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Home My Public Portal About2016-12-08 minutesMINUTES JEFFERSON CITY P LANNING AND ZONING COMMISSION December 8,2016 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Bunnie Trickey Cotten 3 of 4 Jack Deeken 3 of 4 Dean Dutoi 4 of 4 Bob George 2 of 4 Chris Jordan,Chairman 4 of 4 Michael Lester 4 of 4 David Nunn 4 of 4 DaleVaughan 2 of 4 Chris Yarnell,Vice Chairman 4 of 4 Ron Fitzwater,Alternate 3 of 4 Matthew Hall,Alternate 4 of 4 Blake Markus,Alternate 3 of 4 COUNCIL LIAISON PRESENT Carlos Graham STAFF PRESENT Janice McMillan,Director of Planning &Protective Services Eric Barron,Senior Planner Shane Wade,Civil Engineer II Bryan Wolford,Associate City Counselor Jayme Abbott,Neighborhood Services Coordinator Alex Rotenberry,Transportation Planner Anne Stratman,Administrative Assistant 1. Call to Order and Introduction of Members,Ex-officio Members and Staff The Chairman and all regularmembers and all alternates were present. Aquorumwas present. Designation of Voting Alternates The Chairman announced that allregularmembers were eligible to vote. 2.Procedural Matters and Procedures Explained Mr.Barronexplained the procedures forthe meeting. The following documents were entered as exhibits.Mr.Barron advised thatcopies ofthe exhibits are available through the City Clerk orthe Department of Planning and Protective Services: The City Code of the City of Jefferson,as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice inthe newspaper Rules of Procedure,Planning &Zoning Commission Mr.Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans,and/or renderings under consideration Letters or memoranda from staff Materials submitted by the publicor applicants pertaining to the cases under consideration 3.Adoption of Agenda Mr.Dutoi moved and Mr.Yarnell seconded to adopt the agenda as printed. The motion passed 8-0 with the following votes: Aye:Cotten,Deeken,Dutoi,George,Jordan,Lester, Nunn, Yarnell Minutes/Jefferson City Planning &Zoning Commission Page2 December 8,2016 4. Approval of Minutes of the Regular Meeting of November 10,2016 Mr.Nunn moved and Mr.George seconded to approve the minutes of the Regular Meeting of November 10,2016 as written.The motion passed 8-0 with the following votes: Aye:Cotten, Deeken,Dutoi,George, Jordan,Lester,Nunn,Yarnell Approval of the Minutes of the Special Meeting of November 17, 2016 Mr.Nunn moved and Mr.George seconded to approve the minutes of the Special Meeting of November 17,2016 as written.The motion passed 8-0 with the following votes: Aye:Cotten, Deeken,Dutoi,George, Jordan, Lester,Nunn,Yarnell 5.Communications Received No communications were received. 6.New Business/Public Hearings Case No. P16022 - 925 South Country Club Drive, Preliminary PUD Plan Amendment and Final Subdivision Plat.Request filed by Edward Storey, property owner, for a PUD Plan Amendment and Final Subdivision Plat to divide the property,consisting of 1.96 acres,into4 lots. The property is located on the south side of South Country Club Drive 250 feet west of Fairgrounds Roadand is described as partofthe Southwest Quarterofthe Southeast Quarterof Section 8, Township44 North,Range 12West (Osage County LandSurveying,Consultant). Mr.Barron described the proposal and explained that the property consists of an existing commercial office development with multiple buildings served by shared parking and driveway access.He stated that the property owner wishes to divide the remaining complex into four lots, one lot per building.Mr.Barron explained that two of the four lots would be flag lots,with narrow stripsof property connecting tothe city street. Hestated that two separate drive entrances will allow access to the development.Mr.Barron explained that Cherry Hill Dental is not a part of the subdivision plat. He stated that signage easements located at each of the drive entrances are shown,with a private agreement to be put in place granting each of the lot's the ability to place a sign in the easement if done so inaccordance with the city sign code.Mr.Barron explainedthat the privatesewer line easement that serves the existing building on proposed lot2 and the Cherry Hill Dental building is proposed to be platted as a public sewer easement. Mr.Ralph Kliethermes,Osage County Land Surveying,spoke regarding this request and explainedthat the driveway and sewer