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Home My Public Portal About20010214 - Minutes - Board of Directors (BOD) e iOnalOpen ice x MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-04 REGULAR MEETING BOARD OF DIRECTORS February 14, 2001 MINUTES I I. ROLL CALL President Pete Siemens called the meeting to order at 7:30 p.m. Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Deane Little (7:39 p.m.), Ken Nitz, and Pete Siemens. Members Absent: Mary Davey. Staff Present: Craig Britton, Deirdre Dolan, John Escobar, Sue Scheetman, Cathy Woodbury, Dennis Dart, David Topley, Matthew Freeman, Stephanie Jensen, Michael Williams, and John Cahill. II. ORAL COMMUNICATIONS -None. III. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. K. Nitz seconded and the motion passed 5 to 0. Director Little arrived at 7:39 p.m. IV. ADOPTION OF CONSENT CALENDAR C. Woodbury said claim #1240 was for demolition on three properties at Sierra Azul. Motion: J. Cyr moved that the Board adopt the Consent Calendar, including Minutes of the October 25, 2000 Regular Meeting; agenda item 5, Scheduling of a Special Meeting of the Board of Directors on Wednesday, February 21, 2001, beginning at 7:30 p.m.; and Revised Claims 01-03. L. Hassett seconded the motion. The motion passed 6 to 0. V. BOARD BUSINESS A. Agenda Item No. 1 - Donation of Two Surplus District Vehicles to Stevens Creek Volunteer Fire Department; Determine that the Donation of Two District Pick-up Trucks, Which are Scheduled to be Declared Surplus Property, :330 Distel Circle = Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosdtxopenspace.org • Web site:www.openspace.org Board of Direttors:Pete Siemens,Mary C.Davey, led Cyr, Deane Little,Nonetle Hanko,tarry Hassett,Kenneth C. Nitz •General Manager:I.Craft;Britton Meeting 0 1-04 Page 2 Further the Purposes of the District-, Authorize the General Manager to Proceed with the Donation - (Report R-0 I-17). D. Topley outlined staff's recommendations. John Shafer, Fire Chief, talked about the experience of working on District land. He described the training they had. L. Hassett said he was a former member of Skyline Fire Department and it was always a struggle to get equipment. He was concerned about the District logo remaining on the trucks. D. Topley said all District identification would be removed. Board members agreed that the potential benefit to the District outweighed the amount the District could get for the trucks at auction. They were informed that there were no tax implications. Motion: J. Cyr moved that the Board determine that the donation of two District pick up trucks, which are scheduled to be declared surplus property, will further the purposes of the District, and authorize the General Manager to proceed with the donation. D. Little seconded the motion. The motion passed 6 to 0. B. Agenda Item No. 2 -Tentative Adoption of an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve to Open the Ridge Trail to Bicycles; Tentatively Adopt Amendment to the Use and Managemen Plan for Russian Ridge Open Space Preserve Designating the Ridge Trail Between the Hawk Trail Junction and Rapley Ranch Road as a Multi-Use Trail; Determine that the Proposed Actions are Categorically Exempt from the California Environmental Quality Act(CEQA) Based on the Findings of this Report—(Report R-0 I-19). D. Dart reviewed the staff report, noting that staff anticipated a March 1, 2001 opening, if tentative approval is given tonight. Discussion followed regarding potential erosion and parking problems. C. Britton said the photo monitoring would provide a photo essay to show what changes occur. He said the new owner of the adjacent property is a mountain bicyclist. Regarding the proximity of the trail to private property, C. Britton said it had been worked out with the owner. Patti Ciesla thanked the Board for the opportunity to collect real measurable data and talked about monitoring. She passed out an illustration of a device to measure the trail surface. She encouraged the District to add a data-gathering component to the monitoring. Meeting 0 1-04 Page 3 Rod Brown, 11124 La Paloma Drive, Cupertino, President of ROMP, thanked the Board. C. Britton said he did not think this could be a comprehensive monitoring, and lacked scientific parameters. Henry Pastorelli, 1207 Lisa Court, Los Altos, Vice President of ROMP, said because this is a scenic and mostly level trail, it will give novice riders the opportunity to enjoy the trail. Shane Reed noted that the mood at this meeting was open minded and positive. He thanked the District. Motion: N. Hanko moved that the Board tentatively adopt an amendment to the Use and Management Plan for Russian Ridge Open Space Preserve Designating the Ridge Trail between the Hawk Trail Junction and Rapley Ranch Road a Multi-Use Trail; and Determine that the Proposed Actions are Categorically Exempt From the California Environmental Quality Act (CEQA) Based on the Findings of the Staff Report. K. Nitz seconded the motion. The motion passed 6 to 0. C. Agenda Item No. 3 - Approval of Access Easement and Maintenance Agreement for Proposed