The URL can be used to link to this page

Home My Public Portal About2016 - Planning and Protective Services Annual Report 2016 ANNUAL REPORT Department of Planning and Protective Services City of Jefferson John G. Christy Municipal Building 320 E. McCarty Street Jefferson City, Missouri 2016 Annual Report ii Contents • Introduction and Department Summary • Environmental Health Division • Building Inspection • Existing Housing Inspection • Statistical Inspection Information • Property Maintenance Division • Statistical inspections report • Buildings Division • Demolition permits issued • Statistical Permit Breakdown • Residential Construction permit history • Non-Residential permit history • Permit Trend Data from 1997 thru 2016 2016 Annual Report iii INTRODUCTION AND DEPARTMENT SUMMARY The Department of Planning and Protective Services provides staff support for current planning and zoning, long range transportation planning, building regulation/inspection services, health inspections and neighborhood services. The Department provides staff liaison and support for the following boards and commissions: • Board of Adjustment • Capital Area Metropolitan Planning Organization • Cemetery Resources Board • Cultural Arts Commission* • Electrical Board of Examiners and Review • Environmental Quality Commission* • Façade Improvement Committee • Historic Preservation Commission • Planning and Zoning Commission • Plumbing Board of Examiners and Review *Administrative responsibilities for the Cultural Arts Commission and Environmental Quality Commission were transferred to the Department of Parks, Recreation and Forestry in 2016. Notable 2016 Events The City Council approved a contract with Republic Services for curbside solid waste and recycling removal in Jefferson City, following extensive public involvement. As a result of the City Council’s approval of a 10-year exclusive contract, rates for residential and commercial customers were substantially reduced. The Department facilitated the Cultural Arts Commission’s project of selecting an artist and installation of a mixed metal art plaque in the entry plaza of City Hall. Funding for the project was provided by the City Hall Art Fund, established concurrently with the construction of the John G Christy Municipal Building in 1982. ---------- This report reflects activities and accomplishments for FY2016 (November 1, 2015 to October 31, 2016) unless noted otherwise. 2016 Annual Report iv ENVIRONMENTAL HEALTH SERVICES The Environmental Health Services Division contributes to the quality of life by promoting the safety of the community through environmental health education, inspections and enforcement of environmental health laws and regulations. Mission Statement The Environmental Health Services Division is operated as a division of the Department of Planning and Protective Services. The mission of the division is to maintain the environmental public health status in Jefferson City by enforcing environmental health regulations and promoting environmental public health education so that residents, workers, and visitors can enjoy a safe and healthy community. The Division accomplishes this goal by working with food establishments in establishing good sanitation practices to provide a safe food source to our community. The Division also promotes education through teaching and enforcement of environmental health ordinances in Jefferson City. Food Service Inspection Program The Environmental Health Division inspects approximately 300 food service establishments in the City of Jefferson. These food establishments include restaurants, grocery stores, schools, convenience stores, child care centers, hospitals, and taverns. The division also inspects approximately 60 temporary food establishments throughout the year which includes parking lot barbecues, festivals, and other special outdoor events. Below is a summary of the types of food service establishments inspected in Jefferson City. Restaurants 170 Schools-Public 13 Schools-Parochial 5 Grocery/Deli/Meat 10 Grocery 9 Convenience Store-Non Food Prep 9 Convenience Store-Food Preparation 19 Bakeries 1 Taverns 10 Movie Theaters 1 Caterers 1 Mobile Food Unit 7 Farmers Market 2 Child Care Centers 36 Child Care Homes 11 Total Establishments 304 Total Inspections* ---------------------------------- 352 *Includes establishments with multiple inspections, e.g., grocery stores 2016 Annual Report v ENVIRONMENTAL HEALTH SERVICES (cont.) Environmental Health Inspections: In Fiscal Year 2016, the Environmental Health Division in the Department of Planning and Protective Services completed 881 service visit inspections. Below is a summary of the type of service inspections and the number of violations reported. Consumer Food: (Food Service and Retail Food) • 602 Routine Inspections • 78 Follow-Up Inspections • 69 Complaint Investigations • 24 Special Circumstance Inspections • 23 Plan Check Inspections • 9 Field Inspections • 2 Request for Inspections Child Care Home Sanitation Inspections* • 14 Routine Inspection • 2 Follow-Up Inspection • 1 Special Circumstance Inspection Child Care Center Sanitation Inspections* • 36 Routine Inspection • 14 Follow-Up Inspections • 4 Special Circumstance Inspections Body Art Establishment Inspections • 3 Routine Inspections *Child Care Home and Child Care Sanitation Inspections are conducted by contract with the Missouri Department of Health and Senior Services. Food Code violations are broken down into two categories: critical and non-critical. Critical violations are items that, if in non-compliance, are more likely to contribute to food contamination, illness, or an environmental health hazard. Some examples of critical items include: improper holding temperatures of foods, inadequate cooking of food items, poor personal hygiene, and contaminated equipment. Examples of non-critical items are: cleaning and maintenance of floors, walls, and ceilings, open waste receptacles, unshielded light bulbs in food preparation areas, and missing thermometers in refrigeration units for monitoring temperature. Number of Violations Reported for Fiscal Year 2015: Critical Violations: 130 Non-Critical Violations: 994 Number of Violations Reported for Fiscal Year 2016: Critical Violations: 98 Non-Critical Violations: 735 2016 Annual Report vi ENVIRONMENTAL HEALTH SERVICES (cont.) Mosquito Control Mosquito control efforts continued in Jefferson City this past year. The emergence of a new mosquito vector disease (Zika Virus) made presence in South America and continued its presents in the Southern United States. To proactively address this emerging threat, the City of Jefferson coordinated a multi- departmental effort plan to address this disease if it presented itself in Jefferson City. With cooperation between the Department of Planning and Protective Services, Department of Parks and Recreation, and the Department of Public Works, a mosquito control plan was implemented in 2016. This plan created a protocol for departments to actively address mosquitoes in Jefferson City and to also involve the public in eliminating habitat for mosquitoes to breed in at their own homes. A presentation was given to City Council alerting them of this plan. Food Code Update In 2016, the Environmental Health Division updated its current food code adopted in 2003 to reflect the current State of Missouri Food Code passed in 2013. This new food code updated the current food service ordinance to reflect change in science and technology in the food service industry. It also kept the City of Jefferson consistent with the State of Missouri Food Code which helps food service businesses adapt easier from one jurisdiction to another. The new food code will go into effect January 1, 2017 and can be found on the Environmental Health Division website at www.jeffersoncitymo.gov. Staff will be working with food service establishments in 2017 to update them on the current changes as it applies to their establishments. With this change, the Environmental Health Division food inspection software, Envision Connect, was updated to reflect the changes in the new food code. This provided a clear and concise report to food service clients. It also makes record retention more manageable and easier to track. In 2016, the Environmental Health Division continued to promote its online food safety education training course provided by StateFoodSafety.com. This is an online course provided on the City of Jefferson website that allows food service employees to obtain certifications in food safety from national recognized food safety training companies. 2016 Annual Report vii ENVIRONMENTAL HEALTH SERVICES (cont.) Cemetery Activities The Environmental Health Division in cooperation with the City of Jefferson Cemetery Resource Board is actively restoring the Woodland/Old City Cemetery located on E. McCarty Street. Since 2012, many restoration projects have been completed. In 2016, the Cemetery Resource Board in cooperation with the Friends of the Missouri Governor’s Mansion dedicated a monument to Carrie Crittenden, daughter of former Missouri Governor Thomas Crittenden. Carrie was the nine year old daughter who died in the Governor Mansion due to diphtheria. She was buried in Woodland Cemetery in 1882. During this dedication, a historic walking tour was hosted by the docents of the Missouri Governor’s Mansion that gave a brief history of individuals buried in Old City and Woodland Cemetery. For 2016 there were 16 Cemetery sexton activities and burials. Projects in 2017 will include continued improvement to the landscaping and restoration of grave stones in these cemeteries as well as a GIS mapping project which will help layout the cemetery where information can be obtained about each individual grave site online. Cemetery maintenance activities, events, etc. 2016 Annual Report viii BUILDING INSPECTIONS SUMMARY The goals of the division are to maintain a comprehensive system of modern, up-to-date codes, coordinate enforcement through the building permitting/inspections process and enforce minimum standards for design and construction within the corporate limits. The Building Division pursued a number of