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Home My Public Portal About2016-11-16 minutesMINUTES Board of Directors CAPITAL AREA MEETROPOLITAN PLANNING ORGANIZATION November 16,2016 12:15 p.m. BOARD MEMBERS PRESENT Larry Benz, P.E., Cole County Tate for Rick Hess Gary Jungermann,Designee for Doc Kritzer Janice McMillan Mark Mehmert Britt Smith, Designee for Matt Morasch Doug Reece Travis Koestner,Designee for David Silvester Erin Wiseman BOARD MEMBERS ABSENT Larry Henry, Vice Chairman, Jefferson City Jeff Hoelscher,Chairman,Cole County Ken Hussey,Jefferson City Mark Schreiber,Jefferson City EX-OFFICIO MEMBERS PRESENT (Non-Voting) Enos Han,FHWA GUESTS PRESENT David Bange,Jefferson City Jeff Cremer Steve Engelbrecht,MoDOT J.J. Gates,Jefferson City Parks &Recreation Michael Henderson,MODOT Chris Kersten,Harvard Group CAMPO STAFF PRESENT (Non-Voting) Sonny Sanders,Senior Transportation Planner Alex Rotenberry,Transportation Planner Katrina Williams,Transportation Planner Diane Cary,Administrative Technician Presentation:US 54 Safety Audit - Travis Koestner and Steve Engelbrecht,Missouri Department of Transportation 1.Call to order,roll call,and determination of a quorum. Due to the absence of the Chairman and Vice Chairman a Temporary Chairman was needed. Ms. McMillan moved and Ms. Wiseman seconded to appoint Mr. Benz as Temporary Chairman for. The motion passed unanimously. Mr. Benzcalled the meetingto order at 12:15 p.m. and asked Ms.Cary to call roll. A quorum was present with 9 of 13 members present. 2.Public Comment No comments were received. 3.Adoption of the agenda as printed or amended Mr. Smith moved and Ms. Wiseman seconded to adopt the agenda. Mr. Sanders notedthat the Electionof Officers was placed on the agenda in error. This had been voted on at the last meeting. Mr.Smith moved and Ms.McMillan seconded to adopt the amended agenda by removing Election of Officers. Motion passed unanimously. 4. Approval of the minutes from the meeting of October 19,2016 Mr. Smith moved and Mr. Reece seconded to approve the minutes from the Regular Meeting of October 19,2016 as printed. The motion passed unanimously. 5.Communications received. There were no communications received. 6.New Business A.Proposed Amendment to the 2017-2021 Transportation Improvement Program:Extension of Mission Drive;filed by The HarvardGroup,LLC (Chris Kersten,representative). Mr.Sanders introduced the projectand gavean overview of the process leading up to the application for TIP amendment.Hestatedthatthe projectis a requestfora 1400 foot proposed extension of Mission Drive. Mr.Sanders explained that CAMPO staff,city staff,MoDOT,and FHWA have discussed the project and believe that the projectdoes not meet requirements of fiscal constraint as stated in US DOT guidance.He stated that the Technical Committee did not approvethe TIP amendment at the November3,2016 meeting and that CAMPO does not havea policyof howto address TIP amendment applications that have not been approved bythe Technical Committee.He stated thatstaff will work on developing a policy to address this in the future. Mr.Kersten statedthat he believesthe projectdoes meetguidancefor fiscal constraintand thatthe section of proposed roadway should be eligible to be put intothe TIPand classified as a collector.He stated thata letterfrom HawthorneBank was given to the TechnicalCommitteeand that the TechnicalCommitteedid not acceptitas illustrating fiscal constraint.Mr.Kersten askedthe Board of Directors whata letter would needto include to be accepted as such. Mr. Smith asked if CAMPO staff had received any other correspondenceto support fiscal constraint. Mr. Sanders stated that staff had not received any additional correspondence. Mr.Kersten asked the Board of Directors what would be needed to show fiscal constraint. Mr. Sanders stated that a letter of intent would be necessary to strengthen the application. Mr.Henderson statedthat projects intheTIP musthave committed funding to be included inthe STIP and subsequently given a classification. Mr. Kersten asked if a letter from the bank stating that they have funds to cover the project would be sufficient. Mr. Benzstated that there neededto be clear languagestatingthatthe project would be funded. Mr.Henderson explained the project must go through the TIP and STIP process before a request for classification could be submitted by CAMPO. Mr. Kersten asked if classification is possible before being placed in TIP. Mr.Sandersstatedthat the mostrecent Federal Functional Classificationguidelinesstate that plannedroads have to be in TIP or STIP before classification. Mr. Kersten asked if funding were in place could it be funded. Mr.Henderson statedthat if funding was 100%committed then,yesitcouldmove forward. Mr.Smith and Mr.Henderson commented that the current letter from Hawthorne Bank does not have language that states this clearly.Some board members audibly stated their agreement with this assertion. Mr. Kersten reiterated that the funding source is in place. Mr.Benz stated thata previous project,St. Mary's,included a letterof credit confirming funding andthat something similar may be necessary for this project to move forward. Mr. Smithmovedand Ms.McMillansecondeda motionto approvethe amendment. The motionfailed. B.Proposed Amendment to the Transportation Improvement Program:Community Park Greenway Trailhead. Mr.Gatesgavean overviewoftheproject,which includes construction of a newgreenwaytrailheadand splashparkonthe East Branch of Jefferson City's greenway system.Theprojectwas awarded a Recreational Trails Grant which will provide 62%of the funding. Mr. Benzopenedthepublichearingat 12:50 p.m. Withno comments received,Mr.Benzclosedthepublic hearing at 12:51 p.m. Ms. McMillan moved and Mr.Mehmert seconded to approve the TIP Amendment. The motion passed unanimously. C.Visioning and Travel DemandModel draft scope ofservicesandSelection Committee. Mr. Sandersgave an overview of the travel demand modelingdraft scope of servicesand visioning for the update of the Metropolitan Transportation Plan (MTP). Both items are in the approved Unified Planning Work Program. He stated that staff recommends seeking one consultant contract, based on the draft scope of services. The selection committee will consist of the following: Mark Mehmert,JEFFTRAN Eric Barron,City of Jefferson Larry Benz, Cole County Mark Tate,Holts Summit David Bange, City of Jefferson Doug Reece, St. Martins MoDOT Representative (to be decided) Sonny Sanders,CAMPO Ms. McMillan moved and Mr. Reece seconded to approve the draft Scope of Services and Selection Committee.The motion passed unanimously. D.Prioritize CAMPO area Transportation Alternative Program (TAP)Grant Applications Erin Wiseman and Travis Koestner left at 12:58 p.m. Mr. Reece, Mr. Tate, Mr. Bangegave presentationson each of theirjurisdictions' TAP applications.Each member of the Board of Directors ranked the projects and the rankings were tallied by staff. Mr. Smith moved and Ms. McMillan seconded to prioritize and rank the applications as follows: 1.City of Jefferson - Missouri Boulevard Sidewalks, Waverly Street to Beck Street 2. City of St. Martins - St. Martins Business 50 West Complete Streets and Safety Enhancements -Phase 1. 3. Holts Summit - South Summit School Sidewalk Project 4. City of Jefferson - Miller Street Bikeway Connecting the Wears Creek and East Branch Greenways 7.Other Business A. Status of current work tasks. Mr.Sanders gave an overview of the following current work tasks: •Executed agreements for the Consolidated Planning Grant and Surface Transportation Program funding supporting FY 2017 activities have been received. • Work continues on updating the current land use to support the Metropolitan Transportation Plan development and travel demand modeling. • Work on the Title VI Program document,due February 2017,has commenced. •Evaluation of Effectiveness of the CAMPO Public Involvement Process has commenced. 8.GO INTO CLOSED SESSION Mr. Smith moved and Ms. McMillan seconded to go into closed session. Motion passed. The following members were in attendance: Benz, Tate, Jungermann, McMillan, Mehmert, Smith, Reece. Absent members were:Koestner,Wiseman. 9.Reconvene in Open Session The following members were in attendance:Benz, Tate,Jungermann,McMillan,Mehmert,Smith, Reece. 10.Next Meeting Date - Wednesday,December 14,2016 at 12:15 p.m. in the Boone/Bancroft Room #200 11.Adjournment The meeting adjourned at 1:26 p.m. Respectfully Submitted, Katrina Williams,Transportation Planner