Connor Property Addition to Russian Ridge Open Space Preserve, Adopt Resolution Approving the Access Easement and Maintenance Agreement with the Connor Trust for Ra]21ey Road to Complete the Acquisition of a Portion of the Connor Property as an Addition to the Russian Ridge Open Space Preserve —(Report R-0 1-2 1). M. Williams said this formalizes a road agreement in the manner it would have been handled if there were strictly a road maintenance issue. He noted that this is a private road primarily used by the adjacent quarry. The quarry currently maintains the road because they are by far the most frequent users. S. Schectman said the District has immunity on its land for injuries to recreational users. She said if the property owners cannot reach agreement, the code section cited in the agreement states that an arbitrator can assign proportional cost according to use. M. Williams said the agreement is recorded with the property so it would remain in effect if the Connors sell the rest of the property. He said they know the District is interested in purchasing the remaining property. He thought the District would be given first opportunity to buy. He said there are about 167 acres left, containing a density of nine lots. Meeting 0 1-04 Page 4 N. Hanko noted that there is a wildlife corridor of some interest on the property. She said she would like to look forward to the possibility of extending the Ridge Trail on the Audubon Society land. Motion: J. Cyr moved that the Board adopt Resolution No. 0 1-04, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Officer to Execute the Access Easement and Maintenance Agreement, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Russian Ridge Open Space Preserve—Lands of Connor). N. Hanko seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 4 - Award of Contract for Improvements to the Administrative Office Building at 330 Distel Circle, Los Altos; Authorize the General Manage to Enter into a Contract with Bay Construction Services, Inc., of Hayward, California in the Bid Amount of$144,157, Plus a 10% Contingency Amount, for a Total Contract Amount Not to Exceed $158,573 for the Improvements to the District's Administrative Office Building—(Report R-0 I-18). J. Cahill outlined staff recommendations. He said he was comfortable with the low bidders, in spite of the substantial difference between bids. Motion: L. Hassett moved that the Board authorize the General Manager to enter into a contract with Bay Construction Services Inc. of Hayward, California in the Bid Amount of$144,157, Plus a 10% Contingency Amount, for a Total Contract Amount Not to Exceed $158,573 for the Improvements to the District's Administrative Office Building at 330 Distel Circle in Los Altos. K. Nitz seconded the motion. The motion passed 6 to 0. VIII INFORMATIONAL REPORTS K. Nitz: 1. While hiking at Windy Hill, he noticed that the hydro seed was gone near the Kabcenell bridge. C. Britton said staff would follow up. 2. He asked if there could be a press release on the donation of the trucks to the fire district. N. Hanko: 1. She asked the Board to be thinking of ideas for the District's 3 01h anniversary celebration. 2. She had enjoyed being a guest at J. Cyr's anniversary dinner. 3. She had a call from the San Mateo Daily seeking comments on the blueprint for San Mateo County trails. She told them she could see the opportunity for connections to the coast so she had spoken in favor of annexation of the coast. 4. C. Woodbury informed her that staff had just received the East Palo Alto revitalization plan, part of which includes the Ravenswood business district. 5. She was informed that the District was still subscribing to the Half Moon Bay Review, noting that a recent edition carried a number of articles about POST acquisitions. Meeting 0 1-04 Page 5 L. Hassett: 1. He said he enjoyed the day at the State of the District event. 2. He talked about the solar electric system project at Palo Alto Hardware. I Cyr: 1. He said the District needed to seriously consider the potential of solar electric for its building. 2. He also enjoyed the State of the District event. He said the message was a tremendous complement to staff on what they had accomplished. 3. He had an article regarding the trial of the person involved in B. Crowder's death. D. Little noted that he had encountered cyclists on trails they were not supposed to be on at Black Mountain. P. Siemens commented on the State of the District event, noting that it was good for Board members and other staff to see what has been accomplished. C. Britton: 1. He noted that D. Dolan's resignation was contained in the FYls. 2. He said the Bay Area Open Space Council regional conference will be held March 9. 3. He passed out the agenda and packets for the meeting for the following Wednesday. 4. The FYIs contained a letter from Santa Clara County clarifying its position on the Denevi matter. 5. He commented on the State of the District event. C. Woodbury reported on the status of the Atwood project on Overlook Drive. VII. ADJOURNMENT At 9:15 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary