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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F J U N E 2 1 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n J u n e 2 1 , 2 0 1 6 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r e m e l , C i t y P l a n n e r D u s t y F i n k e , C i t y F i n a n c e D i r e c t o r E r i n B a r n h a r t , P u b l i c
W o r k s D i r e c t o r S t e v e S c h e r e r , C h i e f o f P o l i c e E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y
A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e J u n e 7 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t h r e e , l i n e 1 6 , i t s h o u l d s t a t e , " . . . b e - s e e n r e s u l t i n C i t y t a x
i n c r e a s e . . . " O n p a g e t h r e e , l i n e 4 9 , i t s h o u l d s t a t e , " . . . s h o u l d a t l e a s t b e l i m i t e d t o t h e
l o s s e s c a u s e d b y t h e C i t y ' s n e g l i g e n c e . " O n p a g e t h r e e , l i n e 3 0 , i t s h o u l d s t a t e ,
" . . . c o m p e n s a t i o n f o r t o t h e C i t y f o r p r o v i d i n g r e g i o n a l a s s i s t a n c e . " O n p a g e t h r e e , l i n e
3 4 , i t s h o u l d s a t e , " . . . p e r y e a r f o r t h a t u s o a s a l e a s e f o r a c o u r s e o f a p p r o x i m a t e l y t e n
y e a r s . . . " O n p a g e f o u r , l i n e 2 7 , i t s h o u l d s t a t e , " M a r t i n s M a r t i n . . . " O n p a g e f o u r , l i n e 5 0 ,
i t s h o u l d s t a t e , " . . . M r s . L e a t h e r d a �%e . . . " O n p a g e f o u r , l i n e 1 5 , i t s h o u l d s t a t e ,
" . . . l a n g u a g e i n c l u d e d r e g a r d i n g a p r o v i s i o n t o r e c o v e r . . . " O n p a g e f o u r , l i n e e i g h t , " . . . e n
s e n t r a e t a s c o n t r a c t w o r k . . . " O n p a g e f o u r , l i n e 3 3 , i t s h o u l d s t a t e , " . . . C o m p r e h e n s i v e
P l a n s o f s u r r o u n d i n g c i t i e s . " O n p a g e f i v e , l i n e t w o , i t s h o u l d s t a t e , " . . . " M r s .
L e a t h e r d a l e . . . " O n p a g e s i x , l i n e s 4 4 , i t s h o u l d s t a t e , " . . . d e v e l o p e d t h e r o a d p r o j e c t i s
n o t j u s t p a v e m e n t a n d b a s e a n d s t a f f . . . " O n p a g e s i x , l i n e 4 8 , i t s h o u l d s t a t e , " . . . r o a d
i t s e l f , s t o r m w a t e r i m p r o v e m e n t s , a n d t u r n l a n e i m p r o v e m e n t s f o r f r o m H o m e s t e a d T r a i l . "
O n p a g e s i x , l i n e 5 0 , i t s h o u l d s t a t e , " . . . s t o r m w a t e r i m p r o v e m e n t s a s w e l l a s g r a d i n g . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e J u n e 7 , 2 0 1 6 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 7 p . m . )
A . A p p r o v e Q u o t e f r o m D i t t e r f o r D u c t l e s s A i r C o n d i t i o n i n g S y s t e m i n C i t y
C o u n c i l C h a m b e r s
B . R e s o l u t i o n N o . 2 0 1 6 - 4 7 A p p o i n t i n g E l e c t i o n J u d g e s f o r t h e A u g u s t 9 , 2 0 1 6
P r i m a r y E l e c t i o n a n d t h e N o v e m b e r 8 , 2 0 1 6 G e n e r a l E l e c t i o n
C . R e s o l u t i o n N o . 2 0 1 6 - 4 8 A p p o i n t i n g A b s e n t e e B a l l o t B o a r d E l e c t i o n J u d g e s
f o r t h e A u g u s t 9 , 2 0 1 6 P r i m a r y E l e c t i o n a n d t h e N o v e m b e r 8 , 2 0 1 6 G e n e r a l
E l e c t i o n
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
J u n e 2 1 , 2 0 1 6
D. Resolution No. 2016-49 Recognizing Charmane Domino for 10 Years of
Service to the City of Medina
E. Resolution No. 2016-50 Approving Proposed Transfers and Assignment of
Fund Reserves
F. Call for a Concurrent City Council/Planning Commission Workshop to
Discuss the Draft Comprehensive Plan on August 3, 2016 at 5 p.m. at City
Hall
G. Approve Proposal for Engineering Services on Pinto Drive Quite Zone
Application with TKDA
H. Resolution No. 2016-51 Amending 2016 Appointments and Designations to
Various City Services, Authorities, Commissions and Agencies
Anderson commended Pederson for the excellent job he did as a public safety liaison
and thanked Martin for her willingness to step up and take on that challenge.
Pederson stated that he did not feel he was making a difference and therefore chose to
step down from that appointment and believes that Martin will be able to make a
difference.
Johnson thanked Charmane Domino for her ten years of excellent service, noting that
she was unable to attend tonight.
