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Home My Public Portal About2016-12-14 packetCapital Area Metropolitan Planning Organization <aunaa> Room 120 320 E.McCarty.JclTerson City.MO 65101 Phone 573.634.6410 Fax 573.634.6457 Board of Directors Wednesday,December 14,2016 at 12:15 p.m. Meeting Location:Boone/Bancroft Room # 200, John G. Christy Municipal Building 320 E. McCarty, Jefferson City, MO 65101 - Enter through Main Lobby Tentative Agenda 1.Call to order,roll call,and determination of a quorum 2.Public comment 3.Adoption of the agenda as printed or amended 4.Approval of the minutes from the meeting of November 16, 2016 Approval of the Closed Session minutes from the meeting of November 16,2016 5.Communications received 6.New Business A. ProposedAmendmentTransportation ImprovementProgram:Safety Improvementsto US 54 Action Requested:Conclude public comment period and vote on the amendment. Staff Report:As a result of the recently completed U.S. Route 54 Road Safety Audit, MoDOT is proposing two new projects: safety improvements on U.S. 54 (guard cable, signage, high friction surface treatment, and guard rails) in Callaway County and scoping for safety improvements in Cole, Miller, and Camden Counties. B.UPWP Budget Update Action Requested:Review, discuss and vote on the budget adjustment request to the FY2017 UPWP. Staff Report:None of the consulting projects slated to commencein FY2016 actually started in FY2016. During the budgeting process all but $15,000 was included in the FY2017 budget, with at least one projected anticipated have billable time in FY20I6.A supplemental appropriation has been requested to address the issue regarding the City of Jefferson's budget process. 7.Other Business A.Status of current work tasks 8.Next Meeting Date - Wednesday, January 18,2017 at 12:15 p.m. in the Boone/Bancroft Room #200 9.Adjournment NOTES Box lunches will be ordered from the Old Brick House Deli at a cost of$6.25 per person.If you wish to order a box lunch, please contact Anne Stratman by 12:00 p.m. on Tuesday,December 13,2016.Box lunches include a sandwich and chips. Mayonnaise and mustard packets are included.Sandwich options: ham on French baguette; Italian hero on French baguette; smoked turkey & bacon on whole grain wheat. Deluxe house salad: $6.25; Cobb Salad:$6.25 Individuals should contact the ADA Coordinator at (573)634-6570 to request accommodations or alternative formats as required under the Americanswith DisabilitiesAct. Pleaseallow three business days to processthe request. Please call (573)634-6410 with questions regarding agenda items. MINUTES Board of Directors CAPITAL AREA MEETROPOL1TAN PLANNING ORGANIZATION November 16,2016 12:15 p.m. BOARD MEMBERS PRESENT Larry Benz, P.E.,Cole County Tate for Rick Hess Gary Jungermann,Designee for Doc Kritzer Janice McMillan Mark Mehmert Britt Smith, Designee for Matt Morasch Doug Reece Travis Koestner,Designee for David Silvester Erin Wiseman BOARD MEMBERS ABSENT Larry Henry, Vice Chairman,Jefferson City Jeff Hoelscher,Chairman,Cole County Ken Hussey,Jefferson City Mark Schreiber,Jefferson City EX-OFFICIO MEMBERS PRESENT (Non-Voting) Enos Han,FHWA GUESTS PRESENT David Bange,Jefferson City JeffCremer Steve Engelbrecht,MoDOT J.J. Gates, Jefferson City Parks & Recreation Michael Henderson,MODOT Chris Kersten, Harvard Group CAMPO STAFF PRESENT (Non-Voting) Sonny Sanders,Senior Transportation Planner Alex Rotenberry,Transportation Planner Katrina Williams,Transportation Planner Diane Cary,Administrative Technician Presentation:US 54 Safety Audit - Travis Koestner and Steve Engelbrecht,Missouri Department of Transportation 1.Call to order,roll call,and determination of a quorum. Due to the absence of the Chairman and Vice Chairman a Temporary Chairman was needed. Ms. McMillan moved and Ms. Wiseman seconded to appoint Mr. Benz as Temporary Chairman for. The motion passed unanimously. Mr. Benz called the meeting to order at 12:15 p.m. and asked Ms. Cary to call roll. A quorum was present with 9 of 13 members present. 