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12/11/2007® City of Greencastle City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 t lemma cityofereencastle.com Wednesday, January 02, 2 V Teresa P. Glenn Clerk Treasurer Greencastle Common Council Minutes Regular Session December 11, 2007 7:00 P.M. Greencastle City Hall Call to Order; Roll Call A. Called to order at 7:04 PM. Upon roll call all councilors were found present. B. Cub Scout Troup #99 presented the colors and led everyone in the Pledge of Allegiance. II. Selection of Third Ward Council Representative A. Mayor Michael asked Council for questions or comments regarding the tie between third ward candidates Jinsie Bingham and Eric Birt. Bob Sedlack thanked both candidates for putting their names on the ballot. Bob Sedlack motion to nominate Jinsie Bingham, second by Russ Evans, 4 yeas, 1 nay. Motion carried. III. Public Petitions and Comments A. None heard. IV. Special Requests /Presentation A. Proclamation Honoring James E. Church 1. Mayor Michael asked Mr. Church to join her at the podium as she read the proclamation honoring James E. Church, Principal of Greencastle High School as High School Principal of the Year for District Eight by Indiana Association of School Principals. V. Approval of Minutes A. Regular Meeting November 13, 2007 1. Bob Sedlack, Russ Evans, unanimous approval. VI. Approval of City Claims A. Mark Hammer motion to approve after review claims as presented, second Russ Evans, unanimous approval. VII. Old Business A. Ordinance 2007 -15 — An Ordinance Amending Ordinance 2005 -16, Amending Section 8 -22 of the Greencastle City Code Regarding The Schedule of No Parking Zones, Second Reading 1 Wednesday, January 02, 2608 1. Mark Hammer shared that he spoke with Rick Woodall regarding this and Mr. Woodall's concern was that we might be setting a precedent with • citizens regarding this and what happens when the property sells and that individual might not want it to be yellow curbed. Discussion. 2. Motion to pass with striking of Greenwood Street by Mark Hammer, second by Bob Sedlack, unanimous approval. VIII. New Business A. Resolution 2007 -31 - A Resolution Establishing A Capital Improvement Plan For County Economic Development Income Tax 1. Mayor Michael reviewed the EDIT Plan as presented. Mayor Michael asked Ernie Phillips and John Robertson representing Forest Hill Cemetery to speak regarding their request. Discussion. 2. Motion by Mark Hammer to approve as presented, second by Tom Roach, Bob Sedlack spoke regarding this document is a plan and not set in stone, unanimous approval. B. Resolution 2007 -32 - A Resolution Authorizing Encumbrances In The 2007 City of Greencastle Budget 1. Mayor Michael read this Resolution in its entirety. 2. Motion by John Lanie, second by Mark Hammer to approve as presented, unanimous approval. C. Resolution 2007 -33 - A Resolution Authorizing Transfer Of Appropriations In The 2007 City of Greencastle Budget 1. Mayor Michael read this Resolution in its entirety. Mark Hammer voiced a concern regarding under budgeting in the Park's Department with Telephone and Water and Sewer. Rod Weinschenk spoke regarding these items. Motion by Mark Hammer to approve as presented, second by Russ Evans, unanimous approval. IX. Department Reports A. Cemetery — Ernie Phillips 1. Present; nothing to add. B. City Engineer — C. Fire Department— Bill Newgent 1. Present; Updated Council on aerial delivery date sometime in January. D. Park and Recreation — Rod Weinschenk 1. Present; Highlighted items in report. E. Planner — Shannon Norman 1. Present; Update on meeting with Indiana Hometown Competiveness Team 2. Shannon thanked all retiring Councilmen for their assistance since she has been here. F. Police Department — Tom Sutherlin 1. Present; Nothing to add. G. Street Department — Paul Wilson 1. Present; Nothing to add. Shared that Cargill made a mistake in delivery and delivered too much clear lane. They will not invoice us. Thanked Bob • Sedlack for serving on Tree Board and other Councilmen for their service. Page 2 ol'4 2 Wednesday, January 02, 2008 ® H. Wastewater Department — George Russell 1. Present; Nothing to add. Tentative approval from IDEM on the Sewer permit. I. Water Works — Ed Phillips 1. Present; Mayor Michael thanked Ed for his help and doing a great job when Terry Dale was ill and in his passing. 2. Bob Sedlack asked about the Board of Works review of revenues this year and if they have a recommendation regarding rate increase. Mayor Michael shared that after the Board of Works review and budget for 2008 approval, there is no need to raise rates and revenues are coming in better than expected. J. City Attorney - Laurie Robertson Hardwick 1. Present; Nothing to report. X. ...Reports A. Mayor's Report 1. Thanked Sheriffs Department and others who helped change out bulbs for canopy of lights for downtown. 2. Mayor Michael made special presentations to Councilmen retiring and thanked them on behalf of the employees of the City and citizens for their commitment and service to our community. B. Clerk- Treasurer's Report 1. Nothing to report. C. Councilors 1. Tom Roach asked if an agreement has been reached with the Township. Mayor Michael shared that there is an agreement in the works. Tom Roach continued with thanks to his wife and family along with the department heads. They have always done a wonderful job and he is thankful for that. He shared that he is looking forward to the new administration and their efforts to engage the community and college. This is a great opportunity to bring together ethnicity of this community. Health insurance remains an issue and hopes that this council will address this issue. 2. Mark Hammer also thanked councilmen and wished them well. Thanked Nancy A. Michael for her service and leadership and has been a wonderful 12 years. 3. Bob Sedlack honor and privilege to serve those in the 3rd Ward and thanked Nancy, Teresa and Laurie and shared his respect for the job they have done. Enjoyed working with colleagues and has enjoyed working with this group along with Joe Liechty. Pleased with work the council has done. Confident that incoming council will encourage growth and move forward with compassion. Fine quality of life in Greencastle. Thanked everyone for allowing him to serve. Thanked Department heads for their quick response to questions and concerns. 4. Russ Evans shared it has been an honor to sit on this council. Grateful for this opportunity. Pleasure to serve with department supers., mayor and council. Thanks to everyone. Page 3 of 4 Wednesday, January 02, 2008 5. Mayor Michael welcomed the incoming Mayor and Council and wished them great success in the next four years. • XI. Adjournment A. Motion to adjourn at 8:38 pm by Tom Roach, second by Russ Evans and Bob Sedlack, unanimous approval. Susan V. Murray, Mayor ATTEST: eresa P. Glenn, Clerk Treasurer • Page 4 of 4 0