Moved by Anderson, seconded by Pederson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:10 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the June meeting for the Commission has been canceled. He
advised that the scoreboard was installed at Hamel Legion Park. He provided a brief
update on the Fields of Medina Park and the Arrowhead Trail project. He noted that
there have been some suggestions for Walnut and Maple Parks and advised that he
recommended that the residents bring their suggestions to the next Park Commission
meeting.
C. Planning Commission
Planning Commissioner White reported that the Planning Commission met the previous
week to consider a PUD Concept Plan from the Excelsior Group, noting that the
Commission felt that the plan did not meet the objectives for a PUD. She noted that the
draft Comprehensive Plan has the land marked as rural residential, which will be a
change from the current low density residential guiding. She stated that the Commission
considered requests from Just for Kix and recommended approval of the requests,
noting that the Commission felt that a little more modulation was needed on three sides
of the proposed building.
VII. PRESENTATIONS
A. Call for Sale of Bonds — Refunding of 2008A G.O. Bonds — Stacie Kvilvang,
Ehlers (7:13 p.m.)
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Medina City Council Meeting Minutes 2
June 21,2016
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J o h n s o n n o t e d t h a t t h e r e i s a n o p p o r t u n i t y t o r e f i n a n c e t h e 2 0 0 8 A G . O . B o n d s t h e C i t y
c u r r e n t l y h a s f r o m t h e U p t o w n H a m e l p r o j e c t .
S t a c i e K v i l v a n g s t a t e d t h a t t h i s w o u l d b e a n a d v a n c e r e f u n d i n g , w h i c h m e a n s t h a t t h e
C i t y i s c o m p l e t i n g t h i s m o r e t h a n 9 0 d a y s b e f o r e t h e c a l l d a t e . S h e n o t e d t h a t t h e b o n d
t e r m w o u l d n o t b e c h a n g i n g , b u t a b o u t $ 6 6 , 0 0 0 w o u l d b e s a v e d o v e r t h e c o u r s e o f t h e
b o n d t e r m b e c a u s e o f t h e a n t i c i p a t e d l o w e r i n t e r e s t r a t e .
A n d e r s o n a s k e d w h i c h f u n d t h e s a v i n g s w o u l d b e a p p l i e d t o .
B a r n h a r t r e p l i e d t h a t t h e s a v i n g s w o u l d b e a p p l i e d t o t h e T I F D i s t r i c t .
1 . R e s o l u t i o n N o . 2 0 1 6 - 5 2 P r o v i d i n g f o r S a l e o f $ 1 , 2 8 0 , 0 0 0 G e n e r a l
O b l i g a t i o n R e f u n d i n g B o n d s ; S e r i e s 2 0 1 6 A
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 5 2 P r o v i d i n g
f o r t h e S a l e o f $ 1 , 2 8 0 , 0 0 0 G e n e r a l O b l i g a t i o n R e f u n d i n g B o n d s ; S e r i e s 2 0 1 6 A . M o t i o n
p a s s e d u n a n i m o u s l y .
M i t c h e l l c o m m e n t e d t h a t t h i s i s e x c e l l e n t w o r k b y s t a f f a n d E h l e r s .
V I I I . O L D B U S I N E S S
A . D e e r h i l l P r e s e r v e ( f o r m e r l y S t o n e g a t e ) C D - P U D F i n a l P l a t ; R i g h t - o f - W a y
V a c a t i o n ; D e e r h i l l R o a d P u b l i c I m p r o v e m e n t P r o j e c t ( 7 : 1 5 p . m . )
M i t c h e l l r e c u s e d h i m s e l f f r o m t h i s i t e m .
P e d e r s o n t o o k o v e r a s A c t i n g M a y o r .
F i n k e n o t e d t h a t t h i s p r o j e c t h a s b e e n d i s c u s s e d n u m e r o u s t i m e s o v e r t h e p a s t y e a r ,
n o t i n g t h a t P r e l i m i n a r y P l a t a p p r o v a l w a s g r a n t e d i n O c t o b e r 2 0 1 5 . H e n o t e d t h a t t h e
F i n a l P l a t w a s r e v i e w e d a n d t h e h e a r i n g f o r t h e v a c a t i o n o f r i g h t - o f - w a y w a s c o m p l e t e d
b y t h e C o u n c i l o n A p r i l 5 t h . H e n o t e d t h a t t h e s t o r m s e w e r h e a r i n g w a s h e l d o n M a y 1 7 t h
H e s t a t e d t h a t t h e a p p l i c a n t h a s r e q u e s t e d a r e d u c t i o n i n p a r k d e d i c a t i o n i n r e c o g n i t i o n
o f t h e p e r m a n e n t p r o t e c t i o n o f t h e c o n s e r v a t i o n a r e a , n o t i n g t h a t f l e x i b i l i t y i s a l l o w e d
u n d e r a C D - P U D . H e n o t e d t h a t t h e P r e l i m i n a r y P l a t r e q u i r e d d e e d i n g o f O u t l o t A ,
g r a n t i n g t r a i l e a s e m e n t s t h r o u g h o u t t h e c o n s e r v a t i o n a r e a , a n d a f e e o f $ 1 7 8 , 6 3 6 . 4 2 .
H e s t a t e d t h a t t h e l a n d p r o p o s e d f o r d e d i c a t i o n p l u s $ 1 0 2 , 0 0 0 , s u g g e s t e d b y t h e
a p p l i c a n t , w o u l d e q u a t e t o a p p r o x i m a t e l y 6 5 p e r c e n t o f t h e t o t a l d e d i c a t i o n r e q u i r e d .
