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HomeMy Public PortalAboutC-21-060 - MIXONE SPA JuneteenthCity af Carson Community Services Department Service Provider Application Dear Applicant, Onbehalfof the City of Carsen,I wouldlike to thank you for taking the time to explore business opportunities with the City by applying to provide services for an event at a Cityfacility.As part of our application process,you must complete,sign,and return the following forms.Submission of these forms does not guarantee that you will be provided the business opportunity you seek. Your prompt assistance in submitting the requested documentation to the City staff member listed below will be appreciated and will help expedite the application process.Please send your completed application and attachments directly to the following address: City of Carson Atta:Kenny Harris (Event Coordinator's Name) 2400 E.Dominguez St.Carson Ca.90810 (Enter Event Coordinator’s address (1.2.,city hall,corporate yard,or specific park address) Email:kharris@carson.ca.us (Enter event coordinator’s email address) Should you have any questions,please feel free to contact the staff member listed below. Truly, Kenny Haris (Name) Recreation Center Supv.I (Tide) DaAg227.5 CF AS OF 1-22-2020 Before submitting your application packet make sure each of the below indicated items have been attached or completed. (POR COMMUNITY SERVICES OFFICE USE ONLY) x Service Provider Application Agreement X Invoice for Future Event Date’ Business License (if applicable) Proof of Insurance/Certificate of Insurance xX Waiver,Release,Hold Harmless,Agreement Not to Sue,Indemnification,and Photo Release X Current Copy of W-9 Form (if not on file already) ‘the date of the Event shall be listed on the invoice for Future Event Date (FED).if the Service Provider Application is approved,then the IFED will be processed as an invoice for services rendered fer the Event.No payment will be made until the conclusion of the Event,at earliest. 532227.5 CEN AS OF 1-22-2020 5/5/2021 (Date) City of Carson (Company) 801 E.Carson St. (Company Address) Carson Ca.90745 (City,State ZIP) Insurance Requirements Dear > (Enter Provider’s Name) Please be advised pursuant to your desire to work with the City of Carson,you are required to submit the following: v Compliant Certificates of Liability Insurance (to be maintained for the duration of services against claims which mayarise from or in connection with the services),evidencing the coverage(s)as indicated below. Certificates of insurance,as well as additional insured and waiver of subrogation endorsements in favor of the City,must be submitted in their entirety before any services are provided or the event takes place.Failure to submit such required forms shall be cause for City of Carson to reject or terminate any service provider application agreement. The City of Carson reserves the right to modify these requirements based on the nature of the risk,prior events,insurance coverage,or other special requirements. MINIMUM SCOPE AND LIMIT OF INSURANCE General Liability Insurance:Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering CGL on an “occurrence”basis,including property damage,bodily injury and personal &advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Additional Insured Status The City of Carson,and its elected and appointed officials,employees,volunteers and agents,are to be covered as additional insureds with respect to liability arising out of their work or operations performed at or on behalf of the City-sponsored event including materials,parts,or equipmentfurnished in connection with the event. 532227.5 CFN AS OF 1-22-2020 City of Carson Community Services Department Service Provider Application Agreement Check one (staff use): [|Carson Event Center|HumanServices |¥Recreation Transportation 2021 Juneteenth Virtual Celebrati ;6/12/2021Event:uneteenth Virtual Celebration Event Location:MixOne Sound Event Date: MixOne Sound LLC.Name of Service Provider: Business Form/Entity Type (if individual,sole proprietorship,corporation,or limited liability company,specify here): LLC Business Form/Entity Type (if general partnership,limited partnership,limited liability partnership, or other,specify here): Business Entity State of Incorporation (if applicable):LLC Type of Service:Audio and Video Services. Spenser Bishop Phone #:(949)300-1835ContactPerson: Emer.Contact:Phone#:() Billing Address:123 W.Cliffwood Ave. Number Street Anaheim Ca.92802 City State ZIP Proof of Insurance (check one)?ves INo If no,would you like to purchase special event insurance through the City (check one)?ves VINo ..MixOne Sound LLCwill bethe site for all Live Performances for the above mentioned event on June 12 ,2021.Special Instructions /Notes: MixOne Sound LLC will provide Audio Sound and Backline Set up wt (Drums,Amps for Bass,Guitar,Keyboards &KB Stands etc)for this Event. Time line for June 12th will go from 8am to 8pm.All Performers will have scheduled time to arrive,perform,and exit the facility. There will be some off site video footage that will be needed to be edited into the live footage presentation. 