projects in conjunction with the Information Technology Division in 2016, including (1) enhancing trade databases for electrical and plumbing licenses in Springbrook; (2) a web-based application for permits and inspections; (3) display of scanned building drawings by address through MidMOGIS; and (4) review of systems and capability to pursue on-line permitting. The Mayor and City Council created an Ad Hoc Committee on Building Code Review to review current codes, make recommendations on adoption of updated codes, and serve as advisor to the Building Official on development of policies and procedures. Cole County officials were invited to participate. The Steering Committee is lead by Kyle Kittrell, Chair; and Randy Allen, Vice Chair. Councilman Rick Prather serves as the Council liaison. Stakeholders (builders, developers, design professionals and owners) met on a regular basis through 2016 and are on schedule to submit their reports and recommendations to the Council in mid-2017. Cole County officials were invited to participate on 2016 Annual Report ix BUILDING INSPECTIONS SUMMARY committees or attend meetings, as well. Steering committee members were appointed to chair the following technical subcommittees: • Residential and Energy code review subcommittee: Dan Klindt, Chair; Paulette Kreter, Vice Chair Review is almost finished. • Existing Building code review subcommittee: Jim Wisch, Chair; Larry Kolb, Vice Chair. Review is almost finished. • Building and Energy code review subcommittee: Larry Brandhorst, Chair; Randy Allen, Vice Chair. • Fire Code and Property Maintenance code review subcommittee: Jim Crabtree, Chair; Larry Kolb, Vice Chair. • Fuel Gas, Energy and Mechanical code review subcommittee with Jim Dove and William J. Luebbert as Chair and Vice Chair respectively. Review is almost finished. • Electrical and plumbing boards began review of their respective codes, as well as review of board structure, as contained in Chapter 7 of the City Code. • Lastly, discussions were held with the Ad Hoc Steering Committee and Historic Preservation Commission regarding demolition permit procedure in city code for potential update to reflect current process and best practices. Major Commercial Construction 1. Big O Tire, 1614 Jefferson Street 2. IHOP, 2011 Missouri Boulevard 3. Panera Bread, 2214 Missouri Boulevard 4. Sycamore Place Child Care Center, 3219 Masonic Court 5. Smoothie King, 2208 Missouri Boulevard 6. Convenience Store & Gas Station - Mrs. Convenience/Edge Express and Pita Pit, 2727 W. Edgewood Drive 7. Boys & Girls Club, 1105 Lafayette Street 8. Wellness Center, 1299 Lafayette Street 9. Helias High School Athletic Complex, 1200 Myrtle Avenue 10. Goodwill Store, 2821 S. Ten Mile Drive 11. Airplane Hangar, 539 Airport Road 12. Chapel Hill Commons 52-Unit Apartment Complex, 3425-3470 Chapel Hill Road 13. Theo’s Restaurant, 620 W. McCarty Street 2016 Annual Report x BUILDING PERMIT STATISTICS PERMITS # UNITS # PERMITS PRIVATE VALUATION NEW RESIDENTIAL New Residential 39 39 $7,429,500 New Two Family Residential 4 2 $405,000 New Multi-Family Buildings 52 1 $5,208,400 NEW NON-RESIDENTIAL Hotel $0 Amusement, social, recreational $0 Church $0 Industrial $0 Service station, convenience store 1 $1,332,000 Hospital/Institutional $0 Offices/Professional $0 Educational 3 $15,711,602 Mercantile 3 $3,311,900 Restaurant, bar, night club 2 $1,815,000 Warehouse, storage $0 Other non-residential buildings 2 $813,111 Publicly owned buildings $0 ALTERATIONS/ADDITIONS Residential alterations/additions 260 $4,003,611 Commercial alterations/additions 154 $17,138,038 Construction Totals 468 $57,258,162 DEMOLITION ACTIVITY Residential 23 $0 Commercial 6 $0 TOTALS BY DISCIPLINES Building Permits 468 $57,258,162 Electrical Permits 180 $371,271 Plumbing Permits 275 $783,525 Sign Permits 98 $0 Demolition Permits 29 $0 Totals 1050 $57,912,958 2016 Annual Report xi RESIDENTIAL CONSTRUCTION PERMIT HISTORY Residential Construction New Single Family New Multi-Family Alterations & Additions Year # Permits value # permits # units value # permits value 1988 149 $13,803,000 10 $480,000 113 $675,100 1989 117 $11,338,000 N 36 $1,152,000 135 $993,530 1990 120 $11,117,000 O 12 $572,000 123 $1,009,500 1991 127 $12,004,500 33 $1,188,000 141 $1,249,300 1992 126 $13,529,400 16 $738,000 167 $1,214,200 1993 163 $17,818,800 D 27 $1,150,000 163 $1,653,400 1994 178 $18,767,500 11 $681,000 190 $2,291,701 A 1995 126 $18,887,175 10 $1,054,000 133 $478,350 1996 136 $18,174,500 T 110 $6,017,000 177 $1,649,917 1997 145 $19,957,000 127 $8,072,000 156 $1,610,046 A 1998 147 $18,887,175 68 $4,076,000 169 $1,602,195 1999 156 $23,162,369 45 $3,807,000 166 $2,282,075 2000 109 $15,916,000 65 $4,880,000 155 $3,686,491 2001 103 $14,167,000 27 112 $8,709,056 165 $3,781,322 2002 123 $18,913,600 30 113 $8,699,295 195 $2,955,798 2003 121 $20,440,055 15 42 $3,830,000 214 $16,843,985 2004 128 $22,264,781 20 14 $900,000 215 $4,352,312 2005 129 $17,230,332 2 37 $2,200,000 203 $2,983,000 2006 89 $16,988,237 14 133 $7,164,317 261 $8,443,133 2007 79 $13,233,978 0 0 0 212 $5,526,886 2008 