P e d e r s o n a s k e d i f t h e r e d u c t i o n w a s t a l k e d a b o u t p r e v i o u s l y o r w h e t h e r i t w a s j u s t
b r o u g h t u p a t t h i s p o i n t .
F i n k e s t a t e d t h a t t h e a p p l i c a n t h a s b r o u g h t t h i s r e q u e s t f o r w a r d t o s t a f f a n d t h e P a r k
C o m m i s s i o n .
B a t t y s t a t e d t h a t t h e C o u n c i l h a s n o t d i s c u s s e d t h a t r e d u c t i o n u n t i l t o n i g h t , n o t i n g t h a t
t h i s i s t h e f i r s t t i m e t h a t t h e C o u n c i l h a s b e e n a s k e d f o r l e s s t h a n w h a t w a s s p e c i f i e d i n
t h e P r e l i m i n a r y P l a t . H e s t a t e d t h a t t h i s i s a c o m p l i c a t e d p r o j e c t w i t h o n g o i n g
d i s c u s s i o n , n o t i n g t h a t t h i s i t e m h a s b e e n a s t i c k i n g p o i n t . H e s t a t e d t h a t a t t h e t i m e o f
P r e l i m i n a r y P l a t a p p r o v a l t h e a p p l i c a n t s t a t e d t h a t t h e y w o u l d e x e r c i s e t h e i r r i g h t s t o
a p p e a l t h e s e f e e s . H e n o t e d t h a t h e f e l t i t w a s i m p o r t a n t t o b r i n g c l o s u r e t o t h i s p r o j e c t
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
J u n e 2 1 , 2 0 1 6
and therefore there was discussion among staff. He stated that if there was going to be
a compromise in the park dedication that should be done in a manner that would not set
a bad precedent in the City. He explained that because this is a CD-PUD there is
additional flexibility allowed. He noted that the City would still receive the trails and
Outlot A in addition to the cash proposed and felt comfortable with that negotiation under
the CD-PUD. He stated that if this issue is not resolved the developer has reserved their
right to contest which would cost the developer and the City additional funds. He did not
believe it would be useful to spend additional funds on lawyers for this project. He
commented that there has been great progress in the relationship between the City and
developer and believed that should continue as this is a multi -phase project.
Pederson stated that his understanding that the Preliminary Plat must stay the same as
the Final Plat and was concerned that would be changing.
Batty stated that the terminology is a bit misleading, noting that although the conditions
are set at Preliminary Plat the parties can mutually agree to change items.
1. Resolution No. 2016-53 Granting Final Plat Approval for Deerhill
Preserve
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2016-53 Granting
Final Plat Approval for Deerhill Preserve, changing condition ten to reflect $120,000.
Motion passed unanimously.
2. Conservation Design — Planned Unit Development Agreement by
and between the City of Medina and Property Resources
Development Corporation for Deerhill Preserve
Moved by Martin, seconded by Anderson, to approve the Conservation Design Planned
Unit Development Agreement by and between the City of Medina and Property
Resources Development Corporation for Deerhill Preserve. Motion passed
unanimously.
3. Resolution No. 2016-54 Vacating a Portion of the Deerhill Road
Right -of -Way Approximately One -Half Mile West of Willow Drive
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2016-54 Vacating a
Portion of the Deerhill Road right-of-way approximately one-half mile west of Willow
Drive. Motion passed unanimously.
4. Ordinance No. 599 Establishing the Deerhill Preserve Storm Sewer
Improvement Tax District
Moved by Martin, seconded by Anderson, to adopt Ordinance No. 599 Establishing the
Deerhill Preserve Storm Sewer Improvement Tax District. Motion passed
unanimously.
5. Resolution No. 2016-55 Authorizing Publication of Ordinance No.
599 by Title and Summary
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2016-55 Authorizing
the Publication of the Deerhill Preserve Storm Sewer Improvement Tax District
Ordinance by Title and Summary. Motion passed unanimously.
6. Resolution No. 2016-56 Regarding the 2015 Deerhill Road Extension
Project; Accepting the Feasibility Report, Ordering the Improvement
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Medina City Council Meeting Minutes 4
June 21,2016
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P r o j e c t , A p p r o v i n g t h e P l a n s a n d S p e c i f i c a t i o n s , a n d A u t h o r i z i n q
A d v e r t i s e m e n t f o r B i d s
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t t h e R e s o l u t i o n N o . 2 0 1 6 - 5 6
R e g a r d i n g t h e 2 0 1 6 D e e r h i l l R o a d E x t e n s i o n P u b l i c I m p r o v e m e n t P r o j e c t . M o t i o n
p a s s e d u n a n i m o u s l y .
M i t c h e l l r e j o i n e d t h e C o u n c i l .
I X . N E W B U S I N E S S
A . E x c e l s i o r G r o u p L L C P U D C o n c e p t P l a n R e v i e w 2 1 2 0 a n d 2 2 1 2
C h i p p e w a R o a d ( 7 : 3 0 p . m . )
M a r t i n r e c u s e d h e r s e l f f r o m t h i s d i s c u s s i o n .
