HomeMy Public PortalAbout2002_06_11_r092 Amending the Personnel Manual re Vacation LeaveThe Town of
I eesburg,
rg nta
RESOLUTION NO.
A RESOLUTION:
2002-92
AMENDINO SECTIONS
MANUAL
PRESENTED June 11, 2002
ADOPTED June 11, 2002
12.1-35 AND 12.1-53 OF THE PERSONNEL
the Leesburg Town Council supports recruitment of the best possible
WHEREAS,
candidates for executive positions within the town; and
WHEREAS, the Leesburg Town Council recognizes the competitive nature of the
executive job market; and
WHEREAS, the Leesburg Town Council recognizes the need for the Town Manager to
have greater flexibility in negotiating contracts for executive staff; and
WHEREAS, the Human Resources Department recommends changes to the Personnel
Manual to achieve the foregoing goals.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia, as
follows:
SECTION I. Chapter 12.1, Article 13, Leave Policies, is hereby amended as follows:
Sec. 12.1-35. Vacation Leave
(a) Each full-time regular employee in the service of the town shall be
credited with vacation leave after it is earned at the following rates:
less than two years 12 days
2 years 13 days
3 years 14 days
4 years 15 days
5 through 9 years 18 days
10 through 14 years 21 days
15 through 19 years 24 days
20 years plus 26 days
RESOLUTION:
AMENDING SECTIONS
MANUAL
-2-
12.1-35 AND
12.1-53 OF THE PERSONNEL
Notwithstanding the foregoing, Directors and the Deputy Town Manager shall be
granted 15 days vacation leave upon date of hire and subsequent anniversaries for the first four
years of service to the town at what point they begin accruing vacation leave at the same rate as all
other full-time regular employees.
Regular Part-time employees shall be eligible to accrue vacation and sick leave
benefits on the same accrual basis for full-time employees but in an amount proportionate to the
ratio of scheduled hours of work per week to the standard work week.
Employees working a regular 40-hour week (80-hour payroll period) shall use leave
based on an 8-hour day. Employees working a 37.5-hour week (75-hour payroll period) shall
use leave based on a 7.5-hour day. Part-time employees working a 20-hour week (40-hour
payroll period) or more shall use leave based on a 4-hour day.
Co)
New employees shall begin accming sick and vacation leave during
the first full two-week payroll period worked except for Directors
and the Deputy Town Manager whose full annual leave is granted
on their hire date and each subsequent anniversary date until the
fourth anniversary at which point they begin accruing vacation leave
at the same rate as all other full-time regular employees.
(c) All requests for vacation leave shall be submitted to the applicable
department head in advance for approval.
(d)
The Town Manager shall require that all employees use a minimum
of five days of vacation leave of the total accrued during each year.
Vacation leave is cumulative to a maximum of two times the annual
accrual rate.
(e)
In the event an employee fails to use the vacation as provided in
these rules, vacation accrual beyond the limits established in these
rules shall be prohibited and no other compensation or recognition
of such prohibited accrual will be made except that the Town
Manager may extend accrual limits when vacation is not permitted
for the convenience of the town.
RESOLUTION:
-3-
AMENDING SECTIONS 12.1-35 AND 12.1-53 OF THE
MANUAL
PERSONNEL
SECTION II. Chapter 12.1, Article 17, Employee Benefits, is hereby amended by adding
a new subsection 12.1-53(c) as follows:
Sec. 12.1-53. Retirement
(c) Executive Benefits
To offset the loss of retirement benefits with a previous employer, the Town
Manager may, at his/her discretion, offer to a Director or Deputy Town
Manager up to $10,000 to be used at such person's option to buy service credit
in the Virginia Retirement System based on service in another government
where eligible under Virginia Retirement System rules or to put the sum into a
town-approved deferred compensation program.
PASSED this 1 lth day of June 2002.
ATFEST:
~l~erk of Council
B.J. Webb, Mayor
Town of Leesburg
R:Resolutions 02/Executive Benefits Package