HomeMy Public PortalAbout2003_10_28_r147The Town of
Leesburg,
rg ma
PRESENTED October 28, 2003
RESOLUTION NO. 2 0 0 3 - 14 7 ADOPTED October 28, 2003
A RESOLUTION: AUTHORIZING THE TOWN MANAGER TO ENTER INTO AGREEMENT
WITH PBGH CERTIFIED PUBLIC ACCOUNTANTS TO CONDUCT A TEST
OF TOWN PURCHASE CARD TRANSACTIONS FOR A FEE NOT TO
EXCEED $15,000 PLUS OUT-OF-POCKET EXPENSES
WHEREAS, on October 15, 2003, the Town Council authorized the Town Manager to enter into
agreement with PBGH Certified Public Accountants to conduct a test of the town purchase card
transactions estimated at $15,000 plus out-of-pocket expenses; and
WHEREAS, on October 23, 2003, PBGH submitted a revised scope of work to test the town
purchase card transactions; and
WHEREAS, the finn may use a forensics specialist to interview up to five individual employees to
gain information regarding their knowledge of suspicious or fraudulent uses of town purchase cards; and
WHEREAS, the firm will select 25 transactions to test; and
WHEREAS, the Town Manager is directed to use due diligence in ensuring the cost and benefit of
such activities are appropriate given the use of public tax dollars to be reallocated from the town's general
fund budget;
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia that the Town Manager
is authorized to enter into agreement with PBGH Certified Public Accountants to conduct a test of town
purchase card transactions for a fee not to exceed $15,000 plus out-of-pocket expenses based on the letter
proposal from PBGH dated October 23, 2003 and to take such other actions as may be necessary.
PASSED this 28u~
(~EST:
rk of Council
:pbgh 102803
day of October 2003.
Kristen C. Um~tattd, Mayor
Town of Leesburg