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Home My Public Portal About20000223 - Minutes - Board of Directors (BOD) Re gional Open -f ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 00-04 REGULAR AND SPECIAL MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday, Y Februar 23 2000 CORRECTED MINUTES SPECIAL MEETING I. ROLL CALL President Ken Nitz called the meeting to order at 6:32 p.m. Members Present: K. Nitz, J. Cyr, M. Davey, N. Hanko, P. Siemens, D. Little, B. Crowder Members Absent: None Staff Present: C. Britton, J. Escobar, S. Schectman II. CLOSED SESSION K. Nitz stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items 1, 2, and 3. The Board recessed to Closed Session at 6:32 p.m. and the Closed Session commenced at 6:33 p.m. The Board concluded the Closed Session at 7:30 p.m. REGULAR MEETING K. Nitz called the Regular Meeting to order at 7:34 p.m. He noted that no reportable actions had taken place in Closed Session. Additional Staff D. Dolan, P. Coats, R. Anderson, T. Fischer, D. Sanguinetti, G. Baillie, Present: D. Woods, Randy Anderson, J. Preciado III ORAL COMMUNICATIONS - There were none. IV ADOPTION OF AGENDA Motion: P. Siemens moved adoption of the agenda. N. Hanko seconded the motion. Motion passed 7 to 0. 3 W Distel Circle Los Altos, CA 94022-1404 Phone: 650-691 "1 200 FAX: 650-691 0485 - E-mail: mrosdilopenspace.org Weh site:www.openspace.org Board of Oire(tors:Pete 5ien ion,,Mar C. Dave Jett( r, Dc� net ��lne Lfttic�, Nonetle hlanko, E3et:; Crowder,Kt Kenneth C. '�Iitz Gei�cvat Marra �r:t (�rai Bn Y Y, Y � y g t: tton i Meeting W-04 Page 2 V ADOPTION OF CONSENT CALENDAR i n B. Crowder requested removal of Agenda Item 2 and K. Nitz requested removal �:_ 9 g � of Agenda Item 4. B. Crowder moved the Board adopt the Consent Calendar including Agenda Item 3, Appoint Macias. Gini and Company as the District's Auditor of the 1999-2000 Fiscal Year: Authorize the General Manager to Execute the Engagement Letter Agreement in the Amount of$14 100 (R-00-28); and Revised Claims 2000-04. J. Cyr seconded the motion. The motion passed 7 to 0. VI BOARD BUSINESS A. Agenda Item 1 -- Lease Agreement with DrugAbuse Sciences Inc For the Tenant Office Space at 330 Distel Circle Los Altos* Authorize the General Manager to Execute the Office Building Lease with DrugAbuse Sciences Inc for the Vacant Office Space at 330 Distel Circle Los Altos r (R---26 T. Fischer provided a memo with the final lease. He said the agency is a pharmaceutical firm based in Menlo Park and Paris, France. As a pharmaceutical firm, their job is to create drugs to fight drug abuse. Their plan for the space is purely for administrative offices: there will be no production or client services. The proposed lease is for a three-year term starting March 1, 2000. The rental rate is $8,704.50 per month, on a full-service basis. Part of the transaction includes the i tenant making improvements and the District reimbursing them up to $7,200.00 for improvements to their space. They have submitted a letter of credit for $18,000 as a security deposit. N. Hanko commented that Tom did a very nice job in getting new tenants at the same rate&Lwith half the u f t . He mentioned that the previous tenant had 3,500 square feet and I s -� the present agency has 2,487. K. Nitz questioned whether we would disturb the agency with our expansion. Tom mentioned we had already put up a dividing wall that separates the two areas. D. Little asked about the signage agreement. Tom mentioned that the lease does have verbiage about it: that the agency will pay for it and would have to be within the same format as ours, and they would have to submit their plans for approval. C. Britton mentioned that Alzheimer's' had a small sign at the entrance. i Sections 8.1 and 8.3.1 further defined their use and prohibited uses. T Fisher mentioned that Sec T. s would of b n e K. Nitz asked if the agency would be doing tests at their site. T. Fischer stated they w I testing at their site. K q P Nitz questioned whether we would be able to inspect the premises and make sure nothing was happening over there and T. Fischer stated it could be done. i Motion: M. Davey moved that the District agree to the Lease with DrugAbuse Sciences, Inc. J. Cyr seconded the motion. Discussion: D. Little asked about the conduct of the tenants' employees and whether we would have right to control inappropriate behavior. S. Schectman said we did as defined in the Rules and Regulations in the Lease. Vote: The motion passed 7 to 0. I -- - - - - - - - ---- Meeting 00-04 Page 3 i i I B. Agenda Item 2 — Field Activity Report for 1999 and Nine-Year Field Activity Summary• Accept the 1999 Miscellaneous Enforcement Activity Summary and the Nine-Year Field Activity Summary (9-00-23) B. Crowder noted that recorded violations increased 94.2% and total number of vandalisms increased 152%. G. Baillie explained this was due to several reasons: We've had better weather this past winter and so a lot more people have visited the preserves. Also, there's been more focus by our staff on vandalism so that by its very nature increases the reporting. B. Crowder thought it deserved a press notice so that people will know that they could be cited for such violations. N. Hanko thought a press release might frighten