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Home My Public Portal About10-03-2022 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 3, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, H.BENTON, K.CALKINS, P.KALKANIS, C.LARSON, T.RUANE, AND B.WOJOWSKI. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; J.MALEC, MANAGEMENT ANALYST; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.RUGGLES, INTERIM CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 6 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis commented on the upcoming Homecoming Parade and the new route. TRUSTEES COMMENTS Trustee Calkins stated that he has received some complaints about the traffic on Renwick due to the closure of Indian Boundary. PUBLIC COMMENTS (3-5 minutes) Rhonda Jorgensen expressed opposition to the proposed path in the Stewart Ridge Subdivision. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting and Executive Session held on September 19, 2022. b) Bills Paid and Bills Payable Reports for October 3, 2022. c) Reduction of North Branch Lands Bond No. SEIFSU0548310 for Public Improvements for Springbank of Plainfield, Unit 3, from $891,442.44 to $770,534.32. d) Approval of the final payment of $55,049.97 to Copenhaver Construction for the Lockport Streetscape refresh project. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — October 3, 2022 Page 2 3) TRACY, JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson & Wilson in the amount of $4,709.00. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, abstain; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 abstain. Motion carried. 4) EKL WILLIAMS & PROVENZALE, LLC Trustee Wojowski moved to authorize payment to Ekl Williams & Provenzale, LLC in the amount of $6,039.97. Second by Trustee Larson. Vote by roll call. Benton, no; Calkins, no; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 2 no. Motion carried. 5) 2021-2022 FISCAL YEAR AUDIT Trustee Wojowski moved to accept the Village of Plainfield Fiscal year 2022 Audited Financial Statements as presented. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 1 no. Motion carried. 6) PLAINFIELD BUSINESS CENTER (CASE NUMBER 1974- 061022.AA/RZ/SU/PP/SPR) Trustee Wojowski moved to open the Public Hearing regarding a proposed amendment to the annexation agreement for McMicken Assemblage and continue the Public Hearing to the November 7, 2022 meeting of the Village President and Board of Trustees. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to open the Public Hearing regarding a proposed annexation agreement for the project known as the Plainfield Business Center and continue the Public Hearing to the November 7, 2022 meeting of the Village President and Board of Trustees. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 7) HOUSE OF HARVEST (CASE NUMBER 1944-091721.COA/SPR) Trustee Larson moved to approve the amended site plan for House of Harvest, a proposed senior group living home located at 15009 S. Route 59, subject to the stipulations noted in the staff report. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore reminded everyone of the Joint Meeting with the Plan Commission scheduled for November 1, 2022 at 6:00 p.m. MANAGEMENT SERVICES REPORT Trustee Ruane moved to authorize the Village Administrator to execute an agreement with Dell Technologies for 3 years of Microsoft licensing in the amount of $64,388.37. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to authorize the Village Administrator to execute an agreement with Nighthawk Group for the install of ISONAS door access and door modifications in the amount of Village of Plainfield Meeting Minutes — October 3, 2022 Page 3 $11,159.39. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Jake Melrose gave an update on the Chatham Square/Stewart Ridge path and noted that based on feedback from the residents, staff is recommending that the bike path be omitted. There were no objections from the Board. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Benton moved to adopt Ordinance No. 3572, authorizing the Village President to execute an Agreement for participation in the Illinois Public Works Mutual Aid Network. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to authorize the Village President to execute the 143rd Street East Extension - Agreement for Purchase of Stream Mitigation Credits with the McHenry County Conservation District at a total price not to exceed $22,200.00. Second by Trustee Larson. Vote by roll call. Benton, no; Calkins, no; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 2 no. Motion carried. Trustee Benton moved to authorize the Village President to execute the engineering services agreement with Baxter and Woodman, Inc. for the Old Town Phase 2 Utility Improvements and Preliminary Roadway Design Engineering Services in an amount not to exceed $535,945.00. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to authorize the Village President to execute the Memorandum of Understanding with the Plainfield Township Highway Department regarding the Renwick Road Improvements Project. Second by Trustee Kalkanis. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to authorize the Village President to execute Work Order 22-016 for Renwick Road Phase II Engineering with Baxter and Woodman, Inc. in a not to exceed amount of $373,459.00. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to authorize the Village President to execute Work Order 22-002 for the James Street pump station construction review services with Baxter and Woodman Inc. in a not to exceed amount of $82,850.00. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — October 3, 2022 Page 4 POLICE CHIEF'S REPORT Trustee Benton moved to authorize the purchase of two (2) portable Motorola APX6000 series radios from Motorola Solutions for a total cost of $13,424.48. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT Jim Harvey announced that he has been appointed to the position of Associate Judge and will be sworn in on November 1, 2022. His last meeting with the Village Board will be on October 17, 2022. Mayor Argoudelis read the reminders. EXECUTIVE SESSION Trustee Benton moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2(c)(11) to discuss pending litigation, not to reconvene. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:06 p.m. Michelle Gibas, Village Clerk