HomeMy Public PortalAbout06/21/83 CCM224
PAYROLL CHECKS - JUNE 21, 19B 3
7212 Robert Anderson $ 729.93
7213 Mark Moran 647.45
7214 Michael Rouillard 851.54
7215 Michael Sankey 938.90
7216 James Dillman 698.21
7217 Robert Dressel 612.25
7218 Farmers State Bank of Hamel 790.40
7219 Commission of Taxation 462.00
7220 Pera 565.87
7221 Social Security - Retirement Division 128.31
ORDER CHECKS - JUNE 21, 1983
2160 Tracy Oil Company
2161 Francis Pumarlo
2162 Pera
2163 Social Security - Retirement Division
$6424.86
$4038.23
639.00
646.50
128.31
$5452.04
The Council of the City of Medina met in regular session on Tuesday, June 21, 1983 at 2,25
7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Thomas Crosby, William
Reiser, Anne Heideman; Clerk -Treasurer, Donna Roehl; Police Chief, Michael San-
key; Planning and Zoning Administrator, JoEllen Hurr; Engineers, Glen Cook, Paul
Pearson; Attorney, Richard Schieffer; Auditor, Mark Babcock
1. ADDITIONAL AGENDA ITEMS
Council agreed to discuss the following additional items:
Hunter Farms Park
Repair of Maple and Walnut Streets
Tractor and Mower for Park use
2. MINUTES OF JUNE 7, 1983
Motion by Reiser, seconded by Crosby to approve minutes of June 7, 1983, as presented.
Motion declared carried
3. PUBLIC WORKS DEPARTMENT
Seal Coating
The following quotes were received for sealcoating Hunter Dr., Hamel Rd. and Pinto Dr.:
Allied Blacktop--$.62 sq. yd; Buffalo Bituminous--$.48 sq. yd.;
Midwest Paving--$.56 sq. yd.; Minnesota Roadways--$.58 sq. yd.
Motion by Scherer, seconded by Reiser to award the work to Buffalo Bituminous at $.48 sq. yd.,
not to exceed $8500.00.
Motion declared carried
Tractor and Mower
Motion by Scherer, seconded by Crosby to sell the tractor owned by the Public Works Depart-
ment to the Parks Department, at a cost of $1800 for the tractor and $200 for the mower.
Motion declared carried
Maple and Walnut St. repairs and street settling
Wilfred Scherer reported tht both Walnut St. and Maple St. at Independence Beach need black-
top patching at an estimated cost of $5000.
Motion by Crosby, seconded by Scherer to authorize the needed repairs subject to availability
of funds.
Motion declared carried
Regarding the settling of several streets, Wilfred Scherer stated that he would discuss
with the Engineer.
Medina Morningside Sewer
Paul Pearson stated that an error had been made when the original Medina Morningside project
assessment costs had been calculated, in that $39,926 which Medina had agreed to pay to the
City of Orono had not been included in the total project cost.
He explained that Donna Roehl had estimated interest income at $41,000, thus far, which had
not been included in income estimates, so the two amounts would offset each other.
Richard Schieffer stated that Orono is in the process of reviewing the construction and has
not requested the funds.
Thomas Crosby suggested paying one-half of the total, at this time, or when final costs have
been determined.
Motion by Crosby, seconded by Heideman to table the matter until the engineer provides final
cost estimate versus fund balance.
Motion declared carried
Sewer and Water Rates
Mark Babcock explained that the 1982 Audit indictes that depreciation is not being recovered
under the current rate schedule and without major water repairs the fund would have balanced
for the year.
Council discussed repair expenses incurred in 1982 and thus far in 1983 and the report that
Donna Roehl had presented regarding estimated increases based on the 1982 Audit.
6 Donna Roehl reported that Jim Dillman had said that major corrections had been made to
the water systems and if no unforseen problems develop expenses for the remainder of 1983
should be for maintenance only.
William Reiser suggested increasing the water rates at this time and reviewing again in
1984.
Motion by Reiser, seconded by Crosby to set the water rates at $1.65 per 1000 gallons of
water, beginning with the July Quarter, with a Senior Citizen credit to be continued and
to review again in 1984.
Motion declared carried
Regarding sewer rates the Council discussed the fact that the sewer fund had balanced in
1982 if depreciation were not included in expenses.
Donna Roehl stated that the sewer fund has shown a deficit since the Metro Waste Control
treatment charges increased several years ago.
Motion by Crosby, seconded by Reiser to set the sewer rate at $1.65 per 1000 gallons, be-
ginning with the July Quarter, with a Senior Citizen credit to be continued, with a review
again in 1984.
Motion declared carried
Mr. Crosby also noted that the increases do not necessarily reflect operating costs but
the increase is as much as is reasonable, under the circumstances.
Sewer Infiltration
Thomas Anderson stated that the city has reviewed sewer availability in view of the infil-
tration problem that exists in the Hamel system and if the infiltration is not corrected
the Council would need to limit the number of additional connections that would be allowed.
Mark Babcock stated that the Debt Service Funds could be loaned to corrrct the problems or
excess Construction funds could be used for that purpose, but the city could not use funds
and not pay them back unless a fund presently has sufficent monies to pay off the debt.
Matter was tabled pending a decision as to which areas should be corrected with Community
Development Block Grant funds, how to handle sump pumps connected to the sewer system and
whether or not Metro Waste Control intends to repair the pip that runs parallel to the
proposed interceptor, also the availability of excess construction funds, if any.
4. 1982 AUDIT
Council had several questions regarding the audit and asked that all questions be included
in a memo to the Auditor for response.
5. HAMEL SEWER AVAILABILITY, PUBLIC MEETING,
Glen Cook presented the following information
in the Hamel area.
He stated that there are 465 acres
veloped. (90 acres residential, 90
rial.)
Regarding flow,he reported that the
lons per day with .16 mgd estimated
to the year 2000.
He explained that when the interceptor is constructed through Plymouth the capacity will be
.29 mgd.
He reported that there are 142 actual connections to the system using 225 residential equiv-
ilant sewer units with 139 yet to be connected. By reducing infiltration 60%, 200 additional
units would be available.
He stated that the numbers had been compiled based on the cities comprehensive plan and if
the city wanted additional units it could try to amend the plan.
He explained that several options are available for assigning units for the 36% of the
property that is still to be developed.
1. Assign on a first come -first served basis
2. Use a formula to try to distribute untis equally to all properties in the area
Several methods could be used to correct infiltration; charge an increased connection
fee; increase sewer rates or try to get funds through the Metro Waste Control.
Staff and Council reviewed two page report and information regarding formula for distrib-
ution of units, which are an addendum to the minutes.
8:10 P.M.
regarding the availability of sewer connections
in the sewer service area with 240 acres yet to be de -
acres multi family, 40 acres commercial, 30 acres indust-
available flow at the present time, is .1 million gal -
for 1983; .206 mgd to the year 1990 and.33 mgd projected
JoEllen Hurr stated that this plan would require staging of development and that per- 22,7
haps in two or three years the city could reevaluate the formula. Also someone, not
intending to develop at this time, could allocate his units to someone else.
She stated that the numbers used are calculated with infiltration eliminated and if some-
one has paid for a unit he will get that unit.
Joe Holasek stated that if the work had been done properly in 1968 there would be no prob-
lems now, as the plant had been sized to take care of the entire sewer district.
Art Huar asked if he would be able to sell his vacant lot as he had paid for sewer.
Thomas Crosby stated that if the formula were used it might be a benefit in asking for
units early because in years hence density may not be there.
Ms. Hurr stated that everyone requesting and receiving a number of units should be commit-
ted to that number.
Alan Fero asked if the sytem had reached capacity.
Thomas Anderson stated that it had.
Mr. Fero asked why the city was then talking about adding units .
Mr. Anderson stated that the reason for the meeting was to inform residents of a problem
with infiltration and sump pumps that are being used, and that the city was looking to
borrowing funds to clear up the infiltration.
He also suggested that the Planning Commission review the Zoning code and address high
water use industries and commercial business.
Thomas Crosby stated that he had some questions regarding the formula and whether or not
it had been used elsewhere.
Discussion of deleting cemetary acreage and other non buildable areas.
