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HomeMy Public PortalAbout20010314 - Minutes - Board of Directors (BOD) Regional Open 5 -ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-07 REGULAR MEETING BOARD OF DIRECTORS March 14, 2041 MINUTES I. ROLL CALL President Pete Siemens called the meeting to order at 7:35 p.m. Members Present: Jed Cyr, Mary Davey, Nonette Hanko, Larry Hassett, Deane Little, Pete Siemens, and Ken Nitz. Members Absent: None. Staff Present: Craig Britton, Sue Schectman, John Maciel, Cathy Woodbury, Douglas Vu, Lisa Zadek, Thomas Fischer, Del Woods. H. ORAL COMMUNICATIONS -None. M. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and the motion passed 7 to 0. IV. ADOPTION OF CONSENT CALENDAR Staff members answered questions regarding Revised Claims. K. Nitz removed Agenda Item No. 8, Adopt Resolution Terminating the District's Agreement with the California Pooled Investment Authority. Motion: J. Cyr moved that the Board adopt the Consent Calendar, including approval of the minutes of the December 20, 2000 Special Meeting; draft response to a letter from Ms. Ellie Ferrari, rferrari2@yahoo.com.; agenda item 5, Appoint Macias, Gini and Company as the District's Auditors for the Fiscal Year 2000-2001 and Authorize the General Manager to Execute the Engagement Letter Agreement in the Amount of$14,800; agenda item 6, Authorize Staff to Contract with Executive Search Firm of Wilcox, Miller and Nelson to Assist with the Filling of the Administration and Human Resources Manager Position at a Cost Not to Exceed $20,000; agenda item 7, Appoint Lisa Zadek as Acting District Clerk; and Revised Claims 01-05. K. Nitz seconded the motion. The motion passed 7 to 0. 330 Distel Circle * Los Altos, CA 94022-1404 * Phone:650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org * Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz *General Manager:L.Craig Britton Meeting 0 1-07 Page 2 V. BOARD BUSINESS A. Agenda Item No. I —Adoption of the Site Selection Criteria for Future Bench Locations on District Open Space Preserves - (Report R-01-06). D. Vu presented the staff report. C. Britton informed the Board that the picnic tables with plaques at Purisima had been installed by POST, not the District. He assured them that quality materials would be used for any District benches. D. Vu said the District would allow a higher number of benches in high use areas. C. Britton noted that it is a subjective process. He said the Board would have to approve each site. Staff will suggest tentative sites. P. Siemens suggested adding "and viewshed" after the first criterion under Resource and Environment. Henry Pas, Los Altos, Vice President of ROMP, expressed the personal opinion that these areas are preserves and not parks. He felt installing benches takes away from the preserve atmosphere and makes them feel like parks. Motion: M. Davey moved that the Board adopt the bench site criteria for future benches located on District open space preserves as amended to add the words"and viewshed" after the first criterion under Resource and Environment. L. Hassett seconded the motion. Discussion: J. Cyr said he liked the idea of criteria but was not anxious to have a lot of benches. D. Vu noted that the District does not have an active program where they install memorial benches. L. Hassett asked if there were other options available. C. Britton said not from the District. However, the Board could do what they wanted from a policy standpoint to acknowledge a founder of the District or people could go to other agencies that have programs. Vote: The motion passed 6 to I (Director Nitz voted no). B. Agenda Item No. 2—Proposed Addition of the Lobner Property to Monte Bello Open Space Preserve, Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act as Set Out in this Report, Adopt the Attached Resolution Authorizing Purchase of the Lobner Property, Tentatively Adopt the Preliminary Use and Management Plan Recommendations, Including Naming the Property as an Addition to Monte Bello Meeting 01-07 Page 3 Open Space Preserve; Indicate Intention to Withhold the Property from Dedication as Public Open Space—(Report R-01-31). T. Fischer outlined staff recommendations and showed the property's location on a map. T. Fischer said Santa Clara County has had a number of requests to put the bridge in. M. Williams said the bridge would be used for emergency services. C. Britton commented that the District would appreciate it from a patrol standpoint. Regarding keeping motorcycles off District land if the bridge is put in and the road is improved, T. Fischer said the District would be monitoring the area. C. Britton said they can gate the trail and will probably work with the County. T. Fischer said the County has installed a gate to keep out non-residents. He did not know if the gate would stay after the County improves the road, which is single lane. M. Williams outlined the terms and conditions and described a right of first offer. He added that any houses built prior to 1940 are considered grandfathered, and all the houses on the property are probably pre-1940. Under today's standards, only one house would be allowed. He said the demolition of the cabin staff knows is on the property(but is uninhabitable) would cost about $9,000. He said they are looking at possible uses of the granite curbing. Motion: N. Hanko moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution 01-06, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of the Purchase