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10/09/2007City of Greencastle City Hal] One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 tglenn greencastle.com Teresa P. Glenn Clerk Treasurer Greencastle Common Council Minutes Regular Session October 9, 2007 7:00 P.M. Greencastle City Hall I. Call to Order; Roll Call A. Mayor Michael called the meeting to order at 7:03 PM; Upon roll call the following councilors were found present; Tom Roach, Mark Hammer, Bob Sedlack, Russ Evans; Absent: John Lanie 1. Note: John Lanie arrived at 7:09 PM II. Public Petitions and Comments A. Melvin Gaston resident of Greencastle asked to speak. He asked to speak and complimented the city on the recent sidewalk work done in his neighborhood. He continued with a compliment to Paul Wilson and the department of Public Works going above and beyond the call of duty by relocating live trapped animals from his neighborhood to safer locations. B. Ola Igalonga asked to speak regarding access to homes on south of Washington between Locust and Bloomington Street requesting that the alleyway be snow plowed. This is her only access to the street. Discussion. Mayor Michael stated she will discuss with Paul Wilson this issue and report back to council. III. Public Hearing A. Mayor Michael opened the Public Hearing at 7:12 PM for the following items: 1. Ordinance 2007-14—An Ordinance Fixing The Salaries Of The Elected Officers Of The City Of Greencastle For The Year 2008, Second Reading 2. Resolution 2007 -28 — A Resolution Authorizing Additional Appropriations To The Annual Budget B. Public hearing closed at 7:19 PM. No comments heard. IV. Special Requests A. Street Closure Request — October 27, 2007; 11:45 AM to 12:30 PM 1. DePauw University— Rachel Clapper and Lindsay Carlson a. Old Gold Parade i. Close Hanna Street from Rector Village to Blackstock Stadium a. Rachel Clapper and Lindsay Carlson present for this request. b. Motion by John Lanie to approve, second by Bob Sedlack, unanimous approval. V. Approval of Minutes A. Regular Meeting September 11, 2007 1. Bob Sedlack noted corrections that needed to be made as follows: 111. A. 1. Spelling of Karla Sneegas; IV. A. correcting amount to $40,000, not $440,000 and second by Mark Hammer; VII. A. 1. Finish sentence to read "Laurie Hardwick stated Public Hearing could be held at second reading ". a. Motion by Bob Sedlack, second by Russ Evans to approve with corrections,• unanimous approval. VI. Approval of City Claims A. Mark Hammer after review of claims motion to approve as presented, second by John Lanie, unanimous approval. VII. Old Business A. Ordinance 2007 -14 — An Ordinance Fixing The Salaries Of The Elected Officers Of The City Of Greencastle For The Year 2008, Second Reading 1. Motion by Tom Roach to approve as presented, second by Mark Hammer, unanimous approval. B. Ordinance 2007 -15 — An Ordinance Concerning Flood Hazard Areas, Ordinance Replacing Ordinance 1995 -3 and Ordinance 2000 -22, Second Reading 1. Motion to approve as presented by Mark Hammer, second by John Lanie, unanimous approval. VIII. New Business A. EDIT Plan 1. Discussion regarding new EDIT plan for 2008. a. Mayor Michael began by stating that the EDIT Plan needs to be prepared for 2008 as it is a 4 year plan. Asking Council for ideas for EDIT dollars to be discussed at next meeting. $353,000 anticipated for 2007. Discussion about items to be included in plan. Sidewalks were suggested as well as new fire station; BWSP and People Pathways. B. Resolution 2007 -28 — A Resolution Authorizing Additional Appropriations To The Annual Budget 1. Motion by John Lanie to approve as presented, second by Mark Hammer, unanimous approval. IX. Department Reports A. Cemetery — Ernie Phillips 1. Present; Foundation for covered bridge installed all materials being donated at no expense to the city. B. City Engineer — C. Fire Department — Bill Newgent 1. Present; Nothin? to add. Reminder to everyone of Annual open house on Tuesday the 16 from 3:00 PM to 6:00 PM. Continuing with Fire Prevention with local schools. D. Park and Recreation — Rod Weinschenk 1. Rod arrived at 7:50 PM; Nothing to add. E. Planner— Shannon Norman 1. Present; Update on RISE 2020 Initiative and Pilot Program. Final draft of Comp. Plan for the county ready and anyone wishing a copy please let Shannon Norman know. • F. Police Department — Tom Sutherlin 1. Present; Nothing to add. Page 2 of 3 G. Street Department — Paul Wilson ® 1. Present; Russ Evans asked about Woodhaven and the disintegrating payment. Sold out of Veteran Memorial Trees for 2008, taking applications for 2009. Begin leaf pick -up October 29, 2007. Sidewalk project 90% complete. H. Wastewater Department — George Russell 1. Present; Update on Lear Lift Station; Still working on revised plan for North Jackson Lift Station in two phases instead of one. I. Water Works —Ed Phillips 1. Terry Dale not able to attend meeting. Mayor Michael shared that Ed, Laurie and Mayor are working together on water reline project and will update council when project is finished. Mark Hammer asked regarding lines on road and possibility of freezing. J. City Attorney - Laurie Robertson Hardwick 1. Glenview sidewalks and pathways are finally being completed. X. Reports A. Mayor's Report 1. Mayor reported that Trick or Treating Times will be 6:00 PM to 8:30 PM on Wednesday, October 31, 2007. Motion to approve by Russ Evans, second by Mark Hammer, unanimous approval. B. Clerk- Treasurer's Report 1. Nothing to add. C. Councilors 1. Tom Roach thanked DePauw for allowing the public to attend the recent Discourse ® Event, however, the negative reporting in the local paper concerns him. 2. Mark Hammer encouraged everyone to attend County Council meeting next week at 6:30 PM to share in discussion of COIT Tax. 3. Bob Sedlack thanked Mayor and Councilor Hammer for information on the importance of this vote regarding the COIT Tax. He asked to remind the Board of Works for report regarding the increase in rates for utilities. 4. Russ Evans shared the first annual chalk art fest was a wonderful event. He commended Karla and Sharon with the Convention and Visitors Bureau for a great event. XI. Adjournment A. Meeting adjourned at 8:24 PM with a motion by Mark Hammer, second by Russ Evans, unanimous approval. Nancy A. chael, Mayor ATTEST: 1 Teresa P. Glenn, Clerk Treasurer Page 3 of 3