D. Organic chemical contaminants , including synthetic and volatile organic chemicals , which are byproducts of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and sept ic systems. E. Radioacti ve contami nants, which can be naturally-occurring or be the result of oil and gas production and mi ning activities. In order to ensure that tap water is safe to drink, the Department of Natural Resources prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. Department of Health regulations establish limits for contaminants in bottled water which must provide the same protection for public health. Is our water system meeting other rules that govern our operations? The Missouri Department of Natural Resources regulates our water system and requires us to test our water on a regular basis to ensure its safety . Our system has been assigned the identification number M03024159 for the purposes of tracking our test results. Last year, we tested for a variety of contaminants. The detectable results of these tests are on the following pages of this report. Any violations of state requireme nts or standards will be further explai ned later in this report. How might I become actively i nvolved? If you would like to observe the decision-making process t hat affect d rinking water quality or if you have any furt her questions about y our drinking wate r report, please call us at 573-893-2848 to inq uire about sc hed uled meetings or contact persons . Do I need to take any special precautions? Some people may be mo re vuln erab le. to co ntaminants in drinking water than the general populatio n. lmmunocompromised pe rsons such as pe rsons wi th cancer undergoing chemotherapy, persons who ha ve und ergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particula rly at ri sk from infections. These people should seek advi ce about d rinkin g water from their health care providers . EPA/CDC guidelines on appropriate means to lessen the ris k of infectio n by Cryptosporidium and other microbial contamina nts are available from the Safe Drinking Water Hotline (800-426 -4791 ). Terms and Abbreviations Population: 12400. Th is is the equ ivale nt residential po pulation se rved includ ing non-bill paying customers. MCLG: Maximum Conta min ant Level Goal, or the l evel of a contaminant in dr i nk ing water below which there i s no known or expected risk to health . MCLGs all ow for a margin of safety. MCL: Maximum Contaminant Level, or the hig hest level of a contaminant that is allowed in drinking water. MCL s are set as close to the MCLGs as feasible using the best available treatme nt technology. SMCL. Secondary Ma ximum Contaminan t Level , o r the seco ndary standards th at are non-enforceable guideline s for contaminants and may ca use ccs metic effects (such as skin or tooth discolorati on) or aesthetic effects (such as taste , odor or col or) in d ri nk ing water. EPA recommends these standards but does not re quire water system s to comply AL: Action Level, or the concentration of a co nta m inant which, whe n exceeded, triggers treatment or other req uire m ents whic h a water system mu st follow .. TT: Treatment Techn ique, o r a re qu ired process intend ed to reduce the l evel of a contaminant in d ri nk ing wate r. 90th percentile: For lead an d C opper testin g. 10% of test results are above th is level and 90% are below this level. Range of Results: Shows the lowest and highest leve ls found during a testing peri od, if only one sample was tak en, then this number equal s th e Hi ghest Va l ue. RAA: Running Annual Average, or the average of sample a nalytical resu lts fo r samples taken duri ng the previou s fo ur cale ndar quarters . LRAA: Locational Ru nning Annual A verage, o r the locational avera ge of sample a nalytical results for samples taken durin g the previous four cale nd ar quarters. TTHM : Total Trihalo methanes (chlorofor m, b romod ichlorometh an e, dibromochlorometh ane, and b romofo rm) as a g ro up. HAAS: Haloacetic A cids (mono-, d i-and tri-chloracetic acid, and mono - a nd di- bormoacetic acid) as a group. ppb: parts per billion or micrograms per liter. ppm: parts per million or m ill igrams per l iter. n/a: not applicabl e. NTU : Nephel ometric Turbidity Unit, us ed to m eas ure cloudiness in dri nking water. nd: not detectable at te sting lim its. Friday, May 20, 2016 Section 3 Page 3-20 COLE CO PWSD 1 Publi c Water System 10 Num be r: M03024159 2 01 5 Annual Water Qua lity Re port (Consumer Co n fiden ce Report) Contaminants Report COLE CO PWSD 1 will provide a printed hard copy of the CCR upon request. To request a copy of this report to be mailed . please call us at 573-893-2848. The CCR can also be found on the internet at www.dnr.mo.gov/ccr/M0 3024159 .pdf. The state has reduced monitoring requirements for certain contaminants to less often than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. Records with a sample year more than one year old are still considered representative . R I t d C egua e t t on amtnan s Highest Range of Regulated Collection Test Sampled Unit MC L MCLG Typical Sou rce Contaminants Dat e Result(s) Res ult (lo w -h iQh) ARSENIC 2/18/2015 1.85 0-1.85 ppb 10 0 Erosion of natural deposits BARIUM 2/18/2015 0.177 0.0647-0.177 pprn 2 2 Discharge of drilling wastes; Discharge from metal refineries; Erosion of natural deposits C H ROM IUM 2/18/2015 1.63 1.03-1.63 pp b 100 100 Discharge from steel and pulp mills FLUORIDE 2/18/2015 1.29 0.35 -1.29 ppm 4 4 Na tural deposi ts : Water add itive which promotes s trong teeth L ead and 90th Percentile: 90% Range of Sampl ed Sites Date of your w ate r utility Results Unit AL Typical So urce Copper l evels were l ess than (low-high) Over A L COPPER 2011 -2013 0 .106 0.0139-0.308 ppm 1.3 0 Corrosion of household plumbing systems LEAD 2011 -2013 5 .58 1 -7.49 ppb 15 0 Corrosion of household plumbing systems Collection Highest Range of Radionuclld es Sampl ed Unit M CL MCLG Typical Sou rce Date Value Result(s) CO MB INED RAD IU M (-226 & -228) 8/20/201 3 3.5 0 -3.5 pC i/1 5 Eros ion of natural deposits GROSS ALPHA PARTICLE ACTIVITY 8120/2013 6 3.2-6 pCi/1 Erosion of natural deposits RADIUM -226 8/20/2013 1.8 0-1.8 pCill 5 0 RADIUM-228 8/20/2013 1.7 0 -1.7 pCi/1 5 0 Unre gulated Contaminant Monitoring Rule Collection Highes t Value (HV) Range of Sampled Result(s ) Unit (UCMR) Date of HV STRON TIUM 2/25/2014 113 71 .1 -113 UG/L Violations and Health Effects Information T e Addit 1onal Requ1red Health Effects Language: Certain m 1nerals are radioactive and may emit a form of rad1a t 1on known as a lpha radiation. Some people who drink water contallllllg alpha emitters m excess of the MCL over many years may have an 1ncreased nsk of getung cancer. Spec i al L ead and Coppe r Notice: If present, elevated levels of lead can cause serious heallh problems. especially for pregnant women and young children Lead in dnnkmg water 1s pnmarily from materials and components assoc1ated vlith serv1ce lines and home plumbing. COLE CO PWSD 1 1s responsible for prov1dmg h1gh quality dnnk1ng water. but cannot control the vanety of matenals used in plumbmg components When your water has been sittmg for several hours, you can mmimize the potential for leao exposure by flushing your tap for 30 seconds to 2 m1nutes before us1ng water for dnnking or cookmg . If you are concerned aboUt lead 1n your water, you may w1sh to have your water tested . Information on lead in dnnkmg water testing methods, and steps you can take to m1mmize exposure 1s available from the Safe Dnnk1ng Water Hotline (800-426-4791) or at hup://wnwr.cpa.t•m·/d rmk /jo fp /k ad /jndcx cfm . You ca n also fi nd sa mple results for all contami nan ts from both past and present compliance monitoring online at the Missouri DNR Drinking Water Watch website http://dnr.mo.gov/DWW/indexSearchDNR.jsp. To fi nd Lead and Copper resu lts for your system. ty pe your water system name in th e box titled Water System Name and select Find Water Systems at the bott om of the page. The new screen will show you the water sys tem name and number. select and click the Water Sy stem N umber. At the top of the next page , under the Help column find, Other Chemical Results by Analyte , select and click on it. Scroll down alphabetically to Lead and click the blue Analy1e Code (1030). The Lead and Copper locations will be displayed under the heading Sample Comments. Scroll to find your location and click on the Sample No. for the results. If your house was sele cted by the water system and you assisted in taking a Lead and Copper sampl e from your home but cannot find your l ocation in the list. please contact COLE CO PWSD 1 for your results. Friday, May 2 0, 2 01 6 Sec ti o n 3 Page 3 -21 COLE CO PWSD 2 Pu bl ic Wa te r System ID Nu mbe r: M03024 160 2015 Annual Water Quality Report (Cons umer,_ Confidence Report) --------------~~--~~~~~~---~~~~--~~==~==~dE~- This report is intended to provide you with important information about your drinking wa ter and the efforts made to provide safe drinking water. Attencion! Este informe contiene informacion muy importante . Traduscalo o prequntele a alguien que lo entien da bien. [Trans l ated: This re po rt contains very important information. Tra nslate or ask someone who und erstands this very well .] What is the source of my water? The sourc es of drinking water (both tap water and bottled water) include rivers, lakes , strea ms, ponds , reservoirs, springs, and groundwater well s. As water trave ls over the s urface of the l and or through t he ground, it dissolves naturally-occurring minerals and , in some cases, radi oacti ve material, and can pick up substances resu lting from the presence of animals or from human activity . Our water comes from the following source(s)· Source Name WELL #7 SOUTHRIDGE DR WELL# 1 VIETH WELL # 2 SCHOTT WELL# 3 CHRISTY WELL # 4 BRAZITO WELL# 5 HERRON WELL # 6 FROG HOLLOW Source Water Assessment The Department of Natural Resources conducted a source water assessment to determine the susceptibility of our water source t o potential contaminants. This process involved t he establishment of source water area delineations for each well o r surface water intake and then a contaminant inven tory was performed wit hin those delineated areas to assess potentia l threats to each sour ce . Assessment maps and summ ary information sheets are available on th e internet at htto://maproom .missouri.ed u/swi pmaps/pwssid.htm . To access th e maps for your water system yo u wi ll need the State-assigned id ent ificat ion code, wh ich is printed at the to p of th is report. The Source Water Inve ntory Project maps and information s heets provide a foundation upon which a more comprehensive sou rce wa ter protection plan can be developed. Why are there contaminants in my water? Drinking water, including bottled water , may reasonably be expected to contain at least sma ll amounts of some contaminants . The presence of contaminan ts does not necessarily ind icate that water poses a health risk. More information about contaminants and potential health effects can be obtai ned by calling the Environmental Protection Agency's Sa fe Drinking Water Hotline (800-426- 4791). Co ntam inants t hat m ay be present in source water include: A. Microbial contaminants, s uch as viruses and bacteria, which may come from sewage treatment plants, septic sys tems, agri cultural livestock operations, and wildli fe. B. Inorganic contaminants, such as salts and m etal s, whi ch can be naturally- occurring or re sult from urban stormwa ter run off, industrial, or domestic wastewa ter discharges, oil and gas production , mining, or fa rming. C . Pesticides and herbici des, which ma y come from a variety of sources such as agriculture, urban s to rmwater runoff, and residential uses . D . Org ani c chemica l contaminants , including synthetic and volat ile organic chemicals , which are byproducts of industri al processes and petroleum production, and can also come from gas stations, urban storm water runoff, and septi c systems. E . Radioactive contamina nts, which can be naturally-occurring or be the result of oil and gas product ion and mi ning activities. In order to ensure that tap water is safe to drink, the Department of Natural Resources prescribes regulations whi ch limit th e amount of certai n cont am inants in wa ter provided by public water systems. Department of Health regulations establish limits for contaminants in bottled water which must provide the same pro tection for public health . Is our water system meeting other rules that govern