46 $9,764,747 2 6 $856,144 198 $3,369,652 2009 41 $6,863,648 9 28 $2,574,126 207 $3,586,414 2010 49 $7,627,473 11 43 $3,832,000 182 $3,059,960 2011 56 $14, 536,605 7 16 $1,910,000 166 $3,914,164 2012 59 $ 10,669756 3 6 $428,000 212 $4,214,040 2013 57 $9,677,770 16 37 $4,253,000 184 $3,134,709 2014 55 $12,102,200 10 27 $2,126,880 187 $2,977,454 2015 39 $6,264,492 8 26 $2,630,000 193 $3,110,890 2016 39 $7,429,500 3 56 $5,703,400 260 $4,003,611 2016 Annual Report xii NON-RESIDENTIAL PERMIT HISTORY Non- Residential Construction New Construction Expansions & Remodels Year # permits Estimated value # permits Estimated vale 1988 27 $5,755,000 80 $4,657,700 1989 27 $17,689,000 88 $5,337,000 1990 28 $13,986,500 100 $4,657,700 1991 26 $10,506,800 97 $10,612,940 1992 29 $25,267,000 133 $4,657,700 1993 21 $6,965,000 130 $9,925,700 1994 29 $10,934,000 134 $9,925,700 1995 27 $20,947,000 111 $13,617,548 1996 26 $32,789,435 95 $10,826,450 1997 21 $11,655,000 123 $24,093,800 1998 32 $19,225,500 123 $23,864,450 1999 17 $12,274,000 117 $6,812,980 2000 24 $22,312,700 109 $14,575,993 2001 17 $16,575,319 126 $21,617,558 2002 15 $22,880,000 105 $14,924,440 2003 18 $13,723,034 110 $33,938,241 2004 24 $27,474,683 104 $12,999,170 2005 16 $9,342,000 116 $18,034,014 2006 19 $21,184,147 107 $19,858,512 2007 17 $17,486,484 130 $14,718,619 2008 17 $14,487,264 125 $21,954,667 2009 14 $14,510,296 86 $12,681,415 2010 12 $5,707,445 78 $7,354,913 2011 6 $4,231,550 116 $16,125,614 2012 7 $127,883,000 125 $24,733,965 2013 13 $15,620,134 130 $17,025,149 2014 7 $38,926,482 144 $19,783,994 2015 2 $7,523,055 154 $31,151,318 2016 12 $22,983,613 154 $17,138,038 2016 Annual Report xiii PERMIT TREND DATA FROM 1997 THRU 2016 Building Regulations Permit Trend by discipline: Year Buildings Electrical Plumbing Signs Demolition 1997 460 478 670 90 11 1998 491 545 657 99 28 1999 480 542 711 110 16 2000 426 563 837 110 25 2001 437 505 644 80 15 2002 467 407 696 111 17 2003 475 468 829 95 23 2004 473 564 473 81 21 2005 476 619 578 95 12 2006 504 324 393 39 25 2007 488 395 450 99 31 2008 386 361 378 68 22 2009 360 245 339 80 22 2010 332 295 465 79 20 2011 354 458 542 59 18 2012 406 440 486 54 22 2013 400 166 459 67 17 2014 403 157 377 57 38 2015 396 158 296 64 30 2016 468 180 275 98 29 2016 Annual Report xiv PROPERTY MAINTENANCE/CODE ENFORCEMENT The purpose of the Property Maintenance/Code Enforcement Division is to contribute to the quality of life by promoting safety of the community through enforcement of housing codes and property maintenance codes. Existing Housing Inspections are based on the 2009 International Existing Building Code, zoning code and various property related codes to enforce minimum standards throughout the City. In 2016, inspectors participated in pro-active neighborhood inspections and responded to citizen complaints. During this year 1,651 inspections were conducted throughout the city, resulting in approximately 1,590 notices of violations being sent to owners of property in violation of the city property maintenance code. Currently, there are 103 active properties on the abandoned building registry. During 2016, approximately 38 abandoned properties were sold, 37 properties were re-occupied, and 12 properties were demolished during the 2016 fiscal year. Top Ten Accomplishments for 2016 1) 415 E Ashley St – Vacating of dilapidated residential property 2) 1207 E McCarty St – Demolition of fire damaged house 3) 126 Marshall St– Property sold to new owner who is repairing the apartments 4) 1001 Washington – Vacating of unsanitary residential property 5) 517 E Capitol – Vacating of dilapidated residential property 6) Streamlining Abandoned Building Registry billing 7) Transition to new trash contract with Republic Services 8) Working with GIS to modify workflow within Springbrook 9) Tall weed and grass notices mailed: 636 10) Property maintenance education class for River City Habitat for Humanity Exposed wires, 415 E Ashley Inoperable bathroom, 415 E Ashley Failing foundation, 415 E Ashley St 2016 Annual Report xv PROPERTY MAINTENANCE/CODE ENFORCEMENT (cont.) Code Enforcement Goals and Achievements 2016 During FY 2016, staff in the Property Maintenance Unit handled 1,651 property maintenance cases. As of October 31, 2016, 86% of the cases had been resolved through voluntary compliance, tax lien abatement, court summons, administrative hearings, or had no violation. Of the 14% open, 96 are abandoned buildings and 54 are referral to other agencies. This would bring the case closed up to 95% since November 1, 2015. Property Maintenance staff continue to work on remaining active cases until a resolution is obtained. The FY 2016 case load consisted of: • 118 building maintenance violations (building codes, broken windows, falling gutters) • 334 accumulation of trash • 190 abandoned building complaints and activities • 636 tall weeds & brush • 52 illegal dumping • 27 litter violations • 44 failure to maintain trash service • 83 storage violations (outdoor storage of items against code) • 54 vehicle violations (unlicensed, junk vehicles) • 30 illegal parking, zoning, sign violations • 7 complaint investigated, no violation found • 0 animal control referrals • 7 summons • 7 other Tall weeds and grass accounted for 39% of the violations, trash violations at 20%, abandoned buildings at 12%, building maintenance at 7%, and outdoor storage violations at 5%. The Property Maintenance Division works with other City departments to accomplish property maintenance compliance such as the Police Department Community Action Team (CAT Team), Public Works, Law, Wastewater, Fire, Information Technology, and Administration. 2016 Annual Report xvi REDEVELOPMENT AND GRANTS The purpose of the Redevelopment and Grants Division is to contribute to the quality of life by promoting sustainable neighborhoods through grants and initiatives. This is accomplished by several program areas and committees such as Community Development Block Grants, Neighborhood Reinvestment (Old Town), Historic Preservation Commission, Façade Committee, and administration of the solid waste collection and recycling programs. Community Development Block Grant The Community Development Block Grant (CDBG) program is funded by the U.S. Department of Housing and Urban Development. The City currently receives CDBG funding from two (2) different sources. One source of funding directly comes from HUD as an entitlement funding. The other source is from the State of Missouri, Department of Economic Development CDBG Program. Homeowner Programs: • The Homeowner Support Program includes Code Deficiency, Energy Efficiency, Emergency Assistance Repairs and Down Payment Assistance. The purpose of the program is to assist low- to-moderate income homeowners with repairs to meet health and safety standards; to provide the opportunity to realize measurable energy savings; assist with emergency repairs and/or provide down payment assistance to first time home buyers. Assistance is provided on a "first come, first served" basis to eligible applicants, a limited number will be processed as funding permits. Maximum assistance is $5,000. If costs exceed this amount, the owner is responsible for the difference. • The number of households assisted is shown in the following table. The “served” category includes households from the prior year in which the project was completed during the City’s current fiscal year. Program Applied Approved Denied Served Energy Efficiency 11 4 4 3 Code Deficiency 8 4 1 3 Emergency 3 3 0 3 Down Payment 15 14 3 14 Total 37 25 5 23 Public Improvement • The environmental review for sidewalk installation in the 900 block of Broadway was completed in 2016, with construction scheduled for 2017. This planned sidewalk is located 620 feet from, and on the same side of the street, as the entrance to South Elementary School. Children who walk to school must either walk at the edge of the street or cross Broadway twice to use a sidewalk. Pedestrians crossing the street are at risk, as this area is at the crest of a sharp hill. Students are often seen crossing the street where there is insufficient stopping sight distance. Construction of this sidewalk will connect sidewalks in the 800 and 1000 blocks of Broadway and allow pedestrians to remain on the eastern side of the street. 2016 Annual Report xvii REDEVELOPMENT AND GRANTS (cont.) Public Services • During 2016, the City granted an award to Central Missouri Community Action Agency in the amount of $20,000 to assist TANF (temporary assistance for needy families) families by paying day care deposits, late fees, and tuition to assist parents in obtaining or retaining jobs. For the time period of January 1, 2016 through October 31, 2016, CMCA assisted 27 households. Demolition • Demolition was completed at 1405 East High St in January 2016 for $8,900. The vacant/abandoned single family residence was donated by the owner to River City Habitat for Humanity. Habitat for Humanity constructed its 100th single family house on the site which was later sold to a low to moderate income family. CDBG State Projects: • Old Missouri State Penitentiary Demolition. In 2010 City was awarded $2,183,100 State CDBG funds for the demolition of blighted structures on the site of the old Missouri State Penitentiary. Previously, Phases A and B were completed resulting in demolition of 23 structures and buildings. During 2015, the preparation of the nomination to the National Register of Historic Places for MSP was completed. The project is currently in process of being closed out with the State of Missouri, Department of Economic Development. • Neighborhood Stabilization Program. In 2009, the City was awarded State CDBG Neighborhood Stabilization Program funds in the amount of $440,776 to acquire and rehabilitate foreclosed homes. The City acquired six properties under this program. Two (2) properties were rehabbed and sold to income-eligible households. Two (2) structures were demolished, plots merged and donated to Habitat for Humanity for construction of a single family residence. The property at 304 Marshall St, built as a two-unit residence, was rehabilitated and converted to a single family residence in 2016; it recently appraised for $73,000. The property is planned for sale to an income-eligible household in 2017. The final property, 408 Lafayette St, has been identified as being in a floodplain due to 2012 FEMA map revisions and will be demolished. The program is expected to be closed out by the end of 2017. 2016 Annual Report xviii REDEVELOPMENT AND GRANTS (cont.) Neighborhood Reinvestment Act Programs. These programs are marketed as Old Town programs, with assistance from the Old Town Revitalization Company. Subject to annual Council appropriation, the City offers incentives to encourage revitalization through reinvestment in the Old Town area. • Residential incentive programs encourage individuals to purchase and occupy vacant, older houses in the form of a down payment assistance program and residential tax reimbursement. The down payment assistance program provides up to $5,000 in matching funds for down payment incentive. After purchasing a single family home, homeowners may apply to receive reimbursement for five (5) tax years with a maximum of $2,000 for any single year. Program funds are subject to annual Council appropriation. • To complement the City’s Residential Incentive Program, four local banks (Central Bank, Hawthorn Bank, Home Savings Bank, and Jefferson Bank) have created the Old Town Loan Program. All four banks have indicated a willingness to make $500,000 in loans available ($2,000,000 total) to encourage purchases of single-family residences in the Old Town Area. As part of the financial incentives the loan program is able to provide a 30 year $150,000 maximum low interest loan with a minimum 3.5% down payment with no mortgage insurance. • Another complement to the City’s Residential Incentive Program is offered by Capital Region Medical Center. CRMC employees who choose to take advantage of the city funded programs for properties located in proximity to CRMC may be eligible for an additional $2,500 grant to further enhance their property acquisition and/or renovation. • Commercial Façade Program. Support for revitalization of commercial and mixed use properties is provided through a commercial façade program, which provides assistance in the form of tax reimbursement up to $3,000 per year for exterior improvements. When the application is approved by the Façade Committee, the property is eligible for three years of property tax reimbursement following completion of the improvement. If the second floor is also improved and used as residential, retail or office, the property is eligible for an additional two years of reimbursement. To be eligible for the two additional years of tax reimbursement the second floor space must have a (1) City occupancy permit, and (2) be occupied for at least 9 months each year of the reimbursement. The Adaptive Reuse Incentive Program is for properties that have outlived their original use. Properties which were constructed as residential and proposed for conversion to commercial use are eligible for this program, if supported by the City’s adopted plans. The program encourages façade improvements and promotes reuse in a manner consistent with the adopted neighborhood plan. The incentive is a tax reimbursement of $2,000 for two tax years. • A Rental Façade Improvement program was established in 2015. The Rental Façade Program assists landlords with rental properties by reimbursing for 50% of the cost of improvements to façades of eligible buildings, up to $5,000 per unit with a maximum of $10,000. The goal of the program is to improve the exterior appearance and condition of residential rental properties. Eligible properties include single-family or duplexes utilized as rental property, located within the Old Town or East Side districts, and constructed prior to 1959. Exterior improvements must be significant and meet appearance guidelines published by the Historic Preservation Commission. 2016 Annual Report xix REDEVELOPMENT AND GRANTS (cont.) • The following table shows how Neighborhood Reinvestment funds were expended in FY2016. Program Properties Assisted Amount Residential Tax Reimbursement 14 $10,643.04 Residential Down Payment Incentive 9 $39,356.96 Commercial Façade Tax Reimbursement 1 approved application 9 properties reimbursed $21,474.35 Adaptive Reuse Incentive 0 $0 Rental Façade Improvement 3 properties completed 2 applications approved $20,000.00 Total: 38 properties $91,474.35 Historic Preservation Commission • The City of Jefferson was officially certified by the National Park Service on August 26, 2004, as a Certified Local Government (CLG). During the early years of being a CLG, the Commission recognized many challenges facing the community in the area of historic preservation. The commission has worked to play a proactive role in hopes of preventing the need to react to negative situations, such as the demolition of important structures. The commission developed a Preservation Plan, and continues to work on the goals outlined in the plan. • During FY2016, the City of Jefferson Historic Preservation Commission (CJHPC) reviewed 29 demolition