HomeMy Public PortalAbout2021 Stormwater Rate Study Services.pdfPROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE VILLAGE OF KEY BISCAYNE
AND
RAFTELIS FINANCIAL CONSULTANTS, INC.
THIS AGREEMENT (this "Agreement") is made effective as of the 23 day of
,d, 09 ✓S+ , 2021 (the "Effective Date"), by and between the VILLAGE OF
KEY BISCAYNE, FLORIDA, a Florida municipal corporation, (the "Village"), and RAFTELIS
FINANCIAL CONSULTANTS, INC., a Florida for-profit corporation (hereinafter, the
"Consultant").
WHEREAS, the Village desires certain stormwater rate study services; and
WHEREAS, the Consultant will perform services on behalf of the Village, all as further
set forth in the Proposal dated August 13, 2021, attached hereto as Exhibit "A" (the "Services");
and
WHEREAS, the Consultant and Village, through mutual negotiation, have agreed upon a
fee for the Services; and
WHEREAS, the Village desires to engage the Consultant to perform the Services and
provide the deliverables as specified below.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained
herein, the Consultant and the Village agree as follows:
1. Scope of Services.
1.1. Consultant shall provide the Services set forth in the Proposal attached hereto as Exhibit
"A" and incorporated herein by reference (the "Services").
1.2. Consultant shall furnish all reports, documents, and information obtained pursuant to this
Agreement, and recommendations during the term of this Agreement (hereinafter
"Deliverables") to the Village.
2. Term/Commencement Date.
2.1. The term of this Agreement shall be from the Effective Date through (6) months thereafter,
unless earlier terminated in accordance with Paragraph 8. Additionally, the Village
Manager may renew this Agreement for one (1) additional three-month period on the same
terms as set forth herein upon written notice to the Consultant.
2.2. Consultant agrees that time is of the essence and Consultant shall complete the Services
within the term of this Agreement, unless extended by the Village Manager.
Contract No. Page 1 of 10
3. Compensation and Payment.
3.1. Compensation for Services provided by Consultant shall be in accordance with the Proposal
attached hereto as Exhibit "A." Consultant shall be compensated in an amount not to
exceed $26,940.
3.2. Consultant shall deliver an invoice to Village no more often than once per month detailing
Services completed and the amount due to Consultant under this Agreement. Fees shall be
paid in arrears each month, pursuant to Consultant's invoice, which shall be based upon the
percentage of work completed for each task invoiced. The Village shall pay the Consultant
in accordance with the Florida Prompt Payment Act after approval and acceptance of the
Services by the Village Manager.
3.3. Contractor's invoices must contain the following information for prompt payment:
3.3.1. Name and address of the Consultant;
3.3.2. Purchase Order number;
3.3.3. Contract number;
3.3.4. Date of invoice;
3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers
will be rejected);
3.3.6. Name and type of Services;
3.3.7. Timeframe covered by the invoice; and
3.3.8. Total value of invoice.
Failure to include the above information will result in the delay of payment or rejection of
the invoice. All invoices must be submitted electronically to payables@kevbiscayne.fl.gov.
4. Subconsultants.
4.1. The Consultant shall be responsible for all payments to any subconsultants and shall
maintain responsibility for all work related to the Services.
4.2. Consultant may only utilize the services of a particular subconsultant with the prior written
approval of the Village Manager, which approval shall be granted or withheld in the
Village Manager's sole and absolute discretion.
5.
Village's Responsibilities.
5.1. Village shall make available any maps, plans, existing studies, reports, staff and
representatives, and other data pertinent to the Services and in possession of the Village,
Contract No. Page 2 of 10
and provide criteria requested by Consultant to assist Consultant in performing the
Services.
5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to
public information that may be required for Consultant to perform the Services.
6. Consultant's Responsibilities; Representations and Warranties.
6.1. The Consultant shall exercise the same degree of care, skill and diligence in the
performance of the Services as is ordinarily provided by a consultant under similar
circumstances. If at any time during the term of this Agreement or within two (2) years
from the completion of this Agreement, it is determined that the Consultant's Deliverables
or Services are incorrect, not properly rendered, defective, or fail to conform to Village
requests, the Consultant shall at Consultant's sole expense, immediately correct its
Deliverables or Services.