Agreement—Bargain Sale, Authorizing Officer to Execute Certificates of Acceptance of Grants to District and Execute Grant of Right of First Offer, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Monte Bello Open Space Preserve—Lands of Lobner); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to Monte Bello Open Space Preserve; and indicate their intention to withhold the property from dedication as public open space. M. Davey seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 3— Adoption of the Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2001-2002—(Report R-01-23). Meeting 01-07 Page 4 C. Britton reported on the changes and comments from the January meeting that had been incorporated into the plan. N. Hanko suggested changing Item 2 on page 2, last sentence, to read, ". . . including potential connections . . .." She commented that a speaker at the meeting at the Presidio talked about the need to get the State to fund access to parks and open space. A legislator who was at the meeting said she was happy to get the information, but no one had approached her about it. N. Hanko said she hoped we could use that approach. C. Britton said that is not currently part of the District's legislative program, but staff could follow it. Staff tracks bills that would have an impact on the District and has been given authority by the Board to take a position on them. P. Siemens suggested removing the word"a" before the word"Maintenance" on page 16, item c. The Board President moved the agenda to item 8. D. Agenda Item No. 8— Adopt Resolution Terminating the District's Agreement with the California Pooled Investment Authority-(Report R-01-36). C. Britton noted that the District had withdrawn its funds from the CPIA, but it was required that the resolution be adopted. Motion: K. Nitz moved that the Board adopt Resolution No. 01-07, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Terminating the Joint Exercise of Powers Agreement Creating the California Pooled Investment Authority. M. Davey seconded the motion. The motion passed 7 to 0. The Board President moved the agenda back to item 3. i C. Agenda Item No. 3—continued. i C. Woodbury pointed out the changes on the Planning Department Work Program i appendix. i Motion: M. Davey moved that the Board adopt the 2001-2002 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District. N. Hanko seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 4- Initial Presentation of the Budget for Fiscal Year 2001- 2002; Review the Proposed Budget for the 2001-2002 Fiscal Year—(Report R- 01-08). I Meeting 01-07 Page 5 C. Britton provided an overview and talked about staffing changes and the 6 percent guideline. He said he thought it was important to plan ahead and to assign a Guideline discussion it back to the budget committee. Discussion followed regarding the 6 percent guideline and spending patterns, including the fact that over the years staff have not spent the money budgeted. Since 1992, there have been a lot of staff added to manage the increased lands of the District. Concerns were expressed about the cost of living increase in the Bay Area, the fact that there is no way of knowing where the economy is heading in the future, the need for a contingency plan, and the possible decrease in property taxes. Motion: M. Davey moved that the Board receive the budget preview. K. Nitz seconded the motion. Discussion: Board members complimented staff on the report and the budget committee on their work. Vote: The motion passed 7 to 0. VI. INFORMATIONAL REPORTS M. Davey: 1. At the Open Space Council event Friday at the Presidio, there was an announcement from POST about Johnson Ranch. She passed out bumper stickers. There was also an announcement about Coyote Valley and another one about creating sustainable communities. 2. The last hearing on the Carnegie property for land west of Junipero Serra will be before the Santa Clara Board of Supervisors on March 20. She urged groups to write in support of Carnegie, but not in the proposed location. K. Nitz wondered why Carnegie was not staying where they were. N. Hanko: 1. She reported on the Bay Area Open Space Council event noting that it was well done, and the speakers were outstanding. 2. During the event, N. Hanko received the life achievement award for B. Crowder. 3. George Miller thanked them for giving the award to B. Crowder and talked about government spending for land and water conservation. L. Hassett: 1. He said he learned a lot at the conference. 2. He will be gone through Apri 19. D. Little: 1. While hiking on Monte Bello, he noticed that Indian Creek Trail is getting eroded. 2. He talked about the notation on the trail map regarding closure of trails. C. Britton: 1. He distributed copies of the draft Workplace Enhancement Plan. Meetings have been held, and there will be two more meetings before it is finalized. 2. He met with Paul Romero regarding the per capita estimate in Proposition 12 funding. 3. The ------- - - - Meeting 01-07 Page 6 FYIs included announcement of the De Anza celebration in Cupertino. 4. He referred to a letter in the FYIs regarding the East Palo Alto Revitalization Plan. N. Hanko added that she and M. Davey are going to the Los Altos History House that is beginning its recognition of the District and its efforts through the years with a display. On September 13, the entire upper floor will be dedicated to the District and its work. VH. ADJOURNMENT At 9:50 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary