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HomeMy Public PortalAbout06/21/83 CCM224 PAYROLL CHECKS - JUNE 21, 19B 3 7212 Robert Anderson $ 729.93 7213 Mark Moran 647.45 7214 Michael Rouillard 851.54 7215 Michael Sankey 938.90 7216 James Dillman 698.21 7217 Robert Dressel 612.25 7218 Farmers State Bank of Hamel 790.40 7219 Commission of Taxation 462.00 7220 Pera 565.87 7221 Social Security - Retirement Division 128.31 ORDER CHECKS - JUNE 21, 1983 2160 Tracy Oil Company 2161 Francis Pumarlo 2162 Pera 2163 Social Security - Retirement Division $6424.86 $4038.23 639.00 646.50 128.31 $5452.04 The Council of the City of Medina met in regular session on Tuesday, June 21, 1983 at 2,25 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Thomas Crosby, William Reiser, Anne Heideman; Clerk -Treasurer, Donna Roehl; Police Chief, Michael San- key; Planning and Zoning Administrator, JoEllen Hurr; Engineers, Glen Cook, Paul Pearson; Attorney, Richard Schieffer; Auditor, Mark Babcock 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Hunter Farms Park Repair of Maple and Walnut Streets Tractor and Mower for Park use 2. MINUTES OF JUNE 7, 1983 Motion by Reiser, seconded by Crosby to approve minutes of June 7, 1983, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Seal Coating The following quotes were received for sealcoating Hunter Dr., Hamel Rd. and Pinto Dr.: Allied Blacktop--$.62 sq. yd; Buffalo Bituminous--$.48 sq. yd.; Midwest Paving--$.56 sq. yd.; Minnesota Roadways--$.58 sq. yd. Motion by Scherer, seconded by Reiser to award the work to Buffalo Bituminous at $.48 sq. yd., not to exceed $8500.00. Motion declared carried Tractor and Mower Motion by Scherer, seconded by Crosby to sell the tractor owned by the Public Works Depart- ment to the Parks Department, at a cost of $1800 for the tractor and $200 for the mower. Motion declared carried Maple and Walnut St. repairs and street settling Wilfred Scherer reported tht both Walnut St. and Maple St. at Independence Beach need black- top patching at an estimated cost of $5000. Motion by Crosby, seconded by Scherer to authorize the needed repairs subject to availability of funds. Motion declared carried Regarding the settling of several streets, Wilfred Scherer stated that he would discuss with the Engineer. Medina Morningside Sewer Paul Pearson stated that an error had been made when the original Medina Morningside project assessment costs had been calculated, in that $39,926 which Medina had agreed to pay to the City of Orono had not been included in the total project cost. He explained that Donna Roehl had estimated interest income at $41,000, thus far, which had not been included in income estimates, so the two amounts would offset each other. Richard Schieffer stated that Orono is in the process of reviewing the construction and has not requested the funds. Thomas Crosby suggested paying one-half of the total, at this time, or when final costs have been determined. Motion by Crosby, seconded by Heideman to table the matter until the engineer provides final cost estimate versus fund balance. Motion declared carried Sewer and Water Rates Mark Babcock explained that the 1982 Audit indictes that depreciation is not being recovered under the current rate schedule and without major water repairs the fund would have balanced for the year. Council discussed repair expenses incurred in 1982 and thus far in 1983 and the report that Donna Roehl had presented regarding estimated increases based on the 1982 Audit. 6 Donna Roehl reported that Jim Dillman had said that major corrections had been made to the water systems and if no unforseen problems develop expenses for the remainder of 1983 should be for maintenance only. William Reiser suggested increasing the water rates at this time and reviewing again in 1984. Motion by Reiser, seconded by Crosby to set the water rates at $1.65 per 1000 gallons of water, beginning with the July Quarter, with a Senior Citizen credit to be continued and to review again in 1984. Motion declared carried Regarding sewer rates the Council discussed the fact that the sewer fund had balanced in 1982 if depreciation were not included in expenses. Donna Roehl stated that the sewer fund has shown a deficit since the Metro Waste Control