6.2. The Consultant hereby warrants and represents that at all times during the term of this
Agreement it shall maintain in good standing all required licenses, certifications and permits
required under Federal, State and local laws applicable to and necessary to perform the
Services for Village as an independent contractor of the Village. Consultant further warrants
and represents that it has the required knowledge, expertise, and experience to perform the
Services and carry out its obligations under this Agreement in a professional and first class
manner.
6.3. The Consultant represents that is an entity validly existing and in good standing under the
laws of Florida. The execution, delivery and performance of this Agreement by
Consultant have been duly authorized, and this Agreement is binding on Consultant and
enforceable against Consultant in accordance with its terms. No consent of any other
person or entity to such execution, delivery and performance is required.
7. Conflict of Interest.
7.1. To avoid any conflict of interest or any appearance thereof, Consultant shall not, for the
term of this Agreement, provide any consulting services to any private sector entities
(developers, corporations, real estate investors, etc.), with any current, or foreseeable,
adversarial issues in the Village.
8. Termination.
8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar
days' written notice to the Consultant, or immediately with cause.
8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately
stop work on the project unless directed otherwise by the Village Manager.
8.3. In the event of termination by the Village, the Consultant shall be paid for all work
accepted by the Village Manager up to the date of termination, provided that the
Consultant has first complied with the provisions of Paragraph 8.4.
Contract No. Page 3 of 10
8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps,
and data pertaining to the Services and the project to the Village, in a hard copy and
electronic format within fourteen (14) days from the date of the written notice of
termination or the date of expiration of this Agreement.
9. Insurance.
9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance
of such types and in such amounts not less than those specified below as satisfactory to
Village, naming the Village as an Additional Insured, underwritten by a firm rated A -X or
better by A.M. Best and qualified to do business in the State of Florida. The insurance
coverage shall be primary insurance with respect to the Village, its officials, employees,
agents, and volunteers naming the Village as additional insured. Any insurance maintained
by the Village shall be in excess of the Consultant's insurance and shall not contribute to
the Consultant's insurance. The insurance coverages shall include at a minimum the
amounts set forth in this section and may be increased by the Village as it deems necessary
or prudent.
9.1.1. Commercial General Liability coverage with limits of liability of not less than a
$1,000,000 per Occurrence combined single limit for Bodily Injury and Property
Damage. This Liability Insurance shall also include Completed Operations and
Product Liability coverages and eliminate the exclusion with respect to property under
the care, custody and control of Consultant. The General Aggregate Liability limit
and the Products/Completed Operations Liability Aggregate limit shall be in the
amount of $2,000,000 each.
9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all
employees for statutory limits as required by applicable State and Federal laws. The
policy(ies) must include Employer's Liability with minimum limits of $1,000,000.00
each accident. No employee, subcontractor or agent of the Consultant shall be allowed
to provide Services pursuant to this Agreement who is not covered by Worker's
Compensation insurance.
9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the
Insurance Service Office, and must include Owned, Hired, and Non -Owned Vehicles.
9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars
($1,000,000.00) per occurrence, single limit.
9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village,
reflecting the Village as an Additional Insured (except with respect to Professional
Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days
after award of this Agreement and prior to the execution of this Agreement by Village and
prior to commencing Services. Each certificate shall include no less than (30) thirty -day
Contract No. Page 4 of 10
advance written notice to Village prior to cancellation, termination, or material alteration
of said policies or insurance. The Consultant shall be responsible for assuring that the
insurance certificates required by this Section remain in full force and effect for the
duration of this Agreement, including any extensions or renewals that may be granted by
the Village. The Certificates of Insurance shall not only name the types of policy(ies)
provided, but also shall refer specifically to this Agreement and shall state that such
insurance is as required by this Agreement. The Village reserves the right to inspect and
return a certified copy of such policies, upon written request by the Village. If a policy is
due to expire prior to the completion of the Services, renewal Certificates of Insurance
shall be furnished thirty (30) calendar days prior to the date of their policy expiration.
Each policy certificate shall be endorsed with a provision that not less than thirty (30)
calendar days' written notice shall be provided to the Village before any policy or
coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval
of the Village.
9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's
Compensation Insurance, the Village is to be specifically included as an Additional
Insured for the liability of the Village resulting from Services performed by or on behalf
of the Consultant in performance of this Agreement. The Consultant's insurance,
including that applicable to the Village as an Additional Insured, shall apply on a primary
basis and any other insurance maintained by the Village shall be in excess of and shall not
contribute to the Consultant's insurance. The Consultant's insurance shall contain a
severability of interest provision providing that, except with respect to the total limits of
liability, the insurance shall apply to each Insured or Additional Insured (for applicable
policies) in the same manner as if separate policies had been issued to each.
9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be
reasonably approved by the Village. The Consultant shall be responsible for the payment
of any deductible or self -insured retentions in the event of any claim.
9.5. The provisions of this section shall survive termination of this Agreement.
10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate
against any of its employees or applicants for employment because of their race, color, religion,
sex, or national origin, and will abide by all Federal and State laws regarding
nondiscrimination.
11. Attorneys Fees and Waiver of Jury Trial.
11.1. In the event of any litigation arising out of this Agreement, the prevailing party
shall be entitled to recover its attorneys' fees and costs, including the fees and expenses
of any paralegals, law clerks and legal assistants, and including fees and expenses charged
for representation at both the trial and appellate levels.
11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS
AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY,
Contract No. Page 5 of 10
VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY
JURY.
12. Indemnification.
12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities, causes
of action, judgment or damages, arising from Consultant's performance or non-
performance of any provision of this Agreement, including, but not limited to, liabilities
arising from contracts between the Consultant and third parties made pursuant to this
Agreement. Consultant shall reimburse the Village for all its expenses including
reasonable attorneys' fees and costs incurred in and about the defense of any such claim
or investigation and for any judgment or damages arising from Consultant's performance
or non-performance of this Agreement.
12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the
Village nor shall anything included herein be construed as consent to be sued by third
parties in any matter arising out of this Agreement or any other contract. The Village is
subject to section 768.28, Florida Statutes, as may be amended from time to time.
12.3. The provisions of this section shall survive termination of this Agreement.
13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in
writing and shall be deemed to have been properly given if transmitted by hand -delivery, by
registered or certified mail with postage prepaid return receipt requested, or by a private postal
service, addressed to the parties (or their successors) at the addresses listed on the signature
page of this Agreement or such other address as the party may have designated by proper
notice.
14. Governing Law and Venue. This Agreement shall be construed in accordance with and
governed by the laws of the State of Florida. Venue for any proceedings arising out of this
Agreement shall be proper exclusively in Miami -Dade County, Florida.
15. Entire Agreement/Modification/Amendment.
15.1. This writing contains the entire Agreement of the parties and supersedes any prior
oral or written representations. No representations were made or relied upon by either
party, other than those that are expressly set forth herein.
15.2. No agent, employee, or other representative of either party is empowered to modify
or amend the terms of this Agreement, unless executed with the same formality as this
document.
16. Ownership and Access to Records and Audits.
16.1. Consultant acknowledges that all inventions, innovations, improvements,
developments, methods, designs, analyses, drawings, reports, compiled information, and
all similar or related information (whether patentable or not) which relate to Services to
Contract No. Page 6 of 10
the Village which are conceived, developed or made by Consultant during the term of this
Agreement ("Work Product") belong to the Village. Consultant shall promptly disclose
such Work Product to the Village and perform all actions reasonably requested by the
Village (whether during or after the term of this Agreement) to establish and confirm such
ownership (including, without limitation, assignments, powers of attorney and other
instruments).