easement maintenance agreements are being prepared by John Landwehr.Mr.Kliethermes concurs with staff comments and recommendations. No one spoke inopposition to this request and no correspondence was received. Mr.Barron gave the Planning Division staff report.Mr.Wade gave the Engineering Division staff report. Mr. Nunn moved and Mr. Dutoi seconded to recommend approval of the Preliminary PUD Plan Amendment to the CityCouncil.The motion passed 8-0 with the following votes: Aye:Cotten, Deeken,Dutoi,George, Jordan, Lester, Nunn,Yarnell Mr.Nunn moved and Mr.Dutoi seconded to recommend approval of the Final Subdivision Plat of Westport Plaza Subdivision to the CityCouncil withthe following conditions: a. Submittal of a signed plat prior to introduction to CityCouncil. b. Submittal of executed private agreements relating to the shared driveways,shared private sewer line,and sign easements,priorto introductionto the CityCouncil. c. Compliance with comments and technical corrections to the final plat document by the Planning and Engineering divisions. The motion passed 8-0 with the following votes: Aye:Cotten,Deeken,Dutoi,George,Jordan,Lester, Nunn, Yarnell Minutes/Jefferson City Planning &Zoning Commission Page 3 December 8,2016 7.Other Business A.Presentation of Historic Southside/Old Munichburg District & Neighborhood Plan by Capital Region Medical Center and H3 Studio. Mr.Gaspare Calvaruso, President,Capital Region Medical Center, 1125 Madison Street, explained that they are located in the Old Munichburg/Southside Area.He stated that Capital Region Medical Center looked at they can develop a plan to improve the surrounding area.Mr. Calvaruso explained that H3 Studio goes into communities and identifies opportunities by working with cities and other organizations to develop long and short term plans to improve communities. He stated that they had a lotofcommunity involvementthrough public outreach. Mr.Tim Breihan, Principal, Project Manager H3 Studios, 4395 Laclede Avenue, St. Louis, Missouri gave a presentation on the Historic Southside/Old Munichburg District &Neighborhood Plan. He explained that the project objective is to develop a long-term vision and plan for the Historic Southside/Old Munichburg Neighborhood.Mr.Breihan stated that the study area includes US50/Whitton Expressway to the north;Stadium Boulevard/US54 interchange to the south; Lafayette Street and Chestnut Street to the east; and Broadway Street and Myrtle Avenue to the west. He explained that the Preferred Option includes: (1)build a neighborhood center around the Dunklin/Old Munichburg business district;(2)create an interconnected system of parks and trails; (3)revitalize neighborhood housing;(4)improve circulation and create an identity for the neighborhood with new gateway entrances;and (5) establish a community organization to guide implementation.Mr.Breihanstated that the next step is to submitthe final draft planto the Planning and Zoning Commission for their review. The Chairman asked those present whether they would liketo speak in favor or opposition to the proposed plan. Mr.Barron announced that comment forms will be made available to those that would like to comment on this proposed plan. He stated that that a work session with the Commission will be scheduled to go over the plan in detail.Mr.Barron explained that a public hearing before the Commission will be held as well. He stated that the proposed plan if adopted would become a component of the City's Comprehensive Plan. Ms.McMillan expressed her appreciation to Capital Region Medical Center Mr.Gaspare Calvaruso,Ms.Janet Weckenborg,and past Board Chairman Jim Wisch.I appreciate their investment in our community and their investment in the Southside.It shows a very strong commitment to continued growth and development not only in the community but to the Southside and Old Munichburg.H3 Studio prepared a fine plan, it creates an outstanding vision for the area. She encouraged the Planning and Zoning Commission to consider this plan going forward. B.Ms.Janice McMillan was presented a Proclamation from Mayor Carrie Tergin and Chris Jordan,Chairman,on behalf of the Planning & Zoning Commission for her years of dedication to the City and to the Commission. 8.Adjourn.There being no further business,the meeting adjourned at 6:25 p.m. Respectfully Submitted, Eric Barron,Assistant Secretary