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Home My Public Portal About20010328 - Minutes - Board of Directors (BOD) Regional Open c -ice i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 01-08 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS March 28, 2001 MINUTES SPECIAL MEETING 1. ROLL CALL President Pete Siemens called the meeting to order at 7:02 p.m. j Members Present: Jed Cyr, Mary Davey, Nonette Hanko, Deane Little(arrived 7:15 p.m.), Pete Siemens, and Ken Nitz. Members Absent: Larry Hassett Staff Present: Craig Britton, S. Schectman, T. Fischer, M. Williams, D. Woods H. CLOSED SESSION P. Siemens stated that the Board would adjourn to Closed Session for a conference with General Counsel. The Board recessed to Closed Session at 7:02 p.m. and the Closed Session commenced at 7:02 p.m. The Board concluded the Closed Session at 7:20 p.m. No disclosable action was taken. i REGULAR MEETING 111. P. Siemens called the Regular Meeting to order at 7:34 P.M. and noted that no reportable i actions had taken place in Closed Session. Members Present: Jed Cyr, Ma Dave Deane Little Peter Siemens and Ken Nitz. Y , Mary Y, , Members Absent: Larry Hassett and Nonette Hanko. Additional Staff Present: Lisa Zadek, John Escobar, Stephanie Jensen, Cathy Woodbury, Del Woods, Michel Foster, Sandy Sommer. 330 Distel Circle • Los Altos, CA 94022-1404 + Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org + Web site:www.openspace.org ®F Est Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton Meeting 01-08 Page 2 IV. ORAL COMMUNICATIONS Rod Brown, representing ROMP, thanked the District for the proposed response to Mr. Myers' letter. Patti Ciesla passed out an article on the environmental effects of mountain biking compared to hiking in an area that did not have trails. V. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. M. Davey seconded and the motion passed 5 to 0. V1. ADOPTION OF CONSENT CALENDAR Staff answered questions regarding the Revised Claims. K. Nitz removed agenda item 6, Authorize the General Manager to Execute a Purchase Contract with the State Department of General Services and Lasher Auto for Five Vehicles for a Total Cost Not to Exceed $129,000. Motion: M. Davey moved that the Board adopt the Consent Calendar, including a draft response to a letter from Mr. Roger Myers, 3057 Altamont Way, Redwood City; agenda item 8, Denial of the Claim Against the District Filed by Vilmar Marquez; agenda item 9, Authorize the General Manager to Execute an Agreement with Pinnacle Towers of Sarasota, Florida for Antenna Site Lease at Skeggs Point; and agenda item 10, Tentative Adoption of an Amendment to the Comprehensive Use and Management Plan for Fremont Older Open Space Preserve to Rename Stevens Creek Trail to Stevens Creek/Tony Look Trail. K. Nitz seconded the motion. The motion passed 5 to 0. VU. BOARD BUSINESS A. Agenda Item No. I — Approval of insurance Coverage for 2001-2002 Fiscal Year at a Total Cost of$267,400 - (Report R-0 1-43). Skip McIntyre, Thoits Insurance, said this is the first time in ten years there had been a substantial increase in insurance premiums. He explained that the increase was largely due to the greater number of vehicles and amount of land the District had, plus there had been claims against the District. S. Schectman described the claims and explained that the Directors and Officers coverage protects against liability for acts done in the discharge of official duties. C. Britton noted that staff had budgeted for a 25 percent increase in premiums. Motion: J. Cyr moved that the Board approve the property and general liability, auto, umbrella liability, fidelity bond, and public entity Meeting 01-08 Page 3 errors and omissions insurance bid totaling $267,000 from Thoits Insurance Brokers, based upon the quotations shown in the staff report from Travelers, General Accident Insurance, Fireman's Fund Insurance, Chubb, and United National Insurance for the period of April 1, 2001 through March 31, 2002. K. Nitz seconded the motion. The motion passed 5 to 0. B. Agenda Item No. 2—Final Approval of Fiscal Year 2001-2002 Budget (A) Controller's Report on the Proposed Fiscal Year 2001-2002 Budget: (Report R-01-38). M. Foster talked about the tax income from both Counties. C. Britton noted that regarding land acquisition, for the first time in the District's history they have been outbid for property. People were willing to pay highly inflated prices, and others were not selling. He said it was not because staff was not aggressive and had not been negotiating to acquire additional open space land. M. Foster said there was no reason to show a cash balance at the end of the year, and that was not a goal. (B) Administration and Budget Committee's Fiscal Year 2001-2002 Budget Report—(Report R-01-441- K. Nitz presented the report and noted that the Budget Committee had looked at