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Home My Public Portal AboutTBM 2015-12-02FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, December 2, 2015 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro -Tem Philip Vandernail; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manacer Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list Mayor Smith called the meeting to order at 6:01 p.m. 1. Regular Meeting: Roll Call 2. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding the Fraser Hwy 40 Improvement Project Trustee Soles moved, and Trustee Mather seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:01 p.m. Exit: 6:47 p.m. Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(11)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Ses 'on, w 'ch was not recorded, constituted a privileged attorney-client cmmunicati Rod McGowan, Town Attorney Trustee Vandernail moved, and Trustee Miller seconded the motion to exit executive session. Motion carried: 7-0. 3. Approval of Agenda: Page 2 of 5 Trustee Vandernail moved, and Trustee Waldow seconded the motion to approve the Agenda. Motion carried: 7-0. 4. Consent Agenda: a) Minutes — November 4 & 18, 2015 b) Directing the Town Manager to execute contracts/agreements with the following agencies and entities as provided with the 2016 Budget: 1) Resolution 2015-12-01 NWCCOG 2) Resolution 2015-12-02 Double Diamond Data 3) Resolution 2015-12-03 JRS Engineering 4) Resolution 2015-12-04 Bowman Consulting 5) Resolution 2015-12-05 McLaughlin Water Engineers Ltd. C) Directing the Town Manager to execute leases/licenses for Town property with the following individuals and/or entities: 1) Resolution 2015-12-06 Dale Booth, 105 Fraser Avenue 2) Resolution 2015-12-07 John Hartlauer, 400 Doc Susie Avenue 3) Resolution 2015-12-08 Cory Rees, 200 Eisenhower 4) Resolution 2015-12-09 Fraser Valley Metropolitan Recreation District, Fraser Historic Church 5) Resolution 2015-12-10 Sharky's License Agreement 6) Resolution 2015-12-11 Rendezvous License Agreement d) Naming the following Town Officials: 1) Water Attorney: Chris Thorne, Holland & Hart 2) Fire Chief: Todd Holzwarth, East Grand Fire Protection District #4 3) Designate Chief of Police Glen Trainor as Emergency Response Authority 4) Town Engineer: Jim Swanson, JRS Engineering 5) Town Water Rights & Supply Engineer: HRS Water Consultants 6) Town Manager: Jeffrey L. Durbin e) Designating the Fraser Town Hall foyer as the Town's official posting location. f) Resolution No. 2015-12-12, Renewing the Town's Three Mile Plan, as recommended by the Fraser Planning Commission and as authorized and required by Colorado State Statutes. Trustee Vandernail moved, and Trustee Taylor seconded the motion to approve the consent agenda. Motion carried: 7-0. 5. Open Forum: 6. Public Hearings: a) Julio's Mexican Grill Liquor License Application Trustee Soles moved, and Trustee Waldow seconded the motion to open the public hearing on Julio's Mexican Grill Liquor License Application. Motion carried: 7-0. TA McGowan outlined the hearing procedures and entered into evidence: Proof of Publication Application Findings of Fact Page 3 of 5 Petition Trustee Taylor moved, and Trustee Miller seconded the motion to accept the exhibits into the record. Motion carried: 7-0. The applicant expressed her desire to have a liquor license, and the expansion of the current restaurant. Public Comment was taken from: Sam Brewer, Fraser, spoke in support of the application. Vesta Shapiro, Fraser, spoke in support of the application. Julio's Mexican Grill, LLC (the "Applicant") filed an application with the Town of Fraser for a Hotel & Restaurant License for the premises located at 535 Zerex Street, Unit B- 101 & 102 Fraser, CO 80442 The application was filed on October 28, 2015 in the Town Clerk's office and a public hearing has been scheduled for Wednesday December 2, 2015. In accordance with C.R.S. 12-47-311(1) the Town must hold the application for not less than 30 days. This location will be a new Hotel and Restaurant license as opposed to a transfer of an existing license due to the fact no existing license is in force. Staff recommends approval. Trustee Taylor moved, and Trustee Waldow seconded the motion to close the public hearing on Julio's Mexican Grill Liquor License Application. Motion carried: 7-0. b) Resolution 2015-12-13 Julio's Mexican Grill Liquor License Application Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution 2015-12-13 Julio's Mexican Grill Liquor License Application. Motion carried: 7-0. TA McGowan was excused from the meeting. C) 2016 Budget Hearing Trustee Soles moved, and Trustee Taylor seconded the motion to open the