F i n k e n o t e d t h a t t h e C o u n c i l w i l l o n l y b e a s k e d t o p r o v i d e c o m m e n t s o n t h e C o n c e p t
P l a n a t t h i s t i m e . H e s t a t e d t h a t t h e s u b j e c t s i t e i s 3 7 a c r e s i n s i z e w i t h a p p r o x i m a t e l y
3 1 o f t h o s e a c r e s b u i l d a b l e . H e s t a t e d t h a t t h e l a n d i s i n c l u d e d i n t h e 2 0 2 1 s t a g i n g a r e a ,
w i t h t h e a b i l i t y t o j u m p a h e a d t w o y e a r s w h i c h w o u l d b e 2 0 1 9 . H e s t a t e d t h a t t h e s e
p r o p e r t i e s c o u l d h a v e p r e v i o u s l y b e e n d e v e l o p e d i n 2 0 1 6 b u t a d v i s e d t h a t t h e C i t y
a m e n d i n g t h e s t a g i n g p l a n p r e v i o u s l y t o d e l a y d e v e l o p m e n t b e c a u s e o f t h e d e c r e a s e d
d e n s i t y f o r t h e C i t y w i t h i n t h e s y s t e m s t a t e m e n t s f r o m t h e M e t r o p o l i t a n C o u n c i l . H e
i d e n t i f i e d t h e p a r c e l s a n d t h e s u r r o u n d i n g p r o p e r t y u s e s . H e n o t e d t h a t a c c e s s i s
p r o p o s e d f r o m C h i p p e w a R o a d w i t h a p a r k p r o p o s e d i n t h e c e n t e r o f t h e p r o j e c t . H e
a d v i s e d t h a t t h e r e w e r e r o a d s s t u b b e d t o n e i g h b o r i n g p r o p e r t i e s t o t h e n o r t h , b u t
e x p l a i n e d t h a t a l i g n m e n t m a y n e e d t o b e c h a n g e d a s t h e n e i g h b o r i n g p r o p e r t i e s a r e
g u i d e d f o r r u r a l r e s i d e n t i a l u n d e r t h e d r a f t C o m p r e h e n s i v e P l a n . H e a d v i s e d t h a t t h e
d r a f t C o m p r e h e n s i v e P l a n i s e x p e c t e d t o b e i n p l a c e p r i o r t o t h e t i m e t h i s p r o p e r t y w o u l d
b e a l l o w e d t o d e v e l o p a n d t h e r e f o r e t h e C o n c e p t P l a n s h o u l d b e c o n s i d e r e d u n d e r t h e
d r a f t P l a n . H e s t a t e d t h a t i f t h e C o u n c i l s u p p o r t s t h e c o n c e p t i t w o u l d b e p o s s i b l e t o
a m e n d t h e d r a f t C o m p r e h e n s i v e P l a n . H e d e s c r i b e d t h e p r o p o s e d s i t e l a y o u t o f 8 7
s m a l l s i n g l e f a m i l y l o t s , n o t i n g t h a t t h e p r o p o s e d p l a n w o u l d h a v e a d e n s i t y o f 2 . 8 u n i t s
a n a c r e c o m p a r e d t o t h e t w o l o t s p e r a c r e a l l o w e d u n d e r l o w d e n s i t y r e s i d e n t i a l . H e
d e s c r i b e d s o m e t r a n s p o r t a t i o n i s s u e s t h a t w o u l d b e i m p a c t e d b y t h i s c o n c e p t . H e s t a t e d
t h a t t h e P l a n n i n g C o m m i s s i o n w a s n o t s u p p o r t i v e o f t h i s c o n c e p t a n d s u g g e s t e d t h a t i f a
f o r m a l a p p l i c a t i o n w e r e t o m o v e f o r w a r d t h e a p p l i c a n t s h o u l d h a v e l a r g e r l o t s .
B e n S c h m i d t , E x c e l s i o r G r o u p , s t a t e d t h a t t h e y d i d h e a r t h e c o m m e n t s o f t h e P l a n n i n g
C o m m i s s i o n i n r e g a r d t o l a r g e r l o t s a n d s t a t e d t h a t t h e y a r e n o t o p p o s e d t o t h a t a n d
w o u l d b e w i l l i n g t o c o n s i d e r t h a t . H e s t a t e d t h a t t h e u n i t m i x w a s p r o p o s e d b e c a u s e o f
t h e n e i g h b o r i n g W e a l s h i r e u s e a n d t h e l a c k o f t h a t p r o d u c t t y p e i n M e d i n a . H e s t a t e d
t h a t t h e y w e r e a w a r e t h a t t h e p r o j e c t h a d b e e n p u s h e d b a c k i n t h e s t a g i n g p l a n a n d
b e l i e v e d t h a t t h i s p l a n w o u l d m e e t t h e c r i t e r i a n e c e s s a r y t o j u m p a h e a d i n t h e s t a g i n g
p l a n . H e s t a t e d t h a t t h e y b e l i e v e t h a t i t w o u l d m a k e s e n s e f o r t h i s p r o p e r t y t o d e v e l o p
s o o n e r r a t h e r t h a n l a t e r . H e n o t e d t h a t o n e o f t h e m a i n c r i t e r i a i n t h e s t a g i n g p l a n w a s
w h e t h e r t h e p r o j e c t c o u l d b e s e r v e d b y e x i s t i n g i n f r a s t r u c t u r e a n d s t a t e d t h a t a s f a r a s
t h e y k n o w t h e p r o p e r t y c a n b e s e r v e d b y t h e e x i s t i n g i n f r a s t r u c t u r e . H e s t a t e d t h a t
a l m o s t a l l t h e w e t l a n d w o u l d b e p r e s e r v e d . H e s t a t e d t h a t t h e y b e l i e v e d t h i s p r o j e c t
w o u l d w o r k w e l l w i t h t h e W e a l s h i r e p r o p e r t y a n d t h e n e i g h b o r i n g e m p l o y m e n t c e n t e r s .