a few people away, but therefore could alse,-be a deterrent to vi i �rielatef rcoming to the preserves. J. Cyr noted that in the I acts of vandalism, the person was not necessarily apprehended. The other types of incidents would indicate personal contact, with warning and possible citations. He thought that this information would be useful to the management, the Trail and Use Committee and the Ad Hoc Trail Policy Committee. B. Crowder often hears the comment that "we don't see rangers" and this report, to the credit of the District, shows that we are looking after our lands. C. Britton stated that the District staff does send copies of the agendas to newspapers. He said that the report stated we identified more problems and it is escalating. Even if the report was sent with a positive spin on it, it would not necessarily mean it would be properly reported. P. Siemens stated he would be concerned about sending information to the press as they might put the news in a bad light. He thought the report showed the proactive patroling in the El Corte de Madera Creek OSP. G. Baillie offered another view of the report: Firstly, this is just a one-year trend. Also, staff is currently looking at the method of gathering the statistics and insuring its validity. Currently the i system is hand-gathered, and by its nature, prone to error. In reference to the vandalism number increase, J. Escobar reminded the Board that we started reporting about a year ago and there is a heightened awareness about counting the incidents. He feels we are getting better data. P. Siemens was concerned that Rangers would not have to spend inordinate amounts of time filling out reports. D. Little stated that the report shows better reporting and higher use. The Field Activity Report for 1999 and Nine-Year Field Activity Summary was accepted by the Board. i D. Agenda Item 4 — Notice of Completion of Contract for Drainage and Surfacing Improvements to Parking Lots Located at Los Trancos Lrussian Ridge and Windy Hill QVen Space Preserves* Authorize the President of the Board or other Appropriate Officer. to Execute Notice of Completion and Acceptance of Work for Grading Drainage and Surfacing Improvements to Parking Lots at Three Oxen Space Preserves (R-00-27) K. Nitz questioned why the cost of site supervision was $20,000. Randy explained the nature of the contract. J. Cyr stated the result was very good. C. Britton indicated the cost was 2% over budget and the staff was pleased. K. Nitz said the lots at Windy Hill and Russian Ridge were well-done and he was very impressed. Motion: J. Cyr moved to accept General Manager's recommendation. P. Siemens seconded the motion. Meeting 00-04 Page 4 I I I I I Vote: Motion passed 7 to 0. VII INFORMATIONAL REPORTS B. Crowder: (1) Reported on the Use and Management Meeting about feral pigs held on February 15, 2000. A few people were concerned about non-lethal methods regarding this situation. (2) Portola Valley Planning Commission will meet on Wednesday., March 1 regarding the Kabcenell proposal for the alternate driveway. (3) She did broom-pulling at El Corte de Madera Creek Open Space Preserve and there was plenty to pull this past Saturday, February 19 2000. P tY P P Y az'Y N. Hanko: (1) Working with the City of Palo Alto on two items: (a) she is urging the Council to get an appraisal for the Bressler property, and (b) she will be meeting with the Open Space and Science Department in Palo Alto who have ordered a study of the Arastradero property for a trail connection. A meeting has been scheduled with Greg Betz, Mayor Liz Kniss, and C. Britton for March 21 to discuss our cooperation with the city to provide a regional trail connection. M. Davey: (1) She reported on the February 17 Community Resource Group Meeting on the use of Stanford land. The meeting was about the format for the EIR report that will be presented to the I Public. She is feeling very Positive about Stanford responding too ens ace needs for the future. (2 ) She commented on the significance of the Bressler property. (3) She reported, happily, that Palo Alto Unified School District does not want sites on the Stanford lands. I I K. Nitz: (1) He went with C. Britton to Sacramento where$2 million grant for Wildlife j Conservation Board was approved. (2) He went hiking at the Long Ridge Open Space Preserve that I is seasonally closed, and saw two mountain bikers there. I I C. Britton: (1) He reported that the District received $2 million from the Wildlife Conservation Board and $3 million from the Coastal Conservancy for a total of$5 million for Bear Creek Redwoods Open Space Preserve. (2) He and R. Anderson presented a mini-orientation of the District to new LAFCO executive in Santa Clara County. (3)He met with Lloyd Wagstaff of Santa Clara County I Open Space Authority. I Oral Communication: Craig Shenan is interested in the District and in the Public Affairs Manager position, and expressed a willingness to meeting with anyone after the meeting. Barbara Klein introduced herself and was pleased to be at the District meeting. VHl ADJOURNMENT At 8:25 P.M., the Regular meeting was adjourned. Board members reconvened in Closed Session at j 8:30 P.M. and the Closed Session adjourned at -9:30 P.M. I I Jenny Preciado Recording Secretary I I I I I I