HomeMy Public PortalAboutTBP 2015-12-02Town Board Briefing
December 2, 2015
Please note that members of the Town Board will have dinner together starting at
5:30pm.
The Board will begin the meeting at 6pm with an executive session regarding legal
advice and potential negotiations related to the Fraser US Hwy 40 Improvement Project.
This is anticipated to conclude by 7pm.
The agenda is focused on year end business matters, a liquor license request for Julio's
Mexican Grill, and a variety of resolutions related to adoption of the 2016 Budget.
The Public Hearings regarding the 2016 Budget will be closed after any remaining public
comment, and budget adoption is anticipated during this meeting. However, the Board
should recall that revisions to the proposed Budget can still be considered by the Board.
As discussed during the last meeting, we hope to avoid an unnecessary additional
meeting but we still hold December 9th as an available meeting. Also note that
refinements may be completed during this meeting and/or resolutions can be adopted
with additional conditions.
I appreciate everyone's contributions to the 2016 Budget and believe this provides for a
lot of good work in the coming year.
As always, feel free to contact me if you have any questions or need any additional
information.
Jeff Durbin
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Ohl
Town Manager Newsletter
November 25, 2015
Organizational Matters
Town of Fraser has received a letter of gratitude from Grand County Water Information
Network (GCWIN) for collaborating this past summer in gathering data on water quality
in the rivers and lakes of Grand County. They also expressed gratitude for assisting
them in their educational programs, which this year brought over 400 students out of the
classroom to visit some of Grand County's rivers and streams. We are thankful for all
they do for our waterways and water quality!
Community Matters
We are thankful for all the wonderful that make this community so special. We wish you
all a Happy Thanksgiving!
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Administration
The Great Pumpkin has been keeping us busy here at Town Hall as we've worked to
wrap up 2015 projects and put together our most significant agenda of the season.
While many of the items on the Board's agenda for December 2 d are on the consent
agenda, pulling all this together is always a race to the finish and I am very thankful of
our staff for their efforts in putting this together. It represents both closure of 2015 and
establishes a course as we move into a new year. I look forward to the 2016 work plan
and the opportunities it presents to address important community problems and
concerns.
I hope you've all had an opportunity to visit the newest business in Fraser, Murdoch's.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Building
Murdoch's mercantile has officially opened its doors for business, just in time for the
Holiday Season. A temporary certificate of occupancy has been issued until all exterior
work on the structure has been completed. The new Grand Valley
Flooring building,
along with the adjacent tenant spaces, has also been issued a certificate
of occupancy.
The Holiday Inn Express suffered some water damage from a faulty fire
sprinkler head,
but will be able to remain open while repairs are being made. A building
permit has been
issued for Bottle Pass Liquors to expand into the old Grand Valley Flooring space next to
Safeway. `Tis the Season. The Building Department wishes you all Happy Holidays.
Total Number of Building Permits
Total for 2011
45
Total for 2012
49
Total for 2013
64
Total for 2014
41
2013 through November
61
2014 through November
38
2015 through November
73
Difference 2015 / 2014
35
Difference 2015 / 2013
12
Dollar Valuation (no hourly fee has valuation $ in 2011 - 14)
Total for 2011
$3,743,778
Total for 2012
$2,190,195
Total for 2013
$5,508,091
Total for 2014
$7,529,211
2013 through November
$5,508,091
2014 through November
$7,510,211
2015 through November
$14,086,843
Difference 2015 / 2014
$6,576,632
Difference 2015 / 2013
$8,578,752
Building Fees
Total for 2011
$40,277
Total for 2012
$27,412
Total for 2013
$66,458
Total for 2014
$73,266
2013 through November
$66,176
2014 through November
$72,535
2015 through November
$139,229
Difference 2015 / 2014
$66,694
Difference 2015 / 2013
$73,053
New Residential Area
2015 through November
98,359 sq. ft.
New Commercial Area
2015 through November
5,000 sq. ft.
New Garage Area
2015 through November
18,954 sq. ft.
New Deck/Patio Area
2015 through November
9,644 sq. ft.
2
Planning
We have submitted our mid-term report on our Coca Cola/Keep America Beautiful (KAB)
Recycling Bin Grant. Early this summer Fraser received 6 KAB recycling bins — each
worth over $400 — that we located on public properties throughout the
Town. So far, in those bins, we have collected 450 pounds of
recyclables, of which 35% is aluminium, 40% — PET bottle, 15% — glass,
6% — other plastics, and 4% — paper.
Sanitary Sewer:
Public Works
Water:
Fraser River Source Water Protection Partnership (FRSWPP): Included
for your reading pleasure is the fact sheet summary regarding this grant
project.
Preparing our annual water augmentation reporting to the state.
The North Sewer System Rehabilitation and Replacement project has been put on hold
until spring due to the frozen nature of the ground. To continue would run cost up
unnecessarily. The last 210 feet of main line to be replaced should take approximately 7-
10 days, weather dependent.
The remaining spot/tap repairs are also being tabled until spring 2016.
Streets:
PW staff has been busy clearing the streets of snow and placing traction sand in
accordance to our Snow Management Operations Plan (SMOP).
General:
The East Grand Water Quality group continues with negotiations for a four -season
RV/Bus septic dump station to be located in the Town of Granby. Total cost of project is
anticipated to be in the range of $10 — 15,000, split among at least 5 entities, possibly
more. Updates to follow as information is available.
Staff is working on closing out the pedestrian bridge contract with the contractor. Still
have reimbursements to work through with GOCO.
For Further Information
Please feel free to contact me
Jeff Durbin
970-726-5491 x202
idurbin(@town.fraser.co.us
• A PROACTIVE approach to preventing
the pollution of lakes, rivers, streams
and groundwater that serve as sources
of drinking water.
• A NON -REGULATORY program that
focuses on stakeholder involvement,
education, and awareness.
Source Water Protection was
founded on the concept that
informed citizens, equipped with
fundamental knowledge about their
drinking water source(s) and the
threats to it, will be the most effective
advocates for protecting this
valuable resource.
• CRWA is a nonprofit organization that
provides technical assistance and
training to Colorado's public water and
wastewater systems.
• CRWA's Source Water Protection
Team has more than 20 years of
combined experience assisting nearly
200 public water systems with source
water protection.
• For more information, or to contact a
CRWA Source Water Specialist, call
719-545-6748 or visit www.crwa.net.
CO\,0RA00 COLORADO RURAL WATER ASSOCIATION
176 WEST PALMER LAKE DR. PUEBLO WEST, CO 81007
Vit- PHONE (719) 545-6748 FAX (719) 545-6788
WWW.CRWA.NET
Your guide to
Colorado Rural Water Association's
Source
ater
Protection Program
Colorado's Source Water
Assessment & Protection
(SWAP) Program
• The Colorado Department of Public
Health & Environment (CDPHE)
created Colorado's SWAP Program
under the mandate of the 1996 Safe
Drinking Water Act Amendments.
• In 2004, CDPHE created Source
Water Assessment Reports for all
public water systems in Colorado to
help with the development and
implementation of individual Source
Water Protection Plans.
• CRWA receives funding from the
USDA and the CDPHE to assist
public water systems with the
development and implementation of
their Source Water Protection Plans.
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• CDPHE offers a $5,000 Source
Water Protection Development &
Implementation grant to community
water systems in Colorado.
• Grant funds can be used towards
development and implementation of
a Source Water Protection Plan.
• Grant is a one-to-one matching
grant that can be matched with
cash or in-kind time.
• Complete and submit Development &
Implementation Grant Application.
• Assist with the assembly of a Steering
Committee comprised of local
stakeholders.
• Facilitate source water protection
planning meetings.
• Assist with delineation and mapping of
a Source Water Protection Area.
• Offer guidance and ideas for Best
Management Practice implementation.
• Provide template and consultation to
write the Source Water Protection Plan.
• Provide assistance with invoicing for
grant reimbursement.
• Act as a liaison between public water
system and CDPHE.
In-kind "credits" toward grant match:
• Non -water Professional - $30/hour
• Water Professional - $60/hour
• Lawyer or Engineer - $100/hour
Most water systems
meet their match by
in-kind time spent at
stakeholder meetings.
Steps to Developing a
Source Water Protection Plan
Development of a Source Water Protection Plan consists of six steps and takes from four - six months, with
approximately one stakeholder meeting per month. Below is a outline of the steps involved in the Source Water
Protection planning process. For more information, visit CRWA's website at www.crwa.net.
PF Examples of Stakeholders.
• Water System Representatives
• Community Members
• Private Landowners
• County Government
Zone 3 (5 -
year Time of
Travel)
Zone 2 (2 -
year Time of
Travel)
Zone 1 (500'
Wellhead radius around
Wellhead)
• Information sharing with land use planners
• Distribution of public outreach materials
(brochures, flyers, water bottles, hats, etc.)
• Installation of Source Water Protection Area
road signs
• Repairing/pumping septic systems
• Installation of secondary containment around
aboveground storage tanks
• Bureau of Land Management
• NRCS
• US Forest Service
• Industry Representatives
Examples
of PSOCs
• Septic system
failure
• Improper
agricultural
practices
• Residential
practices
• Grazing
• Abandoned Wells
• Leaking Storage
Tanks
• Wildfires
• Road spills &
maintenance
• Oil & Gas
Development
• Existing/Abandoned
Mines
• Stormwater runoff
• Future development
• Industry
• Installation of fencing around wells/well
houses
• Wildfire mitigation around intakes
• Installation of berms to divert runoff from
entering source waters
• Participation in Children's Water Festivals
• Installation of a security system
At least one-third ($2,000) of the $5,000 grant must be used on the implementation of the Source
Water Protection Plan (Step 6), and up to two-thirds ($3,000) can be used on the development of
the Source Water Protection Plan (Step 5).
FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, November 4, 2015
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro -Tem Philip Vandernail; Trustees; Eileen
Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Chief, Glen Trainor,
Others: See attached list
1. Regular Meeting: Roll Call
Mayor Smith called the meeting to order at 6:00 p.m.
2. Executive Session: For a conference with the Town's Attorney for the purpose of
receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b)
and for the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and/or instructing negotiators, under
C.R.S. Section 24-6-402(4)(e) regarding litigation and to include TA McGowan, TM
Durbin and PWD Nordin.
Trustee Vandernail moved, and Trustee Soles seconded the motion to enter executive
session. Motion carried: 7-0.
Enter: 6:03 p.m.
Exit: 6:55 p.m.
Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B).
As the attorney representing the Town of Fraser, I am of the opinion that the entire
Executive Session, which was not recorded, constituted a privileged attorney-client
communication.
Rod McGowan, Town Attorney
Trustee Soles moved, and Trustee Miller seconded the motion to exit executive
session. Motion carried: 7-0.
3
4.
Page 2 of 3
Approval of Agenda:
Trustee Waldow moved, and Trustee Vandernail seconded the motion to approve the
Agenda. Motion carried: 7-0.
Consent Agenda:
a) Minutes — October 21, 2015
b) Resolution 2015-10-04 Approving a Minor Amendment to the Rendezvous
Annexation Agreement Amendment Regarding the Deadline for Dedication of 4E
Open Space and Authorizing Execution of the Agreement.
Trustee Soles moved, and Trustee Miller seconded the motion to approve the consent
agenda. Motion carried: 6-1.
Vandernail — Nay
Miller — Aye
Taylor — Aye
Smith — Aye
5. Open Forum:
R
Mather - Aye
Soles - Aye
Waldow — Aye
Herb Meyring — Budget and CR 804 pedestrian trail considerations
Sam Brewer — Ballot measure for Broadband
Public Hearings:
a) 2016 Budget
Trustee Soles moved, and Trustee Mather seconded the motion to open the public
hearing on 2016 Budget. Motion carried: 7-0.
FM Havens briefed the Board on the Appendices on the reserves.
Public Comment was taken from:
Herb Meyring
Sam Brewer
Trustee Vandernail moved, and Trustee Waldow seconded the motion to continue the
public hearing on 2016 Budget. Motion carried: 7-0.
7. Discussion and Possible Action Regarding:
a) Attainable Housing Presentation
Wendy Sullivan attended the meeting to facilitate discussion regarding attainable
housing, the Winter Park Housing Needs Assessment was included in the packet. Staff
will be recommending appropriation of resources to further this work in Fraser.
b) Resolution 2015-11-01 Authorizing the Town Manager to Execute a Contract for
Economic Development Consulting Services with Ehlers -Inc.
Page 3 of 3
Staff was seeking authorization to enter into contract with Ehlers for consulting services
regarding economic development, as suggested during the Board's consideration of
Resolution 2015-10-02 regarding Economic Development. Ehlers brings experience and
resources to the matter that will assist us in moving this discussion forward.
Resolution was amended to: That the Town Manager is hereby authorized to execute a
contract for the business/development cost analysis component of the economic
development consulting services with Ehlers -Inc. in an amount not to exceed $7,500
with a term to expire December 31, 2016.
Trustee Miller moved, and Trustee Taylor seconded the motion to approve Resolution
2015-11-01 Authorizing the Town Manager to Execute a Contract for Economic
Development Consulting Services with Ehlers -Inc. Motion carried: 6-1
Vandernail — Aye
Miller — Aye
Taylor — Aye
Smith - Aye
8. Other Business:
Mather - Aye
Soles - Aye
Waldow — Nay
Trustee Vandernail moved, and Trustee Waldow seconded the motion to adjourn.
Motion carried: 7-0. Meeting adjourned at 9:53 p.m.
Lu Berger, Town Clerk
FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, November 18, 2015
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Trustees; Eileen Waldow, Katie Soles, Cody Clayton
Taylor, Andy Miller and Jane Mather
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Chief, Glen Trainor,
Others: See attached list
1. Workshop:
Mayor Smith called the meeting to order at 7:08 p.m.
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Taylor moved, and Trustee Mather seconded the motion to approve the
Agenda as revised. 4a was be moved to a discussion item, 4b will be moved after the
HTA update. Motion carried: 6-0.
4. Consent Agenda:
C) Ordinance 430 - Ordinance Amending the Fraser Municipal Code by Adopting
Provisions for Collection of an Additional 1 % Sales Tax, to be Used for Specified
Purposes, as Approved by the Registered Electors.
Trustee Taylor moved, and Trustee Soles seconded the motion to approve the consent
agenda. Motion carried: 6-0.
5. Open Forum:
a) Headwaters Trail Alliance Update — Meara Michaels briefed the Board regarding
the past and future projects of HTA and 2016 funding challenges.
4b) Resolution 2015-11-02 Headwaters Trail Alliance Trail Grooming Memorandum
of Understanding
Page 2 of 4
Staff recommended approval of a winter trail grooming agreement with Headwater Trails
Alliance. This will be the second year of the program with expenditures anticipated at
$8,000. The program was very well received by the community.
Trustee Miller moved, and Trustee Soles seconded the motion to approve the
Resolution 2015-11-02 Headwaters Trail Alliance Trail Grooming Memorandum of
Understanding. Motion carried: 6-0.
C) Winter Park — Fraser Chamber of Commerce Update — Catherine Ross updated
the Board on 2016 Chamber projects and asked the Board for their direction on
Town of Fraser projects and funding.
7a) Resolution 2015-11-03 Adopting Economic Development Strategic Plan
On November 5th, RRC provided a presentation of the Fraser Valley Economic
Development Strategic Plan to a joint meeting of the Fraser Town Board, Winter Park
Town Council, Fraser Metropolitan Recreation District Board, and Chamber Board. A
resolution providing for adoption of the plan by the Fraser Town Board was provided for
the Board's consideration.
Trustee Soles moved, and Trustee Taylor seconded the motion to approve Resolution
2015-11-03 Adopting Economic Development Strategic Plan. Motion carried: 6-0.
Trustee Mather moved, and Trustee Soles seconded the motion to approve an Agenda
revision moving discussion items 7d, 7c & 7b on the agenda before the 2016 Budget
Public Hearings. Motion carried: 6-0.
7d) Growhouse Fraser Code Amendment Requests — Craig Clark, representing
Growhouse Fraser addressed the Board on his recommendations to amend the code
regarding a distance requirement from parks and a moratorium on the number of
licenses within the Town of Fraser.
The Board decided not to pursue and code changes at this time but requested that Mr.
Clark provide additional information regarding other communities that utilize needs and
desires in consideration of licenses.
7b) Touch the Sun Music Festival
Grand County is in receipt of an application for a Temporary Use Permit for Touch the
Sun country music and camping festival planned for June 24-26, 2016. The Town of
Fraser has opportunity to provide comments to Grand County via the public hearing
process. Other interested parties can attend the hearings and/or provide comment to
Grand County.
Trustees directed the Town Manager to forward a letter of support to the Commissioners
conditional upon addressing the staff recommended comments.
7c) Divide Music Festival
An application for Temporary Use Permit is pending for the Divide Music Festival,
proposed for July 22-24, 2015. The Town of Fraser has opportunity to provide
Page 3 of 4
comments to Grand County via the public hearing process. Other interested parties can
attend the hearings and/or provide comment to Grand County.
This item will be brought back to the Board when an application has been submitted to
the County Commissioners and a hearing has been scheduled.
6. Public Hearings:
a) 2016 Budget
Trustee Soles moved, and Trustee Taylor seconded the motion to open the public
hearing on the 2016 budget. Motion carried: 6-0.
This is the second Public Hearing for the 2016 Budget, the final hearing is scheduled for
December 2nd, with Budget adoption anticipated that evening. A revised Budget and
supplemental materials are provided to the Town Board. FM Havens briefed the Board
on the 2016 budget outlining reserves and proposed expenditures. The Board discussed
their "2016 Budget wish list items" and agreed to focus and expense funds on three
items.
Wish list items:
Attainable housing $25,000
Open Space downtown plan $50,000
Street light replacement $50,000
Public Comment was taken from:
Herb Meyring
Sam Brewer
Trustee Taylor moved, and Trustee Soles seconded the motion to continue the public
hearing on the 2016 budget. Motion carried: 6-0.
7. Discussion and Possible Action Regarding:
e) Resolution 2015-11-04 Subdivision Exemption Plat Grand Park Drive
The applicant, Cornerstone Winter Park Holdings, LLC and Grand Park Development
LLC are requesting approval of a subdivision exemption plat on both sides of the Union
Pacific Railroad (UPRR) right-of-way near Leland Creek. The two parcels identified as
parcel 1 and parcel 2 represent the planned road right-of-way corridor and railroad
underpass construction corridor associated with the UPRR underpass project. The
exemption plat will allow the applicant to convey the two parcels to the West Mountain
Metropolitan District. The West Mountain Metropolitan District entered into a
construction and maintenance agreement with UPRR and the Town of Fraser for the
construction of the railroad underpass at this location. This property will ultimately
become part of Grand Park Drive.
Condition added:
Approval of the Subdivision Exemption Plat for Grand Park Drive does not change the
conditions of the Grand Park Planned Development District (PDD), Reception # 2005-
012709, Roadway Master Plan.
Page 4 of 4
Trustee Mather moved, and Trustee Soles seconded the motion to approve Resolution
2015-11-04 Subdivision Exemption Plat Grand Park Drive. Motion carried: 6-0
a) Minutes — November 4, 2015
November 4, 2015 minutes amended to add Smith as an Aye to the roll call votes of 4b
& 7b. Trustee Vandernail's vote was incorrectly recorded as a Nay on 7b, changed to
reflect an Aye vote.
Minutes will be brought back to the December 2, 2015 for approval.
8. Other Business:
Trustee Soles moved, and Trustee Taylor seconded the motion to adjourn. Motion
carried: 6-0. Meeting adjourned at 11:01 p.m.
Lu Berger, Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-01
A RESOLUTION ENTERING INTO A CONTRACT WITH NORTHWEST COLORADO
COUNCIL OF GOVERNMENTS (NWCCOG) FOR GIS SERVICES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Manager is hereby authorized to execute contract with Northwest Colorado
Council of Governments (NWCCOG) for GIS Services with a term to expire December 31,
2016.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2ND DAY OF DECEMBER, 2015.
Votes in favor:
BOARD OF TRUSTEES OF THE
Votes opposed:
TOWN OF FRASER, COLORADO
Absent:
Abstained:
BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-02
A RESOLUTION ENTERING INTO A CONTRACT WITH DOUBLE DIAMOND DATA, LLC.
FOR COMPUTER SUPPORT
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Manager is hereby authorized to execute a contract with Double Diamond Data,
LLC. for computer support with a term to expire December 31, 2016.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(S E A L)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-03
A RESOLUTION ENTERING INTO A CONTRACT WITH JRS ENGINEERING CONSULTANT,
LLC. FOR ENGINEERING SERVICES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Manager is hereby authorized to execute a contract with JRS Engineering
Consultant LLC., for engineering services with a term to expire December 31, 2016.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-04
A RESOLUTION ENTERING INTO A CONTRACT WITH BOWMAN CONSULTING GROUP,
LTD., FOR ENGINEERING SERVICES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Manager is hereby authorized to execute a contract with Bowman Consulting
Group, Ltd., for engineering services with a term to expire December 31, 2016.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-05
A RESOLUTION ENTERING INTO A CONTRACT WITH McLAUGHLIN WATER ENGINEERS
LTD. FOR ENGINEERING SERVICES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Manager is hereby authorized to execute a contract with McLaughlin Water
Engineers for engineering services with a term to expire December 31, 2016.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor: BOARD OF TRUSTEES OF THE
Votes opposed: TOWN OF FRASER, COLORADO
Absent:
Abstained: BY:
(SEAL)
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-06
A RESOLUTION APPROVING A LEASE AGREEMENT WITH DALE BOOTH FOR THE
PROPERTY LOCATED AT 105 FRASER AVENUE IN FRASER.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby approves the lease agreement and
authorizes the Town Manager to execute the lease agreement.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-07
A RESOLUTION APPROVING A LEASE AGREEMENT WITH JOHN HARTLAUER FOR THE
PROPERTY LOCATED AT 400 DOC SUSIE AVENUE IN FRASER.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby approves the lease agreement and
authorizes the Town Manager to execute the lease agreement.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-08
A RESOLUTION APPROVING A LEASE AGREEMENT WITH CORY REES FOR THE
PROPERTY LOCATED AT 200 EISENHOWER IN FRASER.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby approves the lease agreement and
authorizes the Town Manager to execute the lease agreement.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-09
A RESOLUTION APPROVING A LEASE AGREEMENT WITH FRASER VALLEY
METROPOLITAN RECREATION DISTRICT FOR THE PROPERTY LOCATED AT 107
EISENHOWER IN FRASER.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby approves the lease agreement and
authorizes the Town Manager to execute the lease agreement.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-10
A RESOLUTION APPROVING A LICENSE AGREEMENT WHICH PERMITS AN OFF -
PREMISE SIGN, WITH CONDITIONS, WITH THE OWNERS OF SHARKY'S EATERY,
LOCATED AT 221 DOC SUSIE AVENUE IN FRASER.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby approves the license agreement and
authorizes the Town Manager to execute the license agreement.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-11
A RESOLUTION APPROVING A REVOCABLE LICENSE AGREEMENT WITH RENDEZVOUS
COLORADO, LLC PERMITING 2 SHEDS OWNED BY RENDEZVOUS COLORADO, LLC TO
REMAIN ON TOWN PROPERTY AND ALLOWING THE TOWN TO CONDUCT RANDOM
INSPECTIONS OF THE CONTENT OF THE SHEDS
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby approves the license agreement and
authorizes the Town Manager to execute the license agreement.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-12
RENEWING THE TOWN OF FRASER'S THREE MILE PLAN, AS RECOMMENDED
BY THE FRASER PLANNING COMMISSION AND AS AUTHORIZED
AND REQUIRED BY COLORADO REVISED STATUTES
WHEREAS, the Town of Fraser is required by C.R.S. 31-12-105(1)(e) to have in place a
plan that is updated annually to apply to all territory within the boundaries of the Town of Fraser
and to those areas outside the Town as provided by C.R.S. 31-12-105(1)(e);
WHEREAS, the Three Mile Plan is incorporated within the Town of Fraser
Comprehensive Plan;
WHEREAS, areas within the Three Mile Planning Area have been considered regarding
general land description, land use, utilities, transportation, community services, open space,
parks, and recreational amenities; and
WHEREAS, the Fraser Planning Commission extensively reviewed the Three Mile Plan
as included within the 2010 Comprehensive Plan and recommends no changes at this time (PC
Resolution 2015-10-02) and recommends its adoption for the health, safety, and welfare of
current and future residents of the Town of Fraser.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO THAT the Three Mile Plan as approved by the Fraser
Planning Commission be updated as included within the 2010 Town of Fraser Comprehensive
Plan.
DULY MOVED, SECONDED, AND ADOPTED THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor: BOARD OF TRUSTEES OF THE
Votes opposed: TOWN OF FRASER, COLORADO
Absent:
Abstained: BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
MEMO TO: Mayor Smith & Board Trustees
FROM: Catherine E. Trotter, AICP, Town Planner
DATE: December 2, 2015
SUBJECT: Planner Briefing on Annual Update to Fraser Three Mile Plan
MATTER BEFORE THE PLANNING COMMISSION:
Annual Update to Fraser Three Mile Plan
ACTION REQUESTED/EXECUTIVE SUMMARY:
Approval of a resolution renewing the Town of Fraser's Three Mile Plan as recommended by the
Fraser Planning Commission (see attached PC Resolution #2015-2-10-02) and as authorized
and required by Colorado State Statutes.
BACKGROUND:
According to Colorado State Statutes, the Town of Fraser needs to update the Three Mile Plan
annually. The three mile plan is a long-range plan that outlines where municipalities intend to
annex property and describes how they will ensure adequate provisions of services within newly
annexed territory and the remainder of the existing municipality.
The Three Mile Plan is a component of the 2010 Town of Fraser Comprehensive Plan. Attached
are pages 56-58 of the 2010 Comprehensive Plan (Three Mile Plan).
RECOMMENDATION:
Staff is recommending that the Town Board approve the Three Mile Plan as detailed in the
Comprehensive Plan with no changes at this time. See resolution.
Please contact me with questions/concerns. ctrotterCcD-town.fraser.co.us
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
TOWN OF FRASER
PLANNING COMMISSION
RESOLUTION 2015-10-02
RECOMMENDING APPROVAL OF FRASER'S THREE MILE PLAN,
BY THE FRASER PLANNING COMMISSION
WHEREAS, the Town of Fraser is required by G.R.S. 31-12-105(1)(e) to have in place a
plan that is updated annually to apply to all territory within the boundaries of the Town of Fraser
and to those areas outside the Town as provided by C.R.S. 31-12-105(1)(e);
WHEREAS, the Three Mile Plan is incorporated within the Town of Fraser
Comprehensive Plan;
WHEREAS, areas within the Three Mile Planning Area have been considered regarding
general land description, land use, utilities, transportation, community services, open space,
parks, and recreational amenities; and
WHEREAS, the Fraser Planning Commission extensively reviewed the Three Mile Plan
as included within the 2010 Comprehensive Plan and recommends no changes at this time and
recommends its adoption for the health, safety, and welfare of current and future residents of
the Town of Fraser; and
WHEREAS, the Fraser Planning Commission and Town Staff anticipate updating the
Comprehensive Plan in 2016.
