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Home My Public Portal About2003_01_14_r009The Town of l eesburg, lrglnla RESOLUTION NO. A RESOLUTION: 2003-9 RECEIVING THE FOR 2002 PRESENTED January 14, 2003 ADOPTED January 14, 2003 PLANNING COMMISSION'S ANNUAL REPORT WHEREAS, Section 16A-6(3)(6)g of the Zoning Ordinance requires the Planning Commission to prepare and submit an annual report to the Council; and WHEREAS, the report contains statistical data and information as may be of interest and value to reflect the work of the Planning Commission; and WHEREAS, staff recommends that Council receive the Planning Commission's annual report. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia that Council hereby receives the Town of Leesburg Planning Commission's Annual Report for the year 2002, a copy of which is attached hereto. PASSED this 14th day of January 2003. attd, Mayor Town of Leesburg ATTEST: (lerk of Council P:/resolutions 03/annualreport.reso.doc ffhe Fown of £eesSurg INTEROFFICE MEMORANDUM DEPARTMENT OF PLANNING, ZONING AND DEVELOPMENT TO: MAYOR UMSTATTD AND DATE: MEMBERS OF THE COUNCIL FROM: CHAIRMAN VAUGHAN AND RE: MEMBERS OF THE PLANNING COMMISSION JANUARY 6, 2003 ANNUAL REPORT INTRODUCTION: The Planning Commission is pleased to present its Annual Report to the Town Council for 2002. Pursuant to Section 16-3(6)(e) of the Town Zoning Ordinance the Leesburg Planning Commission is required to make an Annual Report to the Town Council. The following information is presented as a summary of the Planning Commission's accomplishments for the calendar year 2002. MEMBERSHIP AND STAFF CHANGES: As a result of the election in May, three of the members of the Planning Commission changed effective at the July meeting. The former members serving through June were Charlotte Cable, Teresa Minchew and William Zawacki. The new members appointed by the new Mayor and Town Council are Bridget Bangert, Earl Hoovler and Jim Clem. The Councilmanic representative as of July 1st is Mayor Kristen Umstattd. In August, Parliamentarian Lawrence Schonberger resigned from the Planning Commission due to his change in law firms and the potential to represent clients before the Planning Commission. The Town Council appointed Robert Dube to fill his position with Lyle Wemer filling the Parliamentarian position. In October Mr. Hoovler and Mr. Dube attended the VPCA training in Lynchburg. The staff for the Planning, Zoning and Development department remained constant with the exception of the filling of the Director position with Susan Swift. In July, the Town Council approved five new positions (and one temporary records clerk) for FY03, two of which have been filled. Applications are being reviewed now to fill three of the remaining four planner positions. ZONING ORDINANCE REVISIONS: The Planning Commission participated in 29 meetings to review and approve a comprehensive revision to the zoning ordinance. The Commission made significant contributions to refining the revised ordinance. A Public hearing was held on May 2nd and on May 16, 2002, the Commission adopted the ordinance. CAPITAL IMPROVEMENT PROGRAM: In three meetings in March and April, the Planning Commission reviewed the town's proposed Capital Improvement Program. BY-LAW AMENDMENTS: The Planning Commission reviewed and amended its by- laws in the Fall. Changes included election procedures and term limits for officers and representatives to other boards. A proposed amendment to add a representative to the Environmental Advisory Commission is pending for consideration in January. PLANNING COMMISSION REVIEW ACTIVITIES: Applications Meetings Type 25 30 2 2 5 5 3 10 8 24 3 10 2 3 2 6 2 5 Development Plans Plats No Adverse Impact Rezonings Special Exceptions Proffer Amendments Zoning Ordinance Amendments Comprehensive Plan Amendments Variations NEXT STEPS: The Planning Commission is looking forward to beginning the update of the 1997 Comprehensive Plan where the Commission is hopeful it will play a lead role to coordinate the input of the public, other Town boards and commissions. In addition, the Commission has indicated a desire for educational or topical worksessions on, at least, a quarterly basis. The annual retreat to be scheduled in January or February will be the first of such sessions. Clift{Ot Vaugl~an, Chairm ,~m 0 Attachment PLANNING COMMISSION MEETINGS 2002 Jan. 3, 2002 · Tavistock Farms Multifamily & Commercial - Preliminary Development Plan · Leesburg Station Car Wash - Special Exception January · · · · 17, 2002 Middleburg Bank - P/F Development Plan Schedule for updating the 1997 Town Plan Cardinal Park, Lot 4 - Special Exception