HomeMy Public PortalAbout2016-11-10 minutesMINUTES
JEFFERSON CITY P LANNING AND ZONING COMMISSION
November 10,2016
5:15 p.m.
COMMISSION MEMBERS PRESENT
Jack Deeken
Dean Dutoi
Chris Jordan,Chairman
Michael Lester
David Nunn
Chris Yarnell,Vice Chairman
Ron Fitzwater,Alternate
Matthew Hall,Alternate
COMMISSION MEMBERS ABSENT
Bunnie Trickey Cotten
Bob George
Dale Vaughan
Blake Markus,Alternate
COUNCIL LIAISON PRESENT
Carlos Graham
ATTENDANCE RECORD
2 of 3
3 of 3
3 of 3
3 of 3
3 of 3
3 of 3
2 of 3
3 of 3
ATTENDANCE RECORD
2 of 3
1of3
1of3
2 of 3
STAFF PRESENT
Janice McMillan,Director of Planning &Protective Services
Eric Barron,Senior Planner
Shane Wade,Civil Engineer II
Bryan Wolford,Associate City Counselor
Jamie Abbott,Neighborhood Services Coordinator
Katrina Williams,Transportation Planner ^
Diane Cary,Administrative Technician
1. Call to Order and Introduction of Members,Ex-officio Members and Staff
The Chairman and five regular members and two alternates were present.Aquorum was
present.
Designation of Voting Alternates
The Chairman announced that the five regular members and alternates Mr.Fitzwater and Mr.Hall
are eligible to vote.
2.Procedural Matters and Procedures Explained
Mr.Barron explained the procedures for the meeting.The following documents were entered as
exhibits.Mr.Barron advised that copies of the exhibits are available through the CityClerk or the
Department of Planning and Protective Services:
The City Code of the City of Jefferson,as amended
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure,Planning &Zoning Commission
Mr.Barron submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings,plans,and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under consideration
Minutes/Jefferson City Planning &Zoning Commission
November 10,2016
3.Adoption of Agenda
Mr.Nunn moved and Mr. Dutoi seconded to adopt the agenda as printed.The motion passed 7-0
with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn,Yarnell,Fitzwater,Hall
4.Approval of Minutes of the Regular Meeting of October 13,2016
Mr. Nunn moved and Mr. Dutoi seconded to approve the minutes of the Regular Meeting of
October 13,2016 as written.The motion passed 7-0 with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn, Yarnell,Fitzwater,Hall
5.Communications Received
No communications were received.
6.New Business/Public Hearings
Case No.P16017 - 612 Broadway Street,Rezoning from RA-2 to C-2 and Comprehensive
Plan Amendment.Request filed by Green Industries Inc.,property owner,for a rezoning of 0.17
acres from RA-2 High Density Residential to C-2 General Commercial and an associated
amendment to the Development Plan Map of the Comprehensive Plan.The purpose of the
request is to utilize the existing building as a contractors office with parts store.The property is
located on the northwest corner of the intersection of Broadway Street and West Cedar Way and
is described as part of Inlots 789 and 790,Jefferson City,Missouri.
Mr.Barron explained that the property is currently zoned as RA-2, High Density Residential.The
property is located on the northwest corner of the intersection of Broadway Street and West
Cedar Way.The property owner desires to convert the existing residential structure,currently in
use as a three unit apartment building, into a commercial business on the main level with
residence above.The owner intends to lease the space to a mechanical contractor,who would
use the space as an office and in-town base for service crews.A four bay garage at the rear of
the property would be used for storage of materials and vehicles and the front of the main
building would be used for a small showroom and parts business.The intended business would
be classified as a contractor/trade shop with indoor operations and storage,which is a permitted
use in the C-2 zoning district.The Comprehensive Plan identifies the property as intended for
high density residential use.An amendment is proposed to change the designation of the
property within the Comprehensive Plan to Commercial.
Mr.Thomas Senter,11532 Lookout Trail,Centertown,MO spoke regarding this request.He
stated that the intention is not to move the fabrication shop to this location,but the parts supply
will be brought in,along with a counter and office area.
No one spoke in opposition to this request.
Mr.Barron gave the staff report on the case,which recommends approval of the request.He
stated that the property is located within a pocket of land designated as intended for high density
residential use,with commercial designations on all sides and several properties within the
pocket that are either non-conforming commercial or approved for commercial use through PUD
processes.He stated that re-designation of the property as commercial would be a minor change
in the intended land use pattern for the area.He stated that the property is bordered to the south
and west with commercial zoning and several commercial businesses exist along this block of
Broadway Street.
Mr. Nunn moved and Mr. Dutoi seconded to approve the comprehensive plan amendment
request to show the property as Commercial on the Development Plan Map of the
Comprehensive Plan.Motion passed 7-0 with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn, Yarnell,Fitzwater,Hall
Minutes/Jefferson City Planning &Zoning Commission
November 10,2016
Mr.Nunn moved and Mr.Dutoi seconded to approve the request to rezone the property from RA-
2 to C-2. Motion passed 7-0 withthe following votes.