NOW THEREFORE, BE IT RESOLVED THAT THE TOWN OF FRASER PLANNING
COMMISSION RECOMMENDS that the Town Board adopt the Three Mile Plan as included
within the 2010 Town of Fraser Comprehensive Plan with no changes at this time.
DULY MOVED, SECONDED, AND ADOPTED THIS 28th DAY OF OCTOBER 2015.
APPROVED AND ADOPTED THIS 28th DAY OF OCTOBER, 2015,
FRASER PLANNING COMMMI SION
OF
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TOWN OF FRASER
Three Mile Plan
Colorado State Statutes require that each community have in place a plan for that area
within three miles of its boundary, and that said plan be updated at least once annually.
This provides a framework for decision making regarding annexations and other
extraterritorial matters. The Three Mile Plan is a long-range planning opportunity for
municipalities to consider where they want to annex, how to provide service in the newly
annexed areas, and how they will sustain adequate levels of service throughout the rest
of the municipality. Although the Town of Fraser does not actively seek annexations, it
intends to be prepared to make informed decisions should annexation petitions be
presented to the Town. Additionally, the Town recognizes the effects that development
outside the corporate limits can have on the Town and seeks to promote regional
planning to improve regional decisions.
The Town of Fraser Three Mile Planning Area was established as follows:
❖ All properties within three miles of the Town boundaries were identified.
❖ Properties already included within another jurisdiction were removed.
The National Forest Boundary Line was also used as a limiting factor on the plan
map, though the Town is aware that property swaps can quickly change those
boundaries.
The Three Mile Planning Area will be modified as changes occur in the Town
boundaries and/or Forest Boundaries.
The Town of Fraser Three Mile Plan is a component of the Comprehensive Plan. The
land use and development policies as outlined in the Comprehensive Plan for areas
within Town also apply throughout the three mile area.
Generally, low to medium density residential land uses are preferred within the three
mile planning area. Higher density residential, mixed use, commercial, and light
industrial uses should be directed toward municipal areas.
Development proposals for areas surrounding the Town of Fraser should be considered
for incorporation within the municipality before development in unincorporated areas.
While the Three Mile Plan provides for low to medium density residential in these areas,
low to medium density sprawl throughout the Valley is not a preferred land use pattern.
The Town of Fraser recognizes that low to medium density residential development may
occur in unincorporated areas; however, development within municipalities is preferable
because public utilities and services can be provided more efficiently. The overall
densities from these areas could be clustered into smaller higher -density areas enabling
preservation of open space.
The fiscal impacts of development should be considered as a component of the
decision making process regarding both development in unincorporated areas or
annexation into the Town.
The Town of Fraser annexation policy provides that the Town of Fraser has no intention
of annexing any developed areas that may be included within the Three Mile Planning
Area, such as Winter Park Ranch Area, Icebox Estates and Sunset Ridge. The Town of
Fraser intends to support a county -wide growth plan that reduces sprawl and provides
for efficient provision of services while protecting the character, quality of life and sense
of place that makes the Fraser Valley such a unique community. Growth or development
that may be occurring outside the Town but within the Three Mile Planning Area should
be consistent with these goals and policies.
- 57 - COMPREHENSIVE PLAN 2010
ti_
TOWN OF FRASER
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Private Parcels in Three Mile Area
Parcels
Town of Fraser
Town of Winter Park
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Three Mile planning Area
- 58 - COMPREHENSIVE PLAN 2010
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TOWN OF FRASER
RESOLUTION NO. 2015-12-13
A RESOLUTION OF THE FRASER BOARD OF TRUSTEES, ACTING AS THE LOCAL
LIQUOR LICENSING AUTHORITY FOR THE TOWN OF FRASER, APPROVING THE
APPLICATION OF JULIO'S MEXICAN GRILL, LLC., FOR A HOTEL & RESTAURANT LIQUOR
LICENSE FOR THE PREMISES AT 535 ZEREX STREET,UNIT B-101 & 102 FRASER, CO
80442.
WHEREAS, Julio's Mexican Grill, LLC (the "Applicant") filed an application with the Town
of Fraser for a Hotel & Restaurant liquor license for the premises located at 535 Zerex Street,
Unit B-101 & 102 Fraser, Co 80442; and
WHEREAS, a public hearing on said application was held on December 2, 2015,
following due and proper notice, in accordance with the Colorado Liquor Code, C.R.S. 12-47-
101 et seq.; and
WHEREAS, the Board of Trustees, as the Local Liquor Licensing Authority, has carefully
considered said application and the evidence presented at the hearing, and hereby enters the
following decision regarding the application.
THE BOARD OF TRUSTEES MAKES THE FOLLOWING FINDINGS:
1. The license application is complete, including all payment of fees. The applicant had
requested a concurrent review and the application is being reviewed by the State.
2. The Applicant has submitted evidence that it is or will be entitled to possession of the
premises where the license is proposed to be exercised.
3. The premises are properly zoned for the activity which will occur therein, and the Town
of Fraser has eliminated the 500 -foot minimum distance requirement for licensed
premises separation from any public or parochial school or the principal campus of any
college, university or seminary.
4. The Applicant has demonstrated by a preponderance of the evidence that the
reasonable requirements of the neighborhood and the desires of the adult inhabitants of
the neighborhood are not currently being met by existing outlets.
BASED UPON THESE FINDINGS, THE BOARD OF TRUSTEES, AS THE LOCAL LICENSING
AUTHORITY, HEREBY ORDERS THAT THE APPLICATION OF JULIO'S MEXICAN GRILL,
LLC., FOR A HOTEL & RESTAURANT LIQUOR LICENSE FOR THE PREMISES AT 535
ZEREX STREET,UNIT B-101 & 102 FRASER, CO 80442., BE AND IS HEREBY APPROVED
WITH THE FOLLOWING CONDITIONS:
1. A report from Colorado Bureau of Investigation, listing no adverse information that would
indicate the application should not be approved.
2. Approval by the Colorado Department of Revenue of the State liquor license application.
DULY MOVED, SECONDED, AND ADOPTED THIS 2nd DAY OF DECEMBER, 2015.
TOWN OF FRASER BOARD OF TRUSTEES
AND LIQUOR LICENSING AUTHORITY
AN
Peggy Smith, Mayor
ATTEST:
Lu Berger, Town Clerk
CERTIFICATE OF SERVICE
I hereby certify that I served the above and foregoing Resolution and decision of the
Local Licensing Authority upon the Applicant named therein by mailing the same by certified
mail, postage prepaid, this day of , 2015, addressed as follows:
Julio's Mexican Grill, LLC
P.O. Box 1626
Fraser, CO 80442
Lu Berger, Town Clerk and Secretary to the Local
Liquor Licensing Authority
-2-
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Lu Berger, Town Clerk
DATE: December 2, 2015
SUBJECT: Julio's Mexican Grill, Hotel & Restaurant License
MATTER BEFORE BOARD:
Julio's Mexican Grill, LLC (the "Applicant") filed an application with the Town of Fraser for a
Hotel & Restaurant License for the premises located at 535 Zerex Street, Unit B-101 & 102
Fraser, CO 80442
ACTION REQUESTED:
Approval of Resolution 2015-12-13, allowing Julio's Mexican Grill, LLC a Hotel & Restaurant
Liquor License to serve alcoholic beverages at 535 Zerex Street, Unit B-101 & 102 Fraser, CO
80442
EXECUTIVE SUMMARY:
That the application was filed on October 28, 2015 in the Town Clerk's office and a public
hearing has been scheduled for Wednesday December 2, 2015. In accordance with C.R.S. 12-
47-311(1) the Town must hold the application for not less than 30 days. This location will be a
new Hotel and Restaurant license as opposed to a transfer of an existing license due to the fact
no existing license is in force.
ALTERNATIVES:
• The Local Authority could deny Resolution 2015-12-13 denying the Hotel & Restaurant
Liquor License, thus denying Julio's Mexican Grill, LLC request to serve alcoholic
beverages at 535 Zerex Street, Unit B-101 & 102 Fraser, CO 80442 based on the
applicant's submittal and proof of needs and desires of the neighborhood.
• The Local Authority could take 30 days to consider the application.
RECOMMENDATION:
Staff recommends approval of Resolution 2015-12-13 a Resolution of the Fraser Board of
Trustees, Acting as the Local Liquor Licensing Authority for the Town of Fraser, Approving the
Application of Julio's Mexican Grill, LLC. for a Hotel & Restaurant Liquor License for the
Premises at 535 Zerex Street, Unit B-101 & 102 Fraser, Co 80442
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
TOWN OF FRASER
LIQUOR LICENSING AUTHORITY
Follow-up findings and report of application for a New Hotel & Restaurant License
Owner Name and Address: Rosario Miranda Berber, 100 6th Street #3, Granby, CO
80446 dba; Julio's Mexican Grill, LLC.535 Zerex Street, Unit B-101 & 102 Fraser, CO
80442
Establishment Name and Address: Julio's Mexican Grill, LLC.535 Zerex Street, Unit B-
101 & 102 Fraser, CO 80442
TO THE ABOVE APPLICANT AND OTHER INTERESTED PARTIES;
Pursuant to Colorado Revised Statutes, 12-47-312(1), the applicant is hereby advised
that with regard to the application for a Hotel & Restaurant License, an investigation has
been made, and based on the results thereof, the following has been determined:
That the application was filed on October 28, 2015 in the Town Clerk's office and a
public hearing has been scheduled for Wednesday December 2, 2015. In accordance
with C.R.S. 12-47-311(1) the Town must hold the application for not less than 30 days.
This location will be a new Hotel and Restaurant license as opposed to a transfer of an
existing license due to the fact no existing license is in force.
That the Notice of Public Hearing on this matter was posted on the premises by the
Town Clerk on Monday November 23, 2015 at least 10 days prior to the hearing, and
that the publication of the hearing was published in a newspaper of general circulation
on November 19, 2015 at least 10 days prior to the Public Hearing.
That from the evidence submitted the applicant is leasing the premises where the
proposed liquor license will be utilized from Winter Boat, LLC, and that Winter Boat, LLC
is the lawful owner of the premises.
That the sale of liquor is not prohibited by municipal zoning regulations applicable to the
premises.
That pursuant to C.R.S. 12-47-313(1)(d) — Restrictions for applications for new license,
the building where the applicant proposes to exercise the privilege of selling liquor at
retail within 500 feet from any public or parochial school or the principal campus of any
college, university or seminary was lifted by Chapter 6, Article 4 of the Fraser Municipal
Code.
To assist you in furnishing evidence on the above matters, you are hereby advised that
the Town Board has determined that the neighborhood to be served by your proposed
outlet is described as all the area within the Fraser Valley Metropolitan Recreation
District boundaries.
That Fraser/Winter Park Police Chief Trainor is conducting a background investigation
on Rosario Miranda Berber, the manager of Julio's Mexican Grill, LLC.
The public hearing on this application will be held on Wednesday, December 2, 2015 at
7:00 p.m. in the Fraser Town Hall, 153 Fraser Avenue, Fraser CO. At said hearing, the
applicant shall have an opportunity to be heard regarding all matters related to this
application, including all matters set forth herein.
The applicant is advised and encouraged to read a copy of the State of Colorado Liquor
and Beer Codes and Regulations.
Local Liquor Licensing Authority
Fraser Town Clerk
Dated this 24th day of November, 2015.
Lu Berger
DR 8404 (04127/15)
COLORADO DEPARTMENT OF REVENUE
Liquor Enforcement Division Colorado Liquor
(303) 205-2300
Retail License Application
IX New License ❑ New -Concurrent ❑ Transfer of Ownership
• All answers must be printed in black ink or typewritten
• Applicant must check the appropriate box(es)
• Applicant should obtain a copy of the Colorado Liquor and Beer Code: www.colorado.gov/enforcementAiquor
• Local License Fee $
1. Applicant is applying as a/an ❑ Individual
❑ Corporation (,� Limited Liability Company
❑ Partnership (includes Limited Liability and Husband and Wife Partnerships) ❑ Association or Other
2. Applicant If an LLC, name of LLC; if partnership, at least 2 partners names, if corporation, name of corporation
FEIN Number
2a. Trade Name of Establishment (DBA) State Sales Tax Number
Business Telephone
) �C47())51,3
\ r
-70'213
3. Address of Premises (specify exact location of premises, include suite/unit numbers)
J '16 2,t G
City
County
ZIP Code
-t- (- ' {
Edi v-,
{Statte
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�-' C, 4 A Z
4. Mailing Address (Number and Street)
City or Town
State
ZIP Code
c Ic n K -
:����_;-
�0
�O`1y 2
Email Address
1` W, i' r,c� i
6. If the premises current has a liquor or beer license, you must answer the following questions
Present Trade Name of Establishment (DBA)
Present State License Num7!!7
s of License
Present Expiration Date
Section A Nonrefundable Application Fees
Section B (Cont.) Liquor License Fees
❑ Application Fee for New License .................................... $ 600.00
❑ Liquor Licensed Drugstore (City).................................................. $227.50
9 Application Fee for New License w/Concurrent Review.- $ 700.00
❑ Liquor Licensed Drugstore (County) ........................................... $312.50
❑ Application Fee for Transfer ........................................... $ 600.00
❑ Manager Registration - H & R ...................................................... $ 75.00
Section B Liquor License Fees
❑ Manager Registration -Tavern ..................................................... $ 75.00
❑ Master File Location Fee .............$ 25.00 X Total
ElAdd Optional Premises to H & R .................$100.00 X Total
❑ Master File Background ..............$250.00 X Total
ElAdd Related Facility to Resort Complex ..... $ 75.00 X Total
El Optional Premises License (City) ................................................. $500.00
ElArts License (City)............................................................................................ $308.75
1:1 Optional Premises License (County) ........................................... $500.00
( ty)..................................................---.................................$308.75
❑ Arts License(County)
El Racetrack License (City)............................................................... $500.00
ElBeer and Wine License (City)..........................................................................$351.25
.......
El Racetrack License (County)..................................................$500.00
El Beer and Wine License (County)....................................................................$436.25
El Resort Complex License (City) ..................................................... $500.00
EJBrew Pub License (City)................................................................................ $750.00
El Resort Complex License (County) ............................................... $500.00
ElBrew Pub License (County).............................................................................$750.00
El Retail Gaming Tavern License (City) ........................................... $500.00
ElClub License (City)...........................................................................................$308.75
El Retail Gaming Tavern License (County) ...................................... $500.00
( tY)....................................................................................$308.75
❑ Club License(County)
El Retail Liquor Store License (City) ................................................. $227.50
ElDistillery Pub License (City).............................................................................$750.00
El Retail Liquor Store License (County) ......•••••................................ $312.50
rY ( ty)............................................................•-•--......$750.00
❑ istille Pub License (County)
Hotel
❑ Tavern License (City).................................................................... $500.00
and Restaurant License (City................................................................ $500.00
Tavern License (County) ......... •..................................................... $500.00
Hotel and Restaurant License (County)........................................................$500.00
El Hotel
El Vintners Restaurant License (City) .............................................. $750.00
❑ Hotel and Restaurant License wlone opt premises (City) .............................$600.00
❑ Vintners Restaurant License (County) ......................................... $750.00
Ll Hotel and Restaurant License w/one opt premises(County).........................$600.00
Questions? Visit: www.colorado.gov/enforcement/liquorfor more information
Do not write in this space - For Department of Revenue use only
Liability Information
License Account Number
Liability Date
License Issued Through (Expiration Date)
Total
I
7. Is the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders Yes
No
or directors if a corporation) or manager under the age of twenty-one years? ❑
8. Has the applicant (including any of the partners, if a partnership; members or manager if a limited liability company; or officers, stockholders
or directors if a corporation) or manager ever (in Colorado or any other state):
(a) Been denied an alcohol beverage license? ❑
(b) Had an alcohol beverage license suspended or revoked? ❑
Q
(c) Had interest in another entity that had an alcohol beverage license suspended or revoked? ❑
IS,
If you answered yes to 8a, b or c, explain in detail on a separate sheet.
9. Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the ❑
"yes",
JQ
preceding two years? If explain in detail.
10. Are the premises to be licensed within 500 feet of any public or private school that meets compulsory education requirements of Colorado Ellaw,
or the principal campus of any college, university or seminary?
or
Waiver by local ordinance?
Other: ❑
❑
11. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a
Limited Liability Company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any
current financial interest in said business including any loans to or from a licensee. ❑
Lrvl
12. Does the Applicant, as listed on line 2 of this application, have legal possession of the premises by virtue of ownership, lease or other
arrangement?
❑
❑ Ownership N Lease ❑ Other (Explain in Detail)
a. If leased, list name of landlord and tenant, and date of expiration, exactly as they appear on the lease:
LandlordT
nant
Exp res
L.Lc
i
b. Is a percentage of alcohol sales included as compensation to the landlord? If yes complete question 13. ❑
[A
c. Attach a diagram and outline or designate the area to be licensed (including dimensions) which shows the bars, brewery, walls, partitions, entrances,
exits and what each room shall be utilized for in this business. This diagram should be no larger than 8 1/2" X 11".
13. Who, besides the owners listed in this application (including persons, firms, partnerships, corporations, limited liability companies), will loan or give
money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business. Attach a separate sheet if
necessary.
st Name
First Name Date of Birth FEIN or SSN
Interest/Percentage
_
i
�c�:
1 u )
Last Name
First Name Date of Birth
FEIN or SSN
Interest/Percentage
Attach copies of all notes and security instruments, and any written agreement, or details of any oral agreement, by which any person
(including partnerships, corporations, limited liability companies, etc.) will share in the profit or gross proceeds of this establishment, and any
agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation.
14. Optional Premises or Hotel and Restaurant Licenses with Optional Premises: ElHas
a local ordinance or resolution authorizing optional premises been adopted?
Number of additional Optional Premise areas requested. (See license fee chart)
15. Liquor Licensed Drug Store applicants, answer the following:
(a) Does the applicant for a Liquor Licensed Drug Store have a license issued by the Colorado Board of Pharmacy? ❑
Q
If "yes" a copy of license must be attached.
16. Club Liquor License applicants answer the following: Attach a copy of applicable documentation
❑
(a) Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and not for pecuniary gain?
(b) Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is operated solely for the ❑
object of a patriotic or fraternal organization or society, but not for pecuniary gain?
(c) How long has the club been incorporated?
(d) Has applicant occupied an establishment for three years (three years required) that was operated solely for the reasons stated above? ❑
17. Brew -Pub License or Vintner Restaurant Applicants answer the following:
(a) Has the applicant received or applied for a Federal Permit? (Copy of permit or application must be attached) ❑
NJ
18a. For all on -premises applicants.
(If this is an application for a Hotel, Restaurant or Tavern License, the manager must also submit an individual History Record - DR 8404-1)
Last Name of Manager
First Name of Manager
Date of Birth
18b. Does this manager act -as -the manager of, or have a financial interest in, any othe iquor licensed establishment in the State of ElColorado?
If yes, provide name, type of license and account number.
Name
Type of License
Account Number
19. Tax Distraint Information. Does the applicant or any other person listed on this application and including its partners, officers, directors,
stockholders, members (LLC) or managing members (LLC) and any other persons with a 10% or greater financial interest in the applicant
Department Revenue? ❑
currently have an outstanding tax distraint issued to them by the Colorado of
If yes, provide an explanation and include copies of any payment agreements.
- - -- -
lion!- - --- —
20. If applicant is a corporation, partnership, association or limited liability company, applicant must list all Officers,
Directors, General Partners, and Managing Members. In addition, applicant must list any stockholders, partners,
or members with ownership of 10% or more in the Applicant. All persons listed below must also attach form DR
8404-1 (Individual History Record), and submit fingerprint cards to the local licensing authority.
Name
Home Address, C & State ,
3
DOB
Position
%Owned
t10 6s-
K"'4Om6�
i vo
Name
Home Address, City & State
DOB
Position
% Owned
Name
Home Address, City & State
DOB
Position
% Owned
Name
Home Address, City & State
DOB
Position
% Owned
Name
Home Address, City & State
DOB
Position
% Owned
** If Applicant is owned 100% by a parent company, please list the designated principal officer on question #20
** Corporations - The President, Vice -President, Secretary and Treasurer must be accounted for on question #20 (Include ownership percentage if applicable)
** If total ownership percentage disclosed here does not total 100%. applicant must check this box:
❑ Applicant affirms that no individual other than these disclosed herein, owns 10% or more of the applicant, and does not have ownership in a prohibited
liquor license pursuant to Title 47 or 48, C.R.S.
Oath Of Applicant
I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and
complete to the best of my knowledge. I also acknowledge that it is my responsibility and the responsibility of my agents and
employees to comply with the provisions of the Colorado Liquor or Beer Code which affect my license.
Authorized Signature
Printed Name and Title
te
Zb— /57
P
Report and Approval of Local Licensing Authority (City/County)
Date application filed with local authority
Date of local authority hearing (for new license applicants, cannot be less than 30 days from date of
10 d '8. _ I S
application 12-47-311 (1) C.R.S.) ` Ce VY`
fieLocal Licensing Auinumy Hereby Affirms that each person required to file DR 8404-1 (Individual History Record) has:
[I. Been fingerprinted
al- een subject to background investigation. including NCIC/CCIC check for outstanding warrants
That the local authority has conducted, or intends to conduct, an inspection of the proposed premises to ensure that the applicant is in
compliance with, and aware of.. liquor code provisions affecting their class of license
(Check One)
❑ Date of inspection or anticipated date
D' fill conduct inspection upon approval of state licensing authority
The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant
are satisfactory. We do report that such license, if granted, will meet the reasonable requirements of the neighborhood and
the desires of the adult inhabitants, and will comply with the provisions of Title 12, Article 46 or 47, C.R.S.
Therefore, this application is approved.
Loc _Licensing Authority for
Telephone Number
Ptown, City
Y-\� C,
_ `i
❑ County
Signalure
Print
Title
Date
Signature (attest)
Print
Title
Date
b
T<
December Z 2015
Mayor Smith and the Board of Trustees are pleased to present the 2016 Budget.
The Town Board has expressed a strong commitment to ensuring the fiscal sustainability of the
organization while providing the highest level of service within our available resources.
Throughout the Budget Process, the Town Board has identified challenges that threaten near
term fiscal sustainability for the organization. Further, absent effective mitigating actions by the
Town, the impact of these challenges may result in significant reductions to levels of service,
changes to the Town's tax structure, and/or increases in service fees. These challenges are
summarized as follows:
• Sales tax revenues provide approximately 75% of the revenue in the General Fund
which provides for the general operations of the Town. The Fraser business community
is relatively small, therefore otherwise minor changes can have a significant impact on
revenues that are relied upon for general operations. For example, should the Town of
Winter Park be successful in soliciting a grocery store, this would most certainly result in
reductions in Fraser sales tax revenues.
• Our long range plans, policies and codes need review, especially in North Fraser, to
confirm that they accurately reflect our community vision for the future.
• The desire to coordinate and improve solid waste management programs, energy
efficiency, and best business sustainability practices.
• While the Town of Fraser has made great strides to improve its records management
programs, this is a critical function for the organization and needs further resources to
ensure effective and efficient management of our community's public records.
• Demands on the Public Works Department exceed current resources in the department,
especially in terms of winter snow management, water and sewer operations, and open
space and trails maintenance.
• Absent significant investment in water system infrastructure, the Town may not be able
to meet its mission of providing a safe, reliable, and sustainable water supply into the
future.
• Inflow and infiltration into the Town's wastewater collections system is resulting in
operational challenges at the Upper Fraser Valley Wastewater Treatment Facility which
will require multi-million dollar capital projects at the Facility to avoid violations of our
permits, unless we act to reduce the collection system inflow and infiltration problems.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Page 1
Colorado municipalities are required to adopt an annual budget. In addition to identifying
revenue sources and amounts, the budget identifies the Town Board's vision and hopes for the
community via proposed expenditures. Over the course of the year, the Budget provides the
framework for the annual work plan, all programs, projects, and services (and levels of service)
to be provided to the community. The total expenditures appropriated in the annual budget
cannot be exceeded unless an amended budget is adopted after proper hearings. The annual
budget cannot provide for deficit spending, unless appropriate additional funds are provided
(such as those from committed reserve accounts).
Budget adoption is a public policy exercise that must comply with certain statutory requirements.
The Town's process meets and exceeds all such requirements. While only one public hearing
is required, the Fraser Town Board conducted three hearings. These hearings occurred on
November 4th, November 18th, and December 2nd 2015. The Water and Wastewater Committee
was also instrumental in considering rates for the Water and Wastewater Funds.
The baseline services provided for in the 2016 budget are proposed to be delivered at the same
level of service as provided in 2015. These baseline services include:
• Public Works, including maintenance of streets, trails, parks, and other assets; Water
production and distribution to Fraser residents and guests; Wastewater collections and
treatment.
• Administrative services, including financial and records management, and general
municipal administration.
• Community Development, including planning review of new development, long range
strategic planning, and other planning and building services.
• Provision of Law Enforcement (including municipal court and animal control) and
Building Inspection Services via intergovernmental agreements with the Town of Winter
Park.
• Operation of the Upper Fraser Valley Wastewater Treatment Facility on behalf of the
Town of Fraser, Winter Park Ranch Water and Sanitation District, and Grand County
Water and Sanitation District #1.
In addition to the baseline services, the Town Board included provisions in the 2015 Budget to
mitigate the challenges facing the community as identified above. These include:
$50,000 for economic development programs. $25,000 is allocated to the Business
Enhancement Grant Program and $25,000 for further consulting services toward
development of comprehensive economic development policies.
Fraser will provide a $5,000 contribution to the Grand Enterprise Initiative. This
countywide initiative is designed to provide business owners free confidential support
and assistance, with the goal of growing local businesses.
$25,000 is appropriated for attainable housing consulting services. This has been
identified a significant community concern. In addition to these resources, the Fraser
Town Board has committed to collaborate with the Town of Winter Park toward possible
regional solutions.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Page 2
• $50,000 is appropriated for downtown planning initiatives. This work will involve a
community conversation about our shared visions and expectations for the community,
and help define strategies to implement this vision.
• $35,000 is provided for Sustainability Efforts. These efforts will consider solid waste
management and renewable energy opportunities. Over $31,000 of this work is funded
by a grant from the Colorado Department of Health and Environment to help us facilitate
regional dialogue regarding opportunities for municipal solid waste diversion initiatives
(trash, recycling, etc).
• The Water and Wastewater Funds include budget appropriations for significant capital
projects as identified in the Capital Improvement Plans.
• An $80,000 expenditure is budgeted for replacement of the Zerex Avenue streetlights
with LED fixtures. This would be underwritten by a grant estimated at $30,000.
In addition to the above, the following are noteworthy additions and funding changes from the
2015 Budget:
• On November 3rd, voters approved an increase in the municipal sales tax rate from 4%
to 5% to fund transit, trails, and capital projects. A new fund has been established for
the accounting of this revenue and related expenditures, the Restricted Revenue Fund.
As we work to implement the transition from a resort shuttle to a public year round transit
system, these expenditures will be accounted for in this new fund. While this fund
provides for trail expenditures, in 2016 trail expenditures will remain in the General Fund
to ensure adequate funding through the establishment of the system.
• Both the Water and Wastewater Funds include 5% increases to base service rates.
Utility Comparision
2015
Miles of Sewer Main Miles of Water Mai n
fOperationsStaff (FiE) not includingUFVWWFP EQRsper IFOCSchedule
2,344
28
56a3.oD �-
$294.50
1.,356 5219.27
1,44$
$7;395,041
20
$2,968,217 13.8
4
GRAND Cil #1 TOWN OF FRASER WINTER PARK. RANCH
$5,821,59D
�2D15 Budgeted "New" Revenue {excluding tap fees) -Carryforward Ba lance Water & Sewer Qtrly Rates (including Service Fees& Property Tax)
PO Box 370, Fraser, CO
Town of Fraser
80442 office 970-726-5491
www.frasercolorado.com
Page 3
fax 970-726-5518
• Revenues and expenditures in the Debt Service Fund will decrease because we are
paying off a portion of the street debt early. The property tax used for payment of this
debt has been terminated by the Town Board resulting in a decrease of 2.53 mills.
• Legal and engineering fees in the General Fund, Water Fund and Wastewater Fund
have been increased in anticipation of ongoing matters that require this support. These
include water diligence matters, protection of the Town's interests as Byers Peak Ranch
pursues new water rights and county development approvals, and wastewater permitting
matters.
• 117 Eisenhower (the Historic Church and Community Center) needs to be painted in
2016. The budget provides $18,000 for this work.
• The Highway 40 paved pedestrian trail needs a slurry seal in 2016 at an estimated
expense of $20,000.
• The Capital Asset Fund includes revenues and expenditures for the Fraser US 40
Highway Improvement Project (two traffic signals and highway widening at the south
side of the community). This project was initiated in the 2014 Budget, however, the
project will not be completed until 2016.
Additionally, the Board directed staff to include the following in the 2016 work plan, though
funding has not been appropriated:
• Begin exploration and evaluation of opportunities to enhance broadband services.
• Seek grant funding for pedestrian enhancements around the Holiday Inn Express
(intersection of US40 and CR804).
Funds
The Town's Budget includes the following funds:
• General Fund (GF), which provides for the general functions and services such as
administration, planning, law enforcement, streets and properties.
• Restricted Revenue Fund (RRF), a fund to account for sales tax revenues restricted
to transit, trails, and capital projects.
• Conservation Trust Fund (CTF), which is funded by lottery proceeds and provides for
open space and recreational capital projects.
• Capital Equipment Replacement Fund (CERF), which provides for vehicle and heavy
equipment purchases.
• Capital Asset Fund (CAF), which is intended to fund long term maintenance of capital
assets (streets, buildings, parks, trails, etc).
• Debt Service Fund (DSF), which provides for debt service payments.
• Fraser River Enhancement Project Fund (FREP), which was utilized for the Fraser
River Enhancement Project to provide transparency and accountability for the project.
• Water Fund (WF), an enterprise fund for the Town's water utility.
• Wastewater Fund (WWF), an enterprise fund for the Town's wastewater utility.
• Joint Facilities Fund (JFF) O&M and the Joint Facilities Fund CRR, both of which
provide for operations and capital projects at the Wastewater Treatment Plant.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Page 4
Reserves
The Fraser Town Board adopted significant amendments to the Town's Financial Policies (see
Resolution 2015-12-14). In addition to updating the financial standards and expectations
established by the Board, the policies include new reserve policies and goals. Additionally, in
order to clearly identify the Town's financial position the Budget format has been amended. At
the bottom of each fund, the available reserves are identified.
Budget Process
The budgeting process is continuous throughout the year, as we continually monitor revenues
and expenses against the current adopted budget.
Budget development for the following year begins mid -year in the offices of the Town Manager
and Finance Manager as trends are identified and work plans for the current year are evaluated.
Around this time budget requests and proposals for the following year start to be identified and
are submitted by department heads, the Town Board, and other outside entities.
While only one public hearing is required, the Town of Fraser hosts three public hearings
to ensure that the community has ample opportunity to engage in this process. In 2015,
the Town Board will conduct three hearings (November 4th, November 18th, and December
2nd
The Town's Budget is one of the most important matters considered by the Town Board that
directly affects every resident, guest, business, and property owner within the community.
Budget Basis
The 2015 budget is prepared in accordance with the laws of the State of Colorado and
has been prepared using the Modified Accrual basis of accounting. Under this method, the
focus is on current financial resource measurement whereby revenues are recognized
when they become both measurable and available (except for unmarred interest on long-
term debt which is recognized when due). Measurable means the amount of the
transaction that can be determined and available means collectible within the current
period or soon enough thereafter to be used to pay liabilities of the current period.
The budgets for the enterprise funds are prepared using the accrual basis of accounting,
meaning that revenues and expenses are recognized when they are earned or incurred.
Thank you on behalf of the community!
Mayor Smith and the Board of Trustees, as well as staff, appreciate the time, effort,
and consideration invested by so many in this important process.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Page 5
Supplemental Lease/Purchase Information
(Required by C.R.S. 29-1-103 (d) (II))
General Fund
FroDo Property
Year Principal Interest Total
2016 - 2018 $106,294 $85,575
2019 - 2023 $135,403 $56,466
2024 - 2028 $153,298 $19,386
Capital Equipment Replacement Fund
Street Sweeper
Year Principal Interest
2016 $43,119.93 $2,297.94
2017 $44,254.00 $1,163.87
$191,869
$191,869
$172,684
Purchase Price
$44,414.11
$0
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Page 6
COLORADO STATE BUDGET REPORT
TOWN OF FRASER
2013 2014 2015 2015 2016
Prior Year 2 Prior Year Current Year Current Year Adopted
Actuals Actuals Budget Year -End Est. Budget
GENERAL FUND
REVENUE
TAXES
10-31-100
General Fund Property Tax
218,536
196,488
197,265
197,265
201,082
10-31-200
Specific Ownership Tax
10,295
10,682
10,000
11,000
10,200
10-31-300
Motor Vehicle Tax
4,343
4,420
4,200
4,200
4,200
10-31-400
Town Sales Tax
1,654,756
1,738,348
1,595,000
1,825,000
1,800,000
10-31-410
Use Tax - Building Materials
131,496
165,397
65,000
260,110
85,000
10-31-420
Use Tax - Motor Vehicle Sales
61,892
66,954
55,000
65,000
60,000
10-31-430
State Cigarette Tax
4,654
4,277
4,000
4,000
4,000
10-31-800
Franchise Fees
51,459
55,006
50,000
52,000
52,000
Sub -Total
2,137,431
2,241,572
1,980,465
2,418,575
2,216,482
LICENSES & PERMITS
10-32-100
Business License Fees
13,640
13,663
12,750
12,700
13,000
10-32-110
Regulated Industry Fees/Taxes
18,459
28,806
25,000
98,000
50,000
Sub -Total
32,099
42,468
37,750
110,700
63,000
INTERGOVERNMENTAL
10-33-100
Grants
7,461
10,000
166,000
156,000
97,000
Sub -Total
7,461
10,000
166,000
156,000
97,000
CHARGES FOR SERVICES
10-34-100
Annexation Fees
10,000
0
1,000
275
1,000
10-34-110
Zoning Fees
0
2,500
1,500
8,925
1,500
10-34-120
Subdivision Fees
1,300
15,400
1,500
29,550
1,500
10-34-130
Miscellaneous Planning Fees
1,095
1,905
1,000
2,200
1,000
10-34-150
Affordable Housing Impact Fee
0
0
0
0
0
10-34-740
Fees in Lieu of Park Land
0
0
0
0
0
10-34-750
WTHP Revenue
0
0
0
0
0
Sub -Total
12,395
19,805
5,000
40,950
5,000
FINES & FORFEITURES
10-35-100
Court Fines
0
0
0
0
0
10-35-200
Police Dept. Sur -Charge
0
0
0
0
0
Sub -Total
0
0
0
0
0
MISCELLANEOUS REVENUE
10-36-100
Interest Earnings
3,471
3,156
3,250
5,000
3,500
10-36-300
Rental Income
8,520
11,420
9,500
14,500
12,500
10-36-500
Sale of General Fixed Assets
16,825
6,163
0
0
0
10-36-600
Reimbursable - Mustang
0
0
0
0
0
10-36-610
Reimbursable - Prof Services
265,009
178,944
100,000
100,000
50,000
10-36-620
Reimbursable - Night Shuttle
0
0
0
0
0
10-36-900
Miscellaneous Revenue
25,352
34,660
30,000
25,000
30,000
Sub -Total
319,177
234,343
142,750
144,500
96,000
SPECIAL ASSESSMENTS
10-37-100
Byers Vista SID
0
0
0
0
0
Sub -Total
0
0
0
0
0
OTHER SOURCES AND TRANSFERS
10-39-100
Bond Proceeds
0
0
0
0
0
10-39-900
Transfers in from Other Funds
21,500
0
10,000
10,000
0
10-39-999
Unassigned Fund Balance
1,861,551
2,009,110
2,003,613
2,116,145
1,648,458
Sub -Total
1,881,052
2,009,110
2,013,613
2,126,145
1,648,458
GENERAL FUND TOTAL REVENUE
4,391,614
4,557,299
4,345,578
4,996,870
4,125,940
Page 1
TOWN OF FRASER
2013 2014 2015 2015 2016
Prior Year 2 Prior Year Current Year Current Year Adopted
Actuals Actuals Budget Year -End Est. Budget
EXPENDITURES
TOWN BOARD
10-41-110
Salaries
18,840
16,460
26,000
23,000
30,000
10-41-220
FICA Tax
1,441
1,259
1,989
1,800
2,295
10-41-280
Training Programs
336
7,448
6,000
5,000
6,000
10-41-290
Travel, Meals and Lodging
3,602
4,555
5,000
3,500
5,000
10-41-295
Meals and Entertainment
9,316
7,802
8,000
8,000
8,000
10-41-690
Miscellaneous Expense
1,425
2,552
8,000
(14,000)
3,000
10-41-860
Grants and Aid to Agencies
1,050
1,000
0
4,155
0
10-41-861
Intergovernmental Agreements
9,000
9,000
9,000
9,000
14,500
10-41-862
Fraser/Winter Park Police Dept
402,284
406,188
432,000
406,020
450,000
10-41-863
Street Lighting and Signals
14,982
16,667
15,250
15,250
97,200
10-41-864
Special Events
30,000
10,000
10,000
12,500
10,000
10-41-865
Grand County Dispatch
0
0
0
0
0
10-41-866
Wood Stove Rebates
0
0
0
0
0
10-41-867
Chamber of Commerce - IGA
55,103
72,764
68,114
75,775
74,940
10-41-868
Winter Shuttle - IGA
50,000
52,000
80,000
64,750
0
10-41-869
Summer Shuttle - IGA
0
0
0
0
0
10-41-870
Business Dist StreetScape
7,163
3,961
100,000
5,000
5,000
10-41-871
Business Enhancement Programs
0
3,200
105,000
75,000
105,000
10-41-872
Improvement Awards -Business
0
0
0
10,000
0
10-45-395
Sub -Total
604,543
614,857
874,353
704,750
810,935
ADMINISTRATION
10-45-110
Salaries
203,822
203,554
250,000
250,000
250,000
10-45-210
Health Insurance
32,718
33,918
35,000
42,100
47,152
10-45-220
FICA Tax
14,597
14,654
19,125
19,125
19,125
10-45-230
Retirement
8,013
7,789
10,000
7,700
10,000
10-45-250
Unemployment Tax
611
611
750
750
750
10-45-260
Workers Comp Claims
0
0
0
0
0
10-45-280
Training Programs
3,363
2,856
4,000
4,000
4,000
10-45-290
Travel, Meals and Lodging
4,906
10,097
5,000
8,000
7,000
10-45-295
Meals and Entertainment
2,139
1,447
3,500
3,500
3,500
10-45-305
Municipal Court Judge
0
0
0
0
0
10-45-310
Legal Fees
52,556
65,809
65,000
65,000
100,000
10-45-320
Audit Fees
11,232
11,595
22,672
12,225
22,672
10-45-330
Engineering Fees
1,997
1,924
10,000
6,500
10,000
10-45-360
Computers -Networks and Support
23,672
25,750
65,000
65,000
55,000
10-45-370
Other Professional Services
17,620
57,411
90,000
90,000
10,700
10-45-375
Reimbursable Prof Services
233,109
172,331
100,000
100,000
50,000
10-45-380
Janitorial Services
8,654
8,769
15,300
10,000
15,000
10-45-385
Treasurer's Fees
4,371
3,930
5,918
5,918
6,032
10-45-390
Abatement Fees
0
0
0
0
0
10-45-395
Recording Fees
500
500
1,000
500
1,000
10-45-410
Bank Charges
566
640
1,000
800
1,000
10-45-420
Elections
1,715
919
5,000
5,000
10,000
10-45-430
Insurance -All Departments
48,499
37,317
42,000
42,000
42,000
10-45-440
Advertising
1,945
713
2,500
500
2,500
10-45-490
Professional Memberships
6,357
6,214
7,000
7,500
7,500
10-45-500
Operating Supplies
10,017
12,005
12,000
12,000
12,500
10-45-510
Equipment Purchase and Repair
396
11,476
15,750
15,750
15,750
10-45-550
Postage
1,183
988
2,000
1,600
2,000
10-45-560
Utilities -Telephone
5,375
5,810
6,500
7,000
7,500
10-45-561
Utilities - Natural Gas
3,764
4,068
6,000
4,500
6,000
Page 2
Page 3
COLORADO STATE BUDGET REPORT
TOWN OF FRASER
2013
2014
2015
2015
2016
Prior Year 2
Prior Year
Current Year
Current Year
Adopted
Actuals
Actuals
Budget
Year -End Est.
Budget
10-45-562
Utilities - Electricity
5,471
5,234
7,000
5,500
6,500
10-45-569
Utilities - Trash Removal
1,579
1,164
2,500
1,500
2,500
10-45-670
Prop Mgmt - 107 Eisenhower Dr
10,189
11,035
29,000
15,000
40,000
10-45-671
Prop Mgmt - 105 Fraser Ave
52
147
500
2,500
500
10-45-672
Prop Mgmt-
0
0
0
0
0
10-45-673
Prop Mgmt - 153 Fraser Ave
5,773
24,558
20,000
8,000
20,000
10-45-674
Prop Mgmt - 200 Eisenhower Dr
0
1,208
1,000
150
500
10-45-675
Prop Mgmt - 216 Eisenhower Dr
0
0
0
0
0
10-45-676
Prop Mgmt - 400 Doc Susie Ave
1,106
882
500
500
500
10-45-690
Miscellaneous Expense
11,201
9,636
8,000
4,000
8,000
10-45-695
Bad Debt Write -Off
0
0
0
0
0
10-45-730
Capital Projects
0
0
0
0
0
10-45-740
Capital Purchases
0
0
0
0
0
10-45-810
Lease/Purchase - Principal
18,342
19,252
20,207
20,207
21,210
10-45-820
Lease/Purchase- Interest
20,032
19,122
18,167
18,167
17,165
Sub -Total
777,442
795,333
908,889
862,492
835,556
PUBLIC WORKS
10-60-110
Salaries
345,318
357,480
410,296
385,000
420,000
10-60-210
Health Insurance
38,029
69,655
75,000
75,700
85,000
10-60-220
FICA Tax
24,378
25,379
31,388
28,000
32,130
10-60-230
Retirement
11,478
10,666
16,412
11,500
16,800
10-60-250
Unemployment Tax
1,036
1,072
1,231
1,155
1,260
10-60-260
Workers Comp Claims
425
190
0
500
0
10-60-280
Training Programs
203
990
2,000
2,000
2,000
10-60-290
Travel, Meals and Lodging
131
175
2,000
2,000
2,000
10-60-295
Meals and Entertainment
404
717
750
750
1,000
10-60-330
Engineering Fees
14,719
19,889
45,000
12,000
15,000
10-60-360
Computer Network Support
135
0
2,000
2,000
2,000
10-60-370
Other Professional Services
2,442
2,686
2,500
5,000
3,000
10-60-380
Janitorial Services
450
0
0
0
0
10-60-470
Contract Grounds Maintenance
0
0
0
0
0
10-60-475
Contract Snow Removal
0
440
0
0
0
10-60-480
Equipment Rental
85
370
2,500
500
2,500
10-60-490
Professional Memberships
100
850
750
750
750
10-60-500
Operating Supplies
75,245
77,360
75,000
75,000
80,000
10-60-506
Plants/Planter Supplies
9,176
9,722
12,000
13,500
15,000
10-60-510
Equipment Purchase and Repair
29,178
36,294
35,000
50,000
50,000
10-60-560
Utilities - Telephone
1,960
1,905
2,700
3,600
4,200
10-60-561
Utilities - Natural Gas
4,538
4,881
6,000
5,500
6,000
10-60-562
Utilities - Electricity
1,947
1,898
3,000
2,500
3,000
10-60-569
Utilities - Trash Removal
1,206
1,499
2,100
2,800
2,500
10-60-670
Prop Mgmt - 125 Fraser Ave
415
3,068
5,000
5,000
5,000
10-60-671
Prop Mgmt - Clayton Ct Parcel
0
0
0
0
0
10-60-672
Prop Mgmt - Elk Crk Wetlands
0
0
0
0
0
10-60-673
Prop Mgmt - Fraser River Trail
5,828
1,607
13,000
13,000
20,000
10-60-674
Prop Mgmt - Hwy 40 Pedestrian
0
131
18,000
5
25,000
10-60-675
Prop Mgmt - Koppers Park
0
0
0
1,500
0
10-60-676
Prop Mgmt - Old SchlHouse Pk
688
3,370
5,000
2,500
5,000
10-60-677
Prop Mgmt - Planning Area 28
0
0
0
0
0
10-60-678
Prop Mgmt - OutdoorActivityCtr
0
0
0
100
0
10-60-679
Prop Mgmt - School Bus Garage
3,987
4,657
7,000
5,000
7,000
10-60-680
Prop Mgmt - Gardner Shed
0
0
0
0
0
10-60-681
Prop Mgmt - Cozens Ranch Park
9,449
27,871
230,000
230,000
50,000
10-60-682
Prop Mgmt - Amtrak Station
103
288
0
0
0
Page 3
TRANSFERS
10-90-920
Transfer to CERF - Police Dept
COLORADO STATE BUDGET REPORT
0
0
0
TOWN OF FRASER
10-90-930
Transfer to CERF - PublicWorks
0
0
0
0
60,000
2013
2014
2015
2015
2016
50,000
175,000
Prior Year 2
Prior Year
Current Year
Current Year
Adopted
246,550
257,910
Actuals
Actuals
Budget
Year -End Est.
Budget
10-60-683
Prop Mgmt - Ptarmigan OS
163
0
0
0
0
10-60-684
Prop Mgmt - FRODO
2,439
0
5,000
0
5,000
10-60-685
Prop Mgmt - Mtn Man Park
119
0
500
1,000
500
10-60-686
Goranson Station
27,890
33,096
1,500
1,500
500
10-60-690
Miscellaneous Expense
2,053
2,448
1,500
2,000
3,000
10-60-695
Fraser Mustang
0
0
0
0
0
10-60-725
Street Improvements
22,649
36,369
285,000
285,000
185,000
10-60-730
Capital Projects
70
0
10,000
0
0
10-60-740
Capital Purchases
0
0
0
0
0
Sub -Total
668,434
737,024
1,309,127
1,226,360
1,050,140
Outdoor Activity Center
10-65-110
Salaries
0
0
0
0
0
10-65-210
Health Insurance
0
0
0
0
0
10-65-220
FICA Tax
0
0
0
0
0
10-65-230
Retirement
0
0
0
0
0
10-65-250
Unemployment Tax
0
0
0
0
0
10-65-260
Workers Comp Claims
0
0
0
0
0
10-65-280
Training Programs
0
0
0
0
0
10-65-290
Travel, Meals and Lodging
0
0
0
0
0
10-65-295
Meals and Entertainment
0
0
0
0
0
10-65-370
Other Professional Services
0
0
0
0
0
10-65-380
Janitorial Services
4,829
5,275
5,610
5,610
6,000
10-65-490
Professional Memberships
0
0
0
0
0
10-65-500
Operating Supplies
0
0
0
0
0
10-65-510
Equipment Purchase and Repair
0
0
0
0
0
10-65-560
Utilities - Telephone
496
458
0
0
0
10-65-561
Utilities - Natural Gas
1,089
1,120
1,515
1,250
1,530
10-65-562
Utilities - Electricity
910
867
1,010
900
1,020
10-65-665
WTHP Expenses
506
0
0
0
0
10-65-670
Prop Mgmt - 120 Zerex
1,643
8,767
5,000
500
5,000
10-65-690
Miscellaneous Expense
0
81
0
0
0
10-65-730
Capital Projects
0
0
0
0
0
10-65-740
Capital Purchases
0
0
0
0
0
Sub -Total
9,474
16,567
13,135
8,260
13,550
TRANSFERS
10-90-920
Transfer to CERF - Police Dept
0
0
0
0
50,000
10-90-930
Transfer to CERF - PublicWorks
0
0
0
0
60,000
10-90-935
Transfer to CAF
75,000
0
50,000
50,000
175,000
10-90-940
Transfer to Debt Service Fund
247,610
247,373
246,550
246,550
257,910
10-90-950
Transfer to Water Fund
0
0
0
0
0
10-90-960
Transfer to FREP
0
0
0
0
0
10-90-970
Transfer to Committed Reserves
0
0
0
0
0
10-90-980
Transfer to Petersen Trust
0
0
0
0
0
10-90-995
Salaries Clearing
0
0
0
0
0
10-90-996
FICA Tax Clearing
0
0
0
0
0
10-90-997
Unemployment Tax Clearing
0
0
0
0
0
Sub -Total
322,610
247,373
296,550
296,550
542,910
FISCAL AGENT
10-95-110 Salaries 0 0 0 0 0
10-95-210 Health Insurance 0 0 0 0 0
10-95-220 FICA Tax 0 0 0 0 0
Page 4
Page 5
COLORADO STATE BUDGET REPORT
TOWN OF FRASER
2013
2014
2015
2015
2016
Prior Year 2
Prior Year
Current Year
Current Year
Adopted
Actuals
Actuals
Budget
Year -End Est.
