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Home My Public Portal About19990113 - Minutes - Board of Directors (BOD) Regional Open )ace ------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 99-02 REGULAR AND SPECIAL MEETINGS BOARD OF DIRECTORS January 13, 1999 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 6:10 P.M. Members Present: Deane Little, Peter Siemens, Mary Davey, Betsy Crowder, Nonette Hanko, Ken Nitz, and Jed Cyr i I Members Absent: None i Personnel Present: Craig Britton, Sue Schectman, Del Woods i j II. CLOSED SESSION i i B. Crowder stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items 1, 2, and 3. i The Board recessed to Closed Session at 6:10 P.M. and the Closed Session commenced at 6:11 P.M. The Board concluded the Closed Session at 7:30 P.M. and B. Crowder called the Regular Meeting to Order at 7:37 P.M. She noted that no reportable actions had taken place in Closed Session and that the Closed Session would be continued at the conclusion of the Regular Meeting. Additional Personnel Present: Deirdre Dolan, Malcolm Smith, and Mike Foster III. ORAL COhR&LNICATIONS -None. i i IV. ADOPTION OF AGENDA J. Cyr moved that the Board adopt the agenda. P. Siemens seconded the motion. The motion passed 7 to 0. V. ADOPTION OF CONSENT CAL END B. Crowder removed Revised Claims 99-01. 330 Uistel Circle . Los Altos, CA 94022-1.103 . Phone:650-691-1200 FAX: 650-691-0485 . E-mail: mrosd(<?oi)enspace.orq . web site:www.openspace.org Hwtd of l7n'er lw,s Pete Sienwn,,Mary C, Daeev, )el(7w, t)e:ine tittle,Nonette Nanko t3etwv Crowder. Kenneth C. Nitz . Grntr`,t!h1.tn.�,er L.Crai l'rithm _l Meeting 98-27 Page 2 Motion: J. Cyr moved that the Board adopt the Consent Calendar, including approval of the minutes of the October 21 Special Meeting and the October 28 Special and Regular Meeting; agenda item 6,Authorization for Director Little to Attend the 1999 Special District Board Management Institute at a Projected Cost of V200; agenda item 7, Approval of One-Year Consulting Services Agreement with Heim,Noack. Kelly—& Spahnn for Consulting Fee of$1,100 Per Month_ and agenda item 8,Approval of Retainer Agreement for Leeal Services With the Law Firm of Miller Stan and Reizalia K Nitz seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Agenda Item No. 1 - Administer the Oath of Office to Betsy Crowder,Newly Elected Director i - (Report R-99-02). D. Dolan administered the oath. B. Agenda Item No.2-Election of Board Officers for 1999- (Report R-99-03) D. Dolan outlined the Rules of Procedure for the election. Following voting, she announced the following Board Officers for 1999: President-Jed Cyr Vice President- Ken Nitz Treasurer-Pete Siemens Secretary- Deane Little B. Crowder reflected on her year as President. J. Cyr talked about some issues he wanted to consider in the following year, including Y2K, expanding educational opportunities,finishing the processes for basic policies, expanding his personal knowledge of District land and 1 n how the f min more clear o �forward the area o becoming personnel, and continuing to move orwaz g i will deal with resource management. He thanked Board Members for electing g him. C. Agenda Item No. 3-Public Hearing Pursuant to Government Code Section 6586.5 on the Proposed 1999 Revenue Bond Financing_bv the Midl2eninsula Regional Open Space District Financing Authority and the Significant Public Benefit Thereof and the Final Approval of the Issuance of Such Bonds- (Report R-99-11). J. Cyr opened the public hearing. C. Britton referred to the Board report which he said was similar to the one for the hearing in San Mateo County. He introduced Carlo Fowler and Anna Maria del Rio of Orrick Herrington & Sutcliffe,District Bond Counsel, and Tom Lockard, Managing Director, Stone& Youngberg, the District underwriter. C. Fowler explained that the public hearing was required by law, and the District must conduct the hearing,not the JPA. J. Cyr asked if there were any comments from the public and H. Haeussler addressed the Board stating the he understood the proposal. J. Cyr then closed the public hearing. Motion: B. Crowder moved that the Board adopt Resolution 99-01 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District I i Meeting 98-27 Page 3 Approving the Issuance of the Midpeninsula Regional Open Space District Financing Authority 1999 Revenue Bonds and Determining That There are Significant Public Benefits to the District From the Issuance of Such Bonds. N. Hanko seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 4- Acceptance of Grant in the Amount of$200-000 from the David and Lucile Packard Foundation for Planning and Research Related to the Proposed Annexation of the San Mateo County Coastal Area into District Jurisdiction- (,Report R-99-06� i C. Britton presented the staff report. � I Motion N. Hanko moved that that Board accept Grant#98-4871 from the David and Lucile Packard Foundation in the amount of$200,000; certify that the District will comply with all Conditions of Grant, as outlined by the Foundation; authorize the General Manager, as ag , agent of the Midpeninsula Regional Open i Space District, to execute the Award letter and Conditions of Grant; approve and ratify the General Manager's January 12, 1999 execution of the Award of Letter and Conditions of Grant; authorize the General Manager to receive the grant funds, conduct all procedures and complete all documentation which may be necessary for the grant completion; and adopt Resolution 99-02 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Accepting a Grant in the Amount of$200,000 from the David and Lucile Packard Foundation for Planning and Research Related to the Proposed Annexation into District Jurisdiction of the San Mateo County Coastal Area. D. Little seconded the motion. The motion passed 7 to 0. E. Agenda Item No.5- Appointment of Administration and Budget Committee for 1999- (Report R-99-04). J. Cyr presented his recommendations. P. Siemens as Treasurer was an automatic member and