16.2. Consultant agrees to keep and maintain public records in Consultant's possession
or control in connection with Consultant's performance under this Agreement. The Village
Manager or her designee shall, during the term of this Agreement and for a period of three
(3) years from the date of termination of this Agreement, have access to and the right to
examine and audit any records of the Consultant involving transactions related to this
Agreement. Consultant additionally agrees to comply specifically with the provisions of
Section 119.0701, Florida Statutes. Consultant shall ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are not
disclosed, except as authorized by law, for the duration of the Agreement, and following
completion of the Agreement until the records are transferred to the Village.
16.3. Upon request from the Village's custodian of public records, Consultant shall
provide the Village with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided by Chapter 119, Florida Statutes, or as otherwise provided by law.
16.4. Unless otherwise provided by law, any and all records, including but not limited to
reports, surveys, and other data and documents provided or created in connection with this
Agreement are and shall remain the property of the Village.
16.5. Upon completion of this Agreement or in the event of termination by either party,
any and all public records relating to the Agreement in the possession of the Consultant
shall be delivered by the Consultant to the Village Manager, at no cost to the Village,
within seven (7) days. All such records stored electronically by Consultant shall be
delivered to the Village in a format that is compatible with the Village's information
technology systems. Once the public records have been delivered upon completion or
termination of this Agreement, the Consultant shall destroy any and all duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements.
16.6. Any compensation due to Consultant shall be withheld until all records are received
as provided herein.
16.7. Consultant's failure or refusal to comply with the provisions of this section shall
result in the immediate termination of this Agreement by the Village.
16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE
CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
Contract No. Page 7 of 10
RELATING TO THIS AGREEEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records:
Mailing address:
Telephone number:
Email:
Jocelyn Brewster Koch
88 West McIntyre Street
Key Biscayne, FL 33149
305-365-5506
l koch(a),keybiscayne.fl.gov
17. Nonassignability. This Agreement shall not be assignable by Consultant unless such
assignment is first approved by the Village Manager. The Village is relying upon the apparent
qualifications and expertise of the Consultant, and such firm's familiarity with the Village's
area, circumstances and desires.
18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each
remaining term and provision of this Agreement shall be valid and be enforceable to the fullest
extent permitted by law.
19. Independent Contractor. The Consultant and its employees, volunteers and agents shall be
and remain an independent contractor and not an agent or employee of the Village with respect
to all of the acts and services performed by and under the terms of this Agreement. This
Agreement shall not in any way be construed to create a partnership, association or any other
kind of joint undertaking, enterprise or venture between the parties.
20. Compliance with Laws. The Consultant shall comply with all applicable laws, ordinances,
rules, regulations, and lawful orders of public authorities in carrying out Services under this
Agreement, and in particular shall obtain all required permits from all jurisdictional agencies
to perform the Services under this Agreement at its own expense.
21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action
with respect to any conduct of the other which is in violation of the terms of this Agreement
shall not be construed as a waiver of the violation or breach, or of any future violation, breach
or wrongful conduct.
22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts
beyond the date of the term of the Agreement, shall survive termination of the Agreement,
shall remain in full force and effect unless and until the terms or conditions are completed and
shall be fully enforceable by either party.
23. Prohibition of Contingencv Fees. The Consultant warrants that it has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any
person(s), company, corporation, individual or firm, other than a bona fide employee working
Contract No. Page 8 of 10
solely for the Consultant, any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida
Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by
reference, including execution of any required affidavit.
25. Counterparts. This Agreement may be executed in several counterparts, each of which shall
be deemed an original and such counterparts shall constitute one and the same instrument.
26. Conflicts. In the event of a conflict between the terms of this Agreement and any exhibits or
attachments hereto, the terms of this Agreement shall control.
[Remainder of page intentionally left blank. Signature pages follow.]
Contract No. Page 9 of 10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year as first
stated above.
VILLAGE OF KEY BISCAYNE
By: � Qili Cc Ca:142M4stO 1i
Steven C. Williamson
Village Manager
Attest:
By: O
Jocelyn Brwste
Village Clerk
r Koc1N
,,?p Kock,
Approved as to form and legal sufficiency:
By:
Weiss Serota Helfinan Cole & Bierman, P.L.
