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HomeMy Public PortalAboutMinutes_CCWorkMeeting_10212008WORK CITY COUNCIL MEETING OCTOBER 21, 2008 6:00 P.M. AT THE COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council members; Dennis McArthur, Jane Shaw, Dan Gubler, Treasurer Ron Nelson, Public Works Supervisor Zech Prouse, Police/Code Enforcement Officer Shannon Basaraba, City Clerk Robyn Keyes ABSENT: Council member Steve Elliott No Visitors Mayor Andersen brought the meeting to order. Conditional use permits: Mayor Andersen explained that he, along with, Clerk Keyes, Officer Basaraba, had reviewed the conditional use permits and discussed coming up with a system to track and review the permit and the application process, Mayor Andersen turned the time over to Officer Basaraba. Officer Basaraba said that he had researched the state regulations of conditional use permits, and concluded that the City could revoke the permit if the user moved from the original location. The new occupant would be required to apply for their own permit if the new occupant wanted to use the building for the same conditional use. Officer Basaraba also suggested imposing an expiration date of one year on the permit and that it may be renewed for a fee as long as the conditions were the same, if the conditions had changed then they must apply for a new permit as a way of keeping track of the activity of the user. Officer Basaraba noted that not any of the conditional use permits that had been granted had an actual permit with the conditions stated on the permit and signed by both the City and the user. City Clerk Keyes typed a new conditional use permit along with a new permit application. Mayor Andersen agreed that a signed permit, good for one year was a good idea. Council member Gubler said that he was opposed to the renewal fee if the user was not in the business of making money, but agreed that if the permit was for a business, then a renewal fee would be acceptable along with the requirement of obtaining a business license. Mayor Andersen agreed that perhaps a $10 renewal fee would be justified for businesses, but not for a non -business related permit and that part of the conditions would be to obtain a business license. Diane's Day Care was discussed. Mayor Andersen explained that the owner, Randy Kofoed, had originally requested to change the property from a commercial zone to an R-2 with the intent of building a house and running a day care from the house. What Randy actually did was build a commercial building, which took place under a previous administration, before the City had a planning and zoning commission. Officer Basaraba said that what Mr. Kofoed said he was going to do, and what he actually did, was completely different. Officer Basaraba would like to have new regulations put in place, like yearly renewals, to avoid this kind of situation from happening. The Mayor suggested drafting a permit with the conditions for Mr. Kofoed's day care and if he does not sign the permit, then his property would be changed back to a commercial zone. Hinton's conditional use permit was discussed. Hinton's have a conditional use permit for an apartment in their home. One of the conditions was that the permit is only valid as 1 long as the Hinton's live in the house. The Hinton's have moved, but still own the house and were under the impression that, since they owned the home, they could still use it as a multi -family dwelling. Council member Gubler said that the City needed to stick to the guidelines and follow the conditions of the permit. Council member Shaw agreed. Mayor Andersen said that he had talked with the City attorney about several families living in one house and the attorney said that as long as they were related they could live together under the Federal Housing Act. Council agreed that the conditions clearly stated that the Hinton's needed to be living at the residence in order for the conditional use permit to be valid and that Hinton's permit was revoked. Officer Basaraba said that he had talked to Guy Bliesner with the school district and discussed the speed limit signs in front of the school. Officer Basaraba would like to have the speed limit signs moved to the boundaries of the school grounds and not placed right before the cross walk and that there is inconsistency with placement of the speed limit signs, which make it difficult to enforce the law regarding the school speed zone. Guy Bliesner agreed and would like to add blinking yellow caution lights to the area as part of the safe routes to school grant. The three way intersection at Free Ave. and 50th was also discussed