our operations ? The Missouri Department of Natural Resources regulates our water system and requires us to te st our wa te r on a regu lar basis to ensure its safety. Our system has been assigned the id enti fica ti on number M03024160 for the purposes of tracking our test res ults. Last year, we tested for a variety of contaminants. The detectabl e results of these tests are on the following pages Wednesday, March 09 , 2016 Type GROUND WATER GROUND WATER GROUND WATER GROUND WATER GROUND WATER GROUND WATER GROUND WATER of this report . Any viol ations of sta te req uirements or standards will be further explain ed la ter in this r eport. How might I be c ome actively involved? If you would li ke to observe th e decision-making process t hat affect drinking water quality or if you have any fu rther questions about your drinking water report , please call us at 573-635-7011 to inquire about sche dul ed meetings or contact persons. Do I need to take any special precautions? Some people may be more vulnerabl e to conta min ants in drinking water than the general population. lmmunocom prom ised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ tr ansp lants, people with HI V/A IDS or other immune syste m disorders, some elderl y, and infants ca n be particularly at risk from infections. These people should seek advice about drinking wa ter from t heir health ca re pro viders. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbi al contam inants are available from the Safe Drinking Water Hotli ne (800-426-4791). Terms a n d Abbreviations Population : 12600. This is the equivalent reside ntial population served inclu ding non-bill payi ng customers. MCLG: Maximum Contaminant Level Goal , or the level of a conlaminant in drinking water be low which there is no k nown or expected risk to health. MC LGs allow fo r a margin of safety. MC L: Maximum Contamina nt Level, or the highest level of a contaminant that is allowed in drinking water. M CLs are set as close to the MCLGs as feasible using the best available treatment technology. SMCL. Secondary Maximum Contaminant Level, or the secondary standards that are non-enforceable guidelines for contam inants and may cause cosm etic effects (such as skin or tooth discoloration) or aesthetic effects (such as taste, odor or color) in drinking water. EPA recommends these sta nd ards but does not require water syste ms to co mpl y AL: Action Level , or the concentration of a contaminant which, when exceeded, triggers treatment or other requi re ments which a water system must follow .. TT: Treatment Techn ique, or a required process intended to reduce the level of a conta minant in drinking water. 90th percentile: Fo r lead and Copper testing. 10% of test results ar e above this level and 90% are below this level. Range of Results: S hows the lowest and h ighest levels found du ring a testing period, if only one sample was taken, the n this number equals the Highest Value. RAA: Runnin g Annual Average, or th e average of sample analytical results for samples taken during the previous four calendar quarters. LRAA: Locational Running Annual Average, or the locational average of sample analytical results for samples taken during the previous four calendar quarters. TTHM : Total Trihalometh anes (chloroform, bromodichloromethane, dibromochloromethane, and bromoform ) as a group. HAA5: Haloacetic Acids (mono-, di-and tri-chloracetic acid, and mono-and di- bormoacetic acid) as a group. ppb: parts per billion or micrograms per l iter. ppm: parts per million or milligrams pe r liter. n/a: not applicable. NTU : Nephelometric Turbidity Un it, used to measure cloudiness in drinking water. nd: not detectable at testing limits. Section 3 Pag e 3-22 COLE CO PWSD 2 Pu blic Water Sys tem 10 Number : M03024160 201 5 Annua l Wat e r Quality Report (Cons umer Co nfidence Report) Contaminants Report COLE CO PWSD 2 wi ll provide a printed hard copy of the CCR upon request. To request a copy of this report to be mailed, please ca ll us at 573-635-7011 . The CCR can also be found on the in ternet at WINW .dnr.mo.qov/ccr/M03024160.pdf. The state has reduced monitoring requirements for certain contaminants to less often than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. Records with a sample year more than one year old are still considered representative. R It dC eg ua e on am1n a n s t t Highest Range of Regu lated Collection Test Sample d Unit MCL MCLG Typical Source Contaminants Date Resul t(s) Result (low-high) BAR I UM 2/2512015 0.186 0 .1 -0.186 ppm 2 2 Discharge of dri llin g wastes; Discharge from metal re fi neries; Erosion of natural dep osits CHROMIUM 2/25/2015 2.71 1.32-2.71 ppb 100 100 Discharge from steel and pulp mills ETH YLENE 2/25/2015 120 0-120 ppt 50 0 Discharge from petroleum refineries D IBROMIDE FLUORIDE 2/25/2015 0.9 O.SS-0.9 ppm 4 4 Natural deposits; Water additive which pro motes strong teeth NITRATE-2/2S/201S 0.012 0-0.012 ppm 10 10 Runoff from fertilizer us e; Leaching from septi c tanks, sewage; NI T RITE Erosion of natural deposits Disinfection Monitoring Highest Range of Sampled Resul t(s) Unit MCL MCLG Typ ical Source Byproducts Sample Point Period LRAA (low-high) (HAAS) DBPDUAL-01 201S 0 0-0 ppb 60 0 Byproduct of drinking water disinfection (HAAS) DBPDUAL-04 201S 0 0-0 ppb 60 0 Byproduct of drinking wate r disinfection TTHM D BPDUAL-01 201S 0 0-0 ppb 80 0 Byproduct of drinkino water disinfection TTHM D BPD UA L-04 201S 3 3 .46-3.46 ppb 80 0 Byprod uct of drinkinQ water d isinfection Lead and 90th Percentile: 90% Range of Sampled Sites Date of your water utility Results Unit AL Typical Source Copper levels were less than (low-high) Over AL COPPER 2013 -201S 0.182 0.024 -0.201 ppm 1.3 0 Corrosion of househo ld plumbing systems LEAD 2013-201S 4.64 1.2S-11 .6 ppb 1S 0 Corrosion of household plumbing systems Co llection Highest Range of Radionuclldes Sampled Unit MCL MCLG Typical Source Date Value Result(s) COMBINED RADIUM (-226 & -228) 1/13/2015 1.8 1.S -1.8 pCi/1 s Erosion of natural deposits GROSS ALP HA PARTICLE ACT IVITY 4n/2015 8 7.5-8 pCi/1 Erosion of natural deposits GROSS ALPHA, EXC L. RADON & URAN IUM 417/2015 8 7.5-8 pCill 1S 0 Erosion of natural deposits RADIUM-226 1/13/2015 1.8 1.S -1.8 pCi/1 5 0 Microbiological Typical Source CO LIFO