532227.5 CFN AS OF 1-22-2020 If Service Provider wishes to request any special accommodation needed to facilitate provision of the services,please identify it here or contact the staff member referenced on Page |of this application: Total Service Fee $4,999.00 _ NOTE:If service provider is unable to provide the services as proposed or requested or the City of Carson cancels the service for any reason,the associated fees will not be paid. [remainder ofpage intentionally left blank] 532227.S CEN AS OF 1-22-2020 6 Farther Terms of Service Provider Application Agreement: The undersigned signatory of Service Provider (Service Provider being the above-referenced person or entity seeking to provide services af the above-referenced event,including all tts officers,agents, employees and volunteers)hereby represents and warrants that he or she is duly authorized by service Provider to execute and deliver this application on behalf of Service Provider,and that by sof i executing this application,and in consideration for the City’s review ofthis application,Service Provideris bound bythese terms. Service Provider understands and agrees to comply with the City’s “Service Provider Rules & Regulations,”which are set forth below and incorporated herein by this reference. Service Provider agrees to indemnify and release City in connection with its proposed services in accordance with the “Waiver,Release,Hold Harmless,Agreement Not to Sue,Indemnification,and Photo Release”submitted concurrently herewith. Service Provider agrees to maintain all required insurance coverages and comply with all associated imsurance requirements as set forth on the above “Insurance Requirements”page,which is incorporated herein by reference.Service Provider agrees that all required policies shall contain,or be endorsed to contain,an agreement by Service Provider to waive all rights of subrogation and contribution against the City,its elected or appointed officers,officials,employees and agents,for all losses and liabilities paid under the terms of any policy whicharise from the activities or operations of,or the services performed by,Service Provider,regardless of any prior,concurrent,or subsequent non-active negligence by the City. In the event there is more than one person or entity named in this Service Provider Application Agreement as the Service Provider,then all obligations,liabilities,covenants and conditions hereunder shall be joint and several. This Service Provider Application Agreement,unless and until accepted,approved,and executed by the City Manager or designee,is only an application for provision of services to City,and does not constitute an approval or authorization for Service Provider to perform or provide any service to City. Neither Service Provider nor any of its agents or employees shall be deemed agents or employees of the City,nor a memberof a joint enterprise with the City.Neither Service Provider nor any ofits agents or employees shall at any time or in any mannerrepresent that Service Provider or any of its agents or employees are agents or employees of City,or that it is a member ofa joint enterprise with City.Subject to the requirements of this Service Provider Application Agreement,neither the City nor any of its employees shall have any control over the manner,mode or means by whichService Provider,its agents or employees,perform the services set forth herein. In the event that part of this Agreement is declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction,such invalidity or unenforceability shall not affect any of 332227.5 CFN AS OF 1-22-2020 7 the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent ofthe parties hereunder. W a ervice Provider acknowledges that the City of Carson’s consideration of Service Provider's pplication to provide the above-referencedservices is on the express condition that Service Provider represents and warrants that it is and will be in compliance with all applicable restrictions on the use of intellectual property,including copyright laws,in connection with the services proposed to be provided.Service Provider shall indemnify,defend,and hold harmless the City against any penalties, claims,orliabilitics arising fromor in connection with Service Provider’s noncompliance with same. te The undersigned,on behalf of Service Provider,agrees that Service Provider secks and is willing to provide the above-referenced service(s)on the date and time ofthe above-referenced event. This Service Provider Application Agreement has been executed onthe dates written below. APPLICATION SUBMISSION (wet signature required;no electronic signatures): sERVICE provipEr:Mixone Sound,LLCLayesef!Lj)5/29/21 (Signature of Service Provider's Authofized Representative){Date} Spenser Bishop (Printed Name of Service Providers Authorized Representative) (Space below this line for City use only) APPLICATION APPROVAL: CITY OF 7.N —Gfala4 (Signature of City Manager df Designee)(Date) $32227.5 CEN AS OF 1-22-2020 Service Provider Rules &Regulations _SERVICE PROVIDER APPLICATION:Upon acceptance,approval,and execution ofa service provider application by the City of Carson (“City”),these rules and provisions shall be:come binding anda part ofthe Service Provider A pplication Agreement between the applicant (being the entity providing a service to City as specified in the service provider application), including its officers,employees,agents and volunteers (“Provider”),on the one hand,and the City,on the other hand.Anyadditions and amendments thereto that may be established or put into effect by the City,and provided in writing to the Provider,shall also becomebinding and a part of the Service Provider Application Agreement. 2.PAYMENT/CANCELLATION:If the Provider is unable to perform or cannot provide the services as requested,or the City cancels the service for any reason,the associated fees for service will not be paid. 3.CANCELLATION:No refunds will be given unless the subject event is cancelled by the City’s Community Services Department.Applications may be denied or events cancelled in favor of City programs. 4.PROPERTY LOSS OR DAMAGES:TheCity is not responsible for any damage to,loss or theft of the Provider’s property,or that of Provider’s agents,employees or invitees. 5.CHARACTER OF ENTERTAINMENT:The Provider shall observe,obey and comply with i applicable local,state and federal laws,and all applicable policies,rules,regulations and terms and conditions governing use ofCity facilities.The Provider will forfeit all rents or other fees paid if ejected from premises for violations of same.Ejection shall not release Provider from any obligations for the payment of rents or other fees not yet paid under such permit or additionally incurred.The policy of the City is to serve the public in the best possible manner. The Provider shall at all times cooperate to this end. The policies,rules,regulations and conditions governing use of City facilities are subject to change without notice to Provider unless the change affects a permit already issued to Provider. Provider shall be solely responsible for the orderly conduct of all persons using the premises by its invitation,either expressed or implied,during all times covered by the Service Provider Application Agreement.The City reserves the right to eject or cause to be ejected from the premises any person or persons duc to unlawful conduct. 6.RESPONSIBILITY:The Provider shall provide all material,equipment,andpersonnel necessary for provision of the service described in this agreement. 7.MOVE-IN/MOVE-OUT:Move-in to the event area will be set for each venue.Unless otherwise stated,Provider will be required to keep its area fully set up and manned until the event is officially over.Please note that these times are subject to change. 8.SAFETY:Standing on chairs,tables or other rental equipment is prohibited.This equipment is not engineered to support your weight.The City of Carson,its employees,agents,or officers will not be responsible for injuries or falls caused by the improper use of furniture.Picase assist in our efforts to provide a SAFE WORKING ENVIRONMENT. $32227.5 CFN AS OF 1-22-2020 9 9 VOLUMIVLIGHT CONTROL:The City reserves the right to regulate the volume or intensity of any and all noise or light generating mechanisms (including,but not limited to,loudspeakers, radios,television sets,musical instruments,entertainers,or blinking or flashing lights)in the reasonable judgment ofthe City. 10.FLAMMABLE MATERIALS -—All decorations,props and electrical equipment must be fireproof or of fire retardant materials,must meet City requirements and are subject to removal. Candles and other open flame devices will not be permitted except as authorized on this agreement;subject to Fire Department regulations. 11.COPYRIGHT INFORMATION:Provider is responsible for licensing fees as required by law.Provider may be subject to legal action for the use,display or sale of any item using any copyrighted and/or trademarked nameor logo which has not been specifically authorized under license from the trademarkholder. 12.PERMITS AND LICENSE:Provider shall procure at its own cost and expense all the required licenses and permits applicable to Provider’s use or activity . 13.OBLIGATION FOR CLEANLINESS:Provider agrees that the facility and a n y other surrounding City property (including parking lots)used by the Provider must be left in a clean and orderly condition (equal to or better than the condition existing prior to the event).If additional maintenance is required,other than the normal cleaning process,the Provider will be charged additional fees based on the cost of such maintenance. 14.DISPUTES:All points not covered by the Service Provider Rules &Regulations are subject to the decision of the appropriate City representative. 15.FLOOR MANAGEMENT:The City will appoint a Floor Manager who is authorized to enforce these rules and regulations. 16.SPACE ASSIGNMENT:Event space is assigned to providers at the sole discretion of the City.Concerns regarding competitive or specific types of providers should be communicated to the City at the time of application. 17.RULE CHANGES:TheCity reservesthe right to make reasonable changes to the foregoing rules,event hours and move-in/move-out arrangements at any time without notice to Provider, unless the change affects a permit already issued to Provider. 