the 6 percent growth guideline for operating expenses. The growth has been at 10 percent for the last few years. The Committee supported the recommendations (A), (B), and (C). (C) Approve a Four-Point (4%) Salary Adjustment for the Represented, Office, Supervisory and Management staff, Adopt the Attached Resolution Approving the Budget for the 2001-2002 Fiscal Year—(Report R-01-45). Motion: M. Davey moved that the Board approve the proposed fiscal year 2001-2002 budget and recommendations described and presented in the staff report; approve a four point (4%) salary adjustment for the represented, office, supervisory, and management staff; and adopt Resolution 01-08, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Budget for Fiscal Year 2001-2002. K. Nitz seconded the motion. The motion passed 5 to 0. C. Agenda Item No. 3—Final Adoption of an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve Designating ating the Ridge Trail Between the Hawk Trail Junction and Rapley Ranch Road as a Multi-Use Trail — (Report R-01-39). Meeting 01-08 Page 4 C. Woodbury presented the staff report. C. Britton talked about how the trail would be monitored in conjunction with the resource management program, and noted that it will not be a scientific study. J. Escobar said there would be no trail closures this year because staff needs to observe the use impacts. However, they can close trails on short notice if there is noticeable damage. He added that the road has value to the District for patrol reasons, and is a major regional connection. i Motion: M. Davey moved that the Board adopt an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve designating the Ridge Trail between the Hawk Trail Junction and Rapley Ranch Road as a multi-use trail. K. Nitz seconded the motion. The motion passed 5 to 0. i D. Agenda item No. 4—Authorize the General Manager to Enter into an Agreement with Eccles Engineering for Civil Engineering and Geotechnical En ing, eering Services for the Methuseleh Bridge Project at El Corte de Madera Creek Open Space Preserve for a Total Sum not to Exceed $26,500, Authorize the General Manager to Execute an Agreement with Freyer &Laureta, Inc. for Civil Engineering._eering, Services on Road Repairs on Old Page Mill Road at Skyline Ridge Open Space Preserve for a Sum not to Exceed $28,300, Authorize the General Manager to Execute an Amended Agreement with Sycamore Associates for Biological Consulting Services for Road Repairs and Trail Bridge Construction at El Corte de Madera Creek Open Space Preserve ($8,600) and for the Potential Amendment to the Use and Management Plan for Windy Hill Open Space Preserve ($4,400) for a Total Sum not to Exceed $13,000—(Report R-01-37). S. Sommer presented the staff report. S. Schectman said the District is not required to go out to advertised bid for professional services. I S. Sommer said they had been awarded FEMA funds for repairs, and the funds must be used this year. The information gathered would be added to the District's database. She said staff doesn't know what the project is yet; that will be determined by the consultant. She added that the Town of Portola Valley had surveyed for frogs and had done mitigation work during construction of the Kabcenell driveway. Patti Ciesla asked about the necessity of maintaining the Page Mill trail as a road- width trail. J. Escobar noted that it is an historical road and 99 percent of it is intact. Given that it could be a major regional trail connection, he thought repairing it was worth the investment. Most of the road is stable with the exception of these bad Meeting 01-08 Page 5 spots. He said this will make a remarkable trail and will accommodate multi-use as well. Motion: D. Little moved that the Board authorize the General Manager to execute an agreement with Eccles Engineering of San Jose for consulting services for the Methuseleh Bridge project at El Corte de Madera Creek Open Space Preserve ($16,500), and for unanticipated planning and land protection projects at various preserves($10,000), for a total sum not to exceed $26,500; authorize the General Manager to execute an agreement with Freyer&Laureta, Inc. of San Mateo for civil engineering services on road repairs on Old Page Mill Road at Skyline Ridge Open Space Preserve, for a sum not to exceed $28,300; and authorize the General Manager to execute an amended agreement with Sycamore Associates of Walnut Creek for biological consulting services for road repairs and trail bridge construction at El Corte de Madera Creek Open Space Preserve ($8,600), and for the potential amendment to the Use and Management Plan for Windy Hill Open Space Preserve($4,400), for a total sum not to exceed $13,000. J. Cyr seconded the motion. The motion passed 5 to 0. I E. Agenda Item No. 5—Approval of President Siemens' Recommendation to Appoint Directors Hassett,Nitz, and Hanko to a