Aye:Deeken,Dutoi,Lester,Nunn,Yarnell,Fitzwater,Hall
Case No.P16018 - 617, 619, 621, and 623 East Capitol Avenue,Rezoning from C-1 to PUD
and Preliminary PUD Plan.Request filed by Stitt Barony LLC,propertyowner, fora rezoning of
0.86 acres from C-1 Neighborhood Commercial to PUD Planned Unit Development and a
Preliminary PUD Plan to utilize the existing buildings as a mixed use art and entertainment
complex. The property is located on the northwest corner of the intersection of East Capitol
Avenue and Lafayette Street and is described as all of Inlot 137 and part of Inlot 136,Jefferson
City, Missouri.
Mr.Barronexplained that the property owner intends to transform the property,which consists of
three separate buildings formerly used as office buildings,intoan entertainment and art complex
with a variety of separate uses and businesses. He stated that some of the buildings have
already been converted including:Avenue HQ,an event and entertainment space located on the
main floor of the 621 building;Scene One, a black box theater located on the main floor of the
619 building;and Office space within the 623 building.He stated that future uses envisioned by
the property owner include a music venue with alcohol sales located in the lower level of the 619
building,and art studio area within the 623 building.He stated that hours of operation were a
concern by the staff, and the narrative includes the planned closing hours for each of the
individual uses. He stated that the property includes a parking lot containing approximately 45
spaces and that the applicant has submitted a striping plan in an effort to maximize the number of
parking spaces within the paved lot.Along with parking, the areas of signage,lighting,exterior
appearance,and accessory structures were also explained by Mr.Barron.
Holly Stitt, 623 E. Capitol Avenue,spoke regarding the request.She stated that her wish is to be
respectful for the historic area.Parking is a concern and her plan is not to make it detrimental for
the neighborhood,but that all activities would work together.
The following individuals spoke infavor of this request:
Cathy Bordner,718 E. Capitol Ave.
Christina Saulter,owns 104,106, 108, 110 Lafayette St.
Clint Rice,resides at 621 Darwin St.
No one spoke in opposition to this request.
Ron Fitzwater,Alternate,left at 6:45 p.m.
Mr.Barron stated that the staff recommended approval of the Rezoning and Preliminary PUD
Plan,subject to conditions meant to reduce potential conflicts with the mixed use office and
residential district envisioned for the remainder of Capitol Avenue. He stated that the property is
different in character from the remainder of Capitol Avenue, with buildings built in a commercial
manner rather than the historic residential buildings prevalent along Capitol Avenue,and a PUD
plan for the property is appropriate given these differences.
There was much discussion between the board members regarding parking and wanting to
ensure that the parking/attendance restrictions are not overly restrictive.After much discussion,
the Planning and Zoning members concluded that an attendance cap of 400 people is
appropriate.
Mr.Wolford left at 6:55 p.m.
Mr.Dutoi moved and Mr.Lester seconded to approve the Rezoning of the property from C-1 to
PUD.The motion passed 6-0 with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn, Yarnell, Hall
3
Minutes/Jefferson City Planning &Zoning Commission
November 10,2016
Mr.Dutoi moved and Mr.Nunn seconded to recommend approval of the Preliminary PUD Plan
subject to the following conditions:
a.Permitted uses:As identified within the PUD narrative.
b.Hours of operation shall be as follows:
i. Music Venue with alcohol sales (lower level of 619 building)
1.Sunday through Wednesday -7:00 a.m.to 11:00 p.m.
2.Thursday through Saturday -7:00 a.m.to 1:30 a.m.(Sunday morning)
ii.Event space and Theater space (upper levels of 619 and 621 buildings)
1. 7:00 a.m.to 12:30 a.m. (30 minutes after midnight)seven days a week,
iii.Offices and art studios - no restrictions with respect to hours of operation.
c. Parking:Events resulting in a total attendance of 400 people or less may be operated.
Should additional parking be secured by the property owner, this attendance cap shall be
increased by three people per additional parking space.Parking spaces for office spaces
shall not be considered in the 400 person cap.Exterior lighting shall adhere to the
requirements of the C-1 Neighborhood Commercial zoning district.
d.Signage:Signage shall be limited to 32 square feet on the front facade of each building and
32 square feet on the rear facade of each building.Such signage shall be either unlit or litby
exterior spotlight.One interior lit sign with a maximum size of 16 square feet shall be
permitted on the back of the building, with the lighting turned off when the business is not in
operation.
The motion passed 6-0 with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn,Yarnell,Hall
Case No.P16019 -1140 Boonville Road,PUD Plan Amendment.Request filed by Scott
Spencer,property owner,for an amendment to the PUD Plan for the property to construct a 1,800
sf garage work shop.The purpose of the request is to accommodate a larger garage than the
1,500 sf maximum size permitted for residential uses.The property is located on the north side of
Boonville Road 1,000 feet east of Highway 179 and is described as Lot A of Somerset Meadow
Replat,Jefferson City, Missouri.