2.Public Comment No comments were received. 3.Adoption of the agenda as printed or amended Mr. Smith moved and Ms. Wiseman seconded to adopt the agenda. Mr. Sanders noted that the Election of Officers was placed on the agenda in error. This had been voted on at the last meeting. Mr. Smith moved and Ms. McMillan seconded to adopt the amended agenda by removing Election of Officers. Motion passed unanimously. 4.Approval of the minutes from the meeting of October 19, 2016 Mr. Smith moved and Mr. Reece seconded to approve the minutes from the Regular Meeting of October 19,2016 as printed. The motion passed unanimously. 5.Communications received. There were no communications received. 6.New Business A.Proposed Amendment to the 2017-2021 Transportation Improvement Program:Extension of Mission Drive;filed by The Harvard Group,LLC (Chris Kersten,representative). Mr. Sanders introduced the project and gave an overview of the process leading up to the application for TIP amendment. He stated that the project is a request for a 1400 foot proposed extension of Mission Drive. Mr. Sanders explained that CAMPO staff, city staff, MoDOT, and FHWA have discussed the project and believe that the project does not meet requirements of fiscal constraint as stated in US DOT guidance. He stated that the Technical Committee did not approve the TIP amendment at the November 3,2016 meeting and that CAMPO does not have a policy of how to address TIP amendment applications that have not been approved by the Technical Committee. He stated that staff will work on developing a policy to address this in the future. Mr. Kersten stated that he believes the project does meet guidance for fiscal constraint and that the section of proposed roadway should be eligible to be put into the TIP and classified as a collector. He stated that a letter from Hawthorne Bank was given to the Technical Committee and that the Technical Committee did not accept it as illustrating fiscal constraint.Mr. Kersten asked the Board of Directors what a letter would need to include to be accepted as such. Mr. Smith asked if CAMPO staff had received any other correspondence to support fiscal constraint. Mr. Sanders stated that staff had not received any additional correspondence. Mr.Kersten asked the Board of Directors what would be needed to show fiscal constraint. Mr. Sanders stated that a letter of intent would be necessary to strengthen the application. Mr. Henderson stated that projects in the TIP must have committed funding to be included in the STIP and subsequently given a classification. Mr. Kersten asked if a letter from the bank stating that they have funds to cover the project would be sufficient. Mr. Benz stated that there needed to be clear language stating that the project would be funded. Mr. Henderson explained the project must go through the TIP and STIP process before a request for classification could be submitted by CAMPO. Mr. Kersten asked if classification is possible before being placed in TIP. Mr.Sandersstatedthat the most recent FederalFunctionalClassificationguidelinesstatethat plannedroads have to be in TIP or STIP before classification. Mr. Kerstenasked if fundingwere inplacecould it be funded. Mr.Henderson stated thatif funding was 100%committed then,yesit could move forward. Mr. Smith and Mr. Henderson commented that the current letter from Hawthorne Bank does not have language that states this clearly.Some board members audibly stated their agreement with this assertion. Mr. Kersten reiterated that the funding source is in place. Mr.Benz stated that a previous project,St.Mary's,included a letter of credit confirming funding and that