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Home My Public Portal About2016-12-08 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street December 8, 2016 Committee Members Present: Attendance Larry Henry, Chairman 6 of 6 Ken Hussey 6 of 6 Rick Prather 6 of 6 Committee Members Absent: Glen Costales 4 of 6 Laura Ward 5 of 6 Staff Present: Matt Morasch, Public Works Director Mark Mehmert, Transit Division Director Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Storm Water Engineer Shane Wade, Civil Engineer II Janice McMillan, Planning & Protective Services Director Jayme Abbott, Neighborhood Services Coordinator David Grellner, Environmental Health Director Shiela Pearre, Chief Accountant Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Assistant Chairman Henry called the meeting to order at 7:32 a.m. A quorum was present at this time. The following guests were present: Fr. Stephen Jones, Helias High School; Mary Ann Reuter, 1302 Isom Dr.; Eric & Camille Weddle, 2224 Brandy Ln.; Donna Reuter Loehner, 1302 Isom Dr.; Elmer Evers, 520 Dix Rd.; Elmer Evers, 520 Dix Rd.; Chris Yarnell, 802 El Dorado; Mike Bates, CMPS; Cary Gampher, Architects Alliance; Paul Samson, CMPS; Eric Landwehr, Cole County Public Works; Ross Kasmann, 802 El Dorado; Bob Gilbert, 1716 Southridge Dr. 1. Introductions Introductions were made at this time. 2. Approval of the September 22, 2016 Committee meeting minutes Councilman Hussey moved and Councilman Prather seconded to approve the September 22, 2016 minutes, motion carried. 3. New Business 1. 114 East Tanner Way Tax Lien Release (Janice McMillan) Ms. McMillan explained the Cole County Collector recently sold this property to get it back on the tax rolls. The Collector is requesting the City release its 2016 tax lien on this property as the new owner, S R Madison Street, LLC, has paid off the back taxes as well as the City’s 2015 tax lien and has a strong track record of property maintenance. Minutes/Jefferson City Public Works and Planning Committee December 8, 2016 2 Councilman Hussey moved and Councilman Prather seconded to forward the tax lien release to the City Council with recommendation to approve, motion carried. 2. Storm Water Utility Proposal (Matt Morasch) Mr. Morasch distributed photographs of storm water problems within the City. He explained a storm water utility is a dedicated fee to fund storm water collection and flood control services. The funds could be used for: 1. Replacement of neighborhood storm water collections systems in an orderly fashion that meets community expectations; 2. Flood resiliency projects such as upsizing culverts to keep roads from flooding and promote public safety; 3. Regional detention areas to support flood control; 4. Bridge maintenance and replacement; 5. Maintain and restore neighborhood stream corridors to improve storm water flow; 6. Infrastructure enhancements in neighborhoods to improve storm water collection; 7. Cost sharing program to stabilize neighborhoods by bringing structures into compliance with storm water codes. There was discussion among Committee members and staff regarding implementation, cost to property owners, and the City’s aging storm water infrastructure. Councilman Hussey moved and Councilman Prather seconded to refer the Storm Water Utility Proposal to the City Council, with recommendation to put this item as a ballot issue on the April ballot, motion carried. 3. Ordinance Updates (Janice McMillan) Ms. McMillan explained as a result of complaints regarding the impacts of nighttime and after hour’s business operations, draft ordinance changes to the noise and business use of sidewalks have been drafted. The noise ordinance includes changes to hours and point of measurement. The sidewalk ordinance addresses a permit for a sidewalk café or sidewalk business use permit. Ordinance changes in zoning and business licensing are in progress and may be expected to be submitted for discussion in 2017. There was discussion among Committee members and staff on the inclusion of sidewalk sales, measurement point, and whether there has been any public input regarding the ordinance updates. Committee members requested staff have public meetings on this issue within the next month and bring back to the Committee. 4. Wastewater Lining Project for 2017 (Eric Seaman) Mr. Seaman explained this project is to comply with the EPA Consent Order. This is a $2 mil. Project with six miles of lining and will include some storm water pipes. Minutes/Jefferson City Public Works and Planning Committee December 8, 2016 3 5. Morris Packing Railroad Spur Funding (David Bange) Mr. Bange distributed a plan from the Consultant on the design. There was discussion among Committee members, staff and those present from CMPS and Cole County Public Works regarding this being a City/County project, the agreement to extend the rail spur, the additional costs, the number of jobs being created, and Union Pacific requesting a second track to switch out rail cars rather than switching them on the main line. Mr. Landwehr explained a revised agreement will go to the County Commission for approval and then to the City Council for their concurrence. 6. Helias Development Agreement (David Bange) Mr. Bange explained staff recommends the Committee accept the request from Helias Catholic High School concerning a development agreement relating to improvements along the Myrtle Avenue corridor. The City would be responsible for design improvements necessary to eliminate the sight distance limitations at the sports complex driveway and at the northern leg of Swifts Highway including an enhanced pedestrian crosswalk and provide funding to cover the costs of these improvements. Mr. Morasch explained staff would begin drafting the agreement. 7. Capital Avenue Scope Review-City/County Project (David Bange) Mr. Bange explained staff requests the Committee endorse the recommendation to proceed with the Capital Avenue project as designed and authorize the use of unbudgeted funds within the current sales tax to cover the projected overruns. Councilman Hussey moved and Councilman Prather seconded to refer the project to the City Council with recommendation to approve, motion carried. 8. 2017 CDBG Policy and Procedures Manual (Jayme Abbott) Ms. Abbott explained because the City receives funds from the CDBG they must have a plan adopted each year. Councilman Hussey moved and Councilman Prather seconded to refer the manual to the City Council with recommendation to approve, motion carried. 4. Other Topics 1. Water Main Leak Report (Britt Smith) Mr. Smith referred Committee members to the report included in the packet. Minutes/Jefferson City Public Works and Planning Committee December 8, 2016 4 2. Fluoride Information (Janice McMillan) Ms. McMillan referred Committee members to the information included in the packet which includes federal, state, local and water quality reports. There was discussion among Committee member, staff, and those present regarding the current fluoride levels added to the water, other chemicals included in the water, and various researches on harmful effects of fluoride in the water. Committee members requested this item be referred to the Environmental Quality Committee for review. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Mrs. Reuter spoke to the Committee regarding the flooding of her property at 1302 Isom Drive. 6. Adjourn Councilman Hussey moved and Councilman Prather seconded to adjourn the meeting at this time (1:02 p.m.), motion carried.