Budget
10-95-230 Retirement
0
0
0
0
0
10-95-250 Unemployment Tax
0
0
0
0
0
10-95-260 Workers Comp Claims
0
0
0
0
0
Sub -Total
0
0
0
0
0
GENERAL FUND EXPENDITURE TOTALS
2,382,503
2,411,154
3,402,053
3,098,412
3,253,092
GENERAL FUND REVENUE TOTALS
4,391,614
4,557,299
4,345,578
4,996,870
4,125,940
GENERAL FUND EXPENDITURE TOTALS
2,382,503
2,411,154
3,402,053
3,098,412
3,253,092
GENERAL FUND REVENUE OVER EXPENDITURES
2,009,111
2,146,145
943,525
1,898,458
872,848
GF Restricted Reserves - Tabor Emergency Reserve
80,000
80,000
110,000
110,000
110,000
GF Restricted Reserves - Affordable Housing Reserve
135,426
135,426
135,426
135,426
135,426
GF Restricted Reserves - Fees in Lieu of P&OS Reserve
6,379
6,379
6,379
6,379
6,379
GF Committed Emergency Reserve
750,000
750,000
750,000
1,000,000
1,000,000
GF Unassigned Fund Balance
2,009,111
2,146,145
943,525
1,648,458
872,848
Page 5
TOWN OF FRASER
RESTRICTED REVENUE FUND
REVENUE
2013 2014
2015 2015 2016
TAXES
12-31-100
Restricted 1% GF Sales Tax
12-31-800
Interest Income
Sub -Total
INTERGOVERNMENTAL
12-33-100
Grants & Aid to Agencies
Sub -Total
OTHER SOURCES AND TRANSFERS
12-36-900
Transfer In from Other Funds
12-39-999
Unassigned Fund Balance
Sub -Total
RESTRICTED REV FUND TOTAL REVENUE
EXPENDITURES
12-40-610 Transportation O&M
12-40-615 Transportation - Capital Exp
12-40-710 Trails O&M
12-40-715 Trails - Capital Expenditures
12-40-810 Capital Projects
12-40-900 Transfer to Trans O&M Reserve
12-40-915 Transfer to Trans Cap Reserve
12-40-920 Transfer to Trails O&M Reserve
12-40-925 Transfer to Trails Cap Reserve
12-40-930 Transfer to Cap Proj Reserve
12-40-940 Transfer to Other Funds
4:942:11
-4 ii7LiiX�711 11111111:P
RESTRICTED REV FUND REVENUES
RESTRICTED REV FUND EXPENDITURES
RESTRICTED REV FUND REVENUES OVER EXPENDITURES
RRF Restricted Reserves - Transportation O&M
RRF Restricted Reserves - Transportation Capital
RRF Restricted Reserves - Trails O&M
RRF Restricted Reserves - Trails Capital
RRF Restricted Reserves - Capital Projects
COLORADO STATE BUDGET REPORT
2013 2014
2015 2015 2016
Prior Year 2 Prior Year
Current Year Current Year Adopted
Actuals Actuals
Budget Year -End Est. Budget
450,000
150
0 450,150
0
0 0
0
0
0 0
0 0 0 0 450,150
Page 6
0 0
0 0
0
0
450,000
0
0
0
0
0
0
0
0
0
0
450,000
450,150
450,000
150
150
0
0
0
0
TOWN OF FRASER
CONSERVATION TRUST FUND
REVENUE
20-30-100 Cons Trust (Lottery) Proceeds
20-30-800 Interest Earnings
20-30-999 Unassigned Fund Balance
CONSERVATION TRUST FUND REVENUE
EXPENDITURES
20-40-410
Bank Charges
20-40-650
Cons Trust Program Expenses
20-40-910
Transfer to General Fund
20-40-920
Transfer to Other Funds
CONSERVATION TRUST FUND EXPENDITURES
CTF REVENUES OVER EXPENDITURES (Restricted Bal YE)
CAPITAL EQUIP REPLACEMENT FUND
REVENUES
Public Safety Fleet Purchase
30-30-100
Hwy Use Tax Proceeds
30-30-500
Sale of CERF Assets
30-30-800
Interest Earnings
30-30-900
Transfer from G/F - PoliceDept
30-30-910
Transfer from G/F - PublicWork
30-30-920
Transfer from Utility Funds
30-30-999
Unassigned Fund Balance
CAPITAL EQUIP RPLMT FUND REVENUE
30-40-745
Public Safety Fleet Purchase
30-40-750
Regular Fleet Purchase
30-40-755
Heavy Equipment Purchase
30-40-810
Lease/Purchase - Principal
30-40-820
Lease/Purchase- Interest
30-40-910
Transfer to General Fund
CAPITAL EQUIP RPLMT FUND EXPENDITURES
CERF REVENUES OVER EXPENDITURES (Unassigned Bal YE)
COLORADO STATE BUDGET REPORT
2013 2014
Prior Year 2 Prior Year
Actuals Actuals
2015 2015 2016
Current Year Current Year Adopted
Budget Year -End Est. Budget
6,494
15,595
6,500
6,500
6,500
22
7
15
15
15
15,877
893
6,899
16,495
13,010
22,393
16,495
13,414
23,010
19,525
0 0 0 0 0
0 0 0 0 0
21,500 0 0 0 0
0 0 10,000 10,000 0
21,500 0 10,000 10,000 0
893 16,495 3,414 13,010 19,525
44,588
44,896
45,039
45,039
45,039
0
0
0
0
0
663
549
300
575
350
0
0
0
0
50,000
0
0
0
0
60,000
20,000
20,000
20,000
20,000
20,000
527,931
470,586
464,835
465,578
410,774
593,183
536,031
530,174
531,192
586,164
40,041
0
48,000
65,000
65,000
0
25,035
90,000
10,000
90,000
37,138
0
20,000
0
20,000
45,418
40,938
42,015
42,015
43,120
0
4,480
3,403
3,403
2,298
0
0
0
0
0
122,597
70,453
203,418
120,418
220,418
470,586
465,578
326,756
410,774
365,746
Page 7
TOWN OF FRASER
CAPITAL ASSET FUND
REVENUE
32-30-100 Reserved for Future Use
32-30-500 Sale of Capital Assets
32-30-800 Interest Earnings
32-30-910 Transfer in from General Fund
32-30-940 Transfer in from DSF
32-30-950 Transfer in from Water Fund
32-30-999 Unassigned Fund Balance
CAPITAL ASSET FUND REVENUE
EXPENDITURES
32-40-810 Capital Proj- Streets Existing
32-40-815 Capital Proj - Streets New
32-40-820 Capital Proj - Buildings Exist
32-40-825 Capital Proj - Buildings New
32-40-830 Capital Proj - Parks/OS Exist
32-40-835 Capital Proj - Parks/OS New
32-40-900 Transfer to General Fund
32-40-910 Transfer to CAF Res - Streets
32-40-920 Transfer to CAF Res - Bldgs
32-40-930 Transfer to CAF Res - Parks/OS
CAPITAL ASSET FUND EXPENDITURES
CAF REVENUES OVER EXPENDITURES
CAF Committed Reserves - Streets
CAF Committed Reserves - Buildings
CAF Committed Reserves - Parks and Open Space
CAF Committed Reserves - Bridges
FREP FUND
FREP FUND REVENUES
FREP FUND EXPENDITURES
FREP FUND REVENUES OVER EXPENDITURES
COLORADO STATE BUDGET REPORT
837,338
2013 2014
2015 2015 2016
Prior Year 2 Prior Year
Current Year Current Year Adopted
Actuals Actuals
Budget Year -End Est. Budget
0
837,338
1,420,000
1,420,000
0
0
0
0
0
0
195
511
250
1,050
0
75,000
0
50,000
50,000
175,000
175,000
0
0
0
0
0
0
0
0
0
40,066
6,218
667,788
671,471
117,521
290,261
844,067
2,138,038
2,142,521
292,521
186,377
6,218
0
0
0
0
166,378
2,138,038
2,025,000
250,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
42,521
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
186,377
172,596
2,138,038
2,025,000
292,521
103,884
671,471
0
117,521
0
0
0
0
0
0
0
0
0
Page 8
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
TOWN OF FRASER
DEBT SERVICE FUND
REVENUE
80,243
40-30-100
Property Tax
40-30-200
Specific Ownership Tax
40-30-500
Bond Proceeds
40-30-800
Interest Earnings
40-30-910
Transfer in from General Fund
40-30-990
Transfer in from DSF Reserves
40-30-999
Carryover Balance
DEBT SERVICE FUND REVENUE
EXPENDITURES
40-40-385
40-40-390
40-40-500
40-40-550
40-40-810
40-40-811
40-40-812
40-40-820
40-40-821
40-40-822
40-40-850
40-40-910
40-40-920
Treasurer's Fees GO Bond
Abatements - GO Bond
Cost of Issuance
Underwriters Discount
Bond Principal - 02 S&U Issue
Bond Principal - 98 GO Issue
Bond Principal - 98 S&U Issue
Bond Interest - 02 S&U Issue
Bond Interest - 98 GO Issue
Bond Interest - 98 S&U Issue
Bond Agent Fees
Transfer to DSF Reserves
Transfer to Other Funds
7� 3 �'I�Z�I[�I�d�Ii<f 7�:(J4�A7tii�I7�9
DEBT SERVICE REVENUES
DEBT SERVICE EXPENDITURES
DEBT SERVICE REVENUES OVER EXPENDITURES
DSF Restricted Reserves
DSF Committed Reserves
COLORADO STATE BUDGET REPORT
80,243
2013 2014
2015 2015 2016
Prior Year 2 Prior Year
Current Year Current Year Adopted
Actuals Actuals
Budget Year -End Est. Budget
80,122
80,243
80,000
80,000
0
3,469
4,327
3,000
4,000
0
0
0
0
0
0
661
592
250
600
100
247,610
247,373
246,550
246,550
257,910
175,000
0
0
0
102,794
0
0
0
0
0
506,862
332,535
329,800
331,150
360,804
1,602
1,605
2,000
2,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
25,000
25,000
25,000
25,000
30,000
40,000
40,000
45,000
45,000
95,000
160,000
170,000
180,000
180,000
195,000
8,338
7,013
5,638
5,638
4,125
11,825
9,675
7,526
7,526
7,794
54,270
45,360
35,910
35,910
25,785
1,342
2,340
3,000
3,000
3,000
0
0
25,726
0
100
175,000
0
0
0
0
477,389
300,992
329,800
304,074
360,804
506,862
332,535
329,800
331,150
360,804
477,389
300,992
329,800
304,074
360,804
29,473
31,543
0
27,076
0
300,000
300,000
300,000
245,941
273,017
170,223
Page 9
TOWN OF FRASER
WATER FUND
Salaries
REVENUES
Health Insurance
50-40-220
TAXES
50-31-100
Property Tax
50-31-200
Fraser Firming Revenue
50-40-260
Sub -Total
50-40-280
LICENSES & PERMITS
50-32-100
Excavation Permit Fees
50-40-295
Sub -Total
50-40-300
CHARGES FOR SERVICES
50-34-100
Customer Service Charges
50-34-150
Penalties & Interest
50-34-200
Plant Investment Fees
50-34-300
Water Meter Sales
50-40-385
Sub -Total
50-40-390
MISCELLANEOUS REVENUE
50-36-100
Interest Earnings
50-36-900
Miscellaneous Revenue
50-40-440
Sub -Total
15,400
OTHER SOURCES & TRANSFERS
50-39-100
Debt Service Proceeds
50-39-200
Grants and Aid from Agencies
50-39-910
Transfers In
50-39-999
Unassigned Fund Balance
836,320
Sub -Total
929
WATER FUND TOTAL REVENUE
EXPENDITURES
50-40-110
Salaries
50-40-210
Health Insurance
50-40-220
FICA Tax
50-40-230
Retirement
50-40-250
Unemployment Tax
50-40-260
Workers Comp Claims
50-40-280
Training Programs
50-40-290
Travel, Meals and Lodging
50-40-295
Meals and Entertainment
50-40-300
Administrative Reimbursement
50-40-310
Legal Fees
50-40-330
Engineering Fees
50-40-360
Computers -Networks and Support
50-40-370
Other Professional Services
50-40-385
Treasurer's Fees
50-40-390
Abatements
50-40-410
Bank Charges
50-40-430
Insurance
50-40-440
Advertising
COLORADO STATE BUDGET REPORT
2013 2014
Prior Year 2 Prior Year
Actuals Actuals
2015 2015 2016
Current Year Current Year Adopted
Budget Year -End Est. Budget
0
0
0
0
0
0
50,387
25,000
0
0
0
50,387
0
0
0
550
275
275
550
275
550
275
275
550
275
662,002
720,687
760,040
778,500
831,120
6,080
2,352
1,000
4,000
1,000
6,000
0
15,400
15,400
7,700
16,834
14,890
2,000
38,420
5,000
690,917
737,930
778,440
836,320
844,820
929
1,153
800
1,900
800
11,817
4,289
2,500
3,300
2,500
12,746
5,442
3,300
5,200
3,300
0
0
0
0
0
0
0
25,000
50,000
0
0
0
50,000
0
0
422,680
573,820
720,401
766,652
892,609
422,680
573,820
795,401
816,652
892,609
1,126,893 1,367,854 1,577,416 1,658,722 1,741,004
164,895
148,454
185,000
185,000
195,000
28,468
22,117
26,000
26,000
29,250
11,651
10,801
14,153
14,153
14,918
5,793
4,252
6,500
6,500
6,500
492
438
555
555
585
0
0
0
0
0
1,181
400
3,000
1,000
3,000
232
58
3,000
1,000
3,000
1,603
1,121
2,000
2,000
2,000
0
0
0
0
0
41,135
64,876
75,000
75,000
65,000
4,769
16,781
10,000
16,000
60,000
4,190
8,409
6,000
6,000
6,000
472
22,351
5,000
2,500
25,000
0
0
0
0
0
0
0
0
0
0
0
28
0
0
0
20,259
14,584
20,000
17,084
20,000
665
46
500
241
500
Page 10
WATER FUND REVENUES
WATER FUND EXPENDITURES
WATER FUND REVENUES OVER EXPENDITURES
WF Committed Reserves
WF Unassigned Fund Balance
1,126,893 1,367,854 1,577,416 1,658,722 1,741,004
555,608 601,195 1,567,708 726,113 1,664,253
571,285 766,660 9,709 932,609 76,752
Page 11
460,000 500,000 500,000
9,709 892,609 76,752
COLORADO STATE BUDGET REPORT
TOWN OF FRASER
2013
2014
2015
2015
2016
Prior Year 2
Prior Year
Current Year
Current Year
Adopted
Actuals
Actuals
Budget
Year -End Est.
Budget
50-40-460
System Repair and Maint - Prod
32,004
9,051
75,000
12,000
79,000
50-40-465
System Repair and Maint - Dist
8,212
16,984
70,000
30,000
25,000
50-40-490
Professional Memberships
6,348
9,070
8,000
9,500
9,500
50-40-500
Operating Supplies -Production
18,183
14,042
35,000
15,000
35,000
50-40-505
Operating Supplies-Distrib
25,559
17,974
25,000
40,000
40,000
50-40-510
Equipment Purchase and Repair
350
2,006
10,000
5,000
30,000
50-40-520
Testing
4,141
3,225
10,000
1,800
5,000
50-40-550
Postage & Billing Supplies
1,451
1,527
2,500
2,500
2,500
50-40-560
Utilities - Telephone
2,666
2,889
3,500
3,980
4,500
50-40-562
Utilities - Electricity
35,629
32,675
55,000
33,000
50,000
50-40-670
Prop Mgmt - Fraser WTP
2,076
43
3,000
1,500
3,000
50-40-680
Prop Mgmt - Maryvale WTP
2,197
45
3,000
800
3,000
50-40-685
Prop Mgmt - St. Louis Headgate
0
0
0
0
0
50-40-690
Miscellaneous Expense
115
548
2,000
2,000
2,000
50-40-695
Bad Debt Write Off
0
0
0
0
0
50-40-715
Water Rights - Diversion & Dev
7,821
7,266
15,000
15,000
35,000
50-40-730
Capital Projects
13,054
17,262
204,000
175,000
250,000
50-40-740
Capital Purchases
0
0
0
0
0
50-40-760
Fraser Firming - CapProj
0
41,872
680,000
16,000
650,000
50-40-770
PIF - Capital Purchases
0
0
0
0
0
50-40-780
Capitalized Assets - Audit
0
0
0
0
0
50-40-790
Depreciation
0
0
0
0
0
50-40-810
Debt Service - Principal
0
0
0
0
0
50-40-820
Debt Service - Interest
0
0
0
0
0
50-40-850
Debt Service - Agent Fees
0
0
0
0
0
50-40-910
Transfer to General Fund
0
0
0
0
0
50-40-930
Transfer to CERF
10,000
10,000
10,000
10,000
10,000
50-40-970
Transfer to Reserves
100,000
100,000
0
0
50-40-980
Transfer to Metro Districts
0
0
0
0
0
50-40-990
Transfer to Wastewater Fund
0
0
0
0
0
WATER FUND EXPENDITURES
555,608
601,195
1,567,708
726,113
1,664,253
WATER FUND REVENUES
WATER FUND EXPENDITURES
WATER FUND REVENUES OVER EXPENDITURES
WF Committed Reserves
WF Unassigned Fund Balance
1,126,893 1,367,854 1,577,416 1,658,722 1,741,004
555,608 601,195 1,567,708 726,113 1,664,253
571,285 766,660 9,709 932,609 76,752
Page 11
460,000 500,000 500,000
9,709 892,609 76,752
TOWN OF FRASER
WASTEWATER FUND
REVENUES
2013 2014
2015 2015 2016
TAXES
Current Year Current Year Adopted
Property Tax
Budget Year -End Est. Budget
Specific Ownership Tax
0
Sub -Total
0
LICENSES & PERMITS
55-32-100
Excavation Permit Fees
0
Sub -Total
0
CHARGES FOR SERVICES
55-34-100
Customer Service Charges
55-34-150
Penalties & Interest
55-34-200
Plant Investment Fees
55-34-999
Contributed Assets
3,653,401
Sub -Total
3,127,598
MISCELLANEOUS REVENUE
55-36-100
Interest Earnings
55-36-500
JFF Management Fee
55-36-900
Miscellaneous Revenue
2,500
Sub -Total
2,500
OTHER SOURCES & TRANSFERS
55-39-100
Debt Service Proceeds
55-39-200
Grants and Aid from Agencies
55-39-910
Transfer in from General Fund
55-39-999
Unassigned Fund Balance
5,000
Sub -Total
2,703
WASTEWATER FUND TOTAL REVENUE
EXPENDITURES
55-40-110
Salaries
55-40-210
Health Insurance
55-40-220
FICA Tax
55-40-230
Retirement
55-40-250
Unemployment Tax
55-40-260
Workers Comp Claims
55-40-280
Training Programs
55-40-290
Travel, Meals and Lodging
55-40-295
Meals and Entertainment
55-40-310
Legal Fees
55-40-330
Engineering Fees
55-40-360
Computers -Networks and Support
55-40-370
Other Professional Services
55-40-410
Bank Charges
COLORADO STATE BUDGET REPORT
0
2013 2014
2015 2015 2016
Prior Year 2 Prior Year
Current Year Current Year Adopted
Actuals Actuals
Budget Year -End Est. Budget
0 0
0
0
0
0 0
0
0
0
0 325
0
0
0
0 325
0
0
0
618,173
678,763
637,184
638,000
693,000
2,330
2,136
1,000
3,000
1,000
179,000
120,000
15,000
292,500
100,000
0
0
0
0
0
799,503
800,899
653,184
933,500
794,000
9,214
8,922
3,000
4,000
3,200
28,422
29,000
29,000
29,000
29,000
38
0
0
0
0
37,674
37,922
32,000
33,000
32,200
0
0
0
0
0
0
0
0
45,000
30,000
0
0
0
0
0
2,373,791
2,699,802
2,968,217
3,011,956
2,271,398
2,373,791
2,699,802
2,968,217
3,056,956
2,301,398
3,210,968
3,538,948
3,653,401
4,023,456
3,127,598
174,615
178,509
195,000
195,000
205,000
25,693
26,244
28,000
27,000
30,500
12,699
13,290
14,918
14,918
15,683
6,162
5,600
7,000
6,500
7,000
520
534
585
585
615
0
0
0
0
0
55
0
2,500
1,000
2,500
90
0
2,500
1,000
2,500
518
1,103
1,000
1,000
2,000
0
22,814
15,000
1,500
5,000
1,756
2,703
10,000
10,000
5,000
2,665
6,839
6,000
6,000
6,000
737
21,037
10,000
1,000
10,000
0
0
100
0
100
Page 12
Page 13
COLORADO STATE BUDGET REPORT
TOWN OF FRASER
2013
2014
2015
2015
2016
Prior Year 2
Prior Year
Current Year
Current Year
Adopted
Actuals
Actuals
Budget
Year -End Est.
Budget
55-40-430 Insurance
5,410
5,860
6,500
4,405
6,500
55-40-440 Advertising
5
0
500
150
500
55-40-460 System Repair and Maint-Collec
28,127
50,694
130,000
85,000
118,000
55-40-490 Professional Memberships
4,438
1,602
6,000
2,000
2,000
55-40-500 Operating Supplies -Collections
18
580
5,000
1,000
5,000
55-40-510 Equipment Purchase and Repair
0
618
5,000
5,000
5,000
55-40-520 Testing
180
0
1,000
0
1,000
55-40-550 Postage & Billing Supplies
1,411
1,497
3,000
3,000
3,000
55-40-560 Utilities - Telephone
257
254
500
2,000
2,000
55-40-650 WW Treatment Charges/JFOC
153,230
154,032
209,833
190,000
185,846
55-40-660 JFF CapRepl Reserve
0
13,206
0
0
0
55-40-670 JFF O&M Reserve
0
0
0
0
0
55-40-690 Miscellaneous Expense
115
188
3,000
3,000
3,000
55-40-695 Bad Debt Write Off
0
0
0
0
0
55-40-730 Capital Projects
76,389
0
370,000
130,000
216,500
55-40-740 Capital Purchases
0
17,187
0
0
0
55-40-760 PIF - Capital Projects
0
0
0
0
0
55-40-770 PIF - Capital Purchases
0
0
0
0
0
55-40-780 Capitalized Assets - Audit
0
0
0
0
0
55-40-790 Depreciation
0
0
0
0
0
55-40-810 Debt Service - Principal
0
0
0
0
0
55-40-820 Debt Service - Interest
0
0
0
0
0
55-40-850 Debt Service - Agent Fees
0
0
0
0
0
55-40-910 Transfer to General Fund
0
0
0
0
0
55-40-930 Transfer to CERF
10,000
10,000
10,000
10,000
10,000
55-40-970 Transfer to Reserves
0
0
0
1,000,000
55-40-990 Transfer to Water Fund
0
0
0
0
0
WASTEWATER FUND EXPENDITURES
505,089
534,392
1,042,936
701,058
1,850,244
WASTEWATER FUND REVENUES
3,210,968
3,538,948
3,653,401
4,023,456
3,127,598
WASTEWATER FUND EXPENDITURES
505,089
534,392
1,042,936
701,058
1,850,244
WASTEWATER FUND REVENUES OVER EXPENDITURES
2,705,879
3,004,556
2,610,466
3,322,398
1,277,355
WWF Committed Reserves - O&M Emergencies
500,000
500,000
WWF Committed Reserves - Collections System
221,000
221,000
WWF Committed Reserves - JFF CRR Emergency Reserve
330,000
330,000
WWF Committed Reserves - JIFF Plant Rqmts
0
1,000,000
WWF Unassigned Fund Balance
2,271,398
1,277,355
Page 13
TOWN OF FRASER
2013 2014 2015 2015 2016
Prior Year 2 Prior Year Current Year Current Year Adopted
Actuals Actuals Budget Year -End Est. Budget
JOINT FACILITIES FUND - O&M
REVENUE
Salaries
166,496
178,842
207,713
191,000
175,000
40-85-210
MEMBER REIMBURSEMENTS
34,082
35,846
56,448
32,000
37,000
40-30-100
Interest - O&M Accounts
273
346
300
300
300
40-30-200
O&M Reimbursement - WPR
175,991
173,840
242,567
182,000
209,803
40-30-205
Capital Reimbursement - WPR
0
0
0
0
0
40-30-210
O&M Reimbursement - GC#1
280,938
278,101
386,932
285,000
330,313
40-30-215
Capital Reimbursement - GC#1
0
0
0
0
0
40-30-220
O&M Reimbursement -TOF
153,230
154,032
209,833
162,000
185,846
40-30-225
Capital Reimbursement - TOF
0
0
0
0
0
40-30-230
Study Reimbursement - WP
0
0
0
0
0
40-30-235
Study Reimbursement - Granby
0
0
0
0
0
40-30-500
Sale of General Fixed Assets
0
0
0
0
0
40-30-800
Interest- Cap Res Accounts
0
0
0
0
0
40-30-900
Miscellaneous Revenue
2,381
4,306
0
1,450
1,500
40-85-370
Sub -Total
612,813
610,625
839,632
630,750
727,763
40-85-375
OTHER SOURCES AND TRANSFERS
0
0
1,000
0
0
40-30-930
Transfer In From Cap Project
0
0
0
0
0
40-30-980
Capitalized Reimbursements
0
0
0
0
0
40-30-999
Carryover Balance
189,326
196,631
196,089
191,979
200,674
40-85-460
Sub -Total
189,326
196,631
196,089
191,979
200,674
40-85-475
JOINT FACILITIES FUND O&M TOTAL REVENUE
802,139
807,256
1,035,721
822,729
928,437
*1474,110111011*1
40-85-110
Salaries
166,496
178,842
207,713
191,000
175,000
40-85-210
Health Insurance
34,082
35,846
56,448
32,000
37,000
40-85-220
FICA Tax
11,874
12,745
15,890
14,700
13,388
40-85-230
Retirement
6,660
6,964
8,309
6,300
7,000
40-85-250
Unemployment Tax
500
0
623
573
525
40-85-260
Workers Comp Claims
0
0
0
0
0
40-85-280
Training Programs
515
925
3,000
500
2,000
40-85-290
Travel - Meals and Lodging
654
921
3,500
500
2,500
40-85-295
Meals - Local Business
0
42
500
50
100
40-85-310
Legal Fees
0
5,250
5,000
0
5,000
40-85-320
Audit Fee
3,981
4,074
4,750
4,074
4,750
40-85-330
Engineering Fees
4,904
3,403
15,000
500
15,000
40-85-340
Financial Services
0
0
0
0
0
40-85-350
Sludge Removal
40,040
36,351
65,000
40,000
55,000
40-85-370
Professional Services
2,832
2,923
10,000
4,000
10,000
40-85-375
Reimbursable Prof Services
0
0
1,000
0
0
40-85-410
Bank Charges
0
0
100
0
0
40-85-430
Insurance - Plant
30,150
24,184
32,000
25,142
30,000
40-85-440
Advertising
367
240
500
1,100
500
40-85-460
Plant Maintenance and Repair
39,067
37,370
50,000
40,000
50,000
40-85-475
Grounds Maintenance
81
206
2,500
1,500
1,500
40-85-480
Equipment Rental
0
0
500
100
500
40-85-490
Professional Memberships
79
177
500
200
500
40-85-500
Operating Supplies
4,045
6,715
20,000
6,000
15,000
Page 14
Page 15
COLORADO STATE BUDGET REPORT
TOWN OF FRASER
2013
2014
2015
2015
2016
Prior Year 2
Prior Year
Current Year
Current Year
Adopted
Actuals
Actuals
Budget
Year -End Est.
Budget
40-85-506 Operating Supplies - Chemicals
79,034
35,926
75,000
30,000
50,000
40-85-510 Equipment Purchase and Repair
1,332
8,640
20,000
10,000
15,000
40-85-520 Testing
36,224
40,262
65,000
45,000
65,000
40-85-525 Permits
6,265
160
10,000
0
0
40-85-550 Postage
0
15
0
216
0
40-85-560 Utilities - Telephone
2,959
3,058
3,500
4,000
4,200
40-85-562 Utilities - Electricity
125,186
145,799
145,000
150,000
150,000
40-85-565 Utilities - Natural Gas
3,899
4,016
6,500
4,500
5,000
40-85-567 Utilities - Plant Generator
0
1,065
500
0
500
40-85-569 Utilities - Trash Removal
1,618
1,959
2,500
2,100
2,500
40-85-650 Vehicle Expenses
6,546
6,725
7,500
7,500
7,500
40-85-690 Miscellaneous Expense
770
634
1,000
500
1,000
40-85-730 Capital Projects
0
0
0
0
0
40-85-740 Capital Purchases
0
0
0
0
0
40-85-750 Contingency
0
0
0
0
0
40-85-810 Lease/Purchase - Principal
0
0
0
0
0
40-85-820 Lease/Purchase -Interest
0
0
0
0
0
40-85-930 Capital Reserve Projects
0
0
0
0
0
JOINT FACILITIES FUND EXPENDITURES
610,160
605,437
839,332
622,055
725,963
Joint Facilities Fund Revenues
802,139
807,256
1,035,721
822,729
928,437
Joint Facilities Fund Expenditures
610,160
605,437
839,332
622,055
725,963
Joint Facilities Fund Revenues over Expenditure
191,979
201,820
196,389
200,674
202,474
JFF Restricted Reserves - O&M
200,674
202,474
Page 15
TOWN OF FRASER
JOINT FACILITIES FUND - CRR
REVENUES
47-30-100
Interest Income - CRR Accounts
47-30-110
Interest Income - CIP Accounts
47-30-210
CRR Reimbursable - WPR
47-30-215
CIP Reimbursable - WPR
47-30-220
CRR Reimbursable - GC#1
47-30-225
CIP Reimbursable - CG#1
47-30-230
CRR Reimbursable - TOF
47-30-235
CIP Reimbursable -TOF
47-30-800
Sale of 1FOC Fixed Assets
47-30-900
Miscellaneous Revenue
47-30-990
CRR Carryover Balance
47-30-999
CIP Carryover Balance
ILdl►i IIiif*311PIIII:
EXPENDITURES
13,572
CAPITAL REPLACEMENT RESERVE PROJECTS
47-60-370
Engineering, Legal and Other Prof. Services
47-60-730
CRR Projects
0
CAPITAL IMPROVEMENT PROJECTS
47-65-370
Engineering, Legal and Other Prof. Services
47-65-730
CIP Projects
0
CAPITAL PURCHASES
47-69-740
Capital Purchases
IL�IIi; i ��[�II�i iil�'I1�I�UZ�I 7 Z�:11�i•Ir7i iiI 7�''.