with Mr. Bliesner and he agreed that the intersection could be considered part of the safe routes to school and could be included in the grant. Council member McArthur asked if the City would be require to have an engineering company look at the intersection, Officer Basaraba said that the school district already had a company look at the intersection as well as the County and suggested that the City of Iona get with everyone involved to see what the requirements would be, along with a cost. Tax ID number. Council member McArthur informed the council members of the City's tax ID number in the event that they were buying goods for the City. Officer Basaraba had to leave the meeting early and requested giving his report before he left. Officer Basaraba said that the new car was ready and that the company needed to receive the payment by Friday, October 24, 2008. Officer Basaraba also informed the Council of the cost for installing the lights and equipment in the new vehicle, the cost is $1,769.82 from Premier Vehicle and the cost of installing reflective decals, which is $399 with Auto Trim Design. Officer Basaraba has also found companies that would buy the existing radio and video system in the existing vehicle which would help cover the cost of the new equipment. Officer Basaraba has finished his on-line P.O. S. T. tests and is waiting for the written test. Once the new vehicle is ready, he will start to patrol. Mayor Andersen stated concern with Officer Basaraba patrolling before the written P.O.S.T. test and the liability that might be involved. Officer Basaraba said that he would talk with the county about the issue since the County does the same thing. Officer Basaraba said that he would like to talk to the County about the possibility of patrolling the City's impact area. Mayor Andersen said that he thought that there was a place in the City's Code Book that mentioned patrolling our impact area. Officer Basaraba said that he would contact the county to see if an agreement needed to be drafted. The Mayor and Council agreed that patrolling the impact area was a good idea. Council member Gubler asked what other companies Officer Basaraba contacted regarding equipment installation. Officer Basaraba said that he had contacted Teton Communication and that they could 2 not get some of the necessary equipment and that their installation fee was twice as much as Premier Vehicle. Mayor Andersen recommended getting two different bids for the service and said that the City had been very happy with the service from Teton Communications and that they are local. Officer Basaraba said that Premier Vehicle covered Pocatello and Blackfoot and was starting to cover Idaho Falls. Council member Gubler asked about the separate radio quote on the Premier Vehicle estimate. Officer Basaraba said that he was just seeing how much a new radio would be and that he would continue to use the existing one for as long as he could. Council member Gubler said that he thought Teton Communications might give the City a radio and that he would talk with them about a new radio. Meeting Adjourned 6:30 p.m. 23x,[07yi CVa=u- 3 CITY OF IONA CHIEF SHANNON BASARABA OCTOBER 215T, 2008 POLICE TOPICS CITY COUNCIL/MAYOR ANDERSEN/PUBLIC, PARKING ORDINANCE — Changes to parking ordinance. I believe we should change the parking on the roadway from Thanksgiving to Easter Sunday from 6:00 a.m. to 12:00 p.m., Monday thru Friday, to assist Zech with plowing the city roadways, rather than making this all hours between Thanksgiving and Easter Sunday. This will also help with compliance by the citizens. OVERDUE WATER BILLS — I believe we should make this effective 30 days after the approval of this change. Everyone at the 70 day past due point shall have their water shut off and fees will begin to accrue 40 days after the approval of this bill as well. This will ensure universal compliance and give people a reasonable amount of time to be notified and pay their existing balances. CONDITIONAL USE PERMITS — Upon further review, I found that we can restrict these permits to almost anything we like and that is reasonable. I would suggest adding an expiration of 1 year to this permit and allow a renewal as long as nothing has changed from the initial Conditional Use Permit. I would then require a new renewal fee to be paid. This would help use to stay on top of the permits that are out there. - SCHOOL SPEED ZONE — I talked to Guy Bleisner and he will be discussing with the school district on the 24th about the change in the location of the speed zones to the beginning of the school property. He will also be looking to have the flashing lights