532227.5 CEN AS OF 1-22-2020 19 Waiver,Release,Held Harmless,Agreement Not te Suc,lodemuaification,and Photo Release ;(individual)fon behalf of (“Service Provider”),and as a bonafide agent of Service Provider duly authorized to execute this Waiver,Release,Hold Harmless,Agreement Not to Sue and Indemnification agreement ("Agreement”)on behalf of Service Provider](individual and Service Provider hereinafter collectively referred to as “Signatory,”and the tenn “Signatory”includes Service Provider's officers,officials, employees,agents and volunteers),seck acceptance bythe City of Carson ofan applicationto provide services inJat_MixOne SoundStage (“Event”)on dune 12th,2024 ____(“Date”), Signatory understands that accidents and injuries canarise out of the Event;knowing the risks,nevertheless, and in consideration of the acceptance of an application to provide a service at the Event on the Date, Signatory hereby waives,releases and discharges any andall claims for damages for death,personal injury,or property damage which Signatory may have,or which hereafter accrue to Signatory,against the City of Carson,its elected and appointed officers,officials,employees,agents and volunteers (collectively “City”), and from and against anyand all liability arising out of or connected in any way with Signatory’s participation in or presence at the Event,even thoughthat liability may arise out of negligence or carelessness on the part of City.It is further understood and agreed that this Agreementis to be binding on Signatory’s heirs and assigns. Signatory hereby grants City the right to photograph or video-record Signatory during or in connection with the Event,and to use Signatory’s photographed or video-recorded likeness,and any image,silhouette,or reproduction of the voice or appearance of Signatory taken during or in connection with the Event (“Likeness”),for any purpose,including publicity and promotion of City and its events,and creation or production of materials in anyform for such purpose,with no claim of entitlement to any license fee or royalty of any kind fromCity.Signatory hereby waives any right to the intellectual property of Signatory’s Likeness. The rights granted by Signatory hereunder shall not expire. Signatory further agrees to indemnify,defend and hold harmless City from and against any andall claims, liabilities,losses,damages,expenses,and costs (including without limitation costs and fees of litigation)of everynature (including,but not limited to,property damage,bodily injury,or death),whether imposed by law or otherwise,sustained or alleged to be sustained by any person or entity (whether they be members of the public visiting the Event,employees of the City,other service providers at the Event, or otherwise),occurring at,arising from,or connected with Signatory’s preparation or performance of servicesat the Event,Signatory’s actions,inactions,or use offacilities at the Event,or any equipment,machinery or items displayed or used by the Signatory at or for the Event,except for such claim,liability,loss,damage,expense,or cost which was caused by the sole negligence or willful misconduct ofthe City. By signing below,I acknowledge and represent that ]have read and understand the above,and thatI voluntarily agree to its terms. NA ME:Spenser Bishop Signed:, ORGANIZATION:Mixone Sound Date:5/29/21 532227.5 CFN AS OF 1-22-2020 9493001835 spenser@mixonesound.com MixOne Sound LLC 1631 W Collins Ave Orange,CA 92867 NL MIXONE SOUNL BILL TO INVOICE 2283 Kenny Harris City of Carson DATE 06/12/2021 DUE DATE 06/12/2021 EVENT Juneteenth b)=@ at eT LO)QTY RATE AMOUNT Pre Tape Live Stream Concert Production Access to venue space for up to 10 hours for set up,rehearsal, show &break downDeliveredcontentpost-show within (5)days of show:program cut w/basic color correction,RAW ISO records of all cameras,multi-track audio recording INCLUDED IN PACKAGE Professional Flown Lighting Package52’x12’3mm Pixel Pitch LED Wall -Main Wall 4160W x 960H -Ceiling tiles 960W x 960H4-Camera Package -BlackMagic Design Cameras9’Jib Cam w/OperatorWireless&Wired Mic Package w/Mic StandsYamahaCL5AudioConsolesforFOH/Stream &MONUpto6IEMMonitorMixes-Shure PSM1000s (Client to provideownearbuds)Custom stream computer w/professional streaming softwareBlackMagicATEMVideoSwitcherLDtoprogramandrunlightingVJtooperatewall&run content provided from clientMONaudioeng.FOH/Stream audio eng.Streaming TechSwitchOperator2xCamOps DESCRIPTION BACKLINE Drum KitBassAmp Motif 8Motif7Guitar amp Total Package Price QTY RATE AMOUNT 1 4,999.00 4,999.00 TOTAL DUE $4,999.00 Tim Grierson EE From:Kenneth Harris Sent:Monday,June 7,2021 11:14 AM To:Scott Griffee Ce:Tim Grierson;Maria Cortez Subject:FW:Invoice 2283 from MixOne Sound From:MixOne Sound LLC [mailto:quickbooks@notification.intuit.com] Sent:Monday,June 7,2021 8:02 AM To: Kenneth Harris Subject:Invoice 2283 from MixOne Sound INVOICE 2283m MIXONE SOUNL MixOne Sound LLC Dear Kenny Harris, Here's your invoice!We appreciate your prompt payment. Thanks for your business! MixOne Sound MixOne Sound LLC 1631 W Collins Ave Orange,CA 92867 (949)300-1835 spenser @ mixonesound.com If you receive an email that seems fraudulent,please check with the business owner before paying. ©Intuit,Inc.All rights reserved. Privacy |Security |Terms of Service From:Galogsian Ta:Tim Grierson;Bobby Grove;Scott Griffee Ce:KevinIbarra;DesireeJohnson Subject:Special Event Insurance for Remote Online Events Date:Tuesday,April 27,2021 8:09:47 PM Hello CS team, Over the last few days |met with our insurance broker and special event insurance underwriter and received a quote for the online Cinco de Mayo event @ approx.$675 and can do the same for the online Memorial Day event. However,after |explained that these events are pre-recorded and edited for content,the consensus was that the risks are already covered by the normal Cyber and General Liability policies. |don’t recommend getting the event insurance for these.If you plan a live online event,we probably should revisit the issue. Thanks, Roobik Galoosian Risk Management City of Carson 701 E.Carson Street Carson,CA 90745