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HomeMy Public PortalAboutResolution 2020-15, Enter Into Agreement Hire Quercus To Provide Landscaping Services On City Owned Property for 2020-2022 RESOLUTION 2020-15 A RESOLUTION TO ENTER INTO AN AGREEMENT TO HIRE QUERCUS TO PROVIDE PROFESSIONAL LANDSCAPING SERVICES ON CITY OWNED PROPERTY FOR 2020-2022 IN THE CITY OF RIVERDALE, IOWA WHEREAS, The City Council of the City of Riverdale has determined that the City owned properties at City Hall, parks, playgrounds and trails throughout the community should be maintained and planted with native plants to beautify the areas; and, WHEREAS, in order to clearly identify the scope and nature of work the City Council issued a request for proposals for Landscape Maintenance Services for the City. WHEREAS, the City received two bids from qualified contractors that have exper ence in this area of work (See Exhibit A); and, WHEREAS, the Quercus proposal includes three years of work and a total cost per year of Year 1- $24,500, Year 2 - $19,800 and Year 3 - $19,800 for a grand total of $64,100. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA: Section 1. That the attached bid from Quercus is attached as Exhibit A and hereby approved. Section 2. That with this Council approval, the Mayor shall execute said Agreement with Quercus for an amount of $64,100 for 2020-2022 and the City Clerk shall attest his signature. PASSED AND APPROVED this 11th day of February, 2020. Michael Bawden, Mayor ATTEST: J ijaL ,�jll.�li.�'G_�����G� Mary rances Blevins, City Clerk City of Riverdale,Iowa 110 Manor Drive,Riverdale,Iowa 52722•(563)355-2511 •www.riverdaleiowa.com (r) BIDDER SUBMISSION FORM Project Name: Landscape Maintenance Services Company Name: City of Riverdale, Iowa Address: 110 Manor Drive, Riverdale, Iowa 52722 Procurement Contact Person: Lisa Kotter, Interim City Administrator Telephc ne Number of PCP: (563) 355-2511 Email Address of PCP: cityadmin@riverdaleia.org Bidder Name: Alex Wenthe Bidder E.mail: Alex@quercus-ls.com Company Name: Quercus Land Stewardship Services LLC Company Phone: 60B_767-3553 Bid: Year 1 Year 2 Year 3 Tier , $10,000 $8,500 $8,500 Tier 2 $5,400 $ 4,200 $4,200 Tier 3 $6,200 $ 4,600 ; $45600 Tier4 $2,900 $2,500 $2,500 Total** $24,500 $19,800 $19,800 ** This price assumes the City selects all four tiers. Bidder Notes: a\f/_‘,Ef..)1(y/ (L l These are Not-to-Exceed prices. Riverdale will only be charged the actual prices of labor and materials for each visit, not-to exceed these annual prices. Prices can vary greatly between year one and year three, so charging actual costs, not-to-exceed, will allow the City to budget for annual expenses, but also realize any costs savings over the contract term. City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 I (563)355-2511 I www.riverdaleiowa.com 4681 County Road JJ t'+11uResolution 2020-15 Black Earth, WI 53515 ruerc s Exhibit A 608-767-3553 � Land Stewardship Services www.quercus-ls.com City of Riverdale January 29th 2020 Attn: L isa Kotter—City Administrator 110 Manor Drive RiverdeLle Iowa Re: RFIP—Professional Landscaping Services Dear City Representatives, Thank your for the opportunity to submit a proposal for the City's landscaping services. Please let me know if you have any questions or would like further clarification on this proposal. Introduction and Qualification Quercus Land Stewardship Services (QLSS) is a small business located in Southwest Wisconsin that specializes in ecological restoration and vegetation management. Our services include urban and suburban restorations like retention basins, rain gardens, native landscaping and more. We are excited to have been selected for the Vegetation Survey RFP of Riverdale and feel this project could compliment our survey work nicely. We have been in business for more than sixteen years and currently employ fifteen full-time employees. We take great pride in hiring dedicated professionals, practicing sound conservation science., and maintaining lasting relationships with our customers. Our current native landscaping customers include the City of Madison, the Village of Deforest, as well as commercial and residential owners. Our references within 50 miles of Riverdale include clients of our owner's former company, Textbook Landscaping tic , of which the assets were assumed in the recent transition to Quercus. With new ownership and equipment, Quercus is now looking to expand operations to areas like Riverdale. If awarded this project, it will be overseen by Owner/Ecologist by Alex Wenthe and Project Manager Eliot Gore. Since his first job,Alex worked summers in the landscaping industry