Joint Facilites Fund CRR Revenues
Joint Facilites Fund CRR Expenditures
Joint Facilites Fund CRR Revenues over Expenditures
JFF Restricted Reserves - CRR
COLORADO STATE BUDGET REPORT
2013 2014
Prior Year 2 Prior Year
Actuals Actuals
2015 2015 2016
Current Year Current Year Adopted
Budget Year -End Est. Budget
16,096
13,572
12,000
12,000
12,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
14,216
0
0
0
0
0
0
2,598,184
2,233,428
1,879,684
2,393,842
2,288,058
0
0
0
0
0
2,614,280
2,247,000
1,891,684
2,420,058
2,300,058
0
35,943
0
72,000
0
0
7,080
25,700
0
115,000
1,449
0
0
0
150,000
218,989
364
145,000
60,000
146,000
0
127,779
0
0
40,000
220,438
171,166
170,700
132,000
451,000
2,614,280
2,247,000
1,891,684
2,420,058
2,300,058
220,438
171,166
170,700
132,000
451,000
2,393,842
2,075,834
1,720,984
2,288,058
1,849,058
2,288,058
1,849,058
Page 16
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Nathaniel Q. Havens, Finance Manager
DATE: December 2, 2015
SUBJECT: Town of Fraser: 2016 Budget, Finance Policies and Reserve Funding
MATTER BEFORE THE BOARD:
The Board will hold its final Public Hearing on the Proposed 2016 Budget, with adoption
anticipated during the regular meeting on Wednesday December 2nd, 2015. A resolution
adopting the 2016 Budget and related resolutions (including Financial Policies,
transferring funds to reserves, appropriating funds, levying taxes, adopting budgets for
our joint departments with Winter Park, and adopting utility service fees) are provided for
Board consideration.
ACTION REQUESTED:
Approval of Resolutions 2015-12-14 through 2015-12-21. These motions can be made
individually or via one motion.
EXECUTIVE SUMMARY:
This is the final Public Hearing for the 2016 Budget. The 2016 Budget and resolutions
adopting the budget and related matters are provided for Town Board consideration.
BACKGROUND:
A summary of additional changes to the 2016 Proposed Budget are as follow below:
General Fund:
In addition to all base -line services as outlined in the Budget Message, the 2016
proposed budget has the following Town Board initiatives included: Attainable Housing
Baseline work - $25,000, Downtown Strategic Planning - $50,000, Streetlight conversion
to LED bulbs - $80,000 and Economic Development Consulting - $25,000. In addition
the Board has accepted a Recycling Resources Economic Opportunity Act Grant in the
amount of $32,000 for a regional solid waste disposal strategy study.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Debt Service Fund:
The following steps are budgeted to be taken within the Debt Service Fund in 2016:
We no longer levy the mills for the General Obligation (GO) Bond
repayment.
That the Town pays off the GO Bond Issue as soon as possible in 2016
from the reserves accumulated from this bond issue mill levy.
The remaining reserves related to the GO Bond mill levy be transferred to
the Capital Asset Fund (CAF) in 2017 when the remaining outstanding
Sales & Use Tax Bonds are paid in full.
Water Fund:
Water rates are budgeted to be increased from the current $ 145.50 to $153.00 per
quarter.
Wastewater Fund:
Wastewater rates are budgeted to be increased from the current $131.00 to $137.50 per
quarter.
Resolution 2015-12-15
Fund Transfers to Reserves
The following transfers to committed reserves from unassigned fund balance will be
authorized with a resolution on December 2nd 2015:
General Fund - $250,000 transfer to committed reserves for emergencies,
bringing the total committed reserve to $1,000,000.
Water Fund - $40,000 transfer to committed reserves for O&M
emergencies to $500,000 from $460,000.
Wastewater Fund - $500,000 transfer to committed reserves for O&M,
$221,000 transfer to committed reserves for capital emergencies, and
$330,000 to committed reserves for JIFF capital emergencies.
Resolution 2015-12-14
Town of Fraser Finance Policies
In an on-going effort to continue building upon the Town's Finical Policies a 2015
revision is in this week's packet for adoption. The Policies provide a framework for the
Town to optimize its financial footprint and outline best practices for our community.
RECOMMENDATION:
Staff would recommend that after discussion and public comment that the 2016
Proposed Budget and related matters be adopted via Resolutions 2015-12-14 through
2015-12-21.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
TOWN OF FRASER
RESOLUTION NO. 2015-12-14
A RESOLUTION ADOPTING THE TOWN OF FRASER'S FINANCIAL POLICIES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Fraser Town Board hereby adopts the financial policies as attached.
READ, PASSED AND ADOPTED BY THE BOARD OF TRUSTEES THIS 2nd DAY OF
DECEMBER, 2015.
Votes in favor: BOARD TRUSTEES OF THE
Votes opposed: TOWN OF FRASER, COLORADO
Absent:
Abstained: BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
Town of Fraser, Colorado
Financial Policies
The Town of Fraser, a statutory Colorado community operating under a Mayor -Manager form of
government, has adopted the following financial policies that allow the governing body to view
its present approach to financial management from an overall, long-range vantage point.
Under the Mayor -Manager form of government the elected governing body is responsible for the
legislative function of the municipality; such as establishing policy, passing local ordinances and
resolutions, approving appropriations, and developing an overall community vision. These
financial policies help to frame resource allocation decisions and establish objectives,
standards, and internal controls for the Funds of the Town.
Financial policies help; provide for the continuity of service delivery, help to improve the Town's
fiscal stability, and prepare the Town for any potential financial emergencies. Many authorities
provide direction in regards to the Town's financial policies including, the Federal Government,
the State of Colorado and it's Constitution and the Fraser Town's Code. All these authorities
provide for the basic legal requirements and timelines for these policies.
Section 1 - Financial Management Overview
The following financial policies adopted by the Fraser Town Board on December 2nd, 2015
establish the framework for the Town's overall fiscal planning and management. It is the intent
of the Town that these policies demonstrate to residents, the credit rating industry, municipal
bond investors, auditors, and the State that the Town is committed to sound financial
management and fiscal integrity. The goals of the Town's financial policies are:
• To support sustainable municipal services.
• To have a capital improvement program that adequately maintains and enhances the
public's assets over their useful life.
• To provide cost effective services to citizens and visitors.
• To provide financial and other service information to enable citizens to assess the costs
and efficiency of Town services.
• To follow prudent and professional financial management practices to assure residents
of the Town of Fraser and the financial community that our Town government is well
managed and in sound fiscal condition.
Section 2 - General Financial Policy
L Fund Accounting
The Town uses Fund accounting protocols and procedures as outlined by the Generally
Accepted Accounting Principles (GAAP) and following the pronouncements of the
Governmental Accounting Standards Board (GASB).
A fund is a separate, self -balancing set of accounts used to account for resources that are
segregated for specific purposes in accordance with special regulations, restrictions or
limitations. The separation of the Town's activities into funds allows the Town to maintain the
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appropriate (required) controls over expenditures for each activity and to report on specific
activities to interested citizens.
Fund Types: All funds are classified into six (6) fund types. These fund types, and the purpose
of each are:
a. General Fund - To account for the required administrative functions of municipal
governance, police protection, public works, parks -open space and trails, community
development, street infrastructure, other capital asset operations and preservation, and snow
management functions of the Town.
Principal sources of revenue for the Town's General Fund (GF) consists of: property taxes,
sales, use and excise taxes. Secondary revenues are derived from franchise fees, licenses and
permits, grants, charges for services, intergovernmental revenue, interest earnings, and
operating transfers from other funds.
Major expenditures within the Town's General Fund are for personnel costs, materials and
supplies, purchased services, capital outlay and transfers to other funds.
b. Special Revenue Funds - To account for and report the proceeds of specific revenue
sources that are restricted or committed to expenditures for specified purposes other than debt
service or capital projects.
The Town at this time operates four Special Revenue Funds:
The Conservation Trust Fund (CTF) is funded by the State's net lottery proceeds and interest
earnings. Fund balance within the CTF is generally leveraged with grant dollars and donations
for new park, open space and trail investments. CTF funds are highly regulated and no
expenditures are allowed for ongoing maintenance costs related to any project.
The Capital Equipment Replacement Fund (CERF) is funded by State Highway User Trust Fund
proceeds along with interest earnings and GF transfers. The CERF is utilized to track
expenditures for our public safety fleet, and our public work's heavy equipment, regular
equipment and fleet purchases.
The Fraser River Enhancement Fund (FREP) has been used in the past to track inter-
governmental projects along the Fraser River corridor from the base of Berthoud Pass to the
Joint Facility.
The Joint Facilities Fund (JFF) is utilized to operate the Upper Fraser Valley Wastewater
Treatment Plant and the facilities capital projects. Operation and maintenance expenditures are
refunded to the Fund based upon the current member utilization of treatment capacity. Capital
projects at the facility are funded at the member plant ownership percentages.
c. Capital Project Funds - To account for and report financial resources that are restricted,
committed, or assigned to expenditures for capital outlays, including the acquisition or
construction and preservation of capital facilities and other capital assets.
The Capital Asset Fund (CAF) is used to provide resources for current and future General Fund
capital assets, i.e. streets, bridges, buildings, trails, parks and open space. Currently the CAF is
funded by inter -fund transfers, grants and partnerships on a project specific basis. On-going
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operating revenues need to be identified and dedicated along with reserve accumulations for
current and future assets.
d. Debt Service Fund (DSF) - To account for and report financial resources that are restricted,
committed, or assigned to expenditures for principal and interest on any bonded indebtedness.
The Town's DSF tracks and allocates resources for the payments of its long term bonded
indebtedness. The Fund has both Restricted Reserves and Committed Reserves.
e. Enterprise Funds (also called Business or Proprietary Funds) - To account for operations
that are financed and operated in a manner similar to private business enterprises. The intent of
the governing body is that the costs (expenses including depreciation) of providing goods or
services to the general public on a continuing basis be financed or recovered primarily through
user fees covering all expenses incurred, and/or net income as appropriate for capital
maintenance, public policy, management control, accountability, or other purposes.
The Town's Water Fund (WF) accounts for the water production and distribution systems and its
Wastewater Fund (WWF) accounts for the wastewater collections system. Capital projects are
budgeted for both enterprises within each fund.
f. Fiduciary Funds - To account for resources received and held by the Town in a fiduciary
capacity (Trust). Disbursements from these funds are made in accordance with the Trust or
other agreements or conditions of the Trust for the particular source of funds. The Town
currently has no fiduciary funds in operation.
II. Accounting and Auditing Policies
The Town maintains a system for financial monitoring, control and reporting for all operations,
funds and agencies in order to provide effective means to ensure that overall Town goals and
objectives are met and to instill confidence in the Town's partners and investors that the Town is
well-managed and fiscally sound.
The Town maintains its accounting records and reports on its financial condition and results of
operations in accordance with Federal and State laws, regulations and Generally Accepted
Accounting Principles (GAAP), which are set by the Governmental Accounting Standards Board
(GASB) and the Financial Accounting Standards Board (FASB).
Annually, an independent firm of certified public accountants performs a financial and
compliance audit of the Town's financial statements.
III. Basis of Accounting and Reporting Focus
The term "basis of accounting" refers to when revenues, expenditures - and the related assets
and liabilities — are recognized in the accounts and reported in the financial statements.
Specifically, it relates to the timing of the measurements made. The following are the basis of
accounting available for use by the Town:
a. Cash Basis — Transactions are recognized only when cash is received or disbursed.
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b. Accrual Basis — Transactions are recognized when the economic event occurs, regardless
of whether or not cash is received or paid. Proprietary funds (Water and Wastewater Funds),
use the accrual basis of accounting. These funds have an income measurement/capital
maintenance focus. The accrual basis of accounting is used by private enterprises as well.
c. Modified Accrual Basis — Expenditure transactions are recognized when incurred.
Revenues are recognized when they are both measurable and available to finance the
expenditures of the current period. Governmental funds, including general, special revenue,
debt service, and capital projects, use the modified accrual basis of accounting. For a revenue
to be recognized in a governmental fund, it must be "measurable" (the amount must be known
or be reasonably estimated), and it must be "available" to finance the expenditures of the same
fiscal period for which the revenue is recorded. "Available," in this case, means collectible in the
current period or soon enough thereafter to be used to pay liabilities of the current period. For
purposes of consistency, that time -frame shall be sixty (60) days which was set for purposes of
Property Tax revenues.
Reporting Focus (Budget vs. GAAP) - This concept is used to refer to the way transactions are
recorded and reported for compliance with Colorado Budget Law as opposed to financial
statement presentation in conformance with GAAP.
1. Budget Basis - The Town's monthly statement of revenues and expenditures are
reported during the fiscal year on what is informally called a "budget basis." The Town's
transactions are recorded throughout the year in accordance with the financial statement
requirements as set forth within the Colorado Revised Statutes. By recording the
transactions in general compliance with this law, the revenues and expenditures can be
more easily monitored on a monthly basis to ensure compliance with the legal
requirements as set forth within the Colorado Revised Statutes.
2. GAAP - At the end of the fiscal year, adjustments are made to present the financial
information in a format that is comparable to that used by other local government units
around the country. The standards for this reporting are referred to as GAAP. The
adjustments to convert the Town's financial records from "budget basis" to "GAAP basis"
are made to ensure that the Town's financial statements are fairly and consistently
presented in conformance with GAAP.
IV. Internal Control Structure
The Town maintains an internal control structure consisting of the following three elements:
a. Control Environment — an overall attitude and awareness of actions as they influence the
Town.
b. Accounting System — an effective accounting system which results in identification and
recording of all valid transactions, description on a timely basis of the type of transaction in
sufficient detail to permit proper classification of the transaction for reporting purposes,
recording of the transaction in the correct time period and proper presentation of all transactions
and related disclosures in the financial statements.
c. Control Procedures — proper authorization of transactions and activities, adequate
segregation of duties, adequate documentation and records, adequate safeguards regarding
access and use of assets and records, and independent checks on performance. Funds are
41 Page
categorized by standard GAAP functional classifications; and the development of new funds,
departments, programs and accounts shall be approved by the Finance Department. Each fund
in the Town's budget will have an introductory statement of purpose which shall consist of the
intent of the fund; sources of revenue and restricted revenues, if any; required reserves and
justification for such reserves.
V. Financial Monitoring
The Town Manager is charged with the primary responsibility for monitoring the fiscal
implementation of the approved budget. In addition, the Town Manager and Finance Manager
will work closely with other departments to apprise them of their financial status and of any
potential issues that may affect their budgets. The Town Manager and the Finance Manager will
review fiscal issues affecting any part of the Town's organization. This activity supports the
monitoring role and focuses on the protection of Town assets and the legal, efficient, and
effective use of Town resources. Together, the Town Manager and the Finance Manager will
provide the Town Board with regular reports on the Town's finances including a financial report
containing budget versus actual revenue and expenditures information. Individual departments
are responsible for monitoring and managing their resources to ensure that the legal and
administrative appropriation to the department is not overspent and that all expenditures and
uses of Town resources are in conformity with Town, State, and Federal ordinances, statutes,
policies, and regulations.
1. Legal Appropriation - Each department is responsible for ensuring that expenditures
do not exceed the legal appropriation level for their department within each fund
(operating and capital expenditures combined).
2. Revenues - Each department is responsible for monitoring revenues that are collected
as a result of programs administered.
VI. Audit
Colorado statutes, along with Federal laws and regulations will be followed wherever they apply
to the financial activities of the Town.
The source of historical financial information will be located in the central accounting system as
operated and maintained by the Finance Department. The source of all current and future
budget information, including spending plans, revenues, and expenditures, is the annual budget
document.
a. Internal Audit - The Town's Finance Department and Independent Auditors evaluate the
adequacy of financial controls, systems, records and organizational operations. They provide
the Town Board with management and employees objective analysis, appraisals and
recommendations for improving systems and activities.
b. External Audit - In accordance with Federal law and State statutes, an annual external audit
will be performed by an independent public accounting firm with the subsequent issuance of a
financial report and opinion.
c. Single Audit - Per the Federal Office of Management and Budget (OMB) Circular A-133, all
non-federal entities that expend $500,000 or more in a year with Federal awards, either as the
grantee or the sub -grantee, shall have a single or program -specific audit conducted for that year
in accordance with the provisions of the circular guidance. The single audit encompasses both
51 Page
the entity's financial statements and the federal awards received by the entity; whereas a
program -specific audit will audit one federal program and can only be used when the grantee
receives grant awards only from one federal program.
Section 3 - Budlpet Policy
I. Overview
The annual budget is an operational tool which provides the Town Board and Manager with the
financial information necessary to guide resource allocation to accomplish the goals and
objectives of the Town.
The budget, along with the annual appropriation including supplemental appropriations, provide
the basis for the control of expenditures and set the Town's financial guidelines. Basic legal
requirements and budget processes are defined by the State and Town Code.
Budget Philosophy
The Town is committed to developing a sound financial plan for the operations and capital
improvements that meet the Town's Comprehensive Plan goals. The Town provides a wide
variety of services to residents and visitors. It is the responsibility of the Town Board to adopt a
budget that provides resources to best meet the service needs for the overall good of the
community. To achieve this, the Town:
a. Utilizes conservative growth and revenue forecasts;
b. Prepares plans for operations and capital improvements;
c. Allows staff to manage the operating and capital budgets, with the Town Board approving the
allocations for both;
d. Adopts financial policies;
e. Establishes budgets for all funds based on adopted policies;
f. Appropriates the budget in accordance with the Town Code and State law;
g. Develops a budget that minimizes adverse impacts to the community and plans for the
uncertain and unpredictable by establishing and funding adequate reserves in each major fund.
III. Budget Preparation Process
The Town identifies important community outcomes and develops a financial and service
delivery plan to achieve those outcomes. The Town Board allocates funding based on current
priorities and results.
Each year, the Town Manager prepares a forecast for the following year's budget. In July, the
Town Manager prepares a ten year budget projection with the Town Board's budget objectives
and guidelines for developing the following year's budget.
61 Page
In July and August, departments develop revenue and expense projections for the following
year and submit them to the Town Manager. Not later than October 15th the Town Manager
submits a preliminary budget to the Town Board for review. In November, the citizens of Fraser
provide their feedback on the proposed budget when the Town Board holds its Budget Hearings
on the proposed budget.
By the first meeting in December, or earlier when possible, the Town Board adopts the budget
and commits appropriations by ordinance. By State statute December 31 st the Town Board must
adopt the following year's budget and no later than December 151h property taxes must be
levied to the County for collection. Any revisions to the current year's budget must be adopted
with the next year's budget, if not earlier. Revisions shall be adopted on a per line item basis
versus any wholesale revised budget protocol, this allows for transparency to the community at
large.
IV. State Statutory Requirements
The State Statute indicates that no later than October 15 of each year, the budget shall be
submitted to the governing body. As a result, the Town Manager and Finance Manager present
the recommended budget for the ensuing fiscal year to Town Board no later than October 15th
of each year.
V. Town of Fraser's Code Requirements
Budget Fiscal Year — Fraser Town Code Section; "The fiscal year of the Town shall commence
on the first day of January and end on the last day of December of each year. "
Section 4 - Debt Policy
I. Overview
The Town recognizes the primary purpose of "facilities" is to support the provision of services to
its residents. The Town must balance debt financing and "pay-as-you-go" methods to meet the
capital needs of the community. The Town realizes failure to meet the demands of growth may
inhibit its continued economic viability but also realizes too much debt has detrimental effects.
Historically, the Town's total bonded indebtedness has been limited.
The Town uses lease purchase financing for several purposes including the acquisition of real
property and the replacement of equipment and vehicles. Lease purchases decrease the impact
of the cost to a department by spreading the costs over several years, and are subject to annual
appropriation by the Town Board.
II. Town of Fraser Code Requirements Debt Limitations
a. No bonds or other evidences of indebtedness, payable in whole or in part from the proceeds
of ad valorem property taxes or to which the full faith and credit of the Town are pledged in
writing or otherwise shall be issued, except in pursuance of an ordinance authorizing the same,
and unless the question of the issuance of the bonds shall at any special or general municipal
election be submitted to a vote of the qualified electors of the Town and approved by a majority
71 Page
of those voting on the question. However, the Town Board pursuant to Town Code and without
election may:
Issue local improvement district bonds;
Borrow money or issue bonds for the purpose of acquiring, constructing, extending or
improving water, electric, gas, sewer, or other public utilities or income-producing
projects provided, further, that said borrowing shall be repaid and said bonds shall be
made payable solely out of the net revenue derived from the operation of the utility,
utilities, or other income-producing projects, or any or all thereof. Net revenue shall
mean gross revenue less all operation and maintenance expenses of the project for
which the money has been borrowed or bonds issued.
b. The Town shall not become indebted for any purpose or in any manner to an amount which,
including existing indebtedness, shall exceed 3% of the assessed valuation of the taxable
property within the Town as shown by the last preceding assessment for Town purposes
provided; however, that in determining the amount of indebtedness, there shall not be included
within the computation of indebtedness local improvement district bonds, revenue bonds, or
general obligation bonds or other evidences of indebtedness issued for the acquisition,
construction, extension, or improvement of water or wastewater facilities or supplies, or both.
III. Security and Exchange Commission (SEC) Rule 15c2-12 "Municipal
Securities Disclosure" Requirements
As a means reasonably designed to prevent fraudulent, deceptive, or manipulative acts or
practices, it shall be unlawful for any participating underwriter (broker, dealer, or municipal
securities dealer) to act as an underwriter in a primary offering of municipal securities with an
aggregate principal amount of $1 million or more unless the participating underwriter complies
with SEC Rule 15c2-12 requirements or is exempted from the provisions of the Rule.
The Town is committed to providing timely and consistent dissemination of financial information
with SEC regulatory requirements. It is imperative that disclosure be accomplished in a timely
fashion in accordance with SEC required SEC Rule 15c2-12 compliance and the Town's
Disclosure Dissemination Agent Agreement (DDAA). This disclosure policy confirms the Town's
commitment to fair disclosure. Its goal is to develop and maintain guidelines for presenting
related financial reports and events to interested third parties, financial institutions and the
general public. This policy covers all Town employees and elected officials of the Town of
Fraser. It covers disclosure documents filed with the SEC, statements made in the Town's
Audited Financial Statements, and any unaudited interim reports.
Section 5 - Cash Management Policy
I. Scope
The Town recognizes that effective cash management is an integral component of sound
financial management.
II. Cash Deposits and Receipts
81 Page
a. Departments collecting cash receipts, whether in cash or other forms of payment, must turn in
such receipts to the Finance Department on a daily basis together with records required to verify
accuracy of such collections.
b. Departments authorized to make deposits will promptly submit bank deposit receipts and
daily cash reports to the Finance Department to verify the accuracy of collections.
c. The Finance Department will set forth general cash handling procedures to be followed for all
Town departments. Departments may have more restrictive policies but will not have less
restrictive policies as set forth from the Finance Department.
Section 6 - Investments
I. Investment Policy
Existing State Statutes provide standards for cash and investment management operations. The
Town will invest in securities in a manner authorized by Colorado statutes.
The purpose of the Towns Investment Policy is to establish the investment scope, objectives,
delegation of authority, standards of prudence, reporting requirements, internal controls, eligible
investments and transactions, diversification requirements, risk tolerance, and safekeeping and
custodial procedures for the investment of the funds of the Town of Fraser.
Section 7 - Fund Balance Policy
I. Overview
The Town's Fund Balance is the accumulated difference between assets and liabilities within
governmental funds. A sufficient fund balance allows the Town to meet its contractual
obligations, provide funds for new and existing programs established by the Town Board,
mitigate negative revenue implications of federal or state budget actions, mitigate local
economic downturns, fund disaster or emergency costs, provide funds for cash flow timing
discrepancies and fund non-recurring expenses identified as necessary by the Town Board.
II. Governmental Fund Balance Type Definitions
The Governmental Accounting Standards Board (GASB) issued Statement Number 54, "Fund
Balance Reporting and Governmental Fund Type Definitions" effective for periods after June 15,
2010. The objective of this Statement was to enhance the usefulness of fund balance
information by providing clearer fund balance classifications that can be more consistently
applied and by clarifying the existing governmental fund type definitions. This Statement
establishes limitations on the purposes for which Fund Balance can be used.
a. Non -spendable Fund Balance — Some assets reported in governmental funds may be
inherently non -spendable from the vantage point of the current period.
- Assets that will never convert to cash such as; prepaid items or inventories,
- Assets that will not convert to cash soon enough to affect the current period such as;
non-financial assets held for resale,
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- Resources that must be maintained intact pursuant to legal or contractual requirements
such as; capital of a revolving loan fund
b. Restricted Fund Balance — This represents the portion of fund balance that is subject to
externally enforceable legal restrictions. Such restrictions are typically imposed by parties
altogether outside the Town such as creditors, grantors, contributors or other governments.
Restrictions can also arise when the authorization to raise revenues is conditioned upon the
revenue being used for a particular purpose.
c. Committed Fund Balance — This represents the portion of fund balance whose use is
constrained by limitations that the Town imposes on itself by the Town Board (highest decision
making level) and remains binding unless removed in the same manner. The Town does not
use committed funds in its normal course of business.
- Requires action by the Town Board to commit fund balance
- Formal Town Board action is necessary to impose, remove or modify a constraint
reflected in the committed fund balance
d. Assigned Fund Balance — This describes the portion of fund balance that reflects the
Town's intended use of resources. Representing the current years funded and approved budget
and or amended budget.
e. Unassigned Fund Balance — The residual portion of fund balance.
III. General Fund Unassigned Fund Balance
A priority goal of the Finance Manager is to improve the long-term fiscal health of the Town.
Revenue projections are conservative and authorized expenditures are closely monitored and
projected. In stable economic times, the combination of these two strategies leads to revenue
collections higher than actual expenditures.
Net revenue (actual revenue collections less actual expenditures) is available to first fund the
required restricted reserves the Town is legally obligated to meet, and then to the committed
reserves.