H e s t a t e d t h a t t h e y w o u l d e n t e r t a i n c h a n g e s t o t h e C o n c e p t P l a n a n d w o u l d l i k e t o k n o w
i f t h e C o u n c i l i s w i l l i n g t o c o n s i d e r d e v e l o p m e n t o n t h a t s i t e o r w h e t h e r t h e d e v e l o p m e n t
i s g o i n g t o b e p u s h e d b a c k .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
J u n e 2 1 , 2 0 1 6
Mitchell asked about the minimum lot size, width and depth for rural residential.
Finke provided those calculations.
Pederson stated that he attended the Planning Commission meeting and commented
that in his opinion the road system is adequate. He stated that he did not think it would
make a difference whether the City builds out Chippewa to the east. He stated that he
would like to see larger lot sizes and a larger park in the center. He stated that the big
question would be the staging as the property is currently going to be guided from low
density to rural residential in the draft Comprehensive Plan.
Anderson stated that Pederson made some great points, agreeing that the lot size is too
small. He was unsure that the PUD criteria are met. He stated that he would like to
protect the work the Steering Committee has done but also acknowledges that the
property is currently zoned low density.
Cousineau stated that 18 months ago the City slowed down the development through
the staging plan and she cannot ignore that fact. She stated that in her opinion this is
more of a question of when rather than a yes or no. She stated that in her mind she
would consider this application under the current Comprehensive Plan as the draft is just
a draft.
Batty agreed that the current Comprehensive Plan is the guiding document at this time
but agreed with the logic of staff. He stated that the broad question would be whether
the City is ready for this to be developed or whether the development should continue to
be pushed back.
Mitchell stated that the Wealshire property was approved for development without
perhaps considering the development timing for the neighboring properties. He stated
that perhaps it would make sense for something less than rural residential to be next to
Wealshire.
Pederson stated that at the Planning Commission meeting the neighbors to the north of
the project were not happy that they would not be allowed to develop in anything outside
of R-1. He stated that the people in the northern part of the City believe that the
development has been focused in the north but noted that is because the sewer pipes
began in that area.
Bruce Workman stated that he has lived in this City for 30 years and worked on the 1990
Comprehensive Plan when he was on the Planning Commission. He stated that since
that time he has watched the property go in and out of development. He noted that they
were planning on developing the property in 2016 but then the staging plan was
changed and a commercial site, Wealshire, was allowed to develop. He stated that in
his opinion it is time to allow this property to develop and the property around this
property to the north. He stated that if the City can get what it wants and the developer
is satisfied then now is the time to develop or these properties would be developed into
five acre lots.
Anderson stated that he is cold on the project because it moves the staging process too
far forward.
•
Medina City Council Meeting Minutes 6
June 21,2016
"
"
C o u s i n e a u a g r e e d w i t h A n d e r s o n a n d t h a t i s h e r o p i n i o n a s w e l l , n o t t o d a y b u t p e r h a p s
i n 2 0 1 9 .
P e d e r s o n s t a t e d t h a t M r . W o r k m a n i s c o r r e c t t h a t t h i s h a s b e e n a l o n g t i m e c o m i n g . H e
s t a t e d t h a t h e d r i v e s t h e r o a d e v e r y d a y a n d d o e s n o t s e e a m a j o r p r o b l e m w i t h t h e
p r o j e c t .
C o u s i n e a u s t a t e d t h a t i f t h i s p r o p e r t y r e m a i n s a s l o w d e n s i t y i n t h e d r a f t C o m p r e h e n s i v e
P l a n , t h e n p e r h a p s a n o t h e r s i t e i s c h a n g e d t o r u r a l r e s i d e n t i a l i n o r d e r t o b a l a n c e t h a t
o u t .
A n d e r s o n n o t e d t h e c o m m e n t a n d s t a t e d t h a t h e w o u l d p a s s t h a t o n t o t h e S t e e r i n g
C o m m i t t e e .
M i t c h e l l s t a t e d t h a t t h i s w o u l d p u s h d e v e l o p m e n t f u r t h e r w e s t w h i c h i s d e s i r a b l e b u t
a c k n o w l e d g e d t h e t i m i n g i s s u e b e c a u s e o f t h e s t a g i n g p l a n . H e n o t e d t h a t h e w a s n o t
t h r i l l e d w i t h t h e s m a l l l o t s i z e a n d w o u l d r e c o m m e n d m e e t i n g t h e l o w d e n s i t y z o n i n g
r e q u i r e m e n t s . H e s t a t e d t h a t i n h i s o p i n i o n W e a l s h i r e c h a n g e d t h i n g s f o r t h a t a r e a .