Motion by Heideman, seconded by Scherer to approve the concept for granting sewer connect-
ions to the Hamel Sewer system, subject to the formula being reworked.
Motion declared carried
Thomas Anderson asked that information be included with the July water bills regarding
infiltration and sump pumps.
Motion by Heideman, seconded by Scherer to request the Planning Commission to discuss
limiting industrial development to dry type industry.
Motion declared carried
Gerald Dykhoff stated that the city is being to protective of Metro Sewer; that Medina had
been told the sewer area was to be served and it is Metro's responsibility to see that it
is done.
JoEllen Hurr explained that Mr. Dykhoff was getting a "real deal" if he got 38 sewer
ections for the price he paid for sewer.
Thomas Anderson stated that individuals needed to keep the pressure on Metro as well
city.
Paul Pearson asked if he should proceed with the Metro Waste Control regarding their
ecting infiltration in city line adjacent to the proposed interceptor line.
JoEllen Hurr stated that staff would discuss the possibility.
conn-
as the
corr-
6. PLANNING AND ZONING DEPARTMENT
Ernest Ellis
Council discusses Mr. Ellis' request to keep 22 chickens in a small building he had built
at 4985 Hwy. 101.
JoEllen Hurr stated that the ordinance requires animal barns to be 150 ft. from a property
line, which setback Mr. Ellis could not meet.
Mr. Ellis asked if chickens were considered animals.
Mrs. Hurr stated that the ordinance lists chickens as farm animals.
Mr. Ellis explained that he lives on a large lot and that the adjacent lot is
that Suzanne Johnson of the Department of Transportation had stated that they
them to be 50 ft. from the State Highway right-of-way.
Thomas Anderson reported that he had received complaints from neighbors about
the property.
Mrs. Ellis stated that they were here to request a variance to allow the building and the
chickens.
Ms. Hurrh explhained that the Council had psset a precedent with Tom Kellin's poultry he had
wantedis i ren o raise or a 4-H
Richard Schieffer stated that they could make application for a setback variance.
vacant and
would allow
the mess on
2 2 8Ms. Hurr stated tht in all fairness to them the Council should given some indication
as to their preference.
The Council was polled, as follows:
Anne Heideman --Improper; Wilfred Scherer --Opposed; Thomas Anderson --Opposed; Thomas Cros-
by --If way to keep pen inside setback limits and if chickens were kept penned he would look
at differently; William Reiser --No.
Medina Motor Inn
William Reiser, Acting Mayor, presiding, Thomas Anderson, absent.
Attorney Jim Tiller stated that they wanted the Council to delete the sewer availability
clause from the motion which called for preparation of a resolution accepting the project.
Motion by Crosby, seconded by Heideman to replace the clause with one allowing sewer units
in accordance with formula adopted at this meeting.
Motion declared carried
Nunn -Radtke, Conditional Use Permit
JoEllen Hurr reported that all of the accumulated manure had not been removed; that some
gravel had been placed on the driveway and parking area. She also presented a statement
from Mrs. Kincannon that stated that they "had" not "have" permission to put manure on their
property.
Richard Schieffer suggested asking Mr. Dobozenski, who was hauling the manure, and the eng-
ineer for comments and opinions.
Motion by Crosby, seconded by heideman to authorize the Zoning Administrator to proceed
against the bond which had been posted to guarantee manure removal, if she determines that
the manure has not all been removed.
Motion declared carried
JoEllen Hurr reported that the written agreements for continued removal had not been received.
Displaymasters/ Syverson Products
JoEllen Hurr recommended that the Council release the $6300 escrow amount as the project
had been completed, except for about $600 for landscaping.
Motion by Crosby, seconded by Heideman to release $6300 to Displaymasters/Syverson Prod-
ucts.
Motion declared carried
7. COPY MACHINE MAINTENANCE
Motion by Crosby, seconded by Reiser to enter into a maintenance contract with Royal Bus-
iness Machine for copy machine maintenance for one year at $400.
Motion declared carried
8. LICENSES
Motion by Reiser, seconded by Crosby to grant a Non -Intoxicating Malt Liquor License to
the Hamel Rodeo Ass'n. for July 8-10.
