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Home My Public Portal About22-190 - Amending the Classification Plan, Reso No. 77-111, by Adopting a New Job Classification Specification and Salary Allocation for Payroll SupervisorRESOLUTION NO. 22-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING A NEW JOB CLASSIFICATION SPECIFICATION AND SALARY ALLOCATION FOR PAYROLL SUPERVISOR WHEREAS, Section 503 of the City’s Charter provides that the City Council shall determine, by ordinance or resolution, the amount and type of compensation to be paid to all City officers, department heads and employees; and WHEREAS, The Assistant City Manager is authorized and directed under provisions of Sections 2797.1 of the Carson Municipal Code and Section Il, Rule Il of the City Personnel Rules to prepare and recommend position classification and compensation plans, after consultation with the affected Directors, which becomes effective upon approval by the City Council; and WHEREAS, Rule Ill of the City of Carson Personnel Rules provides that modification to the classification plan, embodied in Resolution No. 77-111, shall be made only after the authorized Human Resources staff members consults with the affected Directors and affected recognized employee organizations; and WHEREAS, the City of Carson desires to add a new classification specification of PAYROLL SUPERVISOR to provide a current and accurate description of the various duties performed by said position; and WHEREAS, The Assistant City Manager has consulted with the affected parties and has met and conferred with the representatives of the affected recognized employee organizations pursuant to its obligations under the MMBA, concerning the new classification specification for the PAYROLL SUPERVISOR. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The foregoing recitals are true and correct and are incorporated herein by reference. SECTION 2. The new classification specification for PAYROLL SUPERVISOR (Salary Range 611, $5,951.00 - $7,595.00), attached hereto as Exhibit A, assigned to the American Federation of State, County and Municipal Employees, Local 1017, is hereby adopted. SECTION 3. The City will fund one full-time position for the newly adopted classification of PAYROLL SUPERVISOR, through funds already allocated for the Division/Department. SECTION 4. In the event of any conflict between this Resolution and any prior City resolution relating to the subject matter hereof, this Resolution shall supersede and prevail over the prior resolution to the extent of the conflict. RESOLUTION NO 22-190 Page 1 of 2 SECTION 5. The City Clerk shall certify to the adoption of this resolution and deem it effective as of September 20th of 2022 the same shall be in force and effect. PASSED, APPROVED, and ADOPTED this 20° day of September 2022. APPROVED AS TO FORM: CITY OF CARSON: Bache: Bonne Hs, Sunny K. Soltani, City Attorney Lulé Davis-Holmes, Mayor ATTEST: haleah K. Bradshaw, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF CARSON ) |, Dr. Knaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, being Resolution No. 22-190 adopted by the City of Carson City Council at its meeting held on September 20, 2022, by the following vote: AYES: COUNCIL MEMBERS: Davis-Holmes, Hilton, Dear, Hicks, Rojas NOES: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMEBES: None ABSENT: COUNCIL MEMBERS: None | Dr. Khaleah K. Bradshaw, City Clerk RESOLUTION NO 22-190 Page 2 of 2 I R a t I Tt O O OB a LO T et a OO it I A a S P = S N L o i c e ae A N a a Pe e n ca g ap R e a ie e S ag e h a ee CITY OF CARSON City Council Reso. No: 22-190 Class Specification Bargaining Unit: AFSCME 1017 FLSA: Non-Exempt Payroll Supervisor THE POSITION Under general supervision, participates in and supervises staff engaged in employee payroll processing; ensures payroll records are balanced, payroll documents are issued, and payroll-related deductions and reports are processed in a timely and accurate manner in compliance with relevant State and Federal rules and regulations. ESSENTIAL DUTIES (These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.) 1. Participates in and supervises staff engaged in the processing of employee payroll to ensure payroll records are balanced in a timely and accurate manner in compliance with relevant State and Federal rules and regulations; 2. Prioritizes and reviews staff work for accuracy, completeness, and detail; evaluates the performance of assigned staff; 3. Provides technical assistance with payroll processing and verifies compliance with City policies and procedures and state and federal rules and regulations; 4. Resolves more complex payroll problems relating to various deductions, garnishments, and direct deposits; 5. Oversees and assists with generating, filing, and maintaining periodic reports and payroll files; 6. Prepares, audits reviews tax liabilities, department timesheets, fringe benefits, and retirement and garnishment payments. 7. Communicates information between the various City departments to reconcile pay, deductions, withholdings, reports, direct deposits, and other pay-related problems; 8. Monitors expenditures and budget of the payroll division; 9. Notifies departments when funds are unavailable or overran; audits and approves payroll and benefit payments; 10. Updates general ledger and prepares payroll-related reports. QUALIFICATIONS A typical way to obtain the requisite qualifications to perform the duties of this class is as follows: Education and Experience: Bachelors Degree from an accredited four-year college or university in Accounting, Business Administration, Finance, or related field, AND three (3) years of progressively responsible experience performing complex payroll calculations. Experience and/or education may be substituted on a year for year basis. Page 1 of 2 — er e r n Knowledge of: Applicable state and federal rules and regulations governing payroll Memorandum of Understandings (MOUs) and the impact on payroll Payroll preparation and reporting guidelines and procedures Quality accounting practices and procedures, and tax, insurance, and retirement practices related to employee pay Skill and Ability to: Mathematical calculations of timesheets and payroll deductions Delegating, monitoring, and evaluating work of assigned staff Prioritizing and scheduling payroll activities and meeting deadlines Following and providing oral and written instructions, and establishing and maintaining productive working relationships with all levels of staff; Effectively communicate verbally and in writing Perform essential duties with minimum supervision, Explain policy and procedures to ensure compliance with union contracts, audit findings, and rules and regulations Personal computer and electronic devices, including MS Word, Excel, Outlook, and other industry-related software essential to complete assignments License and Certificate: Possession of a valid California Class C driver's license. Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Working Conditions: Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally: Require talking, hearing, and vision (which may be corrected) to read small print. Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Perform work which is primarily sedentary and repetitive. Is subject to inside environmental conditions. May be required to attend periodic evening meetings and/or to travel within and out of city boundaries to attend meetings. Page 2 of 2