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HomeMy Public PortalAbout09-19-2022 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES SEPTEMBER 19, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, B.WOJOWSKI, H.BENTON, K.CALKINS, P.KALKANIS, C.LARSON, AND T.RUANE. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; D.KISSEL, WASTEWATER SUPEREINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; J.MALEC, MANAGEMENT ANALYST; AND K.RUGGLES, INTERIM CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 40 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Proclaimed September 17-23, 2022 as Constitution Week. • Proclaimed September 19-25, 2022 as National Rail Safety Week. • Trustee Ruane moved to remove the appointment of the Chief of Police from the table. Second by Trustee Benton. Vote by roll call. Wojowski, no; Benton, yes; Calkins, yes; Kalkanis, no; Larson, no; Ruane, yes; Argoudelis, yes. 4 yes, 3 no. Motion carried. Trustee Calkins moved to approve the Presidential Appointment of Robert Miller as Chief of Police at a salary of $160,000.00. Second by Trustee Benton. Trustee Larson stated that she does not have an issue with the candidate, but rather the process and the mayor's actions. Trustee Wojowski apologized to the candidate and stated that his vote is a result of the process. Trustee Benton apologized to the candidate, expressed concern regarding the Board's conduct, and commented on public comments regarding the process. Trustee Ruane commented on the process, stated that the candidate is well -deserved, and expressed concern with Trustee Benton's comments. Mayor Argoudelis reviewed the six -person committee process. Vote by roll call. Wojowski, no; Benton, yes; Calkins, yes; Kalkanis, abstain; Larson, no; Ruane, yes; Argoudelis, yes. 4 yes, 2 no, 1 abstain. Motion carried. TRUSTEES COMMENTS Trustee Larson commented on the status of the litigation against John Argoudelis, his Facebook post against the past regime, and Trustee Benton's previous comment about someone being coerced to come before the Board. Trustee Kalkanis commented on the litigation against John Argoudelis. Trustee Kalkanis stated that the Village won and he keeps prolonging it. Village of Plainfield Meeting Minutes — September 19, 2022 Page 2 Mayor Argoudelis commented on the lawsuit and stated he will continue to defend himself and commented on his Facebook post. PUBLIC COMMENTS (3-5 minutes) Vicky Polito expressed concern regarding the behavior of the Board and the appointment of the Police Chief. Steve Smith expressed concern regarding comments made about him and his wife when they expressed concern regarding the process of appointment the Police Chief. Marie Smith stated that she is upset that Trustee Benton accused them of being coerced into coming to the meeting to express concern regarding the process of the appointment of the Police Chief Trustee Benton apologized that they were put in this position. Margie Bonuchi stated that she has always treated everyone with respect, does not know the Smiths nor Mr. Miller, Vicky's previous comments were not true, and expressed concern regarding the Facebook post referring to the past regime as bigots. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Ruane moved to approve the Agenda. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Benton moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Special Village Board Meeting and Executive Sessions held on August 11, 2022 and Minutes of the Board Meeting held on August 15, 2022. b) Bills Paid and Bills Payable Reports for September 19, 2022. c) Cash & Investment, Revenue, and Expenditure Reports for August 2022. d) Authorize the Village President to execute a Memorandum of Understanding with MAP #93 regarding Section 8.10 Personal Time. e) Resolution No. 1818, authorizing the Village's application to and participation in the Open Space & Land Acquisition Development (OSLAD) Grant Program. 0 Resolution No. 1819, as required by IDOT, prior to the submission of the ITEP Grant application package providing funding for the 2022 Benson Subdivision Sidewalk Program. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson & Wilson in the amount of $5,546.25. Second by Trustee Ruane. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, no; Ruane, yes. 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes — September 19, 2022 Page 3 4) 2022 SPOOKTACULAR Trustee Wojowski moved to approve the 2022 Spooktacular and associated road closures to be held on Saturday, October 29, 2022 from 10:45 a.m. — 1:30 p.m. Second by Trustee Kalkanis. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. 5) BRONK FARM DORMANT SPECIAL SERVICE AREA (CASE NO. 1968- 041922.FP.SSA) Trustee Wojowski moved to open a Public Hearing regarding a proposed dormant Special Service Area (DSSA) for the Bronk Farm subdivision generally located South of 127th Street and West of Van Dyke Road, in the Village of Plainfield. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Ruane moved to adopt Ordinance No. 3570, establishing Special Service Area Number 45 for the Bronk Farm subdivision. Second by Trustee Benton. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. 6) 24035-24037 W. LOCKPORT STREET FACADE CERTIFICATE OF APPROPRIATENESS (CASE NUMBER 1963-032222.COA) Trustee Wojowski moved to approve the proposed certificate of appropriateness for facade improvements at 24035-24037 W. Lockport St., subject to execution of a letter of agreement between the applicant, the Historic Preservation Commission, and Village staff. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. 7) 24012 W. LOCKPORT STREET CERTIFICATE OF APPROPRIATENESS (CASE NUMBER 1978-070722.COA) Trustee Wojowski moved to approve the proposed certificate of appropriateness for exterior improvements to the building at 24012 W. Lockport Street, subject to execution of a letter of agreement between the applicant, the Historic Preservation Commission, and Village staff. Second by Trustee Ruane. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore: • Asked the Board for consensus on a date for the joint meeting with the Plan Commission. It was the consensus of the Board to have the meeting on November 1, 2022 at 6:00 p.m. • Updated the Board on the flooding issue at the Law Enforcement Facility. • Thanked Commander Ruggles for his hard work as Interim Chief of Police. MANAGEMENT SERVICES REPORT No Report. Village of Plainfield Meeting Minutes — September 19, 2022 Page 4 ENGINEER'S REPORT Trustee Ruane moved to award the James Street Pump Station Improvements contract to Dahme Mechanical Inc, the lowest responsible bidder, in an amount not to exceed $1,260,597.00 plus a 3% construction contingency. Second by Trustee Benton. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, abstain; Ruane, yes. 5 yes, 0 no; 1 abstain. Motion carried. Derek Wold presented the Engineer's Report for September 2022. PLANNING DEPARTMENT REPORT Trustee Larson moved to re -approve the final plat for Springbank, Unit 10. Second by Trustee Benton. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, no; Kalkanis, no; Larson, yes; Ruane, yes. 4 yes, 2 no. Motion carried. BUILDING DEPARTMENT REPORT Lonnie Spires presented the Building and Code Compliance Report for August 2022. PUBLIC WORKS REPORT Trustee Larson moved to authorize snow removal services, as required, and accept the unit prices provided by IAP Construction, Inc, Antrex, Inc, Winninger Excavating, Shreve Services, Local Lawn Care & Landscaping, Ramiro Guzman Landscaping, Inc, Bullfrog Enterprises, LLC, and Hanson Landscape & Design, Inc. Second by Trustee Ruane. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to award the 2022 Fire Hydrant Painting Program Contract to GO Painters Inc., the lowest responsible bidder, in an amount not to exceed $44,988.00. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to authorize the Village President to execute a contract with Alexander Chemical Corporation to provide alum to the Village's wastewater treatment facility at a unit price of $1.27 per gallon. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to award the North Riverfront Trail Extension (Option 1) contract to D Construction, the lowest responsible bidder, in an amount not to exceed $358,853.05 plus a 3% contingency. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to adopt Ordinance No. 3571, authorizing the Village President to execute a Telecommunications Franchise Agreement with Everstream GLC Holding Company LLC. Second by Trustee Benton. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — September 19, 2022 Page 5 POLICE CHIEF'S REPORT Trustee Wojowski moved to authorize the Village Administrator to execute an agreement with Standard & Associates for services related to the Sergeants Promotion Exam in an amount not to exceed $20,000.00. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Interim Police Chief Ruggles presented the Operations Report for August 2022. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. EXECUTIVE SESSION Trustee Larson moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c)(5) to discuss property acquisition, not to reconvene. Trustee _ moved to adjourn. Second by Trustee Ruane. Vote by roll call. Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:44 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — September 19, 2022 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 19, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, B.WOJOWSKI, H.BENTON, K.CALKINS, P.KALKANIS, C.LARSON, AND T.RUANE. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; D.KISSEL, WASTEWATER SUPEREINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; J.MALEC, MANAGEMENT ANALYST; AND K.RUGGLES, INTERIM CHIEF OF POLICE. BRONK FARM DORMANT SPECIAL SERVICE AREA (CASE NO. 1968-041922.FP.SSA) Mayor Argoudelis called the meeting to order at 8:15 p.m. Present roll call stands. Mr. Jake Melrose stated the Bronk Farm subdivision is located at the southwest corner of 127th Street and Van Dyke Road. In accordance with Annexation Agreement, the developer is required to allow for the establishment of a dormant special service area (DSSA) that acts as a backup if the HOA does not fulfill its maintenance obligations. SSA's are a financing technique that allow the cost of a subdivision's continuing maintenance costs to be borne by the subdivision itself allowing the Village to enact a tax on property's tax bill only for the cost of the maintenance of the subdivision's public areas if the HOA does not fulfill its maintenance obligations. There were no public comments. Trustee Wojowski moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:17 p.m. Michelle Gibas, Village Clerk