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HomeMy Public PortalAbout04-01-2010THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 1, 2010 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 1, 2010, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, Director of Metropolitan Development Tony Foster, Director of Human Resources William Harris and Lieutenant Kevin Wampler. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the March 25, 2010 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for April 1, 2010 in the amount of $53,399.79. She explained of that total $32,233.47 was paid to the City of Richmond for intergovernmental charges. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. ACCEPTANCE OF SUB - DIVISION A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering for the acceptance of Hidden Valley Section 12 Infrastructure of roads and sewers. Food made a motion to approve with a second by Lawson. The motion was unanimously passed. CURB CUTS A. Robinson made a request to the board for the approval of a curb cut at 1270 Clear Creek Lane. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes April 1, 2010 Page 2 of 4 ADDENDUMS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Addendum No. 1 to Contract No. 111 -2007 with Butler Fairman & Seifert for Geotechnical Services not to exceed the amount of $7,233.25. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Human Resources William Harris for the approval of Addendum No. 1 to Contract No. 89- 2009 with Unified Group Services that updates the Business Associate Agreement. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Lawson then made a motion to allow Vicki Robinson as Board President to sign the addendum to the contract with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Addendum No. 1 to Contract No. 114 -2009 with GAI Consultants, Inc for the City to retain them as contractor for this contract with the new name change. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Addendum No. 2 to Contract No. 114 -2009 with GAI Consultants, Inc making some changes to the original contract not to exceed $45,530.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Human Resource Director William Harris for the approval of Contract No. 43 -20 10 with Employers Security Insurance Company for Workers Compensation Insurance in the amount of $16,400.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract no. 48 -2010 with Toschlog Excavating for the NW "T" and NW 11th Paved Side Ditch Project not to exceed $47,989.04. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 49 -2010 with Starr Development for Administrative Services for the Neighborhood Stabilization Program. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes April 1, 2010 Page 3 of 4 BID AWARD A. Robinson brought to the board a bid award that was presented by Director of Metropolitan Development Tony Foster for Soil Remediation and Site Restoration of the former Starr - Gennett Property, Northern Parcel to be awarded to AMEC Earth & Environmental, Inc, not to exceed $95,415.00. Lawson made a motion to award with a second by Flood. The motion was unanimously passed. STREET CLOSURES A. Robinson brought to the board a request that was presented by Lieutenant Kevin Wampler and submitted by Mayor Sally Hutton for the closure of North 19th Street in front of Elizabeth Starr Academy from North "C" Street to North "E" Street on April 17, 2010 from 8:00 AM to 2:00 PM for Spring Clean Up. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. TEMPORARY BANNER A. The request that was on the agenda for a temporary banner at 1200 NW 5th Street was referred to Metropolitan Development RENEWAL OF RESIDENTIAL HANDICAPPED PARKING SIGNS A. Robinson brought to the board a request that was presented by Lieutenant Kevin Wampler for the approval of a Handicapped Parking Sign renewal at 1215 North "C" Street for Linda Girdler. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Lieutenant Kevin Wampler for the approval of a Handicapped Parking Sign renewal at 327 North 18th Street for Carl J. Mann. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. STREET ACCESS A. Robinson brought to the board a request that was presented by Lieutenant Kevin Wampler and submitted by Darrell Skinner President of the Eastside Girls Softball, for the approval to have access to Mendleson Drive on Saturday, May 15, 2010 at 8:30 AM for the gathering of the Eastside Girl's Softball for their Opening Day Parade. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes April 1, 2010 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk