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Home My Public Portal About03-25-2010THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 25, 2010 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, March 25, 2010, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board members Vicki Robinson and Mary Jo Flood. Absent was Dian Lawson. Also attending were Assistant Chief Oscar Abner, Fire Department; Tony Foster, Metropolitan Development; Assistant City Attorney Kim Vessels; Doug Goss, Information & Technology; and Lt. Kevin Wampler, Police Department The following business was conducted: CALL TO ORDER: Board President Vicki Robinson called the meeting to order and noted for the minutes that she, Ms. Flood and legal counsel were present. APPROVAL OF MINUTES: Ms. Flood moved to approve the minutes of March 18, 2010 as presented, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. CLAIMS FOR PAYMENT: Ms. Flood moved to approve Claims for Payment in the amount of $177,429.71 which includes: $29,151.23 — City's portion of 9 -1 -1 salaries and benefits $40,610.58 — Harvest Land — Fuel $19,849.00 — Clark Dietz — preliminary engineering of the reconstruction of South "E" Street $42,613.00 - Butler, Fairman, Seufert — Scenic Byway Grant for Gorge Design and TE Grant for CSX acquisition of right -of -way The motion was supported by Ms. Robinson. Upon a vote viva voce, the motion passed. FIREFIGHTER CANDIDATES: Mr. Abner requested approval to hire two Probationary Firefighters. This hire would be subject to PERF "s acceptance. Ms. Flood moved to approve Michael Paul Davis, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. Ms. Flood moved to approve Mathew Tabale Baker, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. SIDEWALK ENCROAACHMENT PERMIT: Presented by Mr. Foster, this request is for a permit to lace tables and chairs on the sidewalk at The 5th Street Coffee and Bagel shop at 211 South 5 h Street. The Department of Metropolitan Development recommends approval. Ms. Flood moved to approve the recommendation of Mr. Foster, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. Board of Works Minutes March 25, 2010 Page 2 of 5 CONTRACTS: A. CONTRACT NO. 37 -2010, ELITE CLEAN for Janitorial Services for the City Building: Ms. Flood moved for approval, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. B. CONTRACT NO. 38 -2010, BADER MECHANICAL for maintenance of the HVAC system in the City Building. Ms. Flood moved for approval, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. C. CONTRACT NO. 39 -2010, IKON OFFICE SOLUTIONS for a copier and service agreement for the Sanitary District. Tabled D. CONTRACT NO. 40 -2010, SECURE CONTENT SOLUTIONS to provide maintenance, updates and upgrades of the software and associated licensing for the City of Richmond. This Contract is a four -year renewal of the current contract for anti -virus software. Mr. Goss recommended approval. Ms. Flood moved for approval, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. E. CONTRACT NO. 36 -2010, RECOVERY CONSULTING Tabled BID AWARDS: A. Mr. Foster made the recommendation to enter into negotiations with Crane, Inc. for professional services for Construction Manager /Developer for the Neighborhood Stabilization Project Grant. Ms. Flood moved for approval, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. B. Administration of the Neighborhood Stabilization Project Grant - Tabled SPECIAL EVENTS A. Presented by Lieutenant Wampler and submitted by the American Legion Post 65 at 109 North 6th Street to inform the board of a Car Show with a DJ that the Legion was going to have on Saturday, May 8, 2010. No action required. PLACEMENT OF NO LOITERING SIGNS A. Presented by Lieutenant Wampler a request for the placement of two "No Loitering" signs to placed on the parking lot at the northeast corner of North 16th and Main Street. Ms. Flood moved for approval, supported by Ms. Robinson. Upon a vote viva voce, the motion passed. Board of Works Minutes March 25, 2010 Page 3 of 5 REQUEST FOR QUALIFICATIONS A. Ms. Robinson opened the Request for Qualifications for the Transportation Plan. They are as follows: 1) LSL Planning from Royal Oak, Michigan 2) American Structure Point from Indianapolis, Indiana 3) Jacobs from Cincinnati, Ohio 4) Bernarden Lotmouller & Associates from Evansville, Indiana 5) RLS & Associates from Columbus, Indiana QUOTES