P e d e r s o n a g r e e d t h a t t h e W e a l s h i r e p r o j e c t d i d c h a n g e t h i n g s f o r t h a t a r e a .
M a r t i n r e j o i n e d t h e C o u n c i l .
B . L e J u n e L o t L i n e R e a r r a n g e m e n t 2 7 8 2 a n d 2 8 2 0 C o u n t y R o a d 2 4 ( 7 : 5 7
p . m . )
F i n k e s t a t e d t h a t t h e p r o p o s a l w o u l d c o m b i n e a n d r e a r r a n g e l o t l i n e s , w h i c h w o u l d
i m p r o v e c o n f o r m a n c e w i t h d i f f e r e n t C i t y r e g u l a t i o n s . H e s t a t e d t h a t s t a f f r e c o m m e n d s
r e p l a c e m e n t e a s e m e n t s a l o n g n e w p r o p e r t y l i n e s a n d t h a t t h e a p p l i c a n t c o n s i d e r s
r e q u e s t i n g v a c a t i o n o f t h e o l d e a s e m e n t s a l o n g t h e l o t l i n e s . H e s t a t e d t h a t t h e
a p p l i c a n t h a s i n t e r e s t i n m a k i n g t h a t r e q u e s t b u t w o u l d l i k e t o m o v e t h i s a h e a d i n o r d e r
t o m o v e f o r w a r d a c l o s i n g o n o n e o f t h e p r o p e r t i e s . H e p r o v i d e d a n a e r i a l p h o t o g r a p h
i d e n t i f y i n g t h e n e w l y p r o p o s e d l o t l i n e s . H e s t a t e d s t a f f r e c o m m e n d s a p p r o v a l o f t h e
r e q u e s t .
M a r t i n a s k e d i f t h e a p p l i c a n t w o u l d a g r e e t o a f r o n t y a r d s e t b a c k , l a r g e r t h a n 5 0 f e e t ,
f r o m C o u n t y R o a d 2 4 i n o r d e r t o p r e s e r v e t h e v i e w s h e d .
F i n k e s t a t e d t h a t t h e r e i s n o c o n s t r u c t i o n p r o p o s e d a t t h i s t i m e .
M a r t i n s t a t e d t h a t p e r h a p s a c o n d i t i o n c o u l d b e i n c l u d e d t o r e q u i r e a n e n h a n c e d
s e t b a c k .
B a t t y s t a t e d t h a t a t t h i s p o i n t h e d i d n o t s e e a c o n n e c t i o n b e t w e e n t h e l a n d u s e a c t i v i t y
t h e C o u n c i l i s b e i n g a s k e d t o c o n s i d e r a n d r e q u i r i n g a n i n c r e a s e d s e t b a c k . H e n o t e d
t h a t t h e a p p l i c a n t c o u l d v o l u n t a r i l y a g r e e t o t h e c o n d i t i o n .
M i t c h e l l s t a t e d t h a t 9 9 p e o p l e o u t o f 1 0 0 d e v e l o p t h e i r p r o p e r t y v e r y n i c e l y .
M i k e S t e a d m a n , r e a l t o r r e p r e s e n t i n g t h e a p p l i c a n t , s t a t e d t h a t t h e y a g r e e w i t h t h e
r e c o m m e n d a t i o n s o f s t a f f a s t h i s w o u l d b e a n i m p r o v e m e n t t o c l e a n u p t h e l o t l i n e s . H e
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
J u n e 2 1 , 2 0 1 6
stated that they would not agree to any setback changes at this time as they are working
hard for the LeJunes to move ahead with a closing on the property.
1. Resolution No. 2016-57 Approving a Lot Line Rearrangement
between 2782 and 2820 County Road 24
Moved by Martin, seconded by Pederson, to adopt Resolution No. 2016-57 Approving a
Lot Line Rearrangement between 2782 and 2820 County Road 24. Motion passed
unanimously.
C. Jeffrey -Johnson Easement Vacation — Public Hearing (8:08 p.m.)
Johnson stated that staff is asking the Council to open the public hearing and continue
the hearing as the applicants are still negotiating their agreement. He noted that the
item would be continued to the July 5th meeting.
Mitchell opened the public hearing at 8:09 p.m.
No comments made.
Moved by Martin, seconded by Cousineau, to continue the public hearing related to the
vacation of drainage and utility easements on 2605 Willow Drive to the July 5, 2016 City
Council meeting. Motion passed unanimously.
X. CITY ADMINISTRATOR REPORT (8:10 p.m.)
Johnson stated that the lower level project stalled this past week. A plumbing permit is
needed for the project to proceed. Activity is expected to resume the week of July 4th.
He noted that the contractor will begin building walls this week.
Xl. MAYOR & CITY COUNCIL REPORTS (8:11 p.m.)
Cousineau stated that she attended the League of Minnesota Cities conference, noting
that the conference was partnered with the Alliance for Innovation and therefore not all
aspects applied directly to Medina. She stated that she was reassured by some of the
things Medina is doing such as organized waste removal. She believed that technology
and social media would be a great focus for the future. She stated that the City has an
amazing staff to collaborate with and commended staff for their efforts.