applications, and participated in review of 11 projects under Section 106 Review of the Community Development Block Grant program as required for federally funded projects. The Commission reviewed 41% more demolition applications than in 2015. The increased number of demolition applications may be associated with the vacant/abandoned registry and more consistent monitoring and enforcement activities. • Future activities of the CJHPC will focus on accomplishing goals identified in the Preservation Plan. During the coming year the Commission will focus on Historic City of Jefferson’s proposed demolition ordinance, Capitol Avenue and East High Street Overlay districts, and the East Capitol Avenue Area Urban Renewal Plan. 2016 Annual Report xx REDEVELOPMENT AND GRANTS (cont.) Recycling Accomplishments January 1, 2016-October 31, 2016 The City of Jefferson has multiple programs available to help residents recycle a wide variety of materials. The City’s overall calculated diversion rate as of October 31, 2016, was 46.1%. Republic Services collected 30,739,984 pounds of generated waste with 14,158,984 pounds being diverted away from the landfill via one of the available recycling programs. • Single Stream Recycling. Republic Services provides city-wide trash services and curbside Single Stream Recycling to residents. Single Stream Recycling is voluntary and is available at no additional cost. Trash and recycling are picked up once per week. Single Stream Recycling accepts aluminum cans, mixed paper fiber, cardboard, plastics # 1, 2, 3, 4, 5, & 7, among other materials. Of the diverted waste, approximately 37% was through the Single Stream Recycling program. • Glass Recycling. In 2011, the City of Jefferson began a glass recycling program with Ripple Glass. Recycled glass is consolidated at a City facility and transported to Ripple Glass in Kansas City by truck. Upon arriving at Ripple, glass is cleaned, sorted and crushed into cullet. The cleaned cullet is then made into insulation or new glass bottles. Communities that participate in glass recycling with Ripple Glass receive an insulation donation at the end of each year to be used as they wish. River City Habitat for Humanity has been the recipient of these donations for over three years. In 2016, approximately 401,580 pounds of glass was recycled, which represents more than 535,000 beer bottles. The City of Jefferson offers four locations to recycle glass: o 1700 South Ridge Dr., at McKay Park, o 2284 Hyde Park Road, o 1228 E. McCarty Street, at Save a Lot, o 2730 W. Main Street, at Federal Recycling. Council Graham and Mayor Tergin Celebrating 5 years of Glass Recycling in Jefferson City • Household Hazardous Waste. In March of 2011, the Jefferson City-Cole County Household Hazardous Waste Facility opened. The Household Hazardous Waste facility is a cooperative project between the City, Cole County and Republic Services dedicated to serving the residents of Cole County at no charge. The Household Hazardous Waste Facility provides the ability to keep products that contain corrosive, toxic, flammable or reactive ingredients out of the landfill, streams, and ditches where it could potentially cause harm to ecosystems and human health. In 2016, 298 residents were served and over 16,048 pounds of waste were collected, an increase in collections over 2015 by 1,929 pounds. 2016 Annual Report xxi REDEVELOPMENT AND GRANTS (cont.) • Portable Recycling Trailers. Portable recycling trailers are available for use by the public and have been used at various events including Earth Day and Thursday Night Live events. • Downtown Recycling Containers. Recycling is available in the Downtown area with the placement of green recycling containers in nine locations. They collect approximately 146 lbs. of recycling each week. • Adopt A Street/Adopt A Spot Program. Fifteen (15) organizations or groups have adopted 6.6 miles of City streets through the Adopt-A-Street program. They are charged with picking up litter in their designated areas. o One organization is participating in the Adopt-A-Spot program with the adoption of an island on Tower Drive. They have taken responsibility for limited plantings, watering and mowing. o The City of Jefferson assisted Downtown Jefferson City Association in creating an Adopt-A-Block program in the blocks between 100 W High St to 300 E High St; and 100 to 200 blocks of Madison St. The program requires at least quarterly, to engage in planting and pruning of trees in wells, litter pick up (including cigarette butts), policing areas around trash receptacles and other activities approved by the City. Adopters will report safety hazards, damaged benches, signs or sidewalks to the City. The City of Jefferson is a participant by adopting the south side of the 300 block of East High Street. • Yard Waste. The City of Jefferson contracts with All Seasons Lawn Care to operate a local yard waste drop off and compost facility at 2417 Southridge Drive. Residents within the city limits may take yard trimmings, clippings, branches, and brush originating from their personal property to the facility at no cost. During 2016, approximately 20,119 patrons deposited over 8,251,344 tons of yard waste at the facility. This contract expires in October 2018. • Drop-Off Recycling. Magazines, newspaper, and cardboard are accepted at six drop off locations throughout the City: City Hall, McKay Park, Memorial Park, and Fire Stations 1, 2, and 5. Plastics 1 & 2 are accepted at City Hall and Memorial Park sites. 