public hearing on 2016 Budget Hearing. Motion carried: 7-0. This is the final Public Hearing for the 2016 Budget. The 2016 Budget and resolutions adopting the budget and related matters are provided for Town Board consideration. Changes to the Budget document were needed on: • Page 3, Budget Message, graph needs to be revised to include water and wastewater fees. • Page 2 of the budget had a typo on line 10-45-370, missing a zero • Page 5 of the budget, General Fund Expenditure totals, line items need to be adjusted per adjustment of 10-45-370. • Page 6 of the budget, line 12-40-610 reduced to from $450,000 to $400,000, line item 12-40-715 increased to $50,000. Clark Lipscomb addressed the Board regarding the budget. Ron Anderson commented on the water and wastewater fee increase. 7 Page 4 of 5 In the General Fund 12-40-610 will be revised to read $400,000 for transportation from $450,000 to fund line item 12-40-415 $50,000 for trails. Staff recommends approval of Resolutions 2015-12-14 through 2015-12-21. These motions can be made individually or via one motion. Trustee Vandernail moved, and Trustee Waldow seconded the motion to close the public hearing on 2016 Budget Hearing. Motion carried: 7-0. Discussion and Possible Action Regarding: a) Resolution 2015-12-14 Adopting the Town of Fraser's Financial Policies In an on-going effort to continue building upon the Town's Finical Policies a 2015 revision is up for adoption. The Policies provide a framework for the Town to optimize its financial footprint and outline best practices for our community. b) Resolution 2015-12-15 Transferring Funds to Reserves The following transfers to committed reserves from unassigned fund balance will be authorized: General Fund - $250,000 transfer to committed reserves for emergencies, bringing the total committed reserve to $1,000,000. Water Fund - $40,000 transfer to committed reserves for O&M emergencies to $500,000 from $460,000. Wastewater Fund - $500,000 transfer to committed reserves for O&M, $221,000 transfer to committed reserves for capital emergencies, and $330,000 to committed reserves for JFF capital emergencies. d) Resolution No. 2015-12-17, Levying Property Taxes for the Year 2015 to Help Defray the Costs of Government for Fraser for the Budget Year 2016. f) Resolution No. 2015-12-19 Adopting the Police Budget for 2016. g) Resolution No. 2015-12-20 Adopting the Winter Park/Fraser Building Department Budget for 2016 h) Resolution No. 2015-12-21, Adopting Fees for Water and Sewer Service in Fraser. Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution No's. 2015-12-14, 2015-12-15, 2015-12-17, 2015-12-19, 2015-12-20 and 2015-12-21, Adopting Fees for Water and Sewer Service in Fraser. Motion carried: 6-1. Vandernail - Aye Miller - Aye Taylor - Aye Smith - Aye Mather - Nay Soles - Aye Waldow - Aye Page 5 of 5 C) Resolution No. 2015-12-16, Summarizing Revenues and Expenditures for Each Fund and Adopting the 2015 Budget. Resolution changed to reflect corrected General Fund Expenditures from $3,253,092 to $3,343,092. Trustee Vandernail moved, and Trustee Soles seconded the motion to approve Resolution No. 2015-12-16, Summarizing Revenues and Expenditures for Each Fund and Adopting the 2015 Budget with General Fund Expenditure totals, line item 10-45- 370 adjusted, associated adjustments to the General Fund bottom line, and amend restricted revenue fund to provide for a $400,000 transit and $50,000 trail expenditures. Motion carried: 7-0. Vandernail - Aye Miller - Aye Taylor - Aye Smith — Aye Mather - Aye Soles - Aye Waldow - Aye e) Resolution No. 2015-12-18, Appropriating Sums of Money to Various Funds and Spending Agencies, in the Amount and for the Purpose as Set Forth Below for Fraser for the Budget Year 2016. Resolution changed to reflect corrected General Fund Expenditures from $3,253,092 to $3,343,092. Trustee Waldow moved, and Trustee Vandernail seconded the motion to approve Resolution No. 2015-12-18, Appropriating Sums of Money to Various Funds and Spending Agencies, in the Amount and for the Purpose as Set Forth Below for Fraser for the Budget Year 2016 with General Fund Expenditure totals, line item 10-45-370 adjusted. Motion carried: 7-0. Vandernail - Aye Miller - Aye Taylor - Aye Smith - Aye 8. Other Business: Mather - Aye Soles - Aye Waldow - Aye Trustee Soles moved, and Trustee Waldow seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:02 p.m. ;F,,� '�-Ca SLu Berger, Town aerk TOWN BOARD REGULAR MEETING REGISTRATION SHEET uecemoer z, zu7 o The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (B) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted Q, 0A Ke; �o PLEASE PRINT LEGIBLY t 46 1 f7;or er G.1 ' • V L