Newly Formed Coastal Annexation Ad Hoc Committee, Including Determining that the Committee would be Compensable - (Report R-01-48). i P. Siemens reviewed his appointments. Motion: J. Cyr moved that the Board approve the Board President's appointment of Directors Hassett,Nitz and Hanko to the newly i formed Coastal Annexation Ad Hoc Committee, and determine that the Committee would be compensable. K. Nitz seconded the motion. The motion passed 5 to 0. I F. Agenda Item No. 6—Authorize the General Manager to Execute a Purchase Contract with the State Department of General Services and Lasher Auto for Five Vehicles for a Total Cost Not to Exceed $129,000—(Report R-01-34). j I K. Nitz said he had removed this item from the Consent Calendar because he did not think anything over $50,000 should be a consent item. C. Britton said the Board would need to consider this if there was a desire to create a new policy. K. Nitz asked if there were Firestone tires on the District's emergency vehicles. J. Escobar said they had not purchased Firestone tires. n• K. Nitz moved that the Board authorize the General Manager to Motion: g I execute a purchase contract with the State Department of General Meeting 01-08 Page 6 Services for five vehicles at a total cost not to exceed $129,000. M. Davey seconded the motion. The motion passed 5 to 0. G. Agenda Item No. 7—Approve the Annual Claims List, Including Debt Service Payments for the 2001-2002 Fiscal Year—(Report R-01--48 C. Britton explained that this was not a consent item because it was reflected in the budget and the budget had not been approved when the Consent Calendar was considered. Motion: M. Davey moved that the Board approve the annual claims list, including debt service payments for the 2001-2002 fiscal year. J. Cyr seconded the motion. The motion passed 5 to 0. VM. REVISED CLAIMS Staff answered several specific questions about Revised Claims. Motion: J. Cyr moved that the Board approve Revised Claims 01-06. K. Nitz seconded the motion. The motion passed 5 to 0. IX. INFORMATIONAL REPORTS M. Davey reported that the Board of Supervisors had postponed the decision on the Carnegie Foundation site on Stanford land until May 8. The chances of the plan to build in the foothills succeeding are not good because the criteria outlined in the community plan have not been met. K. Nitz said the Use and Management Committee met at Windy Hill Saturday. They discussed the Sausal Trail and Kabcenell bridge, and there was a large group of people including staff members. D. Little agreed that the Use and Management meeting was great. He said the driveway and bridge were uglier than he had expected and noted that he had voted against it. He said he would like to go ahead with the alternate trail rather than ask preserve visitors to use the driveway. J. Cyr was also at the U&M meeting. He said one of the reasons it was a great meeting was that there were people representing lots of user issues and viewpoints, as well as staff. He said staff responses to comments and questions from the public and Board members were well prepared and professionally handled. C. Britton: 1. The Special District Forum will be in Plymouth, Minnesota on June 13-16. 2. He passed out copies of an article from the California Parks and Recreation Society (CPRS) magazine on the impact of parks on property values. 3. He had lunch with Kay Duffy and updated her on District activities. 4. Next week is the first hearing on AB 953 Meeting 01-08 Page 7 authored by J Simitian. LAFPAC met and approved a recommended amendment proposed by Marin County but decided not to propose it until it gets to the Senate. He will be going to Sacramento to testify. 5. He had passed out the Workplace Enhancement Plan at the last meeting. He said they have met with staff and the r i committee has put the final touches on it and passing out the final version.on 6. H e said the staff's casual dress was because of the Art O'Neal refresher classes. There were 18-20 new employees in attendance. J. Escobar: 1. He said he had been at the CPRS conference during the last meeting. 2. They have completed the draft language for the brochure for Administrative Services and Human Resources Manager, and the closing date is May 7. C. Woodbury said she had attended the American Planning Association (APA) conference. She said they had a program on planning for regional biodiversity. h r in h r release on the truck donation. S e 1. She followed u read the press S. Jensen: P g g P worked with J. Schaeffer, volunteer fire department chief. They want the press release to go out at the fire awareness season. 2. She had vacationed on an island off the Yucatan of Mexico where they are working to preserve the island. By consensus, the Board appointed J. Cyr as Secretary Pro Tem. X. ADJOURNMENT At 8:43 P.M., the meeting was adjourned. Roberta Wolfe Recording Secretary