HomeMy Public PortalAboutGolf Commission -- 2007-04-10 MinutesBREWSTER GOLF COMMISSION
April 10, 2007
The following are the minutes of the Brewster Golf Commission meeting held on
April 10, 2007. The meeting was called to order at 1:00 PM.
Commissioners present: Joseph Shaw, Vice Chairman
George Flemming
Joan Menna
Josephine O'Connell
K. Ovian
Lloyd Shand
Staff present: Mark O'Brien, Director of Operations
Steve Mann, Superintendent
Others present: Jim Ehrhart, Selectmen Liaison
Bill Glass, President Men's Assn
Jean Bassett, President 18 Hole Assn
Jackie Dufresne, Pres. Women's 9 Hole Assn
Cindy Bingham, VP 18 Hole Assn
Pat Eggers, Secretary
The minutes from the February 13, 2007 meeting were reviewed. A motion
made by G. Flemming, seconded by K. Ovian, to approve the minutes was
passed unanimously.
CORRESPONDENCE
• A thank you note was received from the Housing Assistance Corporation of
Cape Cod for the recent donation of a foursome and for supporting their
closest to the pin fundraiser.
Gosnold of Cape Cod wrote to ask for a donation of a foursome. A motion
made by L. Shand, seconded by K. Ovian to approve the request passed
unanimously.
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BREWSTER GOLF COMMISSION
April 10, 2007
• The following requests for donations were denied:
o Interfaith Council for the Homeless
o Chip in for Cancer Golf Classic, Canton, MA
o AIDS Action Committee, Boston
o Portuguese-American Police Association
o New England Bassett Hound Rescue Association
• YMCA of Cape Cod requested a donation of a foursome for their silent
auction. A motion made by L. Shand, seconded by K. Ovian to approve the
request passed.
• WGAM (Women's Golf Assoc. of Ma.) wrote to request dates for their 2-day
LaBonte tournament in late Sept. /early Oct. in 2008. Member clubs are
required to host a major tournament for WGAM once every 5 years. Mark
recommends offering them a Tues/Wed in early October, and asked if the
Women's Association would consider giving up their block time that day. It is
expected that the women will be asked to volunteer to assist WGAM in
running the event. There would be no impact to Men's Wed. play. A motion
made by G. Flemming, seconded by J. Menna to approve the request
.passed.
• J. Shaw distributed a letter from Brent Warner thanking Captains for the
support for his professional golf career in 2006. He highlighted the success
he had last year, and asked to renew his relationship with Captains for 2007.
A motion made by L. Shand, seconded by G. Flemming to approve the
request passed.
Joanne Liberles and Bill Johnson sent a letter requesting consideration for the
couple's Non-Resident membership since they are domestic partners. J.
Shaw read a statement from S. Ellsworth sharing his view on the request and
need to clarify the definition of "couple" for next year to include domestic
partnerships. A motion made by G. Flemming, seconded by L. Shand to
approve this specific request for 2007, with the intent to clarify the language in
the application for next year. The motion passed, with one abstention.
DIRECTOR'S REPORT
• M. O'Brien reported that in addition to the four 90 year old members
announced last meeting, August Leon has now been added to that group.
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BREWSTER GOLF COMMISSION
April 10, 2007
• Advanced reservations through March are consistent with last year:
2006 2007
Hotel Bookings 2151 2306
Prepaid 1901 1012
Internet 854 1647
Total 4906 4965
• Membership through March is also consistent with last year:
2005 2006 2007
Total Members Paid 844 849 861
Non-Residents 140 122 127
• Financials through March had been previously distributed to all. Green fee
revenue is ahead of projections. Net return to the town will be substantially
greater due to the town refinancing bonds. The net result is major in this
fiscal year, with a $130K savings that will push the overall return to the town
well over $400K.
• Chris Dupill is leaving his position for an opportunity in another industry at the
end of May. Mark distributed a proposed staff reorganization plan. The plan
does not add head count, but changes apart-time Senior Clerk to full time
impacting-benefits. Mark explained the rationale behind the change and will
meet with the Personnel Board on April 3 to discuss the changes. J. Ehrhart
complimented Mark on the great job he did rewriting the job descriptions to
support the changes. A motion made by K. Ovian, seconded by G. Flemming
to support the proposed change passed.
The Men's Association has requested a new toumament called Brewster vs.
the World. The format would be resident members vs. non-resident
members, limited to the first 64 players to sign up (32 of each). The proposed
toumament would be held on Thursday, May 31 with tee times between 12-1
pm, so would have minimal impact on play. The Association is looking to this
tournament as a recruiting tool to help get more non-resident members
involved in the Association. A motion made by K. Ovian, seconded by L.
Shand to approve the request passed.
• Mark noted that there were some delays getting the HVAC bid specs done,
but the bid has been advertised, and bides are due back May 10. The project
is still on schedule for installation in late June/July.
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BREWSTER GOLF COMMISSION
April 10, 2007
• The DPW will be repainting the lines in the parking lot during May.
SUPERINTENDENT'S REPORT
• S. Mann reported that the course is in good shape, but the grass is very slow
to come back due to the cold and dryness. The irrigation system has some
problems that will cause some delays in getting it fully operational. The line
between the jockey pump and the pump house must be replaced with a new
steel pipe since it keeps breaking. The backflow preventer needs to be
replaced again for the 3~d time in a year. The manufacturer is coming to
replace it personally with free parts to see if the problem can be .solved.
Aerification begins in 2 weeks, with staff returning on schedule to support the
work. All greenside bunkers have been re-edged. Work will continue edging
fairway bunkers as time permits. Steve noted that there is a lot of dead grass
around #10 Port and #8 Port due to the sudden temperature change in late
February. The grass in these areas will have to be replaced.
NEW BUSINESS
C. Bingham asked for support in having volunteers from all three Associations
to institute an "Adopt a Hole" program to help improve the maintenance of the
course in divot repair and ball marks on an ongoing basis during the year.
Work would be done early mornings or late afternoons so as to not impact
play. The program will start after aerification is completed. Cindy will work
with the Associations and S. Mann to coordinate the program and make sure
the appropriate materials are available to support the volunteers.
VICE CHAIRMAN'S REPORT
• J. Shaw reported that Brewster in Bloom still needs volunteers for their
closest to the pin fund raiser on Friday, Saturday and Sunday.
• The New England Pro Tour is now the North American Pro Tour and has met
with Ellen Ehrhart to discuss the LCOC Pro-Am. There are 50 pros signed up
so far for the tour, with the plan to have 90 pros for 10 events #his year.
Since there was no other business, the next meeting was planned for May 8 at
1 PM. A motion made by K. Ovian, seconded by L. Shand to adjourn the meeting
passed, and the meeting adjourned at 2:15 PM. £ ~~ Ot $ ~ sydy L0.
Respectfully submitted,
Pat Eggers, Secretary `~' [+~p u
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