RM (TCR) Na turally present in the environment Unregulated Contami nant Monitoring Rule Collection Highest Value (HV) Range of Sampled Result(s ) Unit (UCMR) Date of HV CHLORATE 612412014 MOLYBDENUM, TOTAL 9/2312013 STRONTI U M 9/2312013 Wednesday, March 0 9, 2016 308 1.66 88.2 Sec tion 3 Page 3 -23 56.5-308 UGIL 0-1.66 UGIL 73.5-88.2 UGIL COLE CO PWSD 2 Pub lic Water System ID Number: M03024160 2015 Ann ua l Wa t e r Qua lity Report (Consumer Confiden c e Report) Violations and Health Effects Information T e Add1t1o nal Required Health Effects Language: Some p eopl e who drink water con taming ethylene d ibrom1de 1n excess of the MCL over many years could expenence problems w 1t h the1r l iver , stom ach , reproductive sy stem, or kidneys, and may have an increased n sk of gettin g cancer . Ce n am mmera ls are radioacuve and may em1t a form of radiat1on known as alpha radiatiOn . Some people who drmk w ater conta1mng alpha emmers in excess of the MCL over many year s may have an 1ncreased nsk of gemng cancer . Special Lead and Copper Noti ce: If present. elevated levels of lead can cause serious health problems . especially for pregnant women and young Ch ildren Lead in dnnkmg water IS primarily from matenals and components assoctated with service lines and home plumbing . COLE CO PWSO 2 1s respo ns ible for providing high quality drinking water, but cannot control the variety of matenals used in plumbing components When your wa ter has been sitting for several hours. you can m1mm1ze the potential for lead exposure by flushi ng your tap for 30 seconds to 2 m1nutes before us1ng water for drinking or cooking. If you are concerned about lead in your water, you may WISh to have your water tested . Information on lead in dnnking water, testing methods , and steps you can take to minimize exposure 1s available from the Safe Drinking Wa ter Hotline (800-426-4791) or at h!!p://w:Hcr.cpa.•••l\'/dnnk/jofo/lqdt.nd ex.c fm. You can also find sample results for all contaminants from both past and present complian ce monitoring online at th e Missouri DNR Drinking Water Watch webs ite http://dnr.mo .gov/DWWiindexSearchDNR.jsp . To find Lead and Copper results for your syst em, type your water system name in the box titled Water System Name and select Find Water Systems at the bottom of the page. The new screen wi lt show you the water system name and number, select and dick the W ate r Sys tem Number. AI the top of the next page , under the Help column find , Other Chemical Results by Analyte, select and click on it. Scroll down alphabetically to Lead and click the blue Analyte Code {1030). The Lead and Copper locations will be displayed under the heading Sample Comments . Scroll to find your locati on and cl ick on the Sample No. for the results . If your house was selected by the water system and you assisted in taking a Lead and Copper sample from your home but cannot find your location in the list, please contact COLE CO PWSD 2 for your resu lts . Optional Monitoring (not required by EPA) Optional Contaminants Monitoring is not required for optional contaminants. Secondary Collection Your Wate r System Highest Sampled Result Range of Sampled Contaminants Date Result(s) (tow -high) ALKALINITY. CAC03 2/25/2015 368 288-368 STABILITY CALCIUM 2125/2015 79.9 53.7-79.9 CH LO RATE 6124/20 14 308 56.5-308 CHLORIDE 2/25/2015 9.55 0-9.55 HARDNESS. 2125/2015 385 252-385 CARBONATE IRON 212512015 0.309 0.0262 -0 .309 MAGNESIUM 21251 2015 45 28.7-45 MANGANESE 2/2512015 0 .0619 0.0025 -0 .0619 MOLYBDENUM . T OTAL 9123/2013 1.66 0-1.66 NICKEL 2/25/2015 0 .0016 0 -0.0016 PH 212512015 7.82 7.29-7 .82 POTASSIUM 2/25/2015 1.8 1.09-1.8 SODIUM 2/25120 15 7.13 4.77-7.13 STRONTIUM 9/23/2013 88 .2 73.5-88.2 SULFATE 2/2512015 57 .1 20.8-57.1 TDS 2/25/2015 400 256-400 ZINC 2125/20 15 0.193 0 .00167-0 .193 Unit SMCL MGIL MGIL UG/L MG/L 250 MG/L MGIL 0 .3 MG/L MGIL 0 .05 UGIL MG/L 0 .1 PH 8.5 MG/L MGIL UGIL MG/L 250 MG/L 500 MG/L 5 Seco ndary stand ards are non-enforceab le guideli nes for co ntaminants th at may cause cosmet ic effect s (such as skin o r to oth disco l ora t ion} o r aesthetic e ffe cts (s uch as ta st e, od or or color} in dri nking water. EPA r ecommends thes e st and ards but d oes no t require water sys t em s t o comply. Wednesday, March 09 , 2 016 Se ct io n 3 Pa ge 3-24 COLE CO PWSD 3 Public Wat e r System 10 Number: M03024 162 2015 Annual Water Qua lity Report (Consumer Confidence Report) This report is intended to provide you with important information about your drinking water and the efforts made to provide safe drinking water. Attencion! Este informe contiene informacion muy importante. Traduscalo o prequntele a alguien que to entienda bie n. [Translated: This report contains very important information. Translate or ask someon e who understands th is very well.) What is the source of my water? The sources of drinking water (both tap water and bottled water) include rivers , lakes. stre ams , ponds, re servoirs , springs, and g roun dwater well s. As water travels over the surface of the land or through the ground , it dissolves natur ally-occurring minerals and, in some cases, radi oactiv e material, and can pick up substances resulting from the presence of animals or from human activity. Our water comes from the following source(s)· . Source Name WELL# 3 NW OF ST MARTINS WELL # 2 Source Water Assessment The Department of Natural Resources conducted a source water assessme nt to determine the susceptibility of our water source to potential contaminants. This process i nvolved the establishment of source water area delineations for each well or surface water intake and then a contaminant inventory was performed within those delineated areas to assess potential threats to each source. Assessment maps and summary information sheets are available on the internet at http ://m aproom .m issou ri .edu/swipmaps/pwssid .htm. To access the maps for your water system you will need the State-assigned identification code , which is printed at the top of this report . The Source Water Inventory Project maps and information sheets provide a foundation upon which a more comprehensive source water protection plan can be developed . Why are there contaminants in my water? Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants . The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtain ed by calling th e Environmental Protection Agency's Safe Drinking Water Hotli ne (800-426- 4791). Contaminants that may be present in source water include: A. Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, ag ri cultural livestock operations , and wildlife . B. Inorganic contaminants, such as salts and met als, which can be naturally- occurring or result from urban stormwater runoff, industrial, or domestic wastewater discharges, oil and gas production, mining, or farming . C. Pesticides and herbicides, which may come from a variety of sources such as agriculture, urban stormwater runoff, and residential uses. D . Organic chemical contaminants, including synthetic and volatile organic chemicals. which are byproducts of industrial processes and petroleum production , and can also come from gas stations. urban stormwater runoff, and septic systems. E. Radioactive contaminants, which can be naturally-occurring or be the result of oil and gas production and mining activities . In order to ensure that tap water is safe to drink, the Department of Natural Resources prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. Department of Health regulations establish limits for contaminants in bottled water which must provide the same protection for public health. Is our water system meetin g other rules that g o vern our operations? The Missouri Department of Natural Resources regulates ou r water system and requires us to test our water on a regular basis to ensure its safety. Our system has been assigned the identification number M03024162 for the purposes of tracking our test results . Last year, we tested for a variety of contaminants . The detectable results of these tests are on the following pages of this re port. Any violations of state requirements or standards will be further explained later in this report. Type GROUND WATER GROUND WATER How might I become actively involved? If you would like to obse rve the decision-making process that affect drinking water quality or if you have any further questions about you r drink ing water report, please call us at 573-893-4262 to inquire about schedu led meeti ngs or contact persons . Do I need to take any special precautions? Some people may be more vulnerable to contaminants in d rinki ng water than the general population. lmmunocompromised persons such as pe rsons with cancer undergoing chemotherapy, pe rsons who have unde rgone organ transplants, people with HIV/AIDS or other immune system disorders , some elderly, and infants can be particula rly at risk from infections. Th ese people should seek advice about d rinking water from th eir health care providers . EPA/CDC guidelin es on appro priate means to lessen the risk of i nfection by Cryptosporidium and othe r microbial co ntami nants are availa ble from th e Safe Drinking Water Hotline (800-426-479 1). Terms and Abbreviati ons Population: 1875. This is the eq uivalent residential popul atio n served including non-bill paying customers . MCLG: Maximum Contaminant Level G oal, o r the l evel of a contaminant i n d rinking water below which there is no k nown or expected ri sk to health . MC LGs allow for a m argin of safety. MCL: Maximum Contaminant L evel. or the highest level of a conta minant that is a ll owed in drin king water. MCLs are set as close to the MCLGs as feasible using the best avail abl e treatment tech nology. SMCL. Secondary Maximum C ontaminant L evel, or the second ary standards that are non-enforceable guid elines for contaminants and m ay cause cosmetic effects (such as skin or tooth discoloratio n) o r aesthetic effects (such a s taste, odor or color ) in drinking water. EPA recom m ends these standards b ut does not requi re wate r syste ms to co mply AL: Action Level . or t he concentrati on of a co ntaminant w hich, when exceeded, triggers treatment or other req uirem ents w hic h a w ate r system m ust f ollow .. TT: Treatment Tech nique, o r a required proces s intended to reduce the level of a contaminant in drinking wate r. 90th percentile: For lead an d Copper testing. 10% of test results are above this l evel and 90% are below this level. Range of Results: Shows the lowest and highest l evel s found duri ng a testing period. if only one sample was taken, then t hi s number equal s the Highe st Val ue. RAA: Running Annual Average, or the average o f sampl e a nalyti cal results fo r samples taken during th e previous four cal endar quarters. LRAA: Locational Running A nnual A verage , or the locati onal ave ra ge of sample a nalytical results for sample s taken durin g the previous fou r calendar quarters. TTHM : Total Trihalometh anes (chlo rofo rm, bromodichlorometha ne. dibromochloromethane , and bromoform ) as a group. HAA5: Haloacetic Aci ds (mono-, di-and tri-chloracetic aci d, and mono-and di - bormoacetic acid) as a group. ppb: parts per billion or micrograms per lite r. ppm: parts per million or milligrams per liter. n/a: not applicable. NTU : Nephelometric Tu rbidity Unit, u sed to measure cloud iness in drinking wate r. nd: not detectable at testing li m its. MISSOURI DEPART MENT O F N ATUR A L RESO U RCES Thursday, March 10, 2016 Section 3 Page 3-25 COLE CO PWSD 3 Public Water System 10 Number: M03024 162 2015 Annual Wate r Quality Re port (Consumer Con fidence Report) Contaminants Report COLE CO PWSD 3 will provide a printed hard copy of t he CCR upon request. To request a copy of this report to be ma iled, please ca ll us at 573 -893-426 2. The CCR can also be found on the internet at WINW .dnr.mo.g ov/ccr/M03024162 .pdf. The state has reduced monitoring requirements for certain contaminants to less often than once per year because the concentrations of these contaminants are not expected to val}' significantly from year to year. Records with a sample year more than one year old are still considered representative. R I t d C eg ua e on am1nan s t t Highest Ra nge of Regu l ated C o llection Sampled Contami nants Date Test Result(s) Unit MCL MCLG Typical Source Result (low -hi!lhl BARIUM 2/24/2015 0.122 0 .094 1 -0.122 ppm 2 2 Di scharge of drilling was tes; Discharge from metal refineries ; Erosion of natural deposits CHROMIUM 2/24/2015 1.77 1.64-1.77 ppb 100 100 Discharge