A. Ms. Robinson opened quotes from Title Companies for the Neighborhood Stabilization Project. They are as follows: 1) Freedom Title — approximately 20 properties at a cost of $125.00 each with any request for additional documents would be $1.00 per page 2) Premier Title Services - $55.00 each plus copies 3) Empire Title Services — 30 year for a fee of $75.00 each B. Ms. Robinson opened quotes for Appraisal Firms for the Neighborhood Stabilization Project. There was only one from Dickman Appraisal Services for $270.00 per appraisal. BID OPENINGS A. Ms. Robinson opened the bids for the "Northern Parcel Remediation Site Restoration, Former Starr Gennett Properties" Project. They are as follows: 1) Byrco — Bid items 1 -7 - $92,000.00 — Alternate 1 - $44,000.00 2) King Environmental Group — Bid items 1 -7 - $98,941.00 — Alternate 1 - $34,100.00 3) HIS Constructors — Bid items 1 -7 - $97,717.00 — Alternate 1 - $37,640.00 4) AMEC Earth & Environmental — Bid items 1 -7 - $95,415.00 — Alternate 1 - $26,492.00 — Alternate 2 - $10,025.00 5) Hoosier Equipment Service — Bid items 1 -7 - $129,770.00 — Alternate 1 - $27,000.00 6) Job Site Services — Bid items 1 -7 - $99,825.00 — Alternate 1 - $22,900.00 C. Ms. Robinson opened the bids for aggregate and bituminous materials for 2010. They are as follows: 1) R -Mix - #5 Base Hot Asphalt ( virgin) $47.50 per ton - #11 Surface Asphalt - $52.00 per ton 2) US Aggregates — F.O.B. Plant 1. Gravel a. #12 Gravel - $7.45 b. #53 Gravel - $7.55 c. #73 Gravel - $7.55 2. Washed Gravel a. #8 - $8.05 b. #9 - $8.05 c. #53 - $7.55 d. #73 - $7.55 e. Pea Fill Gravel #12 - $7.45 Board of Works Minutes March 25, 2010 Page 4 of 5 3. Sand a. #23 - $6.25 b. $24-$6.25 c. B Borrow - $3.95 d. All deliveries to the Street Department add - $2.75 a ton e. All deliveries to the Landfill add $2.00 a ton 3) Irving Materials 1. Concrete a. Class A Delivered - $85.00 per cubic yard b. Class B Delivered - $80.00 per cubic yard c. Concrete delivered of less than 4 cubic yard load add $50.00 delivery charge 2. Concrete w /fiber reinforcement a. Delivered Class A - $92.00 per cubic yard b. Delivered Class B - $87.00 per cubic yard c. Concrete delivered less that 4 cubic yard load add $50.00 delivery charge 3. Flowable Fill a. Delivered Type 1 - $52.00 per cubic yard 4. Gravel - F.O.B. Plant- Cambridge City a. #12 Gravel - $6.30 b. #53 Gravel - $8.00 c. #73 Gravel - $8.00 5. Washed Gravel - F.O.B. Plant Cambridge City a. #8 - $8.50 b. #9 - $8.50 c. #53 - No Bid d. #73 - No Bid e. Pea fill Gravel #12 - 6.30 f. All deliveries to the Street Department add $3.55 a ton g. All deliveries to the Landfill add $3.55 a ton 6. Sand - F.O.B. Cambridge City Plant a. #23 - 4.30 b. #24 - $4.30 c. B Borrow - $4.30 d. All deliveries to the Street Department add $3.55 a ton e. All deliveries to the Landfill add $3.55 a ton 4) Barrett Paving - F.O.B. Plant 1. Stone a. #1 Stone - $9.10 b. #2 Stone - $9.10 c. #8 Stone - $10.10 d. #9 Stone - $10.10 e. #11 Stone - $10.50 f. #12 Stone - $10.50 g. #53 Stone - $9.00 h. #73 Stone - $9.10 Board of Works Minutes March 25, 2010 Page 5 of 5 i. Limestone Screening - $5.30 j. Revetment Rip Rap - $10.75 k. Flat Stone - $55.00 I. All deliveries to the Street Department add $3.95 per ton m. All deliveries to the Landfill add $3.25 a ton 5) Milestone — F.O.B Plant 1. Coated Aggregate BCA or "Cold Mix" - F.O.B Cambridge City Plant - $116.00 per ton 2. #5 Base Hot Asphalt — F.O.B. Richmond Plant - $47.95 per ton 3. #11 Surface Asphalt — F.O.B. Richmond Plant - $53.45 per ton 6) Ernst Construction 1. Concrete a. Delivered Class A - $94.00 per ton b. Delivered Class B - $89.00 per ton c. Concrete delivered of less that 5 cubic yard load add $75.00 delivery charge — 2 cubic yard or less add $100.00 delivery charge — 1 cubic yard add $150.00 delivery charge 2. Concrete w /fiber reinforcement a. Delivered Class A - $100.75 per cubic yard b. Delivered Class B - $95.75 per cubic yard c. Concrete delivered of les that 5 cubic yard load add $75.00 delivery charge — 2 cubic yard or less add $100.00 delivery charge — 1 cubic yard add $150.00 delivery charge 3. Flowable Fill a. Delivered Type 1 - $70.00 per cubic yard b. Flowable fill delivered of less that 5 cubic yard load add $75.00 — 2 cubic yard or less add $100.00 delivery charge — 1 cubic yard add $150.00 delivery charge ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy City Clerk