HomeMy Public PortalAbout2002_02_12_r020The Town of
Leesburg,
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RESOLUTION NO.
A RESOLUTION:
2002-20
RECEIVING THE
FOR 2001
PRESENTED Fehnmry 12, 2002
ADOPTED Febnmry 12:2002
ZONING ADMINISTRATOR'S ANNUAL REPORT
WHEREAS, Section 16A-6(1)h of the Zoning Ordinance requires the Zoning Administrator
to prepare and submit an annual report to the Council; and
WHEREAS, the report contains statistical data and information as may be of interest and
value to reflect the work of the Zoning Division; and
WHEREAS, staff recommends that Council receive
report.
the Zoning Administrator's annual
THEREFORE, RESOLVED by the Council of the Town Leesburg in Virginia that Council
hereby receives the Town of Leesburg Zoning Administrator's Annual Report for the year 2001,
a copy of which is attached hereto.
PASSED this 12Ih day of Eehn.m~ 2002.
ATTEST:
lerk of Council
R02:ZADivReport2001
Town of Leesburg
The Town of Leesburg
INTEROFFICE MEMORANDUM
DEPARTMENT OF PLANNING, ZONING & DEVELOPMENT
TO: TOWN MANAGER
DATE: FEBRUARY 5, 2002
FROM: ZONING ADMINISTRATOR
RE:
ZONING DIVISION ANNUAL
REPORT FOR 2001
In accordance with Zoning Ordinance Section 16A-6(1)h that requires an annual report to the
Town Council, this memo is intended to itemize the work product of this division from January 1,
2001 through December 31, 2001. The table below indicates selected permits, applications and
activities that were handled in 2001 as part of the Zoning Division's responsibilities:
PERMIT/APPLICATION/
SERVICE TYPE TOTAL 2001
BZA Applications 6
Grading/House Location Plan Reviews (# of lots) 548
Home Occupation Permits 164
Landscape Bonds 164a/,
Occupancy Inspections 844-I,
Occupancy Permits 808-I,
Phone Calls (incoming) 3,514,1,
Service Counter Trips 2,543,1,
Sign Permits 193'
Temporary Use Permits 10
Trailer Permits 18
Zoning Certification Letters 30,1,
Zoning Clearance Letters 26.
Zoning Permits 1,724.1,
Zoning Violation Letters (all types - incl. courtesy 86,1,
letters)
B.A.R. Applications 142,~
a/, Indicates record total for one year
· Indicates tied previous record total for one year
* Indicates second highest total for one year
ADDITIONAL DUTIES
In addition to these activities, the Zoning Division continued working on the Draft Zoning
Ordinance, presenting a published version for Planning Commission review in a series of special
-2-
meetings open for public input. The schedule originally proposed for Planning Commission
review of the Draft Zoning Ordinance could not be kept due to the lack of man-hours to devote
to the project due to zoning-related activities that have occurred at a record pace. As indicated
above, records were set in most statistical categories this year, following upon last year's record
pace. Also, the Zoning Division assumed additional duties as a result of the temporary loss of the
department director.
The Zoning Division performed other major duties that are not listed in the table, including but
not limited to proffer fee calculation for 564 new residential and commercial zoning permits,
proffer tracking research and completion of proffer tracking copies for 21 rezonings, proffer and
Zoning Ordinance interpretations (formal and informal), business license review and approval,
packet deliveries for the Planning Commission and the B.A.R., posting of properties for certain
public hearings (BZA, B.A.R. and certain Commission/Council items), and creation of a new
Official Zoning Map. Also, the system of proffer tracking and fee calculation was further
refined to ensure that proffered fees are obtained when due, although much work remains to be
done to fully modernize the proffer tracking system. In addition, four separate permit
forms/processes were modified to improve efficiency and make the processes user-friendlier for
the general public. State proffer tracking requirements were also changed this year to require an
annual report to the Council on Local Governments on the amount and purpose of proffer fees
collected, which report was submitted in September. Zoning Staff provided support for other
special projects such as the proposed annexation and grant monitoring.
BOARD OF ARCHITECTURAL REVIEW
The Zoning Division also provides staff support to the Board of Architectural Review. Last year
the following major items were accomplished:
· 142 cases were presented before the B.A.R. (compared to 115 in 2000).