that K Nitz continue, and D. Little be appointed. Motion: N. Hanko moved that the Board appoint K Nitz and D. Little as members of the Administration and Budget Committee for 1999 in addition to P. Siemens. B. Crowder seconded the motion. The motion passed 7 to 0. VII. REVISED CLAIMS B. Crowder asked about claim#5412 (Enshallah Inc., consulting services, Teague Hill Project). C. Britton said he would get an analysis of where they stand on the project. Regarding claim 45422 (Jens Hansen Co.,Inc., Windy Hill access improvement project)B. Crowder said she did not think we should pay them for landscaping because it was badly done. S. Schectman said she would check the contract to see if it was possible to hold the payment. Motion: B. Crowder moved that the Board approve Revised Claims 99-01 except for Claim#5422. Discussion: J. Cyr asked what claim#5400 (Clark's Pest control, enterprise rental fumigation) was, and C. Britton said he would look into it and report back to the Board. In answer to H. Haeussler's questions about why the District is paying someone else to do security(claim#5492, Woodside and Portola _______ Meeting 98-27 Page 4 Private Patrol, secure gates, Windy Hill parking lot)C. Britton said the gates open at 7:30 am., and the Foothill Ranger staff cannot get there that early. He said this is the most economical way to do it. J. Cyr inquired about claim #5442 (City of Mountain View, Deer Hollow Farm agreement). C. Britton clarified that the District,the City of Mountain View and the County contribute, and this is the last year of a three-year agreement. Second and Vote: N. Hanko seconded the motion. The motion passed 7 to 0. VIII, INFORMATIONAL REPORTS D. Little asked for clarification on agenda item No. 8. S. Schectman said these kinds of fees are similar to the fees paid to Carlo Fowler and the bond counsel. They are specialized legal services that cannot be provided in-house. She said the work was done during December and January and is continuing. She would find out how many hours had been spent. C. Britton said they are in the process of hiring a research attorney to assist S. Schectman, but would still require specialized legal services from time to time. K Nitz said he met with J. Isaacs and J. Escobar and the group from Brittan Heights on Sunday at the site at Pulgas Ridge where eucalyptus trees are being cut. B. Crowder reported as follows: 1. The San Mateo County Trails Plan was reviewed in 1995 and shelved because an EIR was required. The County has hired an EIR consultant. i 2. Tomorrow the State Parks Commission will discuss Cascade Ranch and Pigeon Point Lighthouse. i N. Hanko reported as follows: 1. Operations Program review- South Skyline Association presented their views. They have set up a meeting on January 29 and invited the sheriffs. She said they were advised that if the Operations Committee attended the meeting, it should be announced as a Board meeting in order to meet Brown Act requirements. She said they could structure it as a Board workshop. S. Schectman said they could say the Board will convene a meeting for the purpose of attending the Skyline Association meeting and participating. 2. She had requested time on the January 27 agenda to present information regarding the good neighbor policy on Long Ridge Preserve. M. Davey reported as follows: 1. That morning she attended a Joint Venture Silicon Valley event where they gave awards in five categories. In the Livable Environment category, one award went to POST. Tom Ford was also recognized posthumously in the same category. 2. Last evening she had attended the swearing in of Ron Gonzales as San Jose Mayor. J. Cyr said that during the period between Christmas and New Years he and D. Little toured the Pulgas situation with J. Isaacs. They were there when the Open Space Technician was directing the CCC crew, and it was exciting to see how well planned and done it was. D. Little said on that visit J. Isaacs indicated that some of the neighbors are complaining because they can see water tower. He had suggested painting it with a native species mural. He talked about his encounter with a person on Russian Ridge on Christmas day. C. Britton reported as follows: 1. He handed out copies of the Regional Open Space Study which was in draft form and said staff would return to the Board with financial information. 2. The Annual State of the District message will be on February 5 at 1:00 p.m. for Board members who might like to attend. 3. The bench put on Anniversary Trail in honor of Tom Meeting 98-27 Page 5 Ford, Mel Lane, and Ward Payne was stolen. POST will replace it. 4. POST has raised 27 � P $ million of their$28.5 million fundraisinggoal. They have acquired almost 10 000 g ey ac q acres of land so far with the funds. 5. Larry Coons, interim executive director of the South County Authority will be retiring at the end of June. 6. There was a letter in the FYIs regarding David Hansen's resignation from Sonoma County Agricultural Preservation and Open Space District. 7. The$325,000 grant request in the fish category for habitat conservation was recommended for approval by the State. 8. The Open Space Council will meet January 21. Ralph Heim will be making the main presentation. 9. PCL is having their 16th annual Environmental Legislative Symposium in Los Angeles. 10. The FYIs contained a copy of a letter responding to the District's request to be seated at the Airport/Community Round Table. D. Dolan reminded Board members to complete the Campaign Disclosure and Statement of Economic Interest forms. At 9:00 P.M.,the Board adjourned to Closed Session to continue discussion of Closed Session Item No. 1. 1X. CLOSED SESSION i The Board reconvened to Closed Session at 9:10 P.M. and the Closed Session commenced at 9:11 P.M. The Board concluded the Closed Session at 11:00 P.M. and B. Crowder noted that no i repportable actions had taken place in Closed Session. i X. ADJOURNMENT i At 11:00 P.M. the meeting was adjourned. Roberta Wolfe Recording Secretary