Mr. Barron described the proposal and explained that the property owner desires to construct a
1,800 sf garage/work shop building on the property.The Zoning Code permits a maximum
garage size for residential uses based on the size of the property, with the maximum size capping
out at 1,500 sf.Because the property is zoned PUD,the property owner has filed an amendment
to the PUD Plan to permit the larger garage size.
Scott Spencer,who resides at 1140 Boonville Road,spoke regarding this request.He stated that
building this structure would be a benefit as a sound buffer to the railroad tracks and to provide
the needed extra square footage for their collectable vehicles,lawn equipment,and perhaps a
future mother-in-law quarters at the house.Mr. Dutoi asked whether an increased size of
structure would help him in the design and future flexibility. Mr.Spencer replied that an increased
size would be helpful.
No one spoke in opposition to this request and no correspondence was received.
Mr.Barron gave the Planning Division staff report.
Mr. Dutoi moved and Mr. Nunn seconded to recommend approval of the PUD Plan Amendment
with a maximum garage/workshop size of 2,400 square feet rather than the 1,800 square feet
contained within the application.
The motion passed 6-0 with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn,Yarnell,Hall
Case No.P16020 -310 and 312 W.Elm Street,Rezoning from C-2 to RA-2 and Final
Subdivision Plat.Request filed by Phoenix Healthcare Realty Holdings LLC,property owner,for
a rezoning of 0.12 acres from C-2 General Commercial to RA-2 High Density Residential and a
4
Minutes/Jefferson City Planning &Zoning Commission
November 10,2016
three lot subdivision.The purpose ofthe request isto divide the property into three lots and align
the zoning boundary along the lot lines so thatthe property can be usedas a commercial parking
lot in the rear and two residential lots in the front.The property is located on the north side of
West Elm Street 150 feetwestof Broadway Streetand is described as Inlot 686,Jefferson City,
Missouri (Bartlett and West,Consultant).
Mr.Barrondescribed the proposal and explained that this is a single tract with two houses and a
parking lot at the rear of the property. Both houses are vacant and one is in a state of severe
dilapidation and in need of demolition. Phoenix Healthcare,the new owner, is interested in the
parking lot portion of the property only with no desire to retain ownership of the houses. The
owners have submitted a plan that would divided the property into 3 lots, one lotfor each house
and one for the parking lot.A rezoning proposalto shiftthe C-2/RA-2 zoning boundary on the
property to align with the lot line boundarybetween the residential lotsand commercial parking lot
is included with the subdivision plat application.Easements across the parking lottract would be
granted to each of the residential lots so that vehicle access and parkingcould be accommodated
at the rear ofthe residential lots. He stated that the BoardofAdjustment has approved variances
from the minimum lot width and street frontage regulations ofthe Zoning Code that would permit
the subdivision to be plated as proposed.
Mr. Hall left at 7:20 p.m.
Mr.Wade gave the Engineering Division staff report.
Mr.DustinKaiser, Consultant at 1719 Southwest Dr.,spoke representing the applicant.
No one spoke in opposition to the request.
Mr.Barron gave the Planning Division staff report, and stated that staff recommends approval of
the requests. He stated that the proposed rezoning consists of a small portion of the property,
which is currently in residential use and would align the zoning boundary with the proposed lot
lines of the subdivision plat.
Mr.Nunn moved and Mr.Yarnell seconded to approve the rezoning request of the property,
consisting of 0.12 acres,from C-2 to RA-2.
Motion passed 5-0 with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn,Yarnell
Mr.Nunn moved and Mr.Dutoi seconded to approve the Final Subdivision Plat of Inlot 686
Subdivision,subject to the following conditions:
a. Compliance with the comments and technical corrections of the Planning and Engineering
Division.
b. Submittal of a signed plat document priorto introduction to the CityCouncil.
Motion passed 5-0 with the following votes:
Aye:Deeken,Dutoi,Lester,Nunn,Yarnell
7.Other Business
Regarding 3 separate items that fall under long range planning the following people introduced
themselves and spoke briefly:
•Jayme Abbott,Neighborhood Services Coordinator,Planning &Protective Services,
spoke regarding the upcoming meeting that will present the new study on the Urban
Renewal Plan in the E. Capitol Avenue area. This will be presented to Planning &
Zoning during a special meeting to be held November 17,2016, 12:15 p.m.
•Mr.Barron stated that the Southside Neighborhood Plan will be presented before the
December Planning &Zoning meeting, giving recommendations on how to improve that
neighborhood.
Minutes/Jefferson City Planning &Zoning Commission
November 10,2016
•Katrina Williams,Transportation Planner,discussed the new Bike &Ped Plan.
Strategies are being developed for the area and will be presented to the Planning and
Zoning Commission early next year.
8.Adjourn.There being no further business,the meeting adjourned at 7:40 p.m.
Respectfully Submitted,
Eric Barron,Assistant Secretary