2016 Annual Report xxii Metropolitan Planning Organization The purpose of the Metropolitan Planning Organization is to contribute to the quality of life facilitating the expenditure of federal transportation funds through a continuing, cooperative and comprehensive transportation planning process. Major accomplishments for 2016 included: • A multi-agency (local, state and federal) effort to conduct a Missouri Boulevard Pedestrian, Bicycle and Transit Safety Assessment. • The Capital Area Pedestrian and Bicycle Plan was Adopted on October 19, with a large amount of public involvement throughout the process. Development of the plan also included a regional Livable Streets policy for the Metropolitan Planning Organization. • The Transportation Improvement Program, Unified Planning Work Program, Annual Listing of Obligated Projects, and other planning documents were produced in a timely manner. • Work commenced on updating the current land use database to support various local and regional planning activities. Exciting activities for 2017 focusing on supporting the update of CAMPO Metropolitan Transportation Plan, City Comprehensive Plan and other plans include: • Commence public engagement and stakeholder activities to develop shared long range visions for Jefferson City and all CAMPO communities by analyzing items such as health, transportation, livability, economic development, environmental and land use issues, all of which affect the city and metropolitan area. • Commence the travel demand modeling exercise to help develop data based transportation improvement recommendations to support the long range visions for the community. • Conduct a JEFFTRAN System-Wide Assessment resulting in an existing condition report and service plan. • Update the Coordinated Public Transit-Human Services Transportation Plan, which identifies the transportation needs of individuals with disabilities, older adults, and people with low income. The plan provides strategies for meeting these needs, and prioritizes transportation services for funding and implementation. • Begin developing performance measures and targets to support the decision making process for expenditure of federal and local transportation funding. • Update the CAMPO Title VI Program plan, which provides documents, plans, maps, policies and standards that demonstrate CAMPO’s compliance with Title VI during the planning process. 2016 Annual Report xxiii Planning Division The purpose of the Planning Division is to contribute to the quality of life through land use planning and administration of development codes. Planning and Zoning Commission • 18 Cases • Notable Cases: • Rezoning of Old Fire Station #3 at 2104 Industrial Drive to permit commercial reuse. • Turtle Creek Subdivision – rezoning and platting of 77 single-family residential lots. • River Bluff Estates Subdivision – rezoning and platting of eight (8) single-family residential lots. • Lecar Two Subdivision – platting of existing development into 13 single-family residential lots. • Zoning Code text amendment regarding accessory uses within cemeteries. Board of Adjustment Cases • Seven (7) Cases • Notable Cases: • Conditional Use Permit for Athletic Complex at Helias School. • Variances for two (2) single family residential houses. • Sign Variance for Coca Cola Community Billboard. Site Plan Review - 27 Commercial Construction Site Plans • Notable Site Plan Reviews: • 2727 West Edgewood Drive, Edge Express – new gas station and attached restaurant. • 620 W. McCarty Street, Theo’s Pizza – redevelopment of former bus station. • 1614 Jefferson Street, Big O Tire – redevelopment and relocation of business. • 1105 Lafayette Street, Boys and Girls Club. • 1299 Lafayette Street, City of Jefferson/Lincoln University Recreation and Wellness Center. • 2226 Missouri Boulevard, Aspen Dental – redevelopment for new dental office. • 1720 Vieth Drive, JC Manor – expansion of nursing home. • 6009 Stertzer Road, Modern Litho – expansion of industrial facility. • 1910 Bubba Lane, Central Technologies – parking lot expansion. • 2821 S. Ten Mile Drive, Goodwill – new retail building. • 2011 Missouri Boulevard, IHOP – new restaurant. Other: • Administrative Parcel Divisions – 12 surveys reviewed • Home Occupation Permits: 38 permit applications processed • Zoning Compliance Letter – 12 letters issued • Sign Permits – 98 permits processed and issued. • Field Enforcement of Advertising and Sign Code – Approximately 100 verbal notices and abandoned sign removals. • Hosting of weekly internal staff plan review coordination sessions. • Approximately 1,500 yearly telephone and walk-in inquiries regarding Planning and Zoning issues.