· Continued BAR Awards program giving four awards in Architectural Excellence
· Received two CLG grants to (1) conduct an architectural survey for potential expansion
of the Old and Historic District, and (2) to document local Civil War earthworks and
sites.
· Organized a training session for the B.A.R. and other interested parties sponsored by
Town & State Of Virginia
· Completed CLG grant project to revise National Register nomination and to amend
boundaries of the National Register District. Also listed Rockspring Farm on the
National Register
Staff modified B.A.R. procedures in an effort to make the system more comprehensible and
responsive to applicants and to shorten the length of actual meetings. Staff reports are now
mailed to applicants at least five days in advance of the meeting date to give applicants and staff
greater opportunity to resolve issues prior to the meeting. In addition, either the Zoning
Administrator or the Assistant Zoning Administrator attends every meeting to resolve zoning
questions immediately.
COMPARISON TABLES
Attached is a table (Attachment 1) that illustrates how 2001 compared to the previous two years
with regard to the level of zoning activity in certain categories. Records were again set for all
major activities but there was a decline in some lesser categories from the record high levels of
2000. The number of phone calls and service counter trips is most likely under reported based
on a comparison of the division log sheets with actual permits issued.
A graph (Attachment 2) indicating occupancy permits issued in 2001 broken down by type is
also included.
Brian W. Boucher
Attachments: 1. Comparison Table
2. Occupancy Graph
noe2001 yearendreportl
COMPARISON OF CERTAIN ZONING ACTIVITIES OVER THE LAST 3 YEARS
PERMIT/APPLICATION/ % CHANGE % CHANGE
SERVICE TYPE TOTAL TOTAL TOTAL 2000 to 2001 1999-2001
1999 2000 2001
BZA Applications 8 144. 6 -133% -25%
Grading/House Location 550 7364. 548 -31% No Change
Plan Reviews (# of lots)
Home Occupation Permits 151 171' 164 -4% +9%
Landscape Bonds 131 140' 1644, +17% +25%
Occupancy Inspections 538 678* 8444. +24% +57%
Occupancy Permits 497 699* 8094. +16% +63%
Phone Calls (incoming) 2,257 3,387* 3,5144. +4% +56%
Service Counter Trips 1,815 2,484* 2,5434. +2% +40%
Sign Permits 144 182 193' +6% +34%
Temporary Use Permits 5 12 10 -17% +100%
Trailer Permits 32. 32. 18 -44% -44%
Zoning Certification Letters 24 29* 30.1. +3% +25%
Zoning Clearance Letters 21 26. 26. No Change +24%
Zoning Permits 1,302 1,669' 1,7244, +3% +32%
Zoning Violation Letters (all 52 83* 864. +4% +65%
types - incl. courtesy letters)
B.A.R. Applications 119 115 1424. +24% +19%
4. Indicates record total for one year
· Indicates tied previous record total for one year
* Indicates second highest total for one year
ATTACHMENT 1
100
80,
6O
40-
20-
0
JAN
APRIL JULY OCT
·SFD
·SFA
[] COMMERCIAL
[]CHURCH
· CONDO
· OFFICE
· APARTMENT
[] OTHER
· TOTAL
2001 OCCUPANCY PERMITS BY TYPE
JAN FEB MAR
SFD 24 24 31
SFA 22 18 24
COMM. 4 3 15
CHURCH 0 0 0
CONDO 0 0 0
OFFICE 0 0 0
APART. 0 0 0
OTHER 0 0 0
TOTAL 50 45 70
'2001 OCCUPANCY PERMIT TOTALS
APR MAY JUNE JULY AUG SEPT OCT NOV DEC
20 47 50 50 39 31 42 44 46
11 27 14 15 14 26 29 19 11
15 3 3 2 3 0 4 7 3
0 1 0 0 0 0 0 0 I
0 0 0 0 13 0 0 0 0
0 0 0 2 0 0 19 0 0
0 0 0 0 0 0 15 0 0
0 0 7 0 3 4 3 0 0
46 78 74 69 72 61 112 70 61
SFD: 449
SFA: 230
Comm: 62
Church: 2
Condo: 13
Office: 21
Apart: 15
Other: 17
Total: 808
ATTACHMENT 2