treatment charges increased several years ago. Motion by Crosby, seconded by Reiser to set the sewer rate at $1.65 per 1000 gallons, be- ginning with the July Quarter, with a Senior Citizen credit to be continued, with a review again in 1984. Motion declared carried Mr. Crosby also noted that the increases do not necessarily reflect operating costs but the increase is as much as is reasonable, under the circumstances. Sewer Infiltration Thomas Anderson stated that the city has reviewed sewer availability in view of the infil- tration problem that exists in the Hamel system and if the infiltration is not corrected the Council would need to limit the number of additional connections that would be allowed. Mark Babcock stated that the Debt Service Funds could be loaned to corrrct the problems or excess Construction funds could be used for that purpose, but the city could not use funds and not pay them back unless a fund presently has sufficent monies to pay off the debt. Matter was tabled pending a decision as to which areas should be corrected with Community Development Block Grant funds, how to handle sump pumps connected to the sewer system and whether or not Metro Waste Control intends to repair the pip that runs parallel to the proposed interceptor, also the availability of excess construction funds, if any. 4. 1982 AUDIT Council had several questions regarding the audit and asked that all questions be included in a memo to the Auditor for response. 5. HAMEL SEWER AVAILABILITY, PUBLIC MEETING, Glen Cook presented the following information in the Hamel area. He stated that there are 465 acres veloped. (90 acres residential, 90 rial.) Regarding flow,he reported that the lons per day with .16 mgd estimated to the year 2000. He explained that when the interceptor is constructed through Plymouth the capacity will be .29 mgd. He reported that there are 142 actual connections to the system using 225 residential equiv- ilant sewer units with 139 yet to be connected. By reducing infiltration 60%, 200 additional units would be available. He stated that the numbers had been compiled based on the cities comprehensive plan and if the city wanted additional units it could try to amend the plan. He explained that several options are available for assigning units for the 36% of the property that is still to be developed. 1. Assign on a first come -first served basis 2. Use a formula to try to distribute untis equally to all properties in the area Several methods could be used to correct infiltration; charge an increased connection fee; increase sewer rates or try to get funds through the Metro Waste Control. Staff and Council reviewed two page report and information regarding formula for distrib- ution of units, which are an addendum to the minutes. 8:10 P.M. regarding the availability of sewer connections in the sewer service area with 240 acres yet to be de - acres multi family, 40 acres commercial, 30 acres indust- available flow at the present time, is .1 million gal - for 1983; .206 mgd to the year 1990 and.33 mgd projected JoEllen Hurr stated that this plan would require staging of development and that per- 22,7 haps in two or three years the city could reevaluate the formula. Also someone, not intending to develop at this time, could allocate his units to someone else. She stated that the numbers used are calculated with infiltration eliminated and if some- one has paid for a unit he will get that unit. Joe Holasek stated that if the work had been done properly in 1968 there would be no prob- lems now, as the plant had been sized to take care of the entire sewer district. Art Huar asked if he would be able to sell his vacant lot as he had paid for sewer. Thomas Crosby stated that if the formula were used it might be a benefit in asking for units early because in years hence density may not be there. Ms. Hurr stated that everyone requesting and receiving a number of units should be commit- ted to that number. Alan Fero asked if the sytem had reached capacity. Thomas Anderson stated that it had. Mr. Fero asked why the city was then talking about adding units . Mr. Anderson stated that the reason for the meeting was to inform residents of a problem with infiltration and sump pumps that are being used, and that the city