Village Attorney
!a
Addresses for Notice:
Village of Key Biscayne
Attn: Village Manager
88 West McIntyre Street
Key Biscayne, FL 33149
305-365-5514 (telephone)
305-365-8936 (facsimile)
aagha@keybiscayne.fl.gov (email)
With a copy to:
Weiss Serota Helfinan Cole & Bierman, P.L.
Attn: Chad Friedman, Esq.
Village of Key Biscayne Attorney
2525 Ponce de Leon Boulevard, Suite 700
Coral Gables, FL 33134
cfriedman@wsh-Iaw.com (email)
CONSULTANT
By:
Name: Henry L. Thomas
Title: Vice President
LIS FINANCIAL CONSULTANTS,
Addresses for Notice:
Henry L. Thomas, Vice President
Raftelis Financial Consultants, Inc.
341 N. Maitland Ave., Suite 300
Maitland, FL 32751
407-628-2600
407-628-2610
hthomasia,raftelis.com
(telephone)
(facsimile)
(email)
With a copy to:
Matt Jackson, Director of Financial Operations
Raftelis Financial Consultants, Inc.
227 West Trade St., Suite 1400
Charlotte, NC 28202
704-910-8194
mi ackson(a,raftelis.com
(telephone)
(email)
Contract No. Page 10 of 10
EXHIBIT "A"
SCOPE OF SERVICES
The Scope of Services are those contained in the Proposal dated August 13, 2021, attached hereto
and incorporated herein by reference.
Contract No. Exhibit A
RAFTELIS
August 13, 2021
Mr. Jake Ozyman
Director of Public Works
Village of Key Biscayne
88 W. McIntyre Street
Key Biscayne, FL 33149
Subject: Stormwater Rate Study Agreement
Dear Jake:
This agreement between Raftelis Financial Consultants, Inc. (Raftelis) and the Village of Key Biscayne (Village) is
to conduct a stormwater rate study. This letter agreement summarizes our understanding of the project, our proposed
scope of services, project schedule and fee.
PROJECT UNDERSTANDING
The Village manages the stormwater system within the incorporated area, and is responsible for funding the continual
operating, maintenance and capital costs for stormwater service. The Village operates a separate stormwater system
enterprise fund with dedicated stormwater fees levied on the Miami Dade Water and Sewer Department monthly
water bills. Existing stormwater fees are based on 1.0 Equivalent Residential Units (ERUs) per condo dwelling unit
and 1.5 ERUs per single-family dwelling unit, and non-residential properties based on 1,083 impervious square feet
per ERU. Based on our proposal in response to the Village's RFP #2021-03 dated January 21, 2021, review of
available documents, and our understanding on the consulting services required by the Village as set forth in RFP
#2021-03 we propose the following:
SCOPE OF WORK
The scope of work shall include the following tasks.
Task 1— Data Request and Project Kick-off
Raftelis will review the data provided by the Village in the special assessment methodology database to ensure the
information is adequate to complete the Stormwater Rate Analysis. The data required for the study will include
budgetary and financial information customer billing / assessment information for Fiscal Year 2022, and property
information by parcel / customer type. Information required will include but is not limited to, geographic parcel and
impervious area data, operating budgets, capital improvement, debt service schedules, and similar documentation.
Raftelis will schedule a virtual project kick-off to include relevant departments to affirm project data needs, schedule
and deliverables.
341 N. Maitland Avenue, Suite 300
Maitland, FL 32751
www.raftelis.com
Mr. Jake Ozyman August 13, 2021
Village of Key Biscayne Page 2
Task 2 — Evaluate Equivalent Residential Unit Value
The current ERU value is 1,083 square feet, and this value is meant to represent the average amount of impervious
area for a typical condo / multifamily dwelling unit. Since a single-family residential (SFR) parcel is currently 1.5
ERUs the standard per SFR is 1,625 (1.5 x 1,083 = 1,625 impervious area). The goal of this task is to review the
Village's data associated with the impervious area for multi -family / condo, SFR, and non-residential ERU's.
We understand that the Village surveyor will be responsible for any measurements of impervious areas for each
property / rate classification needed to complete the study. Raftelis will be responsible for a limited quality control
review of the data provided by the Village. If the Village wishes to verify the single family residential impervious are
of 1,625 square feet a statistically significant sample of at least 400 single family residential parcels will need to be
identified and measured. Otherwise the study will utilize the existing single-family estimate of 1,625 square feet of
impervious area as the basis for establishing the proposed rate methodology and ERU relationships by property type.
Task 3 — Rate Structure Analysis and Development of Options
Relying on the data provided by the Village, Raftelis will analyze stormwater rate structures and recommend
appropriate and valid rate structure alternatives for the Village. We will summarize some of the commonly used rate
structure elements used in the State of Florida and, in collaboration with Village staff and leadership, suggest
alternative rates to aid in recovering sufficient revenues for the Village's Stormwater Management Program. In
particular, Raftelis will analyze the condo / multi -family rate structure and its relationship to other customer classes
such as single-family residential and the non-residential rate classifications. Raftelis will analyze the effect of
recommended rate structures. This will include any recommendations relative to changing or adding to the current
rate classifications.
Task 4 — Financial Review
Raftelis will review the financial plan provided by the Village's Finance Department for Fiscal Years 2022 and 2023
and incorporate the identified revenue requirements into the proposed alternative rates.
Task 5 — Status Report / Project Review Meetings
Raftelis will conduct two (2) virtual status meetings with Village staff and management to review the proposed
alternative rate methodologies and proposed rates
Task 6 — Report and Presentations
Raftelis will document the rate study assumptions and recommendations in a letter report. Raftelis will develop a
draft report, revise the report based on staff comments and deliver a final report. This task also includes up to two
onsite presentations to Village Council (workshop and/or public hearing). Additional onsite meetings or additional
scenarios requested after substantially completion may also require additional services. No additional services will
be conducted unless mutually agreed upon by both parties.
PROJECT SCHEDULE
Raftelis will complete the stormwater fee analysis within 90 days of Notice -to -Proceed, contingent on data
availability from the Village.
Mr. Jake Ozyman August 13, 2021
Village of Key Biscayne Page 3
COMPENSATION AND BILLING
Compensation for services, material, supplies and any other items or requirements necessary to complete the work
required herein shall not exceed $26,940 based on the project cost estimate in Attachment A. The project fees are
based on our standard hourly billing rates for professional and administrative personnel assigned to the project based
on hourly rates consistent with, plus any direct expenses such as travel costs, postage, supplies, etc.
Thank you for the opportunity to continue serving the Village of Key Biscayne. Should you have any questions, do
not hesitate to contact me at 407-628-2600 (hthomas@raftelis.com).
Sincerely,
RAFTELIS FINANCIAL CONSULTANTS, INC.
Henry L. L. Thomas
Vice President
HLT/dlc
Attachment
The Village of Key Biscayne accepts the project terms outlined in this letter (initial desired option above):
Signature Date
Title Name of Authorized Agent
Mr. Jake Ozyman
Village of Key Biscayne
August 13, 2021
Page 4
ATTACHMENT A:
Village of Key Biscayne
2021 Stormwater Rate Study
Project Cost Estimate
HT
Jw
HL
Scope of Service Item
Onsite
Meeting
Vice
President
Manager
Vice
President
Admin.
Total
Hours
Cost
Estimate
Data Review and Kick-off Meeting
3.0
4.0
1.0
8.0
$1,610
Assessment of Equivalent Residential Unit
0.0
10.0
10.0
20.0
4,450
Value / QAQC
Rate Structure Analysis and Options
16.0
24.0
40.0
8,680
Financial Review
0.0
4.0
4.0
780
Status Report Virtual Meetings
4.0
4.0
8.0
1,780
Report and Presentations
2
16.0
24.0
4.0
44.0
9,000
Total
2
39.0
70.0
10.0
5.0
124.0
$26,300
Hourly Rates $250.00 $195.00 $250.00 $80.00
Individual Labor Costs $9,750.00 $13,650.00 $2,500.00 $400.00
Subtotal Labor Costs $26,300
Reimbursable Expenses (2 Onsite Meetings) 640
Total Project Costs $26,940