Cardinal Park, Lot 11 - Special Exception Feb. 7, 2002 · Jerry's Chevrolet - Special Exception · Leesburg Station Car Wash - Special Exception · Burger King - No Adverse Impact · Tires Plus - Special Exception · Stratford - Proffer Amendment Feb. 21, · · · 2002 Stratford - Proffer Amendment Draft Zoning Ordinance Leesburg Station Car Wash - SE March 7, 2002 · Cardinal Park, Lot 4 - SE · Cardinal Park, Lot 11 - SE · Potomac Station Apts. Rec. Ctr. - P/F Development Plan · McKinley Building- P/F Development Plan · Stratford - Proffer Amendment March 21, 2002 · Draft Zoning Ordinance · Capital Improvement Program · Stratford - Proffer Amendment · Cardinal Ind. Park, Lot 4 - Special Exception · Cardinal Ind. Park, Lot 11 - Special Exception April 4, 2002 · Fort Evans Shopping Center - Preliminary Development Plan April 18, 2002 · Capital Improvement Program · Airport Terminal Building - P/F Development Plan · Potomac Station Mixed Use Parcel A - Preliminary Development Plan · Henderson Pipestem - Variation Request · Stratford - Proffer Amendment May 2, 2002 · Stratford - Proffer Amendment · Draft Zoning Ordinance - Public Hearing · Potomac Station Mixed Use Parcel A - P/F Development Plan · McKinley Building - P/F Development Plan · Medical Offices in O-1 District - Zoning Ordinance Amendment · Tires Plus - SE · Cardinal Ind. Park, Lot 4 - SE · Town Capital Improvement Program · Bylaws Amendments May 16, · · · · · · · 2002 Henderson - Variation Request - Public Hearing Tires Plus SE - Public Hearing Allman Sanitary Sewer & Water Ext. P/F Development Plan Catoctin Circle Trail - P/F Development Plan Ida Lee Park Trail Phase 2 - P/F Development Plan Draft Zoning Ordinance Hawkins Property - Rezoning June 6, 2002 · Hawkins Property- Rezoning - Public Hearing · Staples - P/F Development Plan · Draft Zoning Ordinance · Tires Plus - SE · Parks & Rec. 20 Year Comp. Plan · Balls Bluff Master Plan June 20, 2002 · Parks & Rec. 20-Year Comp. Plan - Public Hearing · Balls Bluff Master Plan - Public Hearing · Heritage H.S. Concession Stand - No Adverse Impact · Loudoun Sports & Health - P/F Development Plan · Allman Water & Sanitary Sewer Ext. - P/F Development Plan · Fort Evans Shopping Center, Phase II - Preliminary Development Plan · Henderson - Variation Request · Hawkins Property- Rezoning · Boards & Commissions Handbook July 18, · · · · 20O2 Parks & Rec. 20-Year Comp. Plan Ball's Bluff Park Master Plan God's Children Learning Center - Special Exception 309 Parker Court - Special Exception August · · · · 1, 2002 God's Children Learning Center - Special Exception - Public Hearing 309 Parker Court - Special Exception - Public Hearing Rehau - P/F Development Plan Allman - Minor Subdivision Plat · Fort Evans Shopping Center - Preliminary Development Plan · Southeastern Leesburg Transportation Issues September 5, 2002 · Reed Elementary & Smarts Mill Middle Schools - P/F Development Plan · Stone Harper House - P/F Development Plan · Leesburg Toyota Parking Lot Expansion - No Adverse Impact. · Heritage Way Rec. Center - No Adverse Impact Plan · Battlefield Shopping Center (Staples) - P/F Development Plan · High Speed Internet Providers - Zoning Ordinance Amendment · 309 Parker Court - SE · First Citizens Bank- SE · Report on Statutory Deadlines · Police Dept. Review Comments Process Sept. 19, 2002 · High Speed Internet Providers - Zoning Ord. Amendment - Public Hearing · First Citizens Bank - Public Hearing · Planning Commission Bylaws · Police Dept. Review Comments Process October · · · · · · 3, 2002 Dry Hollow Road Improvements - Variation Request - Public Hearing Ida Lee Park Soccer/Lacrosse Field #3 - P/F Development Plan Dulles Motor Cars, Lots 1 & 2 - P/F Development Plan First Citizens Bank - Special Exception God's Children Learning Center - SE P.C. Bylaws Amendments November 7, 2002 · Rescue Squad - P/F Development Plan · Dry Hollow Road Imp. - Variation Request · 202 Wirt Street - P/F Development Plan · Leesburg Station Car Wash - P/F Development Plan · Johnston Property - Preliminary Subdivision Plat · Hawks View Glen- Preliminary Development Plan · Police Dept. Review Comments · Zoning Code Adoption Schedule · Economic Development Consultant Presentation Schedule · Planning Commission Budget November 21, 2002 · Goddard Day Care - P/F Development Plan · Hospital Emergency Room Imp. - No Adverse Impact · Potomac Crossing Church - Plan & Proffer Amendment · Police Dept. Review Comments · Planning Commission Budget December 5, 2002 · Potomac Crossing Church - Plan & Proffer Amendment - Public Hearing · Tollhouse Office Building - P/F Development Plan · Stone Harper House - P/F Development Plan