something similar may be necessary forthis project to move forward. Mr.Smith moved and Ms.McMillan seconded a motion to approve the amendment.The motion failed. B.Proposed Amendment to the Transportation Improvement Program:Community Park Greenway Trailhead. Mr.Gates gave an overview of the project,which includes construction ofa new greenway trailhead and splash park on the East Branch of Jefferson City's greenway system.The project was awarded a Recreational Trails Grant which will provide 62%of the funding. Mr.Benz opened the public hearing at 12:50 p.m.With no comments received,Mr.Benz closed the public hearing at 12:51 p.m. Ms.McMillan moved and Mr.Mehmert seconded to approve the TIP Amendment.The motion passed unanimously. C Visioning and Travel Demand Model draft scope of services and Selection Committee. Mr.Sanders gave an overview of the travel demand modeling draft scope of services and visioning for the update of the Metropolitan Transportation Plan (MTP).Both items are in the approved Unified Planning Work Program.He stated that staff recommends seeking one consultant contract,based on the draft scope of services.The selection committee will consist of the following: Mark Mehmert,JEFFTRAN Eric Barron, City of Jefferson Larry Benz, Cole County Mark Tate,Holts Summit David Bange, City of Jefferson Doug Reece, St. Martins MoDOT Representative (to be decided) Sonny Sanders, CAMPO Ms.McMillan moved and Mr.Reece seconded to approve the draft Scope of Services and Selection Committee.The motion passed unanimously. D.Prioritize CA MPO area Transportation Alternative Program (TA P)Grant Applications Erin Wiseman and Travis Koestner left at 12:58 p.m. Mr.Reece,Mr.Tate,Mr.Bange gave presentations on each of their jurisdictions'TAP applications.Each member of the Board of Directors ranked the projects and the rankings were tallied by staff.Mr.Smith moved and Ms.McMillan seconded to prioritize and rank the applications as follows: 1. City of Jefferson - Missouri Boulevard Sidewalks,Waverly Street to Beck Street 2. City of St.Martins - St.Martins Business 50 West Complete Streets and Safety Enhancements -Phase 1. 3. Holts Summit -South Summit School Sidewalk Project 4. City of Jefferson - Miller Street Bikeway Connecting the Wears Creek and East Branch Greenways 7.Other Business A. Status of current work tasks. Mr. Sanders gave an overview of the following current work tasks: • Executed agreements for the Consolidated Planning Grant and Surface Transportation Program funding supporting FY 2017 activities have been received. • Work continues on updating the current land use to support the Metropolitan Transportation Plan development and travel demand modeling. • Work on the Title VI Program document, due February 2017,has commenced. •Evaluation of Effectiveness of the CAMPO Public Involvement Process has commenced. 8.GO INTO CLOSED SESSION Mr. Smith moved and Ms. McMillan seconded to go into closed session. Motion passed. The following members were in attendance:Benz, Tate,Jungermann,McMillan, Mehmert, Smith, Reece. Absent members were:Koestner,Wiseman. 9.Reconvene in Open Session The following members were in attendance: Benz, Tate, Jungermann, McMillan, Mehmert, Smith, Reece. 10.Next Meeting Date -Wednesday,December 14,2016 at 12:15 p.m. in the Boone/Bancroft Room #200 11.Adjournment The meeting adjourned at 1:26 p.m. Respectfully Submitted, Katrina Williams,Transportation Planner MINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION CLOSED SESSION November 16,2016 BOARD MEMBERS PRESENT Larry Benz,P.E.,Cole County Mark Tate,Designee for Rick Hess,Holts Summit Gary Jungermann,Designee for Donald "Doc" Kritzer,Callaway County Janice McMillan,AICP,Jefferson City Mark Mehmert,City of Jefferson Britt Smith,Designee for Matt Morasch,P.E., City of Jefferson Doug Reece,St.Martins,Small Cities Representative BOARD MEMBERS ABSENT Larry Henry,City of Jefferson Jeff Hoelscher,Chairman,Cole County Ken Hussey,City of Jefferson Mark Schreiber,City of Jefferson Travis Koestner,Designee for David Silvester,P.E.,MoDOT Erin Wiseman,City of Jefferson EX-OFFICIO MEMBERS ABSENT (Non-Voting) Mark Bechtel,Federal Transit Administration Steve Billings,MoDOT Michael Henderson,MoDOT Michael Latuszek,Federal Highway Administration CAMPO STAFF PRESENT (Non-Voting) Sonny Sanders,Senior Transportation Planner Alex Rotenberry,Transportation Planner Anne Stratman,Administrative Assistant Closed Session:Pursuant to Sec.610.021 of the Revised Statutes of Missouri,the Committee may go into Closed Session to discuss the following:Sealed Bids,Contracts,and Related Documents [Sec. 610.021 (12)] Mr.Sanders provided the Board of Directors with an overview of the scope of services for the JEFFTRAN System-Wide Assessment. Following a short discussion,Ms. McMillan moved and Mr.Smith seconded to approve the scope of services.The motion passed unanimously. Ms. McMillan moved and Mr.Smith seconded to return to open session at 1:25 p.m.The motion passed unanimously with the following roll call vote: Aye:Benz,Tate,Jungermann,McMillan,Mehmert,Smith,Reece Respectfully Submitted, Katrina Williams,Transportation Planner Capital Area Metropolitan PlanningOrganization 2017 -2021 New Project Application Project Name:US 54 Safety Improvements in CallawayCounty PrimaryProjectSponsoring Organization:MoDOT Central District Project Contact:DavidSilvester, District Engineer Sponsor Project Number:5P3119 Typeof Project (check all that apply): D Airport/Aviation D Bicycle/Pedestrian Plans/Studies Roadway Expansion S Safety Transit El Bridge Roadway Preservation D Other:<...••..•••.;. Project Description:Bridge and safety improvements along US 54in Callaway County. Project Location: West of Rte. Wto 1-70 at Kingdom City. Project History:<<• Project Timeline, Cost and FundingSources: D Intersection Railway Project Phase Funding Source Funding Agency Agency Funding Category CAMPO Fiscal Years Prior Years 2017 2018 2019 2020 2021 Funding Source Totals PE Federal NHPP $20,000 $1,062,400 $1,062,400 PE State TCOS $265,600 $265,600 CON Federal NHPP $7,687,200 $7,687,200 CON State TCOS $1,921,800 $1,921,800 _. ._ _. .. _- _. .. .. Yearly Totals $20,000 $10,937,000 10,957,000TotalProjectCost=$ Source ofoperating/ maintenance funding for10yearsafter project is completed:MoDOT Additional Comments:$1.195M funds are comingfrom statewide project 0X3018. Agenda Item 6A.1 Capital Area Metropolitan Planning Organization 2017 -2021 New Project Application Project Name:Scoping for Safety Improvements along US 54 in Cole, Miller, and Camden counties Primary Project Sponsoring Organization:MoDOT Central District Project Contact:David Silvester,District Engineer Sponsor Project Number:5P3222 Type of Project (check all that apply): Airport/Aviation D Bicycle/Pedestrian Plans/Studies K)Safety Roadway Expansion Transit Bridge D Roadway Preservation D Other:< ,: Project Description:Safety improvements along US 54 in Cole, Miller, and Camden counties. Project Location:West of Stadium Boulevard in Jefferson Cityto Cecil Street in Camdenton. Project History:•i>]<< Project Timeline,Cost and Funding Sources: Intersection D Railway Project Phase Funding Source Funding Agency Agency Funding Category CAMPO Fiscal Years Prior Years 2017 2018 2019 2020 2021 Funding Source Totals PE Federal Safety TCOS 0 $45,000 $45,000 PE State $5,000 $5,000 PE Federal Safety $202,500 $202,500 PE State TCOS $22,500 $22,500 -- -- -- -- -- -- -- -- Yearly Totals $50,000 $225,000 $275,000 |Total Project Cost = Source of operating /maintenance funding for 10 years after project is completed:MoDOT Additional Comments:Anticipated future cost is between $5 to $10 million. Agenda Item 6A.2