was looking to borrowing funds to clear up the infiltration. He also suggested that the Planning Commission review the Zoning code and address high water use industries and commercial business. Thomas Crosby stated that he had some questions regarding the formula and whether or not it had been used elsewhere. Discussion of deleting cemetary acreage and other non buildable areas. Motion by Heideman, seconded by Scherer to approve the concept for granting sewer connect- ions to the Hamel Sewer system, subject to the formula being reworked. Motion declared carried Thomas Anderson asked that information be included with the July water bills regarding infiltration and sump pumps. Motion by Heideman, seconded by Scherer to request the Planning Commission to discuss limiting industrial development to dry type industry. Motion declared carried Gerald Dykhoff stated that the city is being to protective of Metro Sewer; that Medina had been told the sewer area was to be served and it is Metro's responsibility to see that it is done. JoEllen Hurr explained that Mr. Dykhoff was getting a "real deal" if he got 38 sewer ections for the price he paid for sewer. Thomas Anderson stated that individuals needed to keep the pressure on Metro as well city. Paul Pearson asked if he should proceed with the Metro Waste Control regarding their ecting infiltration in city line adjacent to the proposed interceptor line. JoEllen Hurr stated that staff would discuss the possibility. conn- as the corr- 6. PLANNING AND ZONING DEPARTMENT Ernest Ellis Council discusses Mr. Ellis' request to keep 22 chickens in a small building he had built at 4985 Hwy. 101. JoEllen Hurr stated that the ordinance requires animal barns to be 150 ft. from a property line, which setback Mr. Ellis could not meet. Mr. Ellis asked if chickens were considered animals. Mrs. Hurr stated that the ordinance lists chickens as farm animals. Mr. Ellis explained that he lives on a large lot and that the adjacent lot is that Suzanne Johnson of the Department of Transportation had stated that they them to be 50 ft. from the State Highway right-of-way. Thomas Anderson reported that he had received complaints from neighbors about the property. Mrs. Ellis stated that they were here to request a variance to allow the building and the chickens. Ms. Hurrh explhained that the Council had psset a precedent with Tom Kellin's poultry he had wantedis i ren o raise or a 4-H Richard Schieffer stated that they could make application for a setback variance. vacant and would allow the mess on 2 2 8Ms. Hurr stated tht in all fairness to them the Council should given some indication as to their preference. The Council was polled, as follows: Anne Heideman --Improper; Wilfred Scherer --Opposed; Thomas Anderson --Opposed; Thomas Cros- by --If way to keep pen inside setback limits and if chickens were kept penned he would look at differently; William Reiser --No. Medina Motor Inn William Reiser, Acting Mayor, presiding, Thomas Anderson, absent. Attorney Jim Tiller stated that they wanted the Council to delete the sewer availability clause from the motion which called for preparation of a resolution accepting the project. Motion by Crosby, seconded by Heideman to replace the clause with one allowing sewer units in accordance with formula adopted at this meeting. Motion declared carried Nunn -Radtke, Conditional Use Permit JoEllen Hurr reported that all of the accumulated manure had not been removed; that some gravel had been placed on the driveway and parking area. She also presented a statement from Mrs. Kincannon that stated that they "had" not "have" permission to put manure on their property. Richard Schieffer suggested asking Mr. Dobozenski, who was hauling the manure, and the eng- ineer for comments and opinions. Motion by Crosby, seconded by heideman to authorize the Zoning Administrator to proceed against the bond which had been posted to guarantee manure removal, if she determines that the manure has not all been removed. Motion declared carried JoEllen Hurr reported that the written agreements for continued removal had not been received. Displaymasters/ Syverson Products JoEllen Hurr recommended that the Council release the $6300 escrow amount as the project had been completed, except for