Motion declared carried
Motion by Crosby, seconded by Scherer to grant a Non -Intoxicating Malt Liquor license to
the Hamel Old Timers for Hunter Farms Park on June 25 and 26th.
Motion declared carried
Thomas Anderson stated that the Old Timers game would probably be held at the Legion park
but they would like the license if they did decide to hold the games at Hunter Farms park.
9. HUNTER FARMS PARK
William Reiser stated that he had had a complaint from Dennis Vee about the softball
tournament that had been held in the park with beer and popcorn being sold. He stated
that the field could not be used by anyone else when a tournament was held.
Thomas Anderson stated that an occasional tournament could be held but it should be re-
served most of the time for young people of the area.
Donna Roehl suggested placing information in the Medina Journal regardin use of all city
parks by all residents.
HAMEL SEWER SERVICE AREA
MEDINA, MINNESOTA
,Tune 21, 1983
Hamel Sewer Service Area
Hamel Sewer Service Area remaining to be developed
465 Acres
240 Acres
Land Use Area Acs. ERU*
Residential 90 230
Multiple Residential 90 450
Commercial 40 160
Industrial 30 120
Sewer Capacity 1983 0.10 MGD**
Sewage Flow 1982
Sewage Flow projected 1990
Sewage Flow projected 2000
Metro Lift Station design Average Flow
Peak Design Flow
0.16 MGD
0.2J6 MGD
0.333 MGD
0.28 MCD
1.05 MCD
Sewer Connections in Use 1983 225 EHL*
Sewer Connections Available 1983 139 ERU
Additional Sewer Connections Available with 58%
reduction in I/I to 1990 204 ERU
Sewer Connections Available 1990 to 2000 385 ERU
*ERU - Equivalent Residential Units
**MGD - Millions Gallons Per Day
5419b
Hamel Sewer Service Area
Medina, Minnesota
June 21, 1983
DISTRIBUTION OF AVAILABLE UNITS
Total Area 1990*
Land Use Area (Ac.) ERU Area (Ac.) ERU
Residential 90 230 32 82
Multiple Residential 90 450 32 162
Commercial 40 160 14 58
Industrial 30 120 11 43
*1990 Land development 36% Undeveloped Area
Formula for determining assignment of units.
Number of Units = [Present need + Land Area + Sewer Units + Ranking]
x [Requested Number of Units]
4
Present Need
Land Area
Sewer Units
Ranking
▪ Number of Years from Request Time to 1990
Number of Yeer!, f roll Presea ,.o 199C
▪ Number of Acres Available - Acres to be Developed
Number of Acres Available
▪ Sewer Units Available - Sewer units Requested
Sewer Units Available
Q Based on Previous Assessments & Land Development
Ranking:
1. Previously assessed property which has paid front foot &
unit charge and is platted.
- 1.0
2. Previously assessed property which has paid front foot
charge only and is platted. - 0.50
3. New Subdivisions which have paid front foot and unit charge. - 0.33
4. New subdivisions which have paid front footage charge. - 0.25
5. New Subdivisions. - 0.20
5419b
Anne Heideman stated that she would like to get quotes from several nurseries to
plant Hunter Farms Park as $2000 had been set aside several years ago for planting.
229
Thomas Anderson stated that he had found a building to house park equipment at Hunter
Farms Park.
Motion by Crosby, seconded by Scherer to authorize the building be moved into Hunter Farms
Park.
Motion declared carried
10. GAMBLING ORDINANCE
Coucnil reviewed ordinance with Attorney and suggested that $5000 be gross receipt limit
for a Class A license.
Motion by Crosby, seconded by Reiser to adopt Ordinance No. 208, regarding regulation of
gambling in the City of Medina.
Motion declared carried
11. BILLS
Motion by Scherer, seconded by Reiser to pay the bills; Order checks # 2090-2159 in the
amount of $73,921.43 and Payroll checks # 7182-7211 in the amount of $12,945.88.
Motion declared carried
Motion by Crosby, seconded by Scherer to adjourn.
Motion declared carried
Meeting adjourned at 10:50 P.M.
a4 71,1 _„:„ c ��
Clerk -Treasurer
June 21, 1983