Year-end balances in the unassigned reserves may be used as a funding source in the next
budget year. The Town's policy is to accumulate adequate committed reserves to protect the
Town during economic downturns or large scale emergencies. The Town will achieve a
committed General Fund balance of one million dollars, or an amount equal to 3% of assessed
value of the Town. The Town also maintains reserves that are required by law or contract and
that serve a specific purpose. These types of reserves are considered restricted and are not
available for other uses. Within specific funds, additional reserves may be maintained according
to adopted policies.
The Government Finance Officers Association (GFOA) is a professional association of state and
local finance officers in the US and Canada whose members are dedicated to the sound
management of government financial resources. GFOA recommends that "governments
establish a formal policy on the level of unrestricted fund balance that should be maintained in
101 Page
the General Fund." The GFOA recommended, at a minimum, that general-purpose
governments, regardless of size, incorporate in its financial policies an unassigned fund balance
in their General Fund be no less than three months of regular general fund operating revenues
or regular General Fund operating expenditures.
The Town will maintain an unassigned fund balance (the balance of funds after all restrictions
and reserves have been assigned) equal or greater than four months of budgeted expenditures.
In addition the Town will maintain a committed fund balance equal to one quarter of the
projected sales tax collections for the year for General Fund emergencies. Additionally a
committed fund balance equal to or greater than twenty-five percent (25%) of the insured value
of capital assets owned by the General Fund, these funds can be reduced once adequate
reserves are collected within the CAF, and the CERF.
IV. Other Funds
a. Enterprise and some Special Revenue Funds - Reserves within the Water and Waste-
water Enterprise Funds provide for unexpected revenue losses or unanticipated expenditures
during the year, capital projects and future system enhancements and requirements. A portion
of these reserves may be appropriated as part of the annual budget and may be utilized at the
end of the fiscal year if necessary.
In addition the Water and Wastewater Funds will have a committed fund balance for operational
emergencies of five hundred thousand dollars ($500,000.00) each. Both Enterprise Funds will
maintain a committed fund balance of five hundred thousand dollars plus twenty-five percent
(25%) of the value of the depreciated system value for capital projects. This committed fund
balance will also increase as the Fund will attempt to operate on a "pay-as-you-go" manner
based upon a five year capital investment project schedule as maintained by the system
operator.
In addition the Water and Wastewater Funds will have an unassigned fund balance equal to or
greater than four months of operational expenditures of the budget year.
When unexpected repairs/enhancements or unfunded mandates require expenditures in either
enterprise exceeding the committed fund balance by 50% the fund will be authorized to issue
debt if this is in the long range best interest of the fund. In addition, the Wastewater Fund will
maintain a committed fund balance of at least one million dollars, designated for the Joint
Facilities Fund Capital Replacement Reserve and Capital Investment Plan projects.
b. Internal Services Funds - Internal Services Funds are expressly designed to function on a
cost reimbursement basis and should not accumulate a significant reserve. A small reserve is
appropriate to allow for differences in timing of revenues and expenditures. Currently the Town
does not utilize Internal Services Funds (ISF) — although our Joint Departments with the Town
of Winter Park could be assumed to be ISFs.
c. Self -Insured Fund Reserves - As required by the State of Colorado Self Insurer's Reserve
Trust Agreement, the Town would maintain a fund balance reserve for Liability and Workers
Compensation. Currently the Town of Fraser does not self -fund its insurance liabilities.
111 Page
IV. Debt Reserves
Debt reserves are established to protect bond holders from payment defaults. Adequate debt
reserves are essential in maintaining good bond ratings and the marketability of bonds. The
amount of restricted fund balance is established by bond ordinance for each fund in association
with each bond issuance. At times, it may be desirable to use bond insurance rather than debt
reserves. This is usually based on the recommendation from our Financial Advisor.
V. Use of Fund Balances
Available fund balances shall not be used for ongoing operating expenditures.
Section 8 - Capital Improvement Program Policy
I. Overview
The Town has a significant investment in its streets, facilities, parks, natural areas and other
capital improvements. In past years, the Town Board and the residents of Fraser through their
actions have demonstrated a firm commitment to and investment in Town capital projects.
II. Five Year Capital Improvement Plan (CIP)
The Town will maintain government wide capital project plans encompassing a five year
planning window. These strategic plans will include projects outlined in the Town's
Comprehensive Plan along with the Enterprise Fund's municipal needs.
III. Funding Sources and Requirements
All Town capital improvements will be constructed and expenditures incurred for the purpose as
approved by the Town Board, with funds rolling over from year to year until a project is deemed
complete, otherwise remaining budgeted funds will return to the appropriate funds unassigned
or committed fund balance.
The Town will use a variety of different sources to fund capital projects, with an emphasis on the
"pay-as-you-go" philosophy.
Funding for future operating and maintenance costs for approved capital projects must be
identified at the time projects are approved. Future revenues should be identified for the
associated operation and maintenance charges for the approved projects/investments in the
Town's ten year budget worksheet.
Section 9 - Revenue Policy
The Town shall strive to maintain a balanced and diversified revenue structure to protect the
Town from fluctuations in any one source due to changes in local economic conditions which
adversely impact that source.
121 Page
Revenue estimates will be conservative and based upon trend analysis, economic conditions
and other factors. Estimates will be established by the Finance Manager and reviewed by the
Town Manager.
Non-recurring (one-time) revenues and other financing sources will not be used to finance
ongoing operations.
Federal aid, state aid, gifts, and grants will be accepted only after an assessment is made of
potential cost implications.
The Town will review its fees and other charges for services annually to ensure that revenues
are meeting intended program goals and are keeping pace with inflation, other cost increases
and any applicable competitive rate. The Town will evaluate cost recovery and align fees with
cost recovery goals. Enterprise and Internal Service operations will be self-supporting.
Section 10 - Expenditure Policy
The Town will pursue goals of efficiency and effectiveness by balancing short-term and long-
term community needs. Current operating expenditures will be funded with current operating
revenues, approved grants, or the use of unassigned fund balance in accordance with fund
balance policies.
The Town Manager and Finance Manager will monitor revenues and expenditures during the
year to provide an opportunity for actions to be taken to bring expenditures in line with revenues
received.
The Town will undertake periodic reviews of Town programs for both efficiency and
effectiveness. Programs that are determined to be inefficient and/or ineffective shall be reduced
in scope and eliminated.
Privatization and contracting with other governmental agencies will be evaluated as alternatives
to service delivery.
Section 11 - Grants Policy
Grants will follow all regulations included in the grant contract. Town Departments and staff that
occupy positions of responsibility with respect to grant activity have specific roles and
responsibilities that they shall perform and uphold both ethically and in the best interests of the
Town.
a. Grants will be spent for the purposes intended and will not be relied on for basic General
Fund services.
b. The Town will review grants for operating programs on an individual basis to determine
suitability of accepting the grants from a sustainable long-term financial perspective.
c. The Town will vigorously pursue grants for capital projects that fit long-range community
improvement goals.
131 Page
d. All potential grants will be carefully examined for matching requirements; both dollar and
level -of effort matches.
Section 12 - ldentifv Theft Prevention Polic
In 2008, Congress directed the Federal Trade Commission (FTC) and other agencies to
develop regulations requiring "creditors" and "financial institutions" to address the risk of identity
theft. The resulting Red Flag Rules requires all such entities that have "covered accounts" to
develop and implement written identify theft prevention programs.
The FTC defined "creditors" as businesses or organizations that regularly defer payment for
goods or services and bill customers later. This includes nearly any organization extending
credit, whether by granting loans, making credit decisions, etc.
Pursuant to the FTC enforcement policy of the Identify Theft Red Flags Rule, the Town of
Fraser will evaluate risk factors to develop and implement a policy designed to help identify,
detect, and respond to patterns, practices, or specific activities — known as "red flags" — that
could indicate identify theft. Specifically the Town of Fraser has identified that access to account
information in its water and wastewater utility system and its accounts receivable customer
information as proprietary data and is not released unless and as requested by law enforcement
or additional court orders.
141 Page
TOWN OF FRASER
FINANCIAL POLICIES
RESERVE POLICY APPENDICES
General Fund Reserve Policy
The Town will achieve a Committed General Fund (GF) Reserve balance of one million dollars,
or an amount equal to 3% of annual assessed valuation. The Town also maintains reserves that
are required by law or contract and that serve a specific purpose.
GF Committed Reserve: 2015 Assessed Valuation = $34,268,840 x 3% _ $1,028,000.
The committed reserves allowable uses are for large scale emergencies or in the event
of an extended economic downtown. These reserves can also be utilized for un-
identified opportunities, with a prompt re -payment to the reserve fund.
Currently the Town's preliminary budget has $1,000,000 accumulated in its General Fund
Committed Reserve.
The Town will maintain an unassigned fund balance (the balance of funds after all restrictions
and reserves have been assigned) equal or greater than four months of budgeted expenditures.
• GF Unassigned Fund Balance for 2016 will be approximately: $3,180,644/12 x 4=
$1,060,000 this number may adjust depending upon the final GF adopted budget for the
year. (This number could be rounded down to $1,000,000 — however the current
preliminary GF unassigned fund balance will be only $868,000 — missing the goal by
$132,000.)
In addition the Town will maintain a Committed Reserve fund balance equal to one quarter of
the projected sales tax collections for the year for General Fund challenges and opportunities.
• Additional GF Committed Reserves — 2016 Projected Sales Tax Collections =
$1,800,000 x 25% _ $450,000. This amount has not been funded in any of the reserves.
Additionally a Committed Reserve fund balance equal to or greater than twenty-five percent
(25%) of the insured value of capital assets owned by the General Fund will be established or
equivalent funds will be transferred to the CAF as a Committed Reserve to cover
unexpected/unanticipated/unfunded liabilities related these assets.
Additional GF Committed Reserves — the GF insures roughly $9,300,000 in assets x
25% _ $2,325,000. A majority of these insured assets would fall under the CAF's
responsibilities — meaning streets, bridges, buildings, parks and trails. Currently no
reserves or unassigned fund balances have been established in the CAF.
Another way of computing the above reserve could be a computation utilizing the
Investment in Fixed Assets line item in the GF (which includes CAF assets) of
$4,088,207 x 25% _ $1,000,000 (rounded down).
151 Page
CONSERVATION TRUST FUND (CTF)
The CTF always carries an unassigned fund balance, received from State Lottery proceeds,
with no reserves. Expenditures utilizing CTF dollars would be considered restricted. The State
mandates allowable expenditures of CTF funds for the acquisition of or capital expenditures
related to public park and recreational related facilities. CTF funds are leveraged with General
Fund expenditures and with other granting partners when appropriate.
CAPITAL EQUIPMENT REPLACEMENT FUND (CERF)
The CERF's revenue streams are: State Highway User Tax Fund disbursements and General
Fund transfers. Transfers from the GF are designated for both our Public Safety Officers Fleet
and Public Works (PW) heavy and light equipment purchases. Police vehicles are currently
funded on a purchase year basis, while the PW funds are spent per the fifteen year capital
investment plan with all remaining dollars in the Fund being held within the unassigned fund
balance.
CAPITAL ASSET FUND (CAF)
The CAF is currently funded by transfers from the General Fund. The CAF has two
responsibilities — the current maintenance and repair of existing assets (Streets, Parks, Open
Space, Buildings, Trails and Bridges) and the future acquisition or expansion of the above
referenced asset classes.
DEBT SERVICE FUND (DSF)
The DSF is where the Town allocates resources for the repayment of its long term bonded
indebtedness. The DSF has a Restricted Reserve (represents the portion of fund balance that is
subject to externally enforceable legal restrictions) of $300,000, and a Committed Reserve
estimated to be $273,OOOat year-end 2015.
ENTERPRISE FUNDS (Water, Wastewater and Joint Facilities Funds)
Water, Wastewater and the Joint Facilities Funds (WF, WWF and JFF, respectively) will have a
committed fund balance for operational emergencies of five hundred thousand dollars $500,000
each. Both Enterprise Funds (WF and WWF) will maintain a committed reserve fund balance of
$500,000 plus twenty-five percent (25%) of the depreciated system value for capital projects.
This committed fund balance will also increase as the Fund will attempt to operate on a "pay-as-
you-go" manner based upon a five year capital investment project schedule as maintained by
the system operator.
Water Fund Reserves:
WF Committed Reserve — Currently the WF has $460,000 in its committed reserve, the
addition of $40,000 should be expensed to the reserve.
161 Page
• WF Additional Committed Reserves — represents 25% of the depreciated value (DV) of
the system. DV = $3,568,312 x 25% _ $892,000 (rounded). This reserve should be
funded as soon as possible. (An alternate metric would be based upon Insured assets of
$11,830,212 x 25% _ $2,960,000,)
• WF Unassigned Fund Balance — based upon the numbers in the preliminary 2016
Budget would be: $1,664,253/12 x 4= $550,000 (rounded). The WF's unassigned fund
balance at year-end is roughly $400,000 short of target.
Wastewater Fund Reserves:
• WWF Committed Reserve — Currently the WWF has only an unassigned fund balance.
The Board should expense $500,000 of unassigned fund balance to a committed
reserve for operational emergencies.
• WWF Additional Committed Reserves — "as above" DV = $884,726 x 25% _ $221,000
(rounded) — these funds should be combined with the above and expensed to committed
reserves (An alternate metric would be based upon Insured assets of $608,766 x 25% _
$1,520,000).
• WWF Additional Committed Reserves — the WWF has additional responsibilities in
regards to its membership within the Upper Fraser River Wastewater Treatment Plant,
these relate to the JFF's Capital Replacement Reserve, and future capacity increases,
and unfunded mandates. In fiscal years 2016 thru 2020 this membership represents a
liability for the TOF currently estimated in the amount of $1,500,000 - $7,000,000 — for
copper and nutrient treatment. Also, there is looming a mandatory capacity increase of
the plant (dependent on Inflow & Infiltration) but currently there is no good estimate of
costs available nor an accurate timeline — but we should be identifying and reserving
funds appropriate for this inevitability. As above I would recommend a committed
reserve amount equal to 25% of the Investment in Capital (the Plant); $3,972,180 x 25%
_ $993,000, the TOF's ownership share of this amount would be roughly $330,000.
• WWF Unassigned Fund Balance — (minimum four months of operating expenses) based
upon the numbers in the preliminary 2016 Budget this balance should be: $880,244/12 x
4= $293,000 (rounded). Unassigned fund balance at year end 2016 is estimated to be
roughly $2,235,000, this amount includes funding the committed reserves for the WWF
in the amount of $1,051,000.
Summary:
General Fund
• Committed Reserve of $1,000,000 will be met at year-end 2015 with Board approval of
the $250,000 expense to reserves.
• Unassigned Fund Balance will drop below recommended levels in 2016
• Additional Committed Reserves are not met for sales tax "insurance"
• Additional Committed Reserves are not met nor transferred to the CAF to cover GF fixed
assets.
171 Page
Conservation Trust Fund
• Reserves are not applicable, but unassigned fund balance should be grown for the next
identified project/s.
Capital Equipment Replacement Fund
• Currently reserves are not utilized within the CERF, instead efforts are made yearly to
increase unassigned fund balance with GF transfers.
Capital Asset Fund
• Reserves have not been funded.
Debt Service Fund
• Reserves are fully funded.
Water Fund
• Committed Reserve for operational emergencies is $40,000 from being fully funded.
• Committed Reserve for the depreciated value of the system has not been funded.
• Unassigned Fund Balance in 2016 is $400,000 short.
Wastewater Fund
• Committed Reserves for operational emergencies should be funded from unassigned
fund balance.
• Committed Reserves for the depreciated value of the system should be funded from
unassigned fund balance.
• Committed Reserves for JFF depreciated value of the system should be funded from
unassigned fund balance.
• Committed Reserves for future expansion at the plant should be evaluated and funded in
the near-term.
Unassigned Fund Balance in 2016 meets recommendations
181 Page
TOWN OF FRASER
RESOLUTION NO. 2015-12-15
A RESOLUTION TRANSFERRING FUNDS TO RESERVES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. That the Fraser Town Board hereby transfers to committed reserves from unassigned fund
balance the following amounts:
General Fund - $250,000 transfer to committed reserves for emergencies,
bringing the total committed reserve to $1,000,000.
Water Fund - $40,000 transfer to committed reserves for O&M emergencies,
bringing the total committed reserve to $500,000.
Wastewater Fund - $500,000 transfer to committed reserves for wastewater
O&M emergencies, $221,000 transfer to committed reserves for capital
emergencies within the collections system, and $330,000 to committed reserves
for JFF capital emergencies.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-16
SUMMARIZING REVENUES AND EXPENDITURES FOR EACH FUND AND
ADOPTING THE BUDGET FOR THE TOWN OF FRASER, COLORADO
FOR THE FISCAL YEAR 2016
WHEREAS, The Board of Trustees of the Town of Fraser has appointed the Town
Manager to prepare and submit a proposed budget to said governing body at the proper time;
and
WHEREAS, the Town Manager has submitted a proposed budget to said governing
body for its consideration; and
WHEREAS, upon due notice published in accordance with Colorado Statutes, the
budget was available at the Fraser Town Hall and public hearings were held on Nov. 4; Nov. 18,
December 2, 2015 giving interested taxpayers the opportunity to file or register any objections
to said budget; and
WHEREAS, the proposed budget remains in balance, as required by law.
NOW THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of Fraser,
Colorado that:
SECTION 1. Revenues for each fund are set as follows:
General Fund
$ 4,125,940
Restricted Revenue Fund
$ 450,150
Conservation Trust Fund
$ 19,525
Capital Equipment Replacement Fund
$ 586,164
Capital Asset Fund
$ 292,521
FREP Fund (a Special Revenue Fund)
$ 0
Debt Service Fund
$ 360,804
Water Fund
$ 1,741,004
Wastewater Fund
$ 3,127,598
Joint Facilities Fund - O&M
$ 928,437
Joint Facilities Fund - CRR
$ 2,300,058
SECTION 2. Expenditures for each fund are estimated as follows:
General Fund
$ 3,253,092
Restricted Revenue Fund
$ 450,000
Conservation Trust Fund
$ 0
Capital Equipment Replacement Fund
$ 220,418
Capital Asset Fund
$ 292,521
FREP Fund (a Special Revenue Fund)
$ 0
Debt Service Fund
$ 360,804
Water Fund
$ 1,664,253
Wastewater Fund
$ 1,850,244
Joint Facilities Fund - O&M
$ 725,963
Joint Facilities Fund - CRR
$ 451,000
SECTION 3. Any and all year-end fund balances shall be considered an Unassigned
Fund Balance increase and therefore part of the 2016 fiscal year spending, within the
meaning of article X, section 20(2)(e) of the Colorado Constitution.
The Budget, as submitted, and herein above submitted by fund, hereby is adopted and
approved as the Budget for the Town of Fraser for the fiscal year 2016.
Said Budget is hereby approved and made part of the public records of the Town.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(S E A L)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-17
LEVYING PROPERTY TAXES TO HELP DEFRAY THE COSTS OF GOVERNMENT
FOR FRASER, COLORADO, FOR THE BUDGET YEAR 2016
WHEREAS, the Board of Trustees of the Town of Fraser has adopted the annual
budget in accordance with all Local Government Laws, on December 2, 2015; and
WHEREAS, the 2015 final valuation for Fraser, as certified by the County Assessor on
November 26, 2015, is $34,162,830.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of
Fraser, Colorado that:
SECTION 1. For the purpose of meeting all general operation expenses of the Town
during the 2016 Budget year, there is hereby levied a tax of 5.886 mills upon each and
every dollar of valuation for assessment of all properties within the Town of Fraser for
the year 2016. Based upon the November 26, 2015 final assessed valuation
certification as provided by the County Assessor, this would result in an amount of
$201,082.42.
SECTION 2. The Town Clerk is hereby authorized and directed to immediately certify
to the County Commissioners of the County of Grand, the mill levies for the Town of
Fraser as herein above described and fixed.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-18
APPROPRIATING SUMS OF MONEY TO VARIOUS FUNDS AND SPENDING AGENCIES, IN
THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE TOWN OF
FRASER, COLORADO FOR THE BUDGET YEAR 2016
WHEREAS, the Board of Trustees of the Town of Fraser has adopted the annual
budget in accordance with Colorado's Revised Statutes on December 2, 2015;
WHEREAS, the Board of Trustees has made provisions therein for the revenues in an
equal amount or greater than the total expenditures as set forth in said budget; and
WHEREAS, it is not only required by law, but necessary to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the
operations of the Town of Fraser, Colorado.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of
Fraser, Colorado that:
SECTION 1. The following sums of money are appropriated from the revenues
provided of each fund, for the purposes stated:
General Fund
$ 3,253,092
Restricted Revenue Fund
$ 450,000
Conservation Trust Fund
$ 0
Capital Equipment Replacement Fund
$ 220,418
Capital Asset Fund
$ 292,521
FREP Fund (a Special Revenue Fund)
$ 0
Debt Service Fund
$ 360,804
Water Fund
$ 1,664,253
Wastewater Fund
$ 1,850,244
Joint Facilities Fund - O&M
$ 725,963
Joint Facilities Fund - CRR
$ 451,000
SECTION 2. Any and all year-end fund balances shall be considered an Unassigned
Fund Balance increase and therefore part of the 2016 fiscal year spending, within the
meaning of article X, section 20(2)(e) of the Colorado Constitution.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(S E A L)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-12-19
APPROVING 2016 LAW ENFORCEMENT BUDGET
WHEREAS, the Towns of Fraser and Winter Park established a joint Fraser/Winter Park
Police Department by intergovernmental agreement as amended on September 20, 2006; and
WHEREAS, The Police Chief has submitted a proposed budget to said governing body for
its consideration; and
WHEREAS, the proposed budget remains in balance, as required by law; and
WHEREAS, Fraser shall pay its apportioned share of the annual budget on a monthly basis
to Winter Park.
WHEREAS, Winter Park shall provide Fraser with an accounting of all expenditures for
the prior year no later than March 1 st. Winter Park shall provide Actual expenditures versus
budgeted expenditures shall be reconciled by adjusting Fraser's monthly payments for the
remainder of that year.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO THAT:
The attached 2016 budget for the Fraser/WP Police Department is approved.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
LAW ENFORCEMENT FUND SUMMARY
Revenue:
Taxes
Intergovernmental
Licenses & Permits
User Charges/Fees
Fines & Forfeits
Investment Earnings
Debt & Financing
Other Revenue
Transfers In
Total Revenue
Expenditures:
Salaries/Wages
Benefits
Purchased Services
Supplies/Non-Capital Equipment
Capital Outlay
Other
Contingency
Transfers Out
Total Expenditures
Annual Gain/(Loss)
ui+uF�eryh
20
2014
2015
2015
2016
Actual
Budget
Estimate
Budget
392,802
526,775
477,213
522,408
32,213
30,000
27,425
30,000
45,032
49,500
43,995
46,500
758,727
784,036
698,646
850,255
$
1,228,774
$
1,390,311
$
1,247,279
$
1,449,163
$
673,890
$
695,124
$
644,885
$
729,224
206,229
251,782
196,128
260,154
198,546
215,161
208,663
231,096
59,660
130,569
101,078
127,414
549
1,675
1,525
1,675
89,900
96,000
95,000
99,600
$
1,228,774
$
1,390,311
$
1,247,279
$
1,449,163
$
-
$
0
$
0
Is
0
20
BUILDING SERVICES FUND SUMMARY
2014 2015 2015 2016
Actual Budget Estimate Budget
Revenue:
Taxes
Intergovernmental
Licenses & Permits
User Charges/Fees
Fines & Forfeits
Investment Earnings
Debt & Financing
Other Revenue
Transfer In
Total Revenue
Expenditures:
Salaries/Wages
Benefits
Purchased Services
Supplies/Non-Capital Equipment
Capital Outlay
Other
Contingency
Transfer Out
Total Expenditures
Annual Gain/(Loss)
256,202 200,000 270,276 299,700
- 41,533 - -
$ 256,202 $ 241,533 $ 270,276 $ 299,700
$ 129,187 $
134,934
$ 124,023
$
159,958
46,036
60,688
47,621
78,471
24,898
27,096
27,638
27,641
16,274
18,626
12,379
17,705
25
190
190
190
39,782
-
58,425
15,734
$ 256,202 $
241,533
$ 270,276
$
299,700
21
TOWN OF FRASER
RESOLUTION NO. 2015-12-20
APPROVING 2014 BUILDING DEPARTMENT BUDGET
WHEREAS, the Towns of Fraser and Winter Park established a joint Winter Park/Fraser
Building Department by intergovernmental agreement on December 20, 2006; and
WHEREAS, The Building Department has submitted a proposed budget to said governing
body for its consideration; and
WHEREAS, the proposed budget remains in balance, as required by law; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO THAT:
The attached 2016 budget for the Winter Park/Fraser Building Department is
approved.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor: BOARD OF TRUSTEES OF THE
Votes opposed: TOWN OF FRASER, COLORADO
Absent:
Abstained: BY:
Mayor
ATTEST:
(SEAL)
Town Clerk
LAW ENFORCEMENT FUND SUMMARY
Revenue:
Taxes
Intergovernmental
Licenses & Permits
User Charges/Fees
Fines & Forfeits
Investment Earnings
Debt & Financing
Other Revenue
Transfers In
Total Revenue
Expenditures:
Salaries/Wages
Benefits
Purchased Services
Supplies/Non-Capital Equipment
Capital Outlay
Other
Contingency
Transfers Out
Total Expenditures
Annual Gain/(Loss)
ui+uF�eryh
20
2014
2015
2015
2016
Actual
Budget
Estimate
Budget
392,802
526,775
477,213
522,408
32,213
30,000
27,425
30,000
45,032
49,500
43,995
46,500
758,727
784,036
698,646
850,255
$
1,228,774
$
1,390,311
$
1,247,279
$
1,449,163
$
673,890
$
695,124
$
644,885
$
729,224
206,229
251,782
196,128
260,154
198,546
215,161
208,663
231,096
59,660
130,569
101,078
127,414
549
1,675
1,525
1,675
89,900
96,000
95,000
99,600
$
1,228,774
$
1,390,311
$
1,247,279
$
1,449,163
$
-
$
0
$
0
Is
0
20
BUILDING SERVICES FUND SUMMARY
2014 2015 2015 2016
Actual Budget Estimate Budget
Revenue:
Taxes
Intergovernmental
Licenses & Permits
User Charges/Fees
Fines & Forfeits
Investment Earnings
Debt & Financing
Other Revenue
Transfer In
Total Revenue
Expenditures:
Salaries/Wages
Benefits
Purchased Services
Supplies/Non-Capital Equipment
Capital Outlay
Other
Contingency
Transfer Out
Total Expenditures
Annual Gain/(Loss)
256,202 200,000 270,276 299,700
- 41,533 - -
$ 256,202 $ 241,533 $ 270,276 $ 299,700
$ 129,187 $
134,934
$ 124,023
$
159,958
46,036
60,688
47,621
78,471
24,898
27,096
27,638
27,641
16,274
18,626
12,379
17,705
25
190
190
190
39,782
-
58,425
15,734
$ 256,202 $
241,533
$ 270,276
$
299,700
21
TOWN OF FRASER
RESOLUTION NO. 2015-12-21
ADOPTING FEES FOR WATER AND SEWER SERVICE IN THE
TOWN OF FRASER, COLORADO
WHEREAS, pursuant to the Town Code, the Board of Trustees may adjust fees as
necessary for the operation of municipal services; and
WHEREAS, costs associated with utilities and equipment necessary to operate and
maintain the systems continue to increase; and
WHEREAS, the Town Board recognizes the financial challenges faced by our
customers.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO THAT THE FOLLOWING RATES ARE EFFECTIVE
JANUARY 1, 2016
1. Rates for water service shall include a base rate and a consumption rate as follows:
a. The Water Base Rate shall be $153.00 per quarter per Single Family
Equivalent (SFE), billed quarterly.
b. The Water Consumption Rate shall be:
1. Tier 1 - $1.50 per 1,000 gallons
2. Tier 2 - $1.50 per 1,000 gallons
3. Tier 3 - $1.50 per 1,000 gallons
2. The Water Base Rate for a Water Using Unit with un -metered water service shall be
determined by using the water service line size in lieu of the water meter size. The
Water Consumption Rate for a Water Using Unit with un -metered water service shall
be $250.00 per SFE per quarter.