added to the signs in 2009 as soon as they get their 2009 funding for the safe routes to school grant. - 3 WAY INTERSECTION ON FREE — I've discussed this with Guy as well. I believe that intersection can be changed to a 3 way stop with minimal work. I have discussed this issue with Guy as being an issue that would be part of the Safe Routes to School Grant. He agreed and would be willing to work with me to figure out a way to try and make this work. If the council would like I will continue this work to try and accomplish this to become a 3 way stop. WHERE DOES THIS CITY SEE ITS BOUNDARIES GOING? —This way I can look to expand the scope of my patrolling to help with enforcement issues and also help with revenue that will be created for the City of lona while not just impacting the locals. I would then be dealing with the County to come up with an agreement on my boundaries to patrol. FUNDING TO INSTALL ALL EQUIPMENT — I've attached a copy of the 2 estimates to completely install all the equipment in the new Tahoe and install the decals on the outside of the Tahoe. I've picked the cheapest option for the decals, but this will suffice for our patrol car since the light bar is extremely bright and there are also headlight and taillight flashers on the Tahoe. Once this vehicle is equipped, I will begin to do enforcement around the City of lona. - COMPANY TO BUY BACK OUR RADAR & VIDEO SYSTEM — The Radar Shop would be willing to buy the radar back for $100 and I am waiting on the dollar amount for the video system which should be more in the ballpark of $400-$500. - LIFELOC FC20 BREATH TESTER — I am looking to become part of the Traffic Enforcement Mobilization Effort in the State of Idaho. This will allow me to work specific enforcement in our area (DUI, Seatbelts, Aggressive Driving) to insure safety. I can use this as an opportunity to purchase LIFELOC and/or other equipment necessary for enforcement. I can also use this as an option for overtime pay for Police Department Employees without costing the City of lona money. (IN Premier Vehicle 3038 So, Specialty Circle Suite C South Salt Lake, UT 84115 Name / Address Iona Police Department Chief Shannon Basaraba 3548 N. Main St Iona, ID 83427 Estimate Date Estimate # 10/3/2008 1176 P.O. No. Terms Rep Project Item Description Qty Cost Total ETHFSS-SP 5 and 1 Head Light Flasher — Has 5 Flash Patterns 1 36.96 36.96 El FUSS-P Flashback 100% Solid State 1 40.88 40.88 SRCSUV 18 inch Console with side mount clipboard holder 1 250.43 250.43 LGTAH2 Leg Kit for Chevy Tahoe 2000-2008 1 37.80 37.80 FLMNT-29 Floor Plate — Long, 29 inch 1 49.05 49.05 CA-0103 12 volt triple outlet mounts inside console 1 20.70 20.70 LBH-100 Ultra Thin 100 Watt Speaker 1 140.00 140.00 1/2 Cage 1/2 Cage 1 660.00 660.00 8 Gang Fuse Panel 8 Gang ATO Fuse Panel w/Cover 2 12.00 24.00 Install Labor Install Labor— Install Headlight Flasher, Tail Flasher, Console, Power Outlets, 1/2 Cage, Gun Rack 12 42.50 510.00 Misc. Kenwood TK7180 — 30 Watt Analog VHF Radio 1 C39-40.60 390 60 Misc. Kenwood TK7150 — 50 Watt Analog VHF Radio 1 490.00 490.00 Chief Basaraba —The two radio prices above are for new analog radio's - I am still looking to see if I can find a used radio for you. Per your request - I have included the lightbar - and a controller for the lightbar/siren. O ei o tea` Clint informed me that we will be coming up to pick up your vehicle next weekend. If there are any questions, please let us know. # i 1 t Q1 D , p -L Total �s Signature Phone # Fax # E-mail 801 - 478-3062 801 - 478-3064 premiervi@earthlink.net man :: mnox: police car signs Page 1 of 1 Q 0 V 31 Inbox Inbox New Message Folders Search Fetch Mail Mail Filters Calendar Open Folder X a Oa Address Book Options Help Log out Irb:,;x: police cap- signs (5 of 6) a Mark as: Move Copy This message to Back to Inbox Delete I Reply I Forward I Redirect I View Thread I Blacklist I Whitelist I Message Source I Save as ( Print <a4> Date: Mon, 6 Oct 2008 12:46:40 -0600 [12:46:40 PM MDT] From: "Auto Trim Design of E. Idaho" <ATD@cableone.net> To: chiefbasaraba@cityofiona.org Subject: police car signs Headers: Show All Headers Hi, Here are some prices to go over. Regular vinyl on sides with reflective vinyl stripe and lettering on trunk. $399.00 Reflective vinyl on sides as well as trunk $798.00 Regular vinyl and some reflective on sides with relective stripe and lettering on trunk. $459.00 Thanks Reed Auto Trim 529-8746 Delete I Reply 1 Forward ( Redirect I View Thread I Blacklist 1 Whitelist I Message Source Save as I Print Mark as: Move Copy This message to Back to Inbox http://webmail.cityofiona.org/imp/message.php?index=16 10/6/2008