for companies in the Quad Cities and Madison area. He eventually owned and operated a successful small business that offered specialized hardscape design and installation. Eliot has worked at his father's landscaping company since he was able. He recently graduated with a Professional degree in Landscape Architecture from UW-Madison with a focus on native landscaping. Communication We have many long-distance clients, similar to Riverdale, so good communication is critical for our company. Luckily it is continuing to get easier to communicate with our clients and our employees from the field. All on-site supervisors and members of the administrative team can be reached anytime during regular business, hours and often after hours, via phone,text, or email. Your informative website allows us to be proactive contractors. Posting the current events including council and committee meeting minutes, let's us stay informed and get a feel for the needs of the officials and residents of Riverdale. A•Vi 4681 County Road JJ u e r C u s Black Earth, WI 53515 Land Stewardship Services 608-767-3553 www.quercus-ls.com Customer Reviews Website "From start to finish everything went like clockwork" "1 want to thank you once again for the fantastic job you guys did for me this summer. I was a JOY having you on my land. You're the best!" "You and your crew are knowledgeable efficient and safe. We look forward to working with .you and all your professionals from Quercus Land Stewardship Services." Google "Quercus Land Stewardship Services performed a prescribed burn on 30 acres for us in Trempealeau County, WI. The field is blufftop and irregularly shaped. Seven professional crew members from Quercus handled the burn perfectly and efficiently, showing exemplary ;kills and knowledge in fire management. They arrived when expected and had all the equipment needed to complete the job. We could not have been more pleased with how this burn was executed. Thank you Brittany and Crew!" "Quercus Land Stewardship Services have conducted prescribed prairie burns at Holy Wisdom Monastery for several years. Our over 100 acres of prairie and some savanna divided into over 10 different burn units have provided challenges for their safe and effective conduct. Quercus has always been very professional in how they have gone about their work. Safety discussions along with deployment of their experienced people make for a safe and efficient operation..." 4• 681 County Road JJ uercus Black Earth, W153515 Land Stewardship Services 608-767-3553 `,. www.quercus-ls.corn Professional References Joleen Stintson Deforest Parks and Natural Resources Supervisor Village of DeForest 608-846-6751 stinsonj@vi.deforest.wi.us Project: Installation and maintenance of all city owned parks and natural areas. Standing annual contract. Carissa Wegner Landscape Architect 1 City of Madison—Engineering Division 608-261-9822 cwegner(ikityofmadison.com Project: Installation and maintenance of all city owned parks and natural areas. 3 year contract 2018-2020 Tracy DeClerck 14110 81'Street West Taylor Ridge IL 309-236-4545 Project: Installed a 2500 sq ft patio with mutliple tiers, raised planters, and a 100' seating wall. Patio is a 6" slab concrete base with brick pavers floated overtop to reduce shifting. Over 12 years since installation and the patio has not shifted! Kyle Weber 10219 108TH ST W Andalusia IL Project: Created large berm and french drain to alleviate water issues. Installed native planting beds and rock mulch. Cindy Parchert Edginton IL (913)660-3931 (office) Project: Full installation of new construction home. Created planting beds around entire house also installed large berm and flagpole infront of the house. 4681 County Road JJ �,� uercus Black Earth, WI 53515 �3 Land Stewardship Services 608-767-3553 www.quercus-ls.corn Assessment and Recommendations Preliminary site assessments show that current landscaping on City property is in need of repair a:ad maintenance. The existing pants are overgrown and the mulch groundcover has deteriorated significantly. Ornamental plants were mainly used in the initial installation, which often need continued care and maintenance to survive. Some of the current plants are also considered invasive and should be removed. Quercus only uses plants that are native to the area. Native plants increase habitat/food sources for declining species like bees and butterflies. They also increase water infiltration, decrease erosion, require less maintenance, and survive at a higher rate. Native landscaping doesn't mean "messy" either. Our native plantings are still formal and aesthetically pleasing. We recommend using