about $600 for landscaping. Motion by Crosby, seconded by Heideman to release $6300 to Displaymasters/Syverson Prod- ucts. Motion declared carried 7. COPY MACHINE MAINTENANCE Motion by Crosby, seconded by Reiser to enter into a maintenance contract with Royal Bus- iness Machine for copy machine maintenance for one year at $400. Motion declared carried 8. LICENSES Motion by Reiser, seconded by Crosby to grant a Non -Intoxicating Malt Liquor License to the Hamel Rodeo Ass'n. for July 8-10. Motion declared carried Motion by Crosby, seconded by Scherer to grant a Non -Intoxicating Malt Liquor license to the Hamel Old Timers for Hunter Farms Park on June 25 and 26th. Motion declared carried Thomas Anderson stated that the Old Timers game would probably be held at the Legion park but they would like the license if they did decide to hold the games at Hunter Farms park. 9. HUNTER FARMS PARK William Reiser stated that he had had a complaint from Dennis Vee about the softball tournament that had been held in the park with beer and popcorn being sold. He stated that the field could not be used by anyone else when a tournament was held. Thomas Anderson stated that an occasional tournament could be held but it should be re- served most of the time for young people of the area. Donna Roehl suggested placing information in the Medina Journal regardin use of all city parks by all residents. HAMEL SEWER SERVICE AREA MEDINA, MINNESOTA ,Tune 21, 1983 Hamel Sewer Service Area Hamel Sewer Service Area remaining to be developed 465 Acres 240 Acres Land Use Area Acs. ERU* Residential 90 230 Multiple Residential 90 450 Commercial 40 160 Industrial 30 120 Sewer Capacity 1983 0.10 MGD** Sewage Flow 1982 Sewage Flow projected 1990 Sewage Flow projected 2000 Metro Lift Station design Average Flow Peak Design Flow 0.16 MGD 0.2J6 MGD 0.333 MGD 0.28 MCD 1.05 MCD Sewer Connections in Use 1983 225 EHL* Sewer Connections Available 1983 139 ERU Additional Sewer Connections Available with 58% reduction in I/I to 1990 204 ERU Sewer Connections Available 1990 to 2000 385 ERU *ERU - Equivalent Residential Units **MGD - Millions Gallons Per Day 5419b Hamel Sewer Service Area Medina, Minnesota June 21, 1983 DISTRIBUTION OF AVAILABLE UNITS Total Area 1990* Land Use Area (Ac.) ERU Area (Ac.) ERU Residential 90 230 32 82 Multiple Residential 90 450 32 162 Commercial 40 160 14 58 Industrial 30 120 11 43 *1990 Land development 36% Undeveloped Area Formula for determining assignment of units. Number of Units = [Present need + Land Area + Sewer Units + Ranking] x [Requested Number of Units] 4 Present Need Land Area Sewer Units Ranking ▪ Number of Years from Request Time to 1990 Number of Yeer!, f roll Presea ,.o 199C ▪ Number of Acres Available - Acres to be Developed Number of Acres Available ▪ Sewer Units Available - Sewer units Requested Sewer Units Available Q Based on Previous Assessments & Land Development Ranking: 1. Previously assessed property which has paid front foot & unit charge and is platted. - 1.0 2. Previously assessed property which has paid front foot charge only and is platted. - 0.50 3. New Subdivisions which have paid front foot and unit charge. - 0.33 4. New subdivisions which have paid front footage charge. - 0.25 5. New Subdivisions. - 0.20 5419b Anne Heideman stated that she would like to get quotes from several nurseries to plant Hunter Farms Park as $2000 had been set aside several years ago for planting. 229 Thomas Anderson stated that he had found a building to house park equipment at Hunter Farms Park. Motion by Crosby, seconded by Scherer to authorize the building be moved into Hunter Farms Park. Motion declared carried 10. GAMBLING ORDINANCE Coucnil reviewed ordinance with Attorney and suggested that $5000 be gross receipt limit for a Class A license. Motion by Crosby, seconded by Reiser to adopt Ordinance No. 208, regarding regulation of gambling in the City of Medina. Motion declared carried 11. BILLS Motion by Scherer, seconded by Reiser to pay the bills; Order checks # 2090-2159 in the amount of $73,921.43 and Payroll checks # 7182-7211 in the amount of $12,945.88. Motion declared carried Motion by Crosby, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 10:50 P.M. a4 71,1 _„:„ c �� Clerk -Treasurer June 21, 1983