Mitchell stated that he would want to ensure that Charmane Domino receives her
photograph in the paper and is recognized formally for her 10 years of service.
Martin stated that perhaps 15 minutes of a workshop should be devoted to technology,
specifically to review the City's website and Facebook page.
Cousineau noted that another city commented that they use social media to
communicate with their younger population.
Johnson agreed that technology should be discussed at a future workshop.
Martin stated that she attended the antique festival the previous weekend in Uptown
Hamel and found it to be wonderful. She stated that she would like to see more of that
kind of activity as it can bring additional sales to the other businesses in the City as well.
XII. APPROVAL TO PAY THE BILLS (8:17 p.m.)
•
•
•
Medina City Council Meeting Minutes 8
June 21, 2016
"
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e b i l l s , E F T 0 0 3 6 9 3 E - 0 0 3 7 1 0 E
f o r $ 4 8 , 8 1 6 . 3 3 , o r d e r c h e c k n u m b e r s 4 4 4 4 1 - 4 4 4 9 3 f o r $ 1 2 8 , 8 4 3 . 6 5 , a n d p a y r o l l E F T
5 0 7 2 2 3 - 5 0 7 2 4 9 f o r $ 4 7 , 7 0 0 . 7 1 . M o t i o n p a s s e d u n a n i m o u s l y .
X I I I . A D J O U R N
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a d j o u r n t h e m e e t i n g a t 8 : 1 7 p . m . M o t i o n
p a s s e d u n a n i m o u s l y .
B o b M i t c h e l l , M a y o r
A t t e s t :
I l u
f r
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,
C i t y
J o d i M . p y C l e r k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
J u n e 2 1 , 2 0 1 6
"
T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 0
J u n e 2 1 , 2 0 1 6
"
O R D E R C H E C K S J U N E 7 , 2 0 1 6 - J U N E 2 1 , 2 0 1 6
4 4 4 4 1 R I C H A R D O R K R I S C A W O O D $ 2 5 0 . 0 0
4 4 4 4 2 C E N T E R P O I N T E N E R G Y $ 3 6 5 . 9 5
4 4 4 4 3 F A R A H , P E G G Y $ 3 5 0 . 0 0
4 4 4 4 4 H E I D E M A N N , J A M E S $ 1 5 0 . 0 0
4 4 4 4 5 I + S G R O U P , I N C $ 1 , 0 0 0 . 0 0
4 4 4 4 6 K A R O D I A , K Y I S H N A $ 2 5 0 . 0 0
4 4 4 4 7 P E T E R S O N , P A U L A $ 1 5 0 . 0 0
4 4 4 4 8 T H I E L G E S , J O D I $ 5 0 0 . 0 0
4 4 4 4 9 A F O C O N S U L T A N T S $ 2 , 9 8 0 . 0 0
4 4 4 5 0 A L L S T A R E L E C T R I C $ 1 , 0 4 4 . 0 5
4 4 4 5 1 A S P E N M I L L S I N C $ 9 9 7 . 9 5
4 4 4 5 2 B E R G E R S O N C A S W E L L I N C . $ 3 4 , 2 5 2 . 5 0
4 4 4 5 3 B L U E C R O S S B L U E S H I E L D O F M N $ 3 3 , 2 3 3 . 0 0
4 4 4 5 4 B U D G E T P R I N T I N G $ 6 0 . 0 0
4 4 4 5 5 B U R D A S T O W I N G $ 1 5 0 . 0 0
4 4 4 5 6 C I R C L E V S P E C I A L T I E S , I N C . $ 3 , 9 6 4 . 0 0
4 4 4 5 7 C O N T E M P O R A R Y I M A G E S $ 1 4 0 . 0 0
4 4 4 5 8 D E S I G N I N G N A T U R E , I N C $ 3 3 1 . 5 0
4 4 4 5 9 D O B O S $ 3 6 6 . 5 9
4 4 4 6 0 E D E N P R A I R I E P O L I C E D E P A R T M E N T $ 2 5 . 0 0
4 4 4 6 1 F A S T E N A L C O M P A N Y $ 2 2 . 1 6
4 4 4 6 2 G O P H E R S T A T E O N E C A L L $ 5 4 9 . 4 5
4 4 4 6 3 G R A I N G E R $ 4 6 . 3 9
4 4 4 6 4 H A C H C O M P A N Y $ 7 2 1 . 5 5
4 4 4 6 5 H A M E L A T H L E T I C C L U B $ 9 5 0 . 0 0
4 4 4 6 6 H A M E L L U M B E R I N C $ 4 8 4 . 0 0
4 4 4 6 7 H E N N C O U N T Y I N F O T E C H $ 9 2 3 . 4 1
4 4 4 6 8 H E N N C O U N T Y T A X P A Y E R S V C S D E P T $ 1 , 0 0 6 . 1 5