only plants native to Eastern Iowa going forward. There is no need to remove most of the existing plants, however when they die naturally we will replace them with natives. Also when beds need supplemental plants, only natives will be used. This will help keep costs down while transitioning to native plants over the three year contract period. Costs for this recommendation are included in the estimate. Another recommendation is to make your own mulch. New mulch provides a"fresh" look that is hard to replicate, however mulching every year can get expensive. Rather than spending money 1:o remove invasive and undesirable trees,then more money bring in new mulch. We will do both in one step. We will cut down the trees, chip them into mulch, and use them in the landscaping beds. We use only inert woody material and make sure no invasive seeds are included in the mulch. This technique is both budget friendly and environmentally conscious. Costs for this recommendation are included in the estimate. 'The third recommendation is to improve the natural areas around the parks, especially highly visible or high use areas. A specific are to improve is the Northeast corner of Bi-centennial park. There are many old (100 yrs+)oak trees in this area that would benefit from understory clearing and possible replanting. This would improve the park's usability, aesthics, and ecological health. We could even add trails as desired by the city. Costs for this recommendation are not included in the estimate. There are many other intricacies of this project that are difficult to discuss in a written proposal. All of our decisions will be based on our company philosophy to improve the places we work for all creatures, humans and otherwise. Many of our landscaping recommendations will be similar to recommendations made through the vegetation survey. By using Quercus for both the vegetation survey and landscaping contract, we believe you will save time and money and have a better overall product. We are a professional, flexible, and responsive company that aims to increase the long-term heath and viability of your park system. Thank you for your interest in Quercus Land Stewardship,we hope to be working with you soon! Sincerely, Alex Wmthe Attachments: Liability Insurance Certificate Equipment list Bid sheet ""1 QUERLAN-02 EDRESSLER ACC)R L DATE(MM/DDNYYY) kii...--- CERTIFICATE OF LIABILITY INSURANCE 1/8/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION S WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 'CONTACT Elizabeth Schneider,CISR NAME: TRI2001 W,Inc.-Madison (A/cC,No,Ext (608)473-1046 1137 FAX 2001 W Beltline Hwy Ste 201 EMAIL ) IA/c,No): Madison,WI 53713 ADDRESS:eschneider@tricorinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Acuity 14184 INSURED INSURER B:Accident Fund Quercus Land Stewardship Services,LLC Alex Werlthe INSURER c: 4681 County Rd JJ INSURER D: Black Earth,WI 53515 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWI--HSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY EE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLISUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER i(MM/DD/YYYY) IMM/DD/YYYY) UMITS COMMERCIAL GIINERAL LIABILITY 1 1 EACH OCCURRENCE $ CLAIMS-MADE I OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ MED EXP(Any one person) $ PERSONAL 8 ADV INJURY I$ {GEM AGGREGATE LINIT APPLIES PER: I I GENERAL AGGREGATE $ POLICY PE 1 LOC PRODUCTS-COMP/OP AGG $ OTHER: $ A COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY (Ea accident) $ 1,000,000 X ANY AUTO ZE7043 1/1/2020 1/1/2021 BODILY INJURY(Per person) $ OWNED —SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY ___:AUTOS ONLY (Per accident) .$ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE _ $ _ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED j RETE:NT1ON$ 8 B WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIAE;ILITY STATUTE ER ANY PROPRIETOR PAR"NER/EXECUTIVE Y/N WCV6202414 1/1/2020 1/1/2021 1,000,000 I OFFICERMIEMBER EXC-UDED? I N N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000000 A Property ZE7043 t 1/1/2020 1/1/2021 Contents 25,000 A Equip Floater ZE7043 1/1/2020 1/1/2021 Scheduled Equipment 92,885 DESCRIPTION OF OPERATIO 1S I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) State Bank of Cross Plains,ISAOA,ATIMA is listed as Lender Loss Payee on the following: Property: Contents$25,000 Inland Marine: 2004 Honda TRX500 AT/$3,000 SEE ATTACHED ACORI)101 CERTIFICATE HOLDIER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE State Bank of Cross Plains,ISAOA,ATIMA THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 398003 Minneapolis,MN 55439 