HomeMy Public PortalAbout05-08-2014THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MAY 8, 2014
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, May
8, 2014, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana.
President Robinson called the meeting to order and the following business was conducted:
ROLL CALL
Present were: Vicki Robinson, Tony Foster and Dick Foore.
Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen, City Clerk; Fire Chief
Jerry Purcell; Police Lt. Donnie Benedict; David Inderstrodt, Maze Design; Scott Zimmerman; Sue
Roberson, Human Resources; Joe Hellrung; and, Media.
APPROVAL OF MINUTES
Mr. Foore moved to approve the minutes for the April 24, 2014 meeting with a second by Mr. Foster.
Upon a vote viva voce, the motion carried.
CLAIMS FOR PAYMENT
Mr. Foster moved to approve the May 2, 2014 claims for payment in the amount of Three Hundred Forty
Thousand Sixty One Dollars and thirty eight cents ($340,061.38), supported by Mr. Foore. Upon a vote
viva voce, the motion carried.
Mr. Foster moved to approve the May 9, 2014 claims for payment in the amount of One Million Two
Hundred Nine Thousand Seven Hundred Eight Dollars and ninety seven cents ($1,209,708.97),
supported by Mr. Foore. Upon a vote viva voce, the motion carried.
REQUESTS
STREET CLOSURE:
D &R Customer Appreciation Days
Elm Place to the Underpass
June 7, 2014 and August 9, 2014
10am -11 pm
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
• NOISE VARIANCE:
D &R Customer Appreciation Days
Elm Place to the Underpass
June 7, 2014 and August 9, 2014
Music — 6 pm — 12 am
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried.
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Girls Incorporation 16th Annual 5k Run/Walk
May 17, 2014; Reservoir; Sylvan Nook Drive; Oak Park
8am -10 am
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
Board of Works Minutes
May 8, 2014
Page 2 of 4
POLICE ASSISTANCE:
Children's One Mile Fun Run
9:30 — 10 am
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
• HANDICAP SIGN RENEWALS:
1212 South 5th
Street
108 South 16th
Street
327 North 18th
Street
114 North 16th
Street
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
• NEW HANDICAP SIGN:
120 North 18th Street
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried.
• BIKE RACKS:
Depot District
Ten racks are being requested. The Plans will be distributed to Board Members.
Mr. Foster moved to table this item until May 15 to allow time for due diligence, supported by Mr.
Foore. Upon a vote viva voce, the motion carried.
BID OPENINGS
• NEIGHBORHOOD STABILIZATION PROGRAM:
324 South 11 T" Street
Two bids were received:
Thor Construction - $168,300.00
Trademark Construction $146,400.00
This matter will be taken under advisement.
BID AWARDS - None
CONTRACTS
• CONTRACT NO. 53 -2014 —
Equipment Finance Contract with First Federal Leasing for New Ambulances
Annual payments of $51,777.78 — December 15, 2014 — December 15, 2018
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
• CONTRACT NO. 54 -2014 —
Professional Services Agreement with Winston Terrell Group
Consulting services in connection with a grant for the Fire Department
Not to exceed $3,000.00
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
Board of Works Minutes
May 8, 2014
Page 3 of 4
• CONTRACT NO. 55 -2014 —
Next Generation Enrollment, Inc. Administration Agreement — Dependent Eligibility Audit
Not to exceed Twenty Percent (20 %) for each dependent removed.
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
• CONTRACT NO. 56 -2014 —
Next Generation Enrollment, Inc. Business Associate Agreement
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried.
• CONTRACT NO. 58 -2014 —
Purchase Agreement for three (3) Canon copiers — Not to exceed $10,275.12
Maintence — Not to exceed $314. /43 /quarter for all three (3) copiers
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried.
CHANGE ORDERS
• CONTRACT NO. 24 -2014 — CHANGE ORDER NO. 2
Maxwell Construction Company
Wolverine Worldwide — 1500 Industries Road
Increases contract amount $39,889.00
These changes are being added per the request of the tenant.
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
ADDENDUMS
• CONTRACT NO. 177 -2013 — ADDENDUM NO. 2
Maze Design, Inc.
Wolverine Worldwide; 1400/1500 Industries Road
Not to exceed $46,301.00
Funds are in place via the CTP funds approved for this project.
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried.
RESOLUTIONS- None
PETITIONS - None
MISCELLANEOUS
• ESTABLISH NEW HIRING LIST FOR FIRE DEPARTMENT —effective May 1, 2014
Candidates to be offered conditional employment:
Richard Hiser, Markleville, Indiana
Kyle Vickers, Richmond, Indiana
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
• CITY CONTROLLER — AUTHORIZATION TO EXECUTE CONTRACT NO. 53 -2014
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
Board of Works Minutes
May 8, 2014
Page 4 of 4
• FYI - On the dates listed below, Wayne County will be conducting bridge inspections with
closures or restrictions (weather permitting):
May 12"
Pottershop Road, (Bridge #21)
CLOSURE from 8:00 AM to 4:00 PM
May 13" and 14"
"G" Street, (Bridge #701)
CLOSURE from 8:00 AM to 4:00 PM
May 15" and 16"
Richmond Ave, (Bridge #705)
Lane Restriction from 8:00 AM to 4:00 PM
ADJOURN
After a motion was duly made, the meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Karen Chasteen
Karen Chasteen, IAMC, MMC
City Clerk