from steel and pulp mills FLUORIDE 2/24/2015 0.24 0 .19-0.24 ppm 4 4 Natural deposits; Water additive which promotes stronq teeth XYLENES, 2/24/2015 0.00094 0-0.00094 ppm 10 10 Discharge from petroleum factories; Discharge from chemical TOTAL factories Disinfection Monitoring Highest Range of Sampled Resul t(s) Unit MCL MCLG Typical Source By products Sample Point Period LRAA (low -high) (HAAS) DBPDUAL-01 2015 0 0 -0 ppb 60 0 Byproduct of drinki ng water disinfection TTHM DBPDUAL-01 2015 0 0-0 ppb 80 0 Byproduct of drinki ng water disinfection Lead and 90th Percentile: 90% Range of Sampled Sites Coppe r Date of your water ut ility Results Unit AL Over A L Typical Source levels were less than (low -high) COPPER 2011 -2013 0 .207 0 .0 111 -0.269 ppm 1.3 0 Corrosion of household plumbing sys tems LEAD 20 11 -2013 4.5 1.46-5 ppb 15 0 Corrosion of household plumbing systems Collecti on Highest Ra nge of Radlonuclldes Sampl ed Unit MCL MCLG Typical Source Date Value Result(s) COMBINED RADIU M (-226 & -228) 6/1/2015 1.2 1.2 pCi/1 5 Erosion of natural deposits GROSS ALPHA PARTICLE ACTIVITY 6/1/2015 4.8 4 .8 pCi/1 Erosion of natural deposits RADI UM-226 6/1/2015 1.2 1.2 pCi/1 5 0 Microbiological Result MCL N o Detected R esults were Foun d in the Calenda r Year of 2015 Violations and Health Effects Information T ype Additional Requ ired Health Effects Language : Certain minerals are radioactive and may emit a form of radiation known as alpha radiation . Some people who drink water containing alpha emitters in excess of the MCL over many years may have an i ncreased risk of getting cancer. Special Lead and Copper Notice: If present. elevated levels of lead can cause serious health problems, especially for pregna nt women and young children . Lead in drinking water is primarily from materia ls and components associated with service lines and home plumbing . COLE CO PWSD 3 is responsible for providing high quality drinking water, but cannot control t he variety of materials used in plumbing components . When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking . If you are concerned about lead in your water, you may wish to have your water tested . Information on lead in drinking wa ter. testing methods, and steps you ca n take to minimize exposure is available from the Safe Drinking Wa ter Hotline (800-426-4791) or at h!!p://wmt•q ·p o.!•m·/drjnk /jnfp/l<:m!/jndcx.cfm. You can also fi nd sample results for all contaminants from both past and present compliance monitoring on line at the Missouri DN R Drinking Water Watch website http://dnr.mo.govi DWWiind exSearchD NR.jsp. T o find Lead and Copper results for your system, type your water system name in the box titled Wa ter System Name and select Find Water Systems at t he bottom of the page. The new screen will show you the water system name and number , select and click the Water System Number. At the top of the next page, unde r the Help column find, Other Chemical Results by Analyte, select and click on it. Scroll down alphabetically to Lead and click the blue Analyte Code (1030). The Lead and Copper locatio ns will be displayed under the heading Sample Comments. Scroll to find your location and click on the Sample No. for the results . If your house was selected by the water system and you assisted in taking a Lead and Copper sample from your hom e but cannot find your location in the l ist, please contact COLE CO PWSD 3 fo r your res ults. Thursday, Marc h 10, 201 6 Sect io n 3 Page 3-26 COLE CO PWSD 3 Public Water System ID Number: M03024162 2015 Annual Water Quality Report (Consumer Confidence Report) Optional Monitoring (not required by EPA) Optional Contaminants Monitoring is not required for optional contaminants. Secondary Co llection You r Water System Hi ghost Sa mpled Result Range o f Samp led Contaminants Da te Result(s) (low -hiqh) ALKALIN ITY, CAC03 2/24/2015 32 1 311 -32 1 STABILITY CALC IU M 2/24/2015 65.9 64.6-65.9 HARDNESS, 2/24/2015 313 304-313 CARBONATE IRON 2/24/2015 0.0192 0.0112-0.0 192 MAGNESIUM 2/24/2015 36 34.6-36 MANGANESE 2/24/2015 0.0012 9 0.00129 PH 2/24 /20 15 7 .68 7.65-7.68 PO TASS IU M 2/24/2015 1.96 1.64 -1.96 SOD IU M 2/24/2015 5.23 4.71 -5.23 SULFATE 2/24/2015 34.9 26 -34.9 TDS 2/24/2015 313 308-313 XYLENE , META AN D 2/24/2015 0.94 0-0.94 PARA ZINC 2/24/20 15 0.03 0 .00488-0 .03 unit SMC L MG/L MG/L MG/L MG/L 0.3 MG/L MG/L 0.05 PH 8.5 MG/L MG/L MG/L 250 MG/L 500 UG/L MG/L 5 Secondary standards are non-enforceable gu id elines for contaminan t s th at may cause cosmetic effects (such as sk in or tooth dis coloration) or aest hetic effects (such as taste, odor or co lor) in drinking water. EPA r ecom mends t hese standards but does not r equire water sys te ms to comply . Thursday, March 10, 2016 Sectio n 3 Pa ge 3 -27 COLE CO PWSD 4 Publi c Wat er S ystem 10 Numbe r: M030241 63 2015 Annua l Water Quality Report (Consum er Confidence Report) Th is r ep ort is intended to pro vide you with important in formation about your d rinking water and the efforts made to provide safe drinking water. A ttencion l Este informe contiene informaci6n muy importante. Traduscalo o prequntele a alguien que lo entienda bien. [Translated : This rep ort contains ve ry important information. Translate or ask someone who understands this very well.] What is the source of my water? The sources of drinking water (both tap water and bottled water) include rivers, lakes , streams, ponds, rese rvoirs, springs, and groundwater wells . As water t ra ve ls over the surface of the l and or through the ground, it dissol ves naturally-occurring minerals and , in some cases, radioactive material , and can pick up substances resulti ng from the presence of animals or from human activity . Our w ate r comes from th e follow ing s ou rce(s ): Source Na me WE LL # 5 -WEST DRIVE W ELL# 6 RO UTE M WE LL # 3-782 1 FOR EST HILL DR WE L L# 4 -6701 N BO UNDARY RD Source Water Assessment The Department of Natural Resources conducted a s ource wa ter assessment to determine the susceptibility of our water source to potentia l contaminants. This pro cess involved the establishment of source water area delineations for each well or surface water intake and then a contaminant inventory was performed within those delineated areas to assess potential threats to