3. Rates for Sewer Service shall be $137.50 per quarter per Single Family Equivalent
(SFE), billed quarterly.
4. Tampering with a water meter shall be subject to the General Penalty provisions of
the Town Code Section 1-4-10 (up to $1,000 per violation).
5. On and off charges pursuant to Section 13-2-260 shall be $50.00
6. A property owner that requests a water meter calibration certification will be
responsible for all costs associated with the calibration unless the meter is
determined to be faulty.
7. Bulk Water Permit water rates shall be $10.00 per 1,000 gallons.
8. A $25 fee will be incurred for any check tendered for payment that is not honored or
is returned by the bank. Credit card transactions that are not approved or declined
will also be subject to a $25 handling fee.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 2nd DAY OF DECEMBER, 2015.
Votes in favor:
Votes opposed:
Absent:
Abstained:
(SEAL)
BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO
BY:
Mayor
ATTEST:
Town Clerk
TOWN OF FRASER - JOINT FACILITIES
BALANCE SHEET
OCTOBER 31. 2015
JOINT FACILITIES FUND
ASSETS
40-10100
CASH ALLOCATED TO OTHER FUNDS
38,403.70
40-10210
JFOC CHECKING -GMB 0318047507
80,217.34
40-10215
GMB MONEY MARKET -O&M RESERVE
31,041.62
40-11550
A/R - WPR
14,019.83
40-11560
A/R - GC#1
21,954.66
40-11570
A/R - TOF
12,705.46
TOTAL ASSETS
198,342.61
LIABILITIES AND EQUITY
LIABILITIES
40-20920 JFOC O&M RESERVE 196,631.34
TOTAL LIABILITIES 196,631.34
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 1,711.27
BALANCE - CURRENT DATE 1,711.27
TOTAL FUND EQUITY 1,711.27
TOTAL LIABILITIES AND EQUITY 198,342.61
TOWN OF FRASER - JOINT FACILITIES
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
JOINT FACILITIES FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
40-30-100
INTEREST - O&M ACCOUNTS
28.07
252.95
300.00
47.05
84.3
40-30-200
O&M REIMBURSEMENT - WPR
14,019.83
142,882.05
242,567.00
99,684.95
58.9
40-30-210
O&M REIMBURSEMENT - GC#1
21,954.66
224,958.44
386,932.00
161,973.56
58.1
40-30-220
O&M REIMBURSEMENT - TOF
12,705.46
125,722.73
209,833.00
84,110.27
59.9
40-30-900
MISCELLANEOUS REVENUE
.00
1,458.32
.00 (
1,458.32)
.0
40-30-999
CARRYOVER BALANCE
.00
.00
196,089.00
196,089.00
.0
TOTAL REVENUE
48,708.02
495,274.49
1,035,721.00
540,446.51
47.8
TOTAL FUND REVENUE
48,708.02
495,274.49
1,035,721.00
540,446.51
47.8
TOWN OF FRASER - JOINT FACILITIES
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31. 2015
JOINT FACILITIES FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
PLANT EXPENDITURES
40-85-110
SALARIES
19,592.77
149,724.47
207,713.00
57,988.53
72.1
40-85-210
HEALTH INSURANCE
1,920.60
26,958.27
56,448.00
29,489.73
47.8
40-85-220
FICA TAX
1,461.58
10,841.95
15,890.00
5,048.05
68.2
40-85-230
RETIREMENT
582.90
5,502.80
8,309.00
2,806.20
66.2
40-85-250
UNEMPLOYMENT TAX
58.90
450.31
623.00
172.69
72.3
40-85-280
TRAINING PROGRAMS
.00
240.00
3,000.00
2,760.00
8.0
40-85-290
TRAVEL - MEALS AND LODGING
.00
95.45
3,500.00
3,404.55
2.7
40-85-295
MEALS - LOCAL BUSINESS
.00
45.35
500.00
454.65
9.1
40-85-310
LEGAL FEES
.00
.00
5,000.00
5,000.00
.0
40-85-320
AUDIT FEE
.00
4,074.00
4,750.00
676.00
85.8
40-85-330
ENGINEERING FEES
.00
.00
15,000.00
15,000.00
.0
40-85-350
SLUDGE REMOVAL
4,150.43
28,234.81
65,000.00
36,765.19
43.4
40-85-370
PROFESSIONAL SERVICES
267.96
2,679.60
10,000.00
7,320.40
26.8
40-85-375
REIMBURSABLE PROF SERVICES
.00
.00
1,000.00
1,000.00
.0
40-85-410
BANK CHARGES
.00
.00
100.00
100.00
.0
40-85-430
INSURANCE - PLANT
35.00
25,176.54
32,000.00
6,823.46
78.7
40-85-440
ADVERTISING
.00
1,074.55
500.00 (
574.55)
214.9
40-85-460
PLANT MAINTENANCE AND REPAIR
213.36
26,530.54
50,000.00
23,469.46
53.1
40-85-475
GROUNDS MAINTENANCE
12.01
1,017.69
2,500.00
1,482.31
40.7
40-85-480
EQUIPMENT RENTAL
.00
.00
500.00
500.00
.0
40-85-490
PROFESSIONAL MEMBERSHIPS
.00
.00
500.00
500.00
.0
40-85-500
OPERATING SUPPLIES
99.44
2,437.33
20,000.00
17,562.67
12.2
40-85-506
OPERATING SUPPLIES - CHEMICALS
587.35
22,050.23
75,000.00
52,949.77
29.4
40-85-510
EQUIPMENT PURCHASE AND REPAIR
.00
4,445.05
20,000.00
15,554.95
22.2
40-85-520
TESTING
3,985.27
29,460.69
65,000.00
35,539.31
45.3
40-85-525
PERMITS
.00
.00
10,000.00
10,000.00
.0
40-85-550
POSTAGE
.00
215.68
.00 (
215.68)
.0
40-85-560
UTILITIES - TELEPHONE
279.62
2,718.34
3,500.00
781.66
77.7
40-85-562
UTILITIES - ELECTRICITY
14,792.76
139,827.08
145,000.00
5,172.92
96.4
40-85-565
UTILITIES - NATURAL GAS
89.43
2,044.27
6,500.00
4,455.73
31.5
40-85-567
UTILITIES - PLANT GENERATOR
.00
.00
500.00
500.00
.0
40-85-569
UTILITIES - TRASH REMOVAL
168.48
1,684.80
2,500.00
815.20
67.4
40-85-650
VEHICLE EXPENSES
382.09
5,883.42
7,500.00
1,616.58
78.5
40-85-690
MISCELLANEOUS EXPENSE
.00
150.00
1,000.00
850.00
15.0
TOTAL PLANT EXPENDITURES
48,679.95
493,563.22
839,333.00
345,769.78
58.8
TOTAL FUND EXPENDITURES
48,679.95
493,563.22
839,333.00
345,769.78
58.8
NET REVENUE OVER EXPENDITURES 28.07 1,711.27 196,388.00 194,676.73 .9
TOWN OF FRASER - JOINT FACILITIES
BALANCE SHEET
OCTOBER 31. 2015
JFF - CRR/CIP FUND
47-10100
CASH - COMBINED FUND
47-10220
COLOTRUST 8006 - CRR
47-10310
CB MONEY MARKET - CRR
47-10410
GMB MONEY MARKET - CRR
47-10521
CDARS - 1014540756 - CRR
47-10522
CDARS - 1014540802 - CRR
47-10523
CDARS - 1014540837 - CRR
47-10526
CDARS - 1015300872 - CRR
47-10527
CDARS - 1017868876 - CRR
TOTAL ASSETS
LIABILITIES AND EQUITY
47-20910 JFOC-CRRFUNDS
TOTAL LIABILITIES
14RUNI my vMri
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
38,403.70)
31,944.13
231,801.19
40,032.62
386,637.95
386,638.02
386,586.17
386,182.22
Inn — nc
2,111, 822.66
2,233,428.19
/ 471 — —1
2,111,822.66
TOWN OF FRASER - JOINT FACILITIES
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
JFF - CRR/CIP FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CRR AND CIP FUND REVENUES
47-30-100 INTEREST INCOME - CRR ACCOUNTS
1,059.02
10,548.59
12,000.00
1,451.41
87.9
47-30-800 SALE OF JFOC FIXED ASSETS
.00
14,215.69
.00 (
14,215.69)
.0
47-30-990 CRR CARRYOVER BALANCE
.00
.00
1,879,684.00
1,879,684.00
.0
TOTAL CRR AND CIP FUND REVENUES
1,059.02
24,764.28
1,891,684.00
1,866,919.72
1.3
TOTAL FUND REVENUE
1,059.02
24,764.28
1,891,684.00
1,866,919.72
1.3
TOWN OF FRASER - JOINT FACILITIES
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
JFF - CRR/CIP FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
CAPITAL RPLMNTRESERVE PROJECTS
47-60-370 ENG, LEGAL & OTHER PROF SRVCS
47-60-730 CRR PROJECTS
TOTAL CAPITAL RPLMNTRESERVE PROJEC
CAPITAL IMPROVEMENT PROJECTS
47-65-730 CIP PROJECTS
TOTAL CAPITAL IMPROVEMENT PROJECTS
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
13,123.70
.00
79,039.81
.00
.00 (
25,700.00
79,039.81)
25,700.00
.0
.0
13,123.70
79,039.81
25,700.00 (
53,339.81)
307.6
25,280.00
67,330.00
145,000.00
77,670.00
46.4
25,280.00
67,330.00
145,000.00
77,670.00
46.4
38,403.70
146,369.81
170,700.00
24,330.19
85.8
( 37,344.68) (
121,605.53)
1,720,984.00
1,842,589.53
( 7.1)
TOWN OF FRASER
COMBINED CASH INVESTMENT
OCTOBER 31. 2015
COMBINED CASH ACCOUNTS
01-10200 GENERAL CHECKING #878-000884
01-10220 GENERAL CO -01-0160-8001
TOTAL COMBINED CASH
01-10100 CASH ALLOCATED TO OTHER FUNDS
TOTAL UNALLOCATED CASH
CASH ALLOCATION RECONCILIATION
10 ALLOCATION TO GENERAL FUND
20 ALLOCATION TO CONSERVATION TRUST FUND
30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND
32 ALLOCATION TO CAPITAL ASSET FUND
40 ALLOCATION TO DEBT SERVICE FUND
50 ALLOCATION TO WATER FUND
55 ALLOCATION TO WASTEWATER FUND
TOTAL ALLOCATIONS TO OTHER FUNDS
ALLOCATION FROM COMBINED CASH FUND - 01-10100
ZERO PROOF IF ALLOCATIONS BALANCE
93,938.30
8,892,539.60
8,986,477.90
( 8,986,477.90)
.00
2,914,599.57
19,408.60
457,564.58
123,028.15
641,944.25
1,454,544.63
3,375,388.12
8,986,477.90
( 8,986,477.90)
.00
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:14PM PAGE: 1
10-10100
CASH -COMBINED FUND
10-10290
CASH WITH TREASURER
10-11100
PROPERTY TAXES RECEIVABLE
10-11550
ACCTS REC - BILLINGS
10-21755
TOTAL ASSETS
LIABILITIES AND EQUITY
ISI\ 71�Y�IK�1
10-20210
ACCRUED A/P - AUDIT
10-21710
FWT/FICA PAYABLE
10-21730
STATE WITHHOLDING PAYABLE
10-21740
UNEMPLOYMENT TAXES PAYABLE
10-21755
457 DEFERRED COMP PAYABLE
10-21760
HEALTH INSURANCE PAYABLE
10-21773
DEPENDENT CARE PAYABLE
10-21775
FLEX HEALTH PLAN PAYABLE
10-22210
DEFERRED TAXES
10-22920
SUBDIVISION IMP SECURITY DEP
10-22930
DRIVEWAY PERMIT SURETY
10-22950
RENTAL PROPERTY DEPOSITS HELD
TOTAL LIABILITIES
10-27000 COMMITTED FUND BALANCE
10-27100 TOTAL RESTRICTED FUND BALANCE
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD
BALANCE -CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
GENERALFUND
2,914,599.57
615.82
197,206.00
335,847.16
3,600.00
10,877.38
4,391.00
419.01
604.00)
295.18)
546.93
2,881.13
197,206.35
245,242.25
21,125.00
485,589.87
750,000.00
251,805.00
1, 960, 873.68
1, 960, 873.68
2,962,678.68
3,448,268.55
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01.14PM PAGE: 2
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
TAXES
10-31-100
GENERAL FUND PROPERTY TAX
64.71
196,849.29
197,265.00
415.71
99.8
10-31-200
SPECIFIC OWNERSHIP TAX
940.78
10,012.21
10,000.00 (
12.21)
100.1
10-31-300
MOTOR VEHICLE TAX
449.50
3,058.00
4,200.00
1,142.00
72.8
10-31-400
TOWN SALES TAX
145,601.83
1,163,209.39
1,595,000.00
431,790.61
72.9
10-31-410
USE TAX- BUILDING MATERIALS
28,636.40
259,196.37
65,000.00 (
194,196.37)
398.8
10-31-420
USE TAX - MOTOR VEHICLE SALES
.00
48,587.59
55,000.00
6,412.41
88.3
10-31-430
STATE CIGARETTE TAX
312.82
2,586.68
4,000.00
1,413.32
64.7
10-31-800
FRANCHISE FEES
845.97
31,544.99
50,000.00
18,455.01
63.1
10-36-610
TOTAL TAXES
176,852.01
1,715,044.52
1,980,465.00
265,420.48
86.6
10-36-900
LICENSES & PERMITS
( 8,947.84)
22,648.61
30,000.00
7,351.39
75.5
10-32-100
BUSINESS LICENSE FEES
160.00
12,660.00
12,750.00
90.00
99.3
10-32-110
REGULATED INDUSTRY FEES/TAXES
7,345.61
79,602.70
25,000.00 (
54,602.70)
318.4
TOTAL LICENSES & PERMITS 7,505.61 92,262.70 37,750.00 ( 54,512.70) 244.4
INTERGOVERNMENTAL
10-33-100 GRANTS .00 10,000.00 166,000.00 156,000.00 6.0
TOTAL INTERGOVERNMENTAL .00 10,000.00 166,000.00 156,000.00 6.0
CHARGES FOR SERVICES
10-34-100
ANNEXATION FEES
.00
275.00
1,000.00
725.00
27.5
10-34-110
ZONING FEES
.00
8,925.00
1,500.00 (
7,425.00)
595.0
10-34-120
SUBDIVISION FEES
.00
29,550.00
1,500.00 (
28,050.00)
1970.0
10-34-130
MISCELLANEOUS PLANNING FEES
220.00
2,180.00
1,000.00 (
1,180.00)
218.0
TOTAL CHARGES FOR SERVICES
220.00
40,930.00
5,000.00 (
35,930.00)
818.6
MISCELLANEOUS REVENUE
10-36-100
INTEREST EARNINGS
533.09
3,836.23
3,250.00 (
586.23)
118.0
10-36-300
RENTAL INCOME
495.00
13,035.00
9,500.00 (
3,535.00)
137.2
10-36-610
REIMBURSABLE - PROF SERVICES
16,281.33
99,114.55
100,000.00
885.45
99.1
10-36-900
MISCELLANEOUS REVENUE
( 8,947.84)
22,648.61
30,000.00
7,351.39
75.5
TOTAL MISCELLANEOUS REVENUE
8,361.58
138,634.39
142,750.00
4,115.61
97.1
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:14PM PAGE: 3
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
OTHER SOURCES & TRANSFERS
10-39-900 TRANSFERS IN FROM OTHER FUNDS 00 .00 10,000.00 10,000.00 .0
10-39-999 UNASSIGNED FUND BALANCE .00 2,116,144.50 2,003,613.00 ( 112,531.50) 105.6
TOTAL OTHER SOURCES & TRANSFERS .00 2,116,144.50 2,013,613.00 ( 102,531.50) 105.1
TOTAL FUND REVENUE 192,939.20 4,113,016.11 4,345,578.00 232,561.89 94.7
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01.14PM PAGE: 4
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31. 2015
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
TnlNnI CZr)ARfi
10-41-110
SALARIES
.00
15,360.00
26,000.00
10,640.00
59.1
10-41-220
FICA TAX
.00
1,175.05
1,989.00
813.95
59.1
10-41-280
TRAINING PROGRAMS
.00
3,152.17
6,000.00
2,847.83
52.5
10-41-290
TRAVEL, MEALS AND LODGING
197.88
1,846.18
5,000.00
3,153.82
36.9
10-41-295
MEALS AND ENTERTAINMENT
233.02
3,796.47
8,000.00
4,203.53
47.5
10-41-690
MISCELLANEOUS EXPENSE
.00 (
14,379.45)
8,000.00
22,379.45
(179.7)
10-41-860
GRANTS AND AID TO AGENCIES
.00
4,155.00
.00 (
4,155.00)
.0
10-41-861
INTERGOVERNMENTAL AGREEMENTS
.00
4,500.00
9,000.00
4,500.00
50.0
10-41-862
FRASER/W INTER PARK POLICE DEPT
33,835.00
338,350.00
432,000.00
93,650.00
78.3
10-41-863
STREET LIGHTING AND SIGNALS
1,202.93
14,245.73
15,250.00
1,004.27
93.4
10-41-864
SPECIAL EVENTS
.00
12,500.00
10,000.00 (
2,500.00)
125.0
10-41-867
CHAMBER OF COMMERCE - IGA
.00
28,716.90
68,114.00
39,397.10
42.2
10-41-868
WINTER SHUTTLE - IGA
8,750.00
64,750.00
80,000.00
15,250.00
80.9
10-41-870
BUSINESS DIST STREETSCAPE
.00
3,200.00
100,000.00
96,800.00
3.2
10-41-871
BUSINESS ENHANCEMENT PROGRAMS
7,443.50
39,755.92
105,000.00
65,244.08
37.9
TOTAL TOWN BOARD 51,662.33 521,123.97 874,353.00 353,229.03 59.6
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 5
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31. 2015
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
10-45-110
SALARIES
17,127.91
203,309.32
250,000.00
46,690.68
81.3
10-45-210
HEALTH INSURANCE
.00
35,069.80
35,000.00 (
69.80)
100.2
10-45-220
FICA TAX
1,068.38
13,081.62
19,125.00
6,043.38
68.4
10-45-230
RETIREMENT
598.08
6,929.17
10,000.00
3,070.83
69.3
10-45-250
UNEMPLOYMENT TAX
51.38
614.63
750.00
135.37
82.0
10-45-280
TRAINING PROGRAMS
.00
3,308.00
4,000.00
692.00
82.7
10-45-290
TRAVEL, MEALS AND LODGING
418.44
6,543.17
5,000.00 (
1,543.17)
130.9
10-45-295
MEALS AND ENTERTAINMENT
79.20
561.69
3,500.00
2,938.31
16.1
10-45-310
LEGAL FEES
3,746.48
37,959.57
65,000.00
27,040.43
58.4
10-45-320
AUDIT FEES
.00
12,221.00
22,672.00
10,451.00
53.9
10-45-330
ENGINEERING FEES
2,036.00
5,554.65
10,000.00
4,445.35
55.6
10-45-360
COMPUTERS -NETWORKS AND SUPPORT
1,632.61
29,344.39
65,000.00
35,655.61
45.2
10-45-370
OTHER PROFESSIONAL SERVICES
1,270.75
20,154.59
90,000.00
69,845.41
22.4
10-45-375
REIMBURSABLE PROF SERVICES
15,872.00
92,767.75
100,000.00
7,232.25
92.8
10-45-380
JANITORIAL SERVICES
620.00
6,240.60
15,300.00
9,059.40
40.8
10-45-385
TREASURER'S FEES
1.29
3,936.94
5,918.00
1,981.06
66.5
10-45-395
RECORDING FEES
.00
500.00
1,000.00
500.00
50.0
10-45-410
BANK CHARGES
60.50
544.98
1,000.00
455.02
54.5
10-45-420
ELECTIONS
.00
.00
5,000.00
5,000.00
.0
10-45-430
INSURANCE - ALL DEPARTMENTS
.00
17,545.04
42,000.00
24,454.96
41.8
10-45-440
ADVERTISING
40.77
98.09
2,500.00
2,401.91
3.9
10-45-490
PROFESSIONAL MEMBERSHIPS
.00
6,867.52
7,000.00
132.48
98.1
10-45-500
OPERATING SUPPLIES
856.82
7,405.74
12,000.00
4,594.26
61.7
10-45-510
EQUIPMENT PURCHASE AND REPAIR
933.40
4,237.67
15,750.00
11,512.33
26.9
10-45-550
POSTAGE
.00
1,126.38
2,000.00
873.62
56.3
10-45-560
UTILITIES -TELEPHONE
378.32
5,342.78
6,500.00
1,157.22
82.2
10-45-561
UTILITIES - NATURAL GAS
200.02
2,651.69
6,000.00
3,348.31
44.2
10-45-562
UTILITIES - ELECTRICITY
354.18
3,826.06
7,000.00
3,173.94
54.7
10-45-569
UTILITIES - TRASH REMOVAL
108.61
984.44
2,500.00
1,515.56
39.4
10-45-670
PROP MGMT - 107 EISENHOWER DR
892.00
10,953.45
29,000.00
18,046.55
37.8
10-45-671
PROP MGMT - 105 FRASER AVE
72.92
2,382.27
500.00 (
1,882.27)
476.5
10-45-673
PROP MGMT - 153 FRASER AVE
158.85
3,792.22
20,000.00
16,207.78
19.0
10-45-674
PROP MGMT - 200 EISENHOWER DR
28.98
28.98
1,000.00
971.02
2.9
10-45-676
PROP MGMT - 400 DOC SUSIE AVE
.00
110.53
500.00
389.47
22.1
10-45-690
MISCELLANEOUS EXPENSE
148.50
1,148.50
8,000.00
6,851.50
14.4
10-45-810
LEASE/PURCHASE - PRINCIPAL
.00
20,206.87
20,207.00
.13
100.0
10-45-820
LEASE/PURCHASE- INTEREST
.00
18,166.89
18,167.00
.11
100.0
TOTAL ADMINISTRATION 48,756.39 585,516.99 908,889.00 323,372.01 64.4
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 6
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31. 2015
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
PUBLIC WORKS
10-60-110
SALARIES
32,850.37
323,319.22
410,296.00
86,976.78
78.8
10-60-210
HEALTH INSURANCE
.00
63,490.01
75,000.00
11,509.99
84.7
10-60-220
FICA TAX
2,377.56
23,420.15
31,388.00
7,967.85
74.6
10-60-230
RETIREMENT
1,121.70
9,955.23
16,412.00
6,456.77
60.7
10-60-250
UNEMPLOYMENTTAX
98.57
977.50
1,231.00
253.50
79.4
10-60-260
WORKERS COMP CLAIMS
.00
370.51
.00 (
370.51)
.0
10-60-280
TRAINING PROGRAMS
.00
804.25
2,000.00
1,195.75
40.2
10-60-290
TRAVEL, MEALS AND LODGING
583.50
1,280.72
2,000.00
719.28
64.0
10-60-295
MEALS AND ENTERTAINMENT
.00
287.11
750.00
462.89
38.3
10-60-330
ENGINEERING FEES
3,212.00
8,516.27
45,000.00
36,483.73
18.9
10-60-360
COMPUTER NETWORK SUPPORT
150.00
1,420.00
2,000.00
580.00
71.0
10-60-370
OTHER PROFESSIONAL SERVICES
290.00
3,968.00
2,500.00 (
1,468.00)
158.7
10-60480
EQUIPMENT RENTAL
.00
.00
2,500.00
2,500.00
.0
10-60490
PROFESSIONAL MEMBERSHIPS
.00
440.75
750.00
309.25
58.8
10-60-500
OPERATING SUPPLIES
8,056.83
51,555.99
75,000.00
23,444.01
68.7
10-60-506
PLANTS/PLANTER SUPPLIES
3,526.64
11,728.10
12,000.00
271.90
97.7
10-60-510
EQUIPMENT PURCHASE AND REPAIR
1,605.82
42,741.68
35,000.00 (
7,741.68)
122.1
10-60-560
UTILITIES - TELEPHONE
43.82
2,940.67
2,700.00 (
240.67)
108.9
10-60-561
UTILITIES - NATURAL GAS
206.16
3,736.89
6,000.00
2,263.11
62.3
10-60-562
UTILITIES -ELECTRICITY
156.50
1,374.84
3,000.00
1,625.16
45.8
10-60-569
UTILITIES - TRASH REMOVAL
276.68
1,635.04
2,100.00
464.96
77.9
10-60-670
PROP MGMT - 125 FRASER AVE
26.96
488.65
5,000.00
4,511.35
9.8
10-60-673
PROP MGMT - FRASER RIVER TRAIL
2,852.98
12,378.16
13,000.00
621.84
95.2
10-60-674
PROP MGMT - HWY 40 PEDESTRIAN
4.86
4.86
18,000.00
17,995.14
.0
10-60-675
PROP MGMT - KOPPERS PARK
1,437.26
1,477.26
.00 (
1,477.26)
.0
10-60-676
PROP MGMT - OLD SCHLHOUSE PK
361.59
1,227.76
5,000.00
3,772.24
24.6
10-60-678
PROP MGMT - OUTDOORACTIVITYCTR
.00
51.07
.00 (
51.07)
.0
10-60-679
PROP MGMT - SCHOOL BUS GARAGE
695.87
3,204.37
7,000.00
3,795.63
45.8
10-60-681
PROP MGMT - COZENS RANCH PARK
71,809.00
141,999.85
230,000.00
88,000.15
61.7
10-60-684
PROP MGMT - FRODO
.00
.00
5,000.00
5,000.00
.0
10-60-685
PROP MGMT - MTN MAN PARK
.00
700.00
500.00 (
200.00)
140.0
10-60-686
GORANSON STATION
155.05
1,403.16
1,500.00
96.84
93.5
10-60-690
MISCELLANEOUS EXPENSE
.00
1,410.67
1,500.00
89.33
94.0
10-60-725
STREET IMPROVEMENTS
5,812.65
17,936.93
285,000.00
267,063.07
6.3
10-60-730
CAPITAL PROJECTS
.00
.00
10,000.00
10,000.00
.0
TOTAL PUBLIC WORKS
137,712.37
736,245.67
1,309,127.00
572,881.33
56.2
120 ZEREX AVENUE
10-65-380
JANITORIAL SERVICES
400.00
3,900.00
5,610.00
1,710.00
69.5
10-65-561
UTILITIES - NATURAL GAS
63.30
786.53
1,515.00
728.47
51.9
10-65-562
UTILITIES - ELECTRICITY
62.35
599.12
1,010.00
410.88
59.3
10-65-670
PROP MGMT - 120 ZEREX
112.50
319.50
5,000.00
4,680.50
6.4
TOTAL 120 ZEREX AVENUE 638.15 5,605.15 13,135.00 7,529.85 42.7
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 7
TRANSFERS
10-90-935 TRANSFER TO CAF
10-90-940 TRANSFER TO DEBT SERVICE FUND
TOTALTRANSFERS
10-95-110
SALARIES
10-95-210
HEALTH INSURANCE
10-95-220
FICA TAX
10-95-230
RETIREMENT
10-95-250
UNEMPLOYMENT TAX
10-95-560
TELEPHONE
1 Col /_1 N 2 [YN_1 w Ce] :1►11
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
GENERALFUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
00
.00
50,000.00
246,550.00
.00 (
50,000.00
246,550.00
.00
.00
100.0
100.0
.00
296,550.00
.00
296,550.00
.00
100.0
( 155.25)
6,414.09
.00 (
6,414.09)
.0
( 1,920.60)
.00
.00
.00
.0
( 15.17)
477.16
.00 (
477.16)
.0
( 6.21)
190.16
.00 (
190.16)
.0
( .59)
19.24
.00 (
19.24)
.0
( 43.00)
.00
.00
.00
.0
( 2,140.82)
7,100.65
.00 (
7,100.65)
.0
236,628.42
2,152,142.43
3,402,054.00
1,249,911.57
63.3
( 43,689.22)
1,960,873.68
943,524.00 (
1,017,349.68)
207.8
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 8
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31, 2015
CONSERVATION TRUST FUND
ASSETS
20-10100 CASH -COMBINED FUND
TOTAL ASSETS
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 19,408.60
BALANCE -CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
19,408.60
19,408.60
19,408.60
19,408.60
19,408.60
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 9
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
20-30-100 CONS TRUST (LOTTERY) PROCEEDS
.00
2,900.15
20-30-800 INTEREST EARNINGS
1.59
13.48
20-30-999 UNASSIGNED FUND BALANCE
.00
16,494.97
TOTAL REVENUE
1.59
19,408.60
TOTAL FUND REVENUE
1.59 19,408.60
6,500.00
3,599.85
44.6
15.00
1.52
89.9
6,899.00 (
9,595.97)
239.1
13,414.00 (
5,994.60)
144.7
13,414.00 (
5,994.60)
144.7
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 10
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
20-40-920 TRANSFER TO OTHER FUNDS
.00
.00
10,000.00
10,000.00
.0
TOTAL EXPENDITURES
.00
.00
10,000.00
10,000.00
.0
TOTAL FUND EXPENDITURES
.00
.00
10,000.00
10,000.00
.0
NET REVENUE OVER EXPENDITURES
1.59
19,408.60
3,414.00 (
15,994.60)
568.5
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 11
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
CAPITAL EQUIP REPLACEMENT FUND
ASSETS
30-10100 CASH -COMBINED FUND
TOTAL ASSETS
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 457,564.58
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
457,564.58
457,564.58
457,564.58
457,564.58
457,564.58
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 12
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
30-30-100
HWY USE TAX PROCEEDS
4,137.14
34,216.28
45,039.00
10,822.72
76.0
30-30-800
INTEREST EARNINGS
84.47
539.79
300.00 (
239.79)
179.9
30-30-920
TRANSFER FROM UTILITY FUNDS
.00
20,000.00
20,000.00
.00
100.0
30-30-999
UNASSIGNED FUND BALANCE
.00
465,578.04
464,835.00 (
743.04)
100.2
TOTAL REVENUE
4,221.61
520,334.11
530,174.00
9,839.89
98.1
TOTAL FUND REVENUE
4,221.61
520,334.11
530,174.00
9,839.89
98.1
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 13
EXPENDITURES
30-40-745 PUBLIC SAFETY FLEET PURCHASE
30-40-750 REGULAR FLEET PURCHASE
30-40-755 HEAVY EQUIPMENT PURCHASE
30-40-810 LEASE/PURCHASE - PRINCIPAL
30-40-820 LEASE/PURCHASE - INTEREST
TOTAL EXPENDITURES
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
00
8,312.50
48,000.00
39,687.50
17.3
.00
9,039.16
90,000.00
80,960.84
10.0
.00
.00
20,000.00
20,000.00
.0
.00
42,014.94
42,015.00
.06
100.0
.00
3,402.93
3,403.00
.07
100.0
.00
62,769.53
203,418.00
140,648.47
30.9
.00
62,769.53
203,418.00
140,648.47
30.9
4,221.61
457,564.58
326,756.00 (
130,808.58)
140.0
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 14
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31, 2015
CAPITAL ASSET FUND
ASSETS
32-10100 CASH -COMBINED FUND
TOTAL ASSETS
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 123,028.15
BALANCE -CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
123,028.15
123,028.15
123,028.15
123,028.15
123,028.15
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 15
CAPITAL ASSET REVENUE
32-30-100 RESERVED FOR FUTURE USE
32-30-800 INTEREST EARNINGS
32-30-910 TRANSFER IN FROM GENERAL FUND
32-30-999 UNASSIGNED FUND BALANCE
TOTAL CAPITAL ASSET REVENUE
TOTAL FUND REVENUE
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
276,653.09
1,399,453.53
1,420,000.00
20,546.47
98.6
133.88
1,030.79
250.00 (
780.79)
412.3
.00
50,000.00
50,000.00
.00
100.0
.00
671,470.94
667,788.00 (
3,682.94)
100.6
276,786.97
2,121,955.26
2,138,038.00
16,082.74
99.3
276,786.97 2,121,955.26 2,138,038.00 16,082.74 99.3
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 16
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
CAPITAL ASSET EXPENDITURES
32-40-815 CAPITAL PROJ - STREETS NEW 739,541.58 1,998,927.11 2,138,038.00 139,110.89 93.5
TOTAL CAPITAL ASSET EXPENDITURES 739,541.58 1,998,927.11 2,138,038.00 139,110.89 93.5
TOTAL FUND EXPENDITURES 739,541.58 1,998,927.11 2,138,038.00 139,110.89 93.5
NET REVENUE OVER EXPENDITURES ( 462,754.61) 123,028.15 .00 ( 123,028.15) .0
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 17
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
DEBT SERVICE FUND
40-10100 CASH -COMBINED FUND 641,944.25
40-10290 CASH WITH TREASURER 251.52
40-11100 PROPERTY TAXES RECEIVABLE 80.000.00
TOTAL ASSETS 722,195.77
LIABILITIES AND EQUITY
LIABILITIES
40-22210 DEFERRED PROPERTY TAXES 80,000.00
TOTAL LIABILITIES 80,000.00
ter, —
40-27000 RESTRICTED FUND BALANCE 300,000.00
40-27100 UNASSIGNED FUND BALANCE 245,940.84
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 96,254.93
BALANCE - CURRENT DATE 96.254.93
TOTAL FUND EQUITY 642,195.77
TOTAL LIABILITIES AND EQUITY 722,195.77
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 18
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
40-30-100
PROPERTY TAX
26.22
79,762.97
80,000.00
237.03
99.7
40-30-200
SPECIFIC OWNERSHIP TAX
381.21
3,866.57
3,000.00 (
866.57)
128.9
40-30-800
INTEREST EARNINGS
95.63
730.68
250.00 (
480.68)
292.3
40-30-910
TRANSFER IN FROM GENERAL FUND
.00
246,550.00
246,550.00
.00
100.0
TOTAL REVENUE
503.06
330,910.22
329,800.00 (
1,110.22)
100.3
TOTAL FUND REVENUE
503.06 330,910.22 329,800.00 ( 1,110.22) 100.3
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 19
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
40-40-385
TREASURER'S FEES GO BOND
53
1,595.29
2,000.00
404.71
79.8
40-40-810
BOND PRINCIPAL - 02 S&U ISSUE
.00
25,000.00
25,000.00
.00
100.0
40-40-811
BOND PRINCIPAL - 98 GO ISSUE
.00
.00
45,000.00
45,000.00
.0
40-40-812
BOND PRINCIPAL - 98 S&U ISSUE
.00
180,000.00
180,000.00
.00
100.0
40-40-820
BOND INTEREST - 02 S&U ISSUE
.00
3,162.50
5,638.00
2,475.50
56.1
40-40-821
BOND INTEREST - 98 GO ISSUE
.00
3,762.50
7,526.00
3,763.50
50.0
40-40-822
BOND INTEREST - 98 S&U ISSUE
.00
20,385.00
35,910.00
15,525.00
56.8
40-40-850
BOND AGENT FEES
.00
750.00
3,000.00
2,250.00
25.0
40-40-910
TRANSFER TO DSF RESERVES
.00
.00
25,726.00
25,726.00
.0
TOTAL EXPENDITURES
.53
234,655.29
329,800.00
95,144.71
71.2
TOTAL FUND EXPENDITURES
.53
234,655.29
329,800.00
95,144.71
71.2
NET REVENUE OVER EXPENDITURES
502.53
96,254.93
.00 (
96,254.93)
.0
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 20
50-10100 CASH - COMBINED FUND
50-10290 CASH W/TREASURER - COLLECTIONS
50-11500 A/R CUSTOMER SERVICE CHARGES
50-16100 LAND
50-16200 BUILDINGS
50-16203 WELLS SYSTEM
50-16212 WATER DISTRIBUTION/STORAGE
50-16213 WELLS
50-16400 EQUIPMENT
50-16500 WATER RIGHTS
50-17900 ACCUMULATED DEPRECIATION
50-17901 ACCUMULATED DEPR - BLDGS& IMPR
50-17902 ACCUMULATED DEPR - SYSTEM&IMPR
TOTAL ASSETS
LIABILITIES AND EQUITY
50-20775
DUE TO RENDEZVOUS - TAPS
50-20776
DUE TO GRAND PARK - TAPS
50-21100
ACCRUED PTO AND BENEFITS
50-22910
ROAD CUT SURITY FEES
50-22920
BULK WATER SECURITY DEP
TOTAL LIABILITIES
50-27000 COMMITTED FUND BALANCE
UNAPPROPRIATED FUND BALANCE:
50-29800 RETAINED EARNINGS
REVENUE OVER EXPENDITURES - YTD
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
WATER FUND
1,454,544.63
2,437.79
20,341.12
100,000.00
2,946,174.49
768,371.74
9,845,211.82
1, 076, 740.43
353,994.02
19,775.86
( 3,568,312.67)
( 145,747.00)
/ GAA G']A IIII\
12,271,998.23
23,100.00
15,400.00
4,746.10
16,100.00
5,000.00
64,346.10
460,000.00
10,794,683.01
952,969.12
11,747,652.13
12,207,652.13
A 7 714 ll(10 11
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 21
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
LICENSES & PERMITS
50-32-100 EXCAVATION PERMIT FEES
TOTAL LICENSES & PERMITS
CHARGES FOR SERVICES
50-34-100 CUSTOMER SERVICE CHARGES
50-34-150 PENALTIES & INTEREST
50-34-200 PLANT INVESTMENT FEES
50-34-300 WATER METER SALES
TOTAL CHARGES FOR SERVICES
MISCELLANEOUS REVENUE
50-36-100 INTEREST EARNINGS
50-36-900 MISCELLANEOUS REVENUE
TOTAL MISCELLANEOUS REVENUE
OTHER SOURCES & TRANSFERS
50-39-200 GRANTS AND AID FROM AGENCIES
50-39-910 TRANSFERS IN
50-39-999 UNASSIGNED FUND BALANCE
TOTAL OTHER SOURCES & TRANSFERS
TOTAL FUND REVENUE
275.00 550.00 275.00 ( 275.00) 200.0
275.00 550.00 275.00 ( 275.00) 200.0
.00
587,141.57
760,040.00
172,898.43
77.3
1,340.16
3,557.92
1,000.00 (
2,557.92)
355.8
.00
15,400.00
15,400.00
.00
100.0
4,250.00
38,418.69
2,000.00 (
36,418.69)
1920.9
5,590.16
644,518.18
778,440.00
133,921.82
82.8
213.57
200.00
50,000.00
1,545.51
3,141.25
25,000.00)
800.00 (
2,500.00 (
745.51)
641.25)
.00
193.2
125.7
413.57
.0
4,686.76
766,652.00
3,300.00 (
1,386.76)
106.4
142.0
.00
50,000.00
25,000.00 (
25,000.00)
200.0
.00
.00
50,000.00
50,000.00
.0
.00
766,652.00
720,401.00 (
46,251.00)
106.4
.00
816,652.00
795,401.00 (
21,251.00)
102.7
6,278.73
1,466,406.94
1,577,416.00
111,009.06
93.0
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 22
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31. 2015
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
50-40-110
SALARIES
14,884.34
153,818.48
185,000.00
31,181.52
83.2
50-40-210
HEALTH INSURANCE
.00
21,323.35
26,000.00
4,676.65
82.0
50-40-220
FICA TAX
1,096.02
11,386.80
14,153.00
2,766.20
80.5
50-40-230
RETIREMENT
496.20
5,083.79
6,500.00
1,416.21
78.2
50-40-250
UNEMPLOYMENT TAX
44.69
462.87
555.00
92.13
83.4
50-40-280
TRAINING PROGRAMS
60.00
359.00
3,000.00
2,641.00
12.0
50-40-290
TRAVEL, MEALS AND LODGING
.00
100.30
3,000.00
2,899.70
3.3
50-40-295
MEALS AND ENTERTAINMENT
49.00
130.28
2,000.00
1,869.72
6.5
50-40-310
LEGAL FEES
9,780.00
56,388.25
75,000.00
18,611.75
75.2
50-40-330
ENGINEERING FEES
416.50
14,272.50
10,000.00 (
4,272.50)
142.7
50-40-360
COMPUTERS -NETWORKS AND SUPPORT
342.33
4,993.39
6,000.00
1,006.61
83.2
50-40-370
OTHER PROFESSIONAL SERVICES
77.22
422.39
5,000.00
4,577.61
8.5
50-40430
INSURANCE
.00
17,084.32
20,000.00
2,915.68
85.4
50-40440
ADVERTISING
.00
240.66
500.00
259.34
48.1
50-40-460
SYSTEM REPAIR AND MAINT - PROD
2,131.78
6,878.77
75,000.00
68,121.23
9.2
50-40-465
SYSTEM REPAIR AND MAINT - DIST
8,299.74
13,134.99
70,000.00
56,865.01
18.8
50-40490
PROFESSIONAL MEMBERSHIPS
.00
8,420.00
8,000.00 (
420.00)
105.3
50-40-500
OPERATING SUPPLIES -PRODUCTION
2,551.33
10,332.13
35,000.00
24,667.87
29.5
50-40-505
OPERATING SUPPLIES-DISTRIB
2,802.57
35,272.41
25,000.00 (
10,272.41)
141.1
50-40-510
EQUIPMENT PURCHASE AND REPAIR
.00
997.04
10,000.00
9,002.96
10.0
50-40-520
TESTING
200.00
968.44
10,000.00
9,031.56
9.7
50-40-550
POSTAGE & BILLING SUPPLIES
.00
750.00
2,500.00
1,750.00
30.0
50-40-560
UTILITIES - TELEPHONE
321.02
3,637.05
3,500.00 (
137.05)
103.9
50-40-562
UTILITIES - ELECTRICITY
2,529.13
24,352.58
55,000.00
30,647.42
44.3
50-40-670
PROP MGMT - FRASER WTP
163.75
1,196.51
3,000.00
1,803.49
39.9
50-40-680
PROP MGMT - MARYVALE WTP
19.79
426.76
3,000.00
2,573.24
14.2
50-40-690
MISCELLANEOUS EXPENSE
.00
8.99
2,000.00
1,991.01
.5
50-40-715
WATER RIGHTS - DIVERSION & DEV
.00
6,481.87
15,000.00
8,518.13
43.2
50-40-730
CAPITAL PROJECTS
52,000.00
88,657.50
204,000.00
115,342.50
43.5
50-40-760
FRASER FIRMING - CAPPROJ
.00
15,856.40
680,000.00
664,143.60
2.3
50-40-930
TRANSFER TO CERF
.00
10,000.00
10,000.00
.00
100.0
TOTAL EXPENDITURES
98,265.41
513,437.82
1,567,708.00
1,054,270.18
32.8
TOTAL FUND EXPENDITURES
98,265.41
513,437.82
1,567,708.00
1,054,270.18
32.8
NET REVENUE OVER EXPENDITURES ( 91,986.68) 952,969.12 9,708.00 ( 943,261.12) 9816.3
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 23
55-10100
CASH - COMBINED FUND
55-10290
CASH W/TREASURER - COLLECTIONS
55-11500
A/R CUSTOMER SERVICE CHARGES
55-15950
CAP REPL RES HELD W/JFOC
55-15955
O&M RESERVE HELD W/JFOC
55-16100
LAND
55-16200
SEWER TREATMENT PLANT
55-16210
METER BUILDING & IMPROVEMENTS
55-16220
SEWER COLLECTION SYSTEM
55-16250
CONSOLIDATED COLLECTION SYSTEM
55-16400
EQUIPMENT
55-17900
ACCUMULATED DEPRECIATION
55-17905
ACCUM DEPR - PLANT/JFOC
55-17910
ACCUMDEPR - SEWER COLLECT-FSD
55-17915
ACCUM DEPR-EQUIPMENT
TOTAL ASSETS
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
WASTEWATER FUND
3,375,388.12
1,841.51
20,570.90
760,929.23
46,920.69
144,320.40
3,308,298.56
8,056.39
10,816,277.19
279,069.00
98,106.17
( 884,726.42)
( 48,836.52)
( 3,629,247.72)
( 42,697.20)
LIABILITIES AND EQUITY
LIABILITIES
55-21100 ACCRUED PTO AND BENEFITS 4,769.34
TOTAL LIABILITIES 4,769.34
UNAPPROPRIATED FUND BALANCE:
55-29800 RETAINED EARNINGS
10,048,619.90
55-29820 RETAINED EARNINGS - RESTRICTED
807,849.92
REVENUE OVER EXPENDITURES - YTD
3,393,031.14
BALANCE - CURRENT DATE
14,249,500.96
TOTAL FUND EQUITY 14,249,500.96
TOTAL LIABILITIES AND EQUITY 14,254,270.30
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 24
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31, 2015
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CHARGES FOR SERVICES
55-34-100
CUSTOMER SERVICE CHARGES
55-34-150
PENALTIES & INTEREST
55-34-200
PLANT INVESTMENT FEES
2,985.15
TOTAL CHARGES FOR SERVICES
1,985.15)
MISCELLANEOUS REVENUE
55-36-100
INTEREST EARNINGS
55-36-500
JFF MANAGEMENT FEE
1950.0
TOTAL MISCELLANEOUS REVENUE
774,809.07
OTHER SOURCES & TRANSFERS
121,625.07)
55-39-999 UNASSIGNED FUND BALANCE
TOTAL OTHER SOURCES & TRANSFERS
TOTAL FUND REVENUE
.00
479,323.92
637,184.00
157,860.08
75.2
917.63
2,985.15
1,000.00 (
1,985.15)
298.5
37,500.00
292,500.00
15,000.00 (
277,500.00)
1950.0
38,417.63
774,809.07
653,184.00 (
121,625.07)
118.6
535.54
3,883.75
3,000.00 (
883.75)
129.5
.00
21,750.00
29,000.00
7,250.00
75.0
535.54
25,633.75
32,000.00
6,366.25
80.1
.00
3,011,956.00
2,968,217.00 (
43,739.00)
101.5
.00
3,011,956.00
2,968,217.00 (
43,739.00)
101.5
38,953.17
3,812,398.82
3,653,401.00 (
158,997.82)
104.4
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 25
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING OCTOBER 31. 2015
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FYPFAIMT1 IRFC
55-40-110
SALARIES
15,140.32
157,164.30
195,000.00
37,835.70
80.6
55-40-210
HEALTH INSURANCE
.00
21,687.77
28,000.00
6,312.23
77.5
55-40-220
FICA TAX
1,114.76
11,637.40
14,918.00
3,280.60
78.0
55-40-230
RETIREMENT
506.40
5,226.37
7,000.00
1,773.63
74.7
55-40-250
UNEMPLOYMENT TAX
45.37
472.87
585.00
112.13
80.8
55-40-280
TRAINING PROGRAMS
.00
200.00
2,500.00
2,300.00
8.0
55-40-290
TRAVEL, MEALS AND LODGING
.00
20.49
2,500.00
2,479.51
.8
55-40-295
MEALS AND ENTERTAINMENT
6.45
74.66
1,000.00
925.34
7.5
55-40-310
LEGAL FEES
.00
693.25
15,000.00
14,306.75
4.6
55-40-330
ENGINEERING FEES
4,503.50
8,392.00
10,000.00
1,608.00
83.9
55-40-360
COMPUTERS -NETWORKS AND SUPPORT
350.00
3,905.20
6,000.00
2,094.80
65.1
55-40-370
OTHER PROFESSIONAL SERVICES
77.22
375.96
10,000.00
9,624.04
3.8
55-40-410
BANK CHARGES
.00
.00
100.00
100.00
.0
55-40-430
INSURANCE
.00
4,404.60
6,500.00
2,095.40
67.8
55-40-440
ADVERTISING
.00
92.62
500.00
407.38
18.5
55-40-460
SYSTEM REPAIR AND MAINT-COLLEC
418.70
74,982.29
130,000.00
55,017.71
57.7
55-40490
PROFESSIONAL MEMBERSHIPS
1,345.00
1,400.00
6,000.00
4,600.00
23.3
55-40-500
OPERATING SUPPLIES -COLLECTIONS
32.38
274.03
5,000.00
4,725.97
5.5
55-40-510
EQUIPMENT PURCHASE AND REPAIR
.00
280.17
5,000.00
4,719.83
5.6
55-40-520
TESTING
.00
.00
1,000.00
1,000.00
.0
55-40-550
POSTAGE & BILLING SUPPLIES
53.42
803.42
3,000.00
2,196.58
26.8
55-40-560
UTILITIES - TELEPHONE
21.25
1,436.65
500.00 (
936.65)
287.3
55-40-650
WW TREATMENT CHARGES/JFOC
16,920.88
113,017.27
209,833.00
96,815.73
53.9
55-40-690
MISCELLANEOUS EXPENSE
.00
.00
3,000.00
3,000.00
.0
55-40-730
CAPITAL PROJECTS
.00
2,826.36
370,000.00
367,173.64
.8
55-40-930
TRANSFER TO CERF
.00
10,000.00
10,000.00
.00
100.0
TOTAL EXPENDITURES
40,535.65
419,367.68
1,042,936.00
623,568.32
40.2
TOTAL FUND EXPENDITURES
40,535.65
419,367.68
1,042,936.00
623,568.32
40.2
NET REVENUE OVER EXPENDITURES ( 1,582.48) 3,393,031.14 2,610,465.00 ( 782,566.14) 130.0
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 26
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
GENERAL FIXED ASSETS
ASSETS
91-16100
LAND
730,630.35
91-16200
ADMINISTRATION BUILDING
208,379.39
91-16203
MAINTENANCE BUILDING
57,722.51
91-16208
HOUSE - 400 DOC SUSIE AVE
54,839.27
91-16209
VISITOR CENTER
183,895.00
91-16211
BUSBARN & 105 FRASER AVE HOUSE
100,000.00
91-16250
CHURCH
267,000.00
91-16306
PARKS
367,800.08
91-16311
STREET IMPROVEMENTS
3,439,840.00
91-16312
HIGHWAY 40 PATH
8,872.00
91-16490
EQUIPMENT - OTHER
872,015.00
91-16500
OFFICE EQUIPMENT
57,261.75
91-17900
ACCUMULATED DEPRECIATION
( 2,260,048.61)
TOTAL ASSETS
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
91-29800 INVESTMENT IN FIXED ASSETS 4,088,206.74
BALANCE -CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
4,088,206.74
4,088,206.74
4,088,206.74
4,088,206.74
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 27
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
GENERAL LONG-TERM DEBT
3,131,161.31
360,000.00
2,035,000.00
475,000.00
15, 677.17
245,484.14
3,131,161.31
3,131,161.31
3,131,161.31
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 28
ASSETS
95-18100
AMOUNT TO BE PROVIDED
TOTAL ASSETS
LIABILITIES AND EQUITY
LIABILITIES
95-25050
2002 SERIAL BONDS
95-25060
1998 REVENUE REFUNDING BONDS
95-25070
1998 GENERAL OBLIGATION BONDS
95-25200
ACCRUED COMPENSATED ABSENCES
95-25500
CAPITAL LEASES KOMATSU LOADER
TOTAL LIABILITIES
TOTAL LIABILITIES AND EQUITY
TOWN OF FRASER
BALANCE SHEET
OCTOBER 31. 2015
GENERAL LONG-TERM DEBT
3,131,161.31
360,000.00
2,035,000.00
475,000.00
15, 677.17
245,484.14
3,131,161.31
3,131,161.31
3,131,161.31
FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2015 01:15PM PAGE: 28