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Business Property Quercus Land Stewardship Services,LLC 01/29/20 Trucks Handtools 2005 Ford F350 truck Blue Long-handled spades 2005 Ford F350 truck(diesel)Alba Short-handled spades 2012 Ford F350 Super Duty(diesel)Betty Parsnip predator 2011 Toyota Tacoma truck Long-handled transfer shovels 2008 Toyota RAV4 Short-handled transfer shovels 2014 Toyota RAV4 Large scoop shovels 2013 Ford F150 Dudley Long-handled drain spade(narrow) Short-handled drain spade(narrow) Leaf rakes Short-handled pitchforks Large Equipment,Trailers Skids,Mowers Long-handled pitchfork 2008 S250 Bobcat Potato hooks(bent pitch fork) 2007 John Deere 3520 Tractor Cultivators 2009 Honda TRX500 ATV(Red) Hoe 2004 Honda TRX500FGA ATV(Green) 2-prong hoe 2009 Honda TRX500FA ATV(Camp) Nursery hoe 2006 John Deere Gator Warren hoe 2014 Polaris Ranger Scythe Powertek Model 727 7"Brush Chipper T-post puller Rondo 16'trailer(T3) T-post driver 1990 Trueline 16'trailer(T4) Rock bars 2007 Trailerman 12'trailer(T2) Grass whip 2007 Trailerman 5'x8'trailer(T1) Grub hoe 2017 H&H 20'Trailer(T5) Pick hoe 2014 Hooper 5'x10'Trailer(T1.5) Mattock Sno-Bear 4'x8'trailer Sledge hammers 14'John Boat Double headed axe Boat Motor Johnson Sea-Horse 9.5hp 9R-71B Sledge/axe(splitting maul) Boat Trailer Pruning Saws(with case) Oars for Boat Loppers Pump Skid 1—150 gal tank,hose reel,150 psi/50 gpm Honda GX160(Rubra) Pump Skid 2—225 gal tank,hose reel,150 psi/75 gpm(Alba) Portable winch(PCW5000)and accessorie Pump Skid 3—200 gal tank,hose reel,500 psi/9 gpm(01 Blue) Large pulley—portable winch Pump Skid 4—60 gal tank,hose reel,100 psi/8 gpm Honda GX160 5.5(DiSmall pulley—portable winch Pump Skid 5—150 gal tank,hose reel,110 psi/100 gpm Briggs and Strat 3/8"log chains(approx 132') Pump Unit Gator(50 gal tank,hose reel,100 psi/8.3 gpm Pentair Hypro 5/16"log chains(approx 20') Green ATV spray rig 1(3.8 gpm pump,25g tank,hose reel,plumbing) Choker cables(in tractor box) Red ATV spray rig 1(3.8 gpm pump,25g tank,hose reel,plumbing) Choker cable(with portable winch) Camo ATV spray rig 1(3.8 gpm pump,25g tank,hose reel,plumbing) 30'long 5/16 tow cables Pro/pak portable multi-purpose foam system--12 gpm at 100psi(Alba) Tow straps/ropes DR Walk-behind brushmower Load binders Grey Honda Lawnmower Y2 spool of 3/8"cable Orange Kawasaki Lawnmower Clevises Red Honda Yard Machine Lawnmower Assorted chains and hooks Dark Grey Lawnmower Pulley(1 large and assorted small) KPRO-350DD Cement mixer 1/2 ton chain hoist hand crank winch Foamers and Small Pumps Ice-fishing sleds Scotty 3gpm foamer Logrite Junior Arch Foam cartridges 7 Brush chaps Scotty foamers(8 gpm) Chainsaw safety chaps Scotty foamers(3 gpm) Chainsaw safety hardhats Intelagard Macaw Backpack—Compressed air pack Boom sprayer(red ATV) Boom sprayer(green ATV) Arborist Climbing Gear Foam Markers TJ1GX 120'length of arbor plex rope(grizzly splicE High Flo 3.8 gpm pump#1 Notch HMS Twist Lock Carabiner High Flo 2.1 gpm pump Sherrill Simple Rope Bag Northstar Model 10632 portable pumps Tuflex Round Sling 5' Honda WX-10 portable pump MudFog Rock Climbing Ascender V1(Blue 80-gallon 6.5-hp air compressor:model BV6548049 FamYun Climbing harness Belt 11-gallon 3-hp air compressor FamYun Full Body Safety Rock Climbing A North Star Pressure Washer 2.5 gpm 3000 psi Boatan Hunting Safety Harness,Tree Climl Mudfog Rock Climbing Ascender V2(Blue I Stihl Mudfog Rock Climbing Ascender V2(Blue Stihl 241 chainsaw#1 Body harnesses Stihl 241 chainsaw#2 Climbing equipment bag Stihl 241 chainsaw#3 Box 2"webbing Stihl 241 chainsaw#4 Box 1"webbing Stihl 390 chainsaw 200'5/8"LSR Stihl 362 chainsaw Carabiners(climbing) Stihl 290 chainsaw Pulleys Stihl 261 chainsaw#1 Bags for 160'lengths rope Stihl 261 chainsaw#2 Grey hip bags Stihl 261 chainsaw#3 Large hip bags Stihl 261c chainsaw#4 Stihl 261c chainsaw#5 Tractor Implements Stihl 261c chainsaw#6 Skidding winch JL290 Stihl 261c chainsaw#7 snow plow Stihl 261c chainsaw#8 4'King Kutter brush mower Stihl 261c chainsaw#9 6'blade Stihl 261c chainsaw#10 Dirt bucket Stihl 250 chainsaw#1 Set pallet forks Stihl 250 chainsaw#3 grapple Stihl 250 chainsaw#4 8'hay rake assembly Stihl 250 chainsaw#5 FIMCO 110-3PT Boom sprayer 110 gallons Stihl 251 chainsaw Stihl 192 chainsaw Bobcat Implements Stihl 066 chainsaw grapple Stihl FS350 brushsaw#1 Set pallet forks Stihl FS360C brushsaw#2 Mower Stihl FS360C brushsaw#4 Bucket Stihl FS360C brushsaw#5 Stihl FS360C brushsaw#6 6/12/19 Stihl FS360C brushsaw#7 Stihl FS250 brushsaw#3 Stihl HT131 pruning saw Stihl BR500 leafblower#1 Stihl BR500 leafblower#2 Stihl BG86 Leafblower Stihl BT131 Auger • Husqvarna 543-2 chainsaw