each source. Assessment maps an d s ummary information sheets are available on th e internet at http://maproom .miss ouri .edu/swi pmaps/owssid.h tm. To access the maps for your water system you will need the State-assigned identification code, which is printed at the top of this report. The Source Water Inventory Project maps and information sheets provide a foundat ion upon which a more comprehensive source wate r protection plan can be devel oped . Why are there contaminants in my water? Drinking water, i ncluding bottled water , may reasonably be expected to contain at least sma ll amounts of some contami nants. T he presence of contaminants does not necessa rily indicate tha t water poses a health ri sk . More information about contaminants and potential health effects can be obtained by ca lling th e Environmental Protection Agency's Sa fe Dr inking Water Hotline (800-426- 4791). Contaminants that may be present in source water include: A. Microbial contaminants , such as viruses and bacte ria , which may come from sewage treatment plants, septic systems, agricultu ral livestock operations, and wild life. B. Inorganic contaminants. such as sa lts and metals, which can be naturally- occurring or res ult from urban stormwate r runoff, indus tri al, or domestic wastewater discharg es, oil and gas production , mining, or farming. C. Pesticides and herbi cides , which may come from a variety of sources such as agriculture, urban stormwater runoff, and res idential uses. D. Organic chemica l contaminants , including synthetic and volatile organic chemicals , which are byproducts of indust ria l processes and petrole um producti on, and can also come from gas stations, urban stormwater runoff, and septic systems. E. Radioact ive c ontami nants, which can be naturally-occurri ng or be the result of oil and gas production and min ing activities. In order to ensure that tap water is safe to drink, the Department of Natural Resources prescribes regul ati ons which limit the amount of certain contaminan ts i n water provided by public water systems. Depa rtment of Health regulations establish limi ts for contaminants i n bottled water which must provide the same protection for public health. Is o ur water system me eting other rules that gove rn our operations? The Misso uri Department of Natural Resources regulates our water sy stem and req uires us to tes t our wa ter on a reg ular basis to e nsure its safety . Our sys tem has been assigned th e identification number M03024163 f or the purposes of tracking our test results. La st y ear, we tes ted for a variety of contaminants. T he detectable results of these tests are on the foll owing pages of this rep ort. Any violations of state requirements or standards will be further explained lat er in this report. Wednesday, March 09 , 2016 Type GROU ND WATER GROU ND WATER GROU ND WATER GROU ND WATER How might I become actively in volved? If you would like to observe th e decision-making process that affect drinking water quality or if you have any furt her questions about your drinking water report, please call us at 573-395-4578 to inquire about scheduled meetings or conta ct persons . Do I need to take any special precautions? Some people may be more vulnerable to contam inants in drinking water than the general population. lmmunocompromis ed persons such as persons with cancer undergoing chemotherapy, persons wh o have undergone organ transpla nts, people with H IV/AIDS or other immune sys tem disorders, some elder ly , and infants can be particul arl y at risk fro m infections. These people should seek advice about dri nki ng water from th eir health care pr oviders. EPA/CD C guidelines on appropria te means to lessen the risk of infection b y Cryptosporidium and other m icrobia l contaminants are ava ilable from the Safe Drinking Water Hotline (800-426-4791). Terms and Abbre v iatio ns Population : 7568. Thi s is the equivalent residential population served including non-bill paying customers. MCL G: Maximum Contaminant Level Goal, or the level of a contaminant in drinking wat er below which there is no known or expected risk to health. MC LGs allow fo r a margin of safety. MCL: Maximum Contamin ant Level, or the highest level of a con taminant that is a llowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. SMCL. Secondary Maximum Contaminant L evel, or the secondary standards that are non-enforceable g uidelines for cont aminants and may cause cosmetic effects (such as skin or tooth discoloration) or aesthetic effects (such as taste, odor or color) in drinking water. EPA recommends these s tandards but does not require water systems to comply AL: Action Level, or the concentration of a contaminant which, when exceeded, triggers trea tme nt or other req uirements which a water system must follow .. TT: Treatment Technique, or a required process intended to red uce the l evel of a contaminant in drinki ng w ater. 9 0t h percent ile: For lead and Copper testing. 10% of test res ults are above this level and 90% are below this level. Ra nge of Results: Shows the lowest and highest level s found during a testing period, if only one sample wa s taken, t hen this number eq uals the Highest Value . RAA: Ru nning Annua l Average, o r the average of sample anal ytica l results for samples taken duri ng the previous fou r calendar quarters. LRAA: Locati onal Running Ann u al Average, o r the locational average of sample analytical res ults for samples t aken during th e previous fou r calendar quarters. TTH M: Total Trihalomethan es (ch loroform, bromodichloromethane, dibromochloromethane, and b romoform) as a group. HAAS: H aloacetic Acids (mono-, di-and tri-chloracetic acid, and mono-and di- bormoacetic acid) as a group. ppb: pa rts per billion or micrograms per liter. ppm: parts per million or milligrams per li te r. n/a: not applicable. NTU: Nephelometric Turbidity Unit, used to measure cloudiness in drinking water. nd: not detectable attesting limits. MISSOURI DEPARTMENT OF NATURAL RESOURC ES Section 3 Pa ge 3-28 COLE CO PWSD 4 Public Water System 10 Number: M03024163 20 15 Annu a l Water Qual ity Report (Consumer Confiden ce Report) Contaminants Report COLE CO PWSD 4 will provide a printed hard copy of the CCR upon request. To request a copy of this