4 4 4 6 9 H E N R Y S W A T E R W O R K S I N C $ 1 4 2 . 3 6
4 4 4 7 0 I N T O X I M E T E R S I N C $ 1 9 0 . 0 0
4 4 4 7 1 K D & C O M P A N Y R E C Y C L I N G I N C $ 5 3 . 9 6
4 4 4 7 2 K E L L Y ' S W R E C K E R S E R V I C E I N C $ 1 3 1 . 7 5
4 4 4 7 3 L A N O E Q U I P M E N T I N C $ 1 7 0 . 7 9
4 4 4 7 4 C I T Y O F M A P L E P L A I N $ 1 , 8 8 6 . 4 7
4 4 4 7 5 M A T H E S O N T R I - G A S I N C $ 2 5 . 0 0
4 4 4 7 6 M E T R O P O L I T A N C O U N C I L $ 2 2 , 6 3 7 . 1 5
4 4 4 7 7 M E T R O P O L I T A N C O N S O R T I U M $ 1 , 2 5 0 . 0 0
4 4 4 7 8 M I N N E S O T A E Q U I P M E N T I N C $ 1 5 . 7 5
4 4 4 7 9 M N D V S $ 3 6 . 0 0
4 4 4 8 0 M N P O L L U T I O N C O N T R O L A G E N C Y $ 2 3 . 0 0
4 4 4 8 1 N A P A O F C O R C O R A N I N C $ 6 4 . 7 1
4 4 4 8 2 N E L S O N E L E C T R I C M O T O R R E P A I R $ 3 , 7 7 5 . 0 0
4 4 4 8 3 O F F I C E D E P O T $ 4 5 . 2 8
4 4 4 8 4 C I T Y O F O R O N O $ 1 , 9 9 5 . 4 0
4 4 4 8 5 R U F F R I D G E J O H N S O N E Q U I P . C O . $ 1 0 6 . 5 6
4 4 4 8 6 S A M ' S C L U B $ 1 1 9 . 9 2
4 4 4 8 7 S E N S U S M E T E R I N G S Y S T E M S I N C $ 1 , 8 9 3 . 1 5
4 4 4 8 8 J A M I E R W I O M E $ 5 , 5 3 3 . 3 4
4 4 4 8 9 S T R E I C H E R ' S $ 6 6 7 . 9 5
4 4 4 9 0 T A L L E N & B A E R T S C H I $ 2 , 4 8 3 . 1 5
4 4 4 9 1 T E G R E T E C O R P $ 1 2 0 . 0 0
4 4 4 9 2 T I M E S A V E R O F F S I T E $ 1 3 6 . 0 0
4 4 4 9 3 T I T A N M A C H I N E R Y $ 7 7 . 3 1
T o t a l C h e c k s $ 1 2 8 , 8 4 3 . 6 5
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
J u n e 2 1 , 2 0 1 6
ELECTRONIC PAYMENTS JUNE 7, 2016 — JUNE 21, 2016
003693E VOID $0.00
003694E PR PERA $14,661.22
003695E PR FED/FICA $15,997.69
003696E PR MN Deferred Comp $2,360.00
003697E PR STATE OF MINNESOTA $3,318.66
003698E SELECT ACCOUNT $793.12
003699E CITY OF MEDINA $19.00
003700E FARMERS STATE BANK OF HAMEL $20.00
003701E AFLAC $789.76
003702E CULLIGAN-METRO $32.75
003703E FRONTIER $55.66
003704E MEDIACOM OF MN LLC $277.98
003705E PAYMENT SERVICE NETWORK INC $323.40
003706E PREMIUM WATERS INC $104.59
003707E PITNEY BOWES POSTAGE BY PHONE $1,000.00
003708E SELECT ACCOUNT $3,804.34
003709E WRIGHT HENN COOP ELEC ASSN $1,988.95
003710E ELAN FINANCIAL SERVICE $3,269.21
Total Electronic Checks $48,816.33
PAYROLL DIRECT DEPOSIT JUNE 15, 2016
507223 ALTENDORF, JENNIFER L $1,314.63
507224 BARNHART, ERIN A. $1,965.67
507225 BELLAND, EDGAR J $2,522.48
507226 BOECKER, KEVIN D. $2,644.79
507227 CONVERSE, KEITH A $2,267.08
507228 DINGMANN, IVAN W $1,856.53
507229 DOMINO, CHARMANE $1,799.85
507230 ENDE, JOSEPH $1,409.33
507231 FINKE, DUSTIN D. $2,110.20
507232 GALLUP, JODI M $1,667.32
507233 GLEASON, JOHN M. $1,805.75
507234 GREGORY, THOMAS $1,851.11
507235 HALL, DAVID M. $2,028.89
507236 JESSEN, JEREMIAH S $2,268.97
507237 JOHNSON, SCOTT T. $2,226.34
507238 KLAERS, ANNE M $1,116.32
507239 LANE, LINDA $1,506.21
507240 LEUER, GREGORY J. $2,053.89
507241 MCGILL, CHRISTOPHER R $1,435.41
507242 MCKINLEY, JOSHUA D $1,328.00
507243 NELSON, JASON $2,943.87
507244 PETERSON, DEBRA A $1,614.14
507245 REINKING, DEREK M $1,554.25
507246 SCHERER, STEVEN T. $2,259.38
507247 STAPLE, AMANDA $459.73
507248 VIEAU, CECILIA M. $1,134.24
507249 WENANDE, BRANDON S $556.33
Total Payroll Direct Deposit $47,700.71
*SOFTWARE SKIPPED OVER
Medina City Council Meeting Minutes 12
June 21,2016