report to be mailed, please ca ll us at 573-395-4578 . The CCR can also be found on the internet at www.dnr.mo.govlccri M030241 63 .pdf. The state has reduced monitoring requirements for certain contaminants to less often than once per year because the concentrations of these contaminants are not expected to val}' significantly from year tb year. Records with a sample year more than one year old are still considered representative. R I t d C egua e on amman s t t Highest Range of Regulated Collection Test Sampled Unit MCL MCLG Typical Source Contaminants Date Res u lt(s) Result (low -h igh) BARIUM 212612015 0.108 0.0674-0.108 ppm 2 2 Discharge of drilling wastes; Discharge from metal refineries ; Erosi on of natural deposits CHROMIUM 212612015 1.61 0-1.6 1 ppb 100 100 Discharge from steel and pulp mills FLU ORIDE 212612015 1.11 0.46-1 .11 ppm 4 4 Natural deposits; Water additive which promotes strong teeth Disinfection Monitoring Highest Range of Sampled By p ro ducts Sample Point Period LRAA Result(s) Unit MCL MCLG Typical Source (low -high) (HAAS) DBPDUAL-01 2015 0 0-0 ppb 60 0 Byproduct of drinking water di sinfection TTHM DBPDUAL-01 2015 5 4.72-4.72 ppb 80 0 Byproduct of drinking water disinfection Lead and 90th Percentile: 90% Range of Sampled Sites Copper Date of your water utili ty Results Un it AL Over AL Typical Source levels were less than (low -high) COPPER 2013-2015 0.167 0 .023 -0.235 ppm 1.3 0 Corrosion of household plumbing systems LEAD 2013-2015 8.21 1.68-21 .7 ppb 15 1 Corrosion of household plumbing systems Collecti on Highest Range of Radionuclides Date Value Sampl ed Unit MCL MCLG Typical Source Result(s) COMBINED RADIUM (-226 & -228) 311312015 2.3 1.9-2.3 pCi/1 5 Erosion of natural deposits GROSS ALPHA PARTICLE ACTIVITY 311312015 10.7 5.2-10.7 pCi/1 Erosion of natural deposits GROSS ALPHA, EXCL. RADON & URANIUM 1/912012 6.5 6.5 pCi/1 15 0 Erosion of natural deposits RADIUM-226 3113120 15 1.9 1.2-1.9 pCi/1 5 0 RADIU M-228 311312015 1.1 0-1.1 pCill 5 0 Microbiological Result MCL No Detected Results were Found in the Calendar Year of 2015 Violations and Health Effects Information Type Addi ti onal Required Health Effects Language : Infants and children are typically more vu lne r able to l ead in drinking water than t h e general popu lation. It is possible t hat lead level s at your home m ay be higher t h an at other homes in the community as a res u lt of materia l s used in your home's plumbing. If you are concerned abou t el evated lead levels in you r home's water, you may wish to have your water t ested an d flu sh your tap for 30 seconds to 2 minutes before usi ng tap water. Additiona l in formation is available fro m the Safe Drinking Water Hotline (800-426- 4 791). Cer tain minerals ar e rad io act ive an d may emit a form of r adiation known as alp h a r adiation. Some people who drink water contai ni ng alpha emitters in excess of the MCL ove r many yea rs may have an increased risk of getting cancer. Special Lead and Copper Notice: If present, elevated levels of lead can cause serious health problems , especi ally for pregnant women and young children. Lea d in drinking water is primarily from material s and components associate d wit h service li nes and home plumbing. COLE CO PWSD 4 is responsible for provid ing high quality drinking water, bu t ca nnot control t he va riety of materials used i n plumbing components . W hen yo ur water has been sitting for severa l hours , you can m inimize the potential for lead exposure by flushi ng you r tap for 30 seconds to 2 minutes before us ing water for drinking or cooking. If you are concerned about lead i n you r water, you may wish to have your water tested . Information on lead in dr inki ng wate r, testing methods, and steps you can t ake to minim ize exposure is ava il able from the S afe D ri nking W ater Hotli ne (800-426-4 791) or at lmp ://wnrcr ep:woddrjnk /jn fn /lcnd /jnd,·x .cfm. You can also find sample re sults for all contaminants from both past and present compli ance monitoring onl in e at the Missouri DNR Drinking Water Watch website http ://dnr.mo.gov/DWW/i ndexS earchDNR .jsp. To find Lead and Copper results for your system, type your water system name in th e box titled Water System Name and select Find Water Systems at the bottom of the page. The new screen will show you the water system name and number, select and click the Water System Number. At the top of the next page, under the Help column find, Other Chemical Results by Analyte, select and cli ck on it. Scroll down alphabetically to Lead and click the blue Analyte Code (1030). The Lead and Copper locations will be displayed under th e heading Sample Comments. Scroll to find your location and click on the Sample No. for the results. If your house was selected by the water system and you assisted in taking a Lead and Copper sample from your home but cannot find your locat ion in the list, please co ntact COLE CO PWSD 4 for your results. Wednesday , March 09, 2016 Section 3 Page 3-29 COLE CO PM'SD 4 Public Water Sy stem 10 Number. M03024163 2 01 5 Annual Water Quality Report (Co ns umer Confiden ce R eport) Optional Monitoring (not required by EPA) Optional Contaminants M on ito ring Is not required for optiona l contaminants. Secondary Collection Your Watar System Highest Sampled Result P.<mge of Sampled Con taminants Data Result{s) flow · hlahl A LKALIN ITY, CAC03 2/26/2015 330 298-330 STAB ILI TY CA LCI UM 2/26/201 5 67.7 6 1.7-67.7 HARD NESS, 2/26/2015 308 278-308 CARBONAT E IRON 2/26/2015 0.371 0.0667 -0.371 MAGNES IUM 2/26/20 15 33.8 28.7 -33.8 MANGANESE 2/26/201 5 0 .0 138 0 .00334 -0.01 38 PH 2/26/20 15 7.58 7.48-7.58 POTASSIUM 2/26/20 15 1.85 1.18-1.85 SODIUM 2/26/20 15 7.8 5.24 -7.8 S ULFATE 2/26/2015 22.3 13.5 - 22.3 T DS 2/26/20 15 307 277-307 Z INC 2/26/2015 0 .00689 0.00183-0.00689 Unit SIVICL MG/L MG/L MG/L MG/L 0.3 MG/L MG/L 0.05 PH 8.5 MG/L MG/L MG/L 25 0 MG/L 500 MG/L 5 Secondary standards are n on-enforceable guidelines for co n taminants that m ay cause cos m et ic effec t s (such as skin or tooth discol o rat ion) o r aesthetic effects (such as t aste, odor or color) i n dri nkin g water. EPA r ecom mends these standards but does not req u i re water systems to com p ly. W ed nesday, March 09 , 201 6 Secti o n 3 Page 3 -30