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HomeMy Public PortalAbout11-07-2022 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES NOVEMBER 7, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, T.RUANE, B.WOJOWSKI, H.BENTON, AND K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SCHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 40 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Proclaimed November 17, 2022 as World Pancreatic Cancer Day. • Proclaimed November 26, 2022 as Small Business Saturday. • Commented on the apprehension of a bank robbery suspect. • Commented on the high school football playoffs. • Congratulated the Plainfield South State Champion Cross Country team. TRUSTEES COMMENTS Trustee Benton: • Commented on the apprehension of a bank robbery suspect. • Encouraged everyone to vote. PUBLIC COMMENTS (3-5 minutes) • Kevin Keane expressed concern regarding the Ekl Williams & Provenzale bills. • Garrick Milkeris expressed concern regarding the Plainfield Business Center. • Dee Dee Quinn expressed concern regarding the Safe -T Act and felt that the proposed Resolution should be stronger. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Ruane moved to approve the Agenda. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Wojowski moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting on October 17, 2022. b) Bills Paid and Bills Payable Reports for November 7, 2022. Village of Plainfield Meeting Minutes — November 7, 2022 Page 2 c) Authorize the Village Administrator to execute an agreement with Secure Cyber Defense for 3 years of FortiEDR licensing in the amount of $18,000 per year. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Ruane moved to authorize payment to Tracy, Johnson & Wilson in the amount of $5,771.25. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. 4) EKL WILLIAMS & PROVENZALE, LLC Trustee Wojowski moved to authorize payment to Ekl Williams & Provenzale, LLC in the amount of $5,706.25. Second by Trustee Larson. Trustee Larson stated that outside legal counsel was obtained to protect Village staff from a conflict of interest. Trustee Benton concurred that outside legal counsel was obtained to protect Village staff from a conflict of interest. Trustee Ruane commented on the outside legal counsel and noted that the Board is obligated to pay for services rendered. Trustee Wojowski concurred that the hiring of outside legal counsel was obtained to protect Village staff from a conflict of interest and that the Board is obligated to pay for services rendered. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, no; Calkins, yes. 5 yes, 1 no. Motion carried. 5) WASTE MANAGEMENT Trustee Wojowski moved to authorize the Village President to execute a 5 -year contract with Waste Management for refuse, recyclables, landscape waste, and At Your Door services to expire on December 31, 2027. Second by Trustee Larson. Trustee Benton expressed concern regarding the 4% annual increase. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, no; Calkins, yes. 5 yes, 1 no. Motion carried. 6) 127T11 STREET ROAD RECAPTURE Trustee Benton moved to adopt Ordinance No. 3573, an Ordinance Adopting an Agreement Authorizing the Reimbursement for the Construction of Improvements Beneficial to the Public, related to road improvements constructed on 127th Street by the developer of the Lansdowne subdivision. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to adopt Ordinance No. 3574, an Ordinance Adopting an Agreement Authorizing the Reimbursement for the Construction of Improvements Beneficial to the Public, related to sanitary sewer improvements constructed by the developer of the Lansdowne subdivision. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — November 7, 2022 Page 3 7) PLAINFIELD BUSINESS CENTER (CASE NUMBER 1974- 061022.AA/RZ/SU/PP/SPR) Trustee Wojowski moved to open the continued Public Hearing regarding a proposed amendment to the annexation agreement for McMicken Assemblage. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Wojowski moved to open the continued Public Hearing regarding a proposed annexation agreement for the project known as the Plainfield Business Center. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Wojowski moved to direct the Village Attorney to prepare the necessary ordinance granting approval of the proposed amendment to the annexation agreement for McMicken Assemblage. Second by Trustee Larson. Representatives from Seefried gave a presentation highlighting County Line Road, phasing plan, economic benefits, and developer contributions including land dedication, infrastructure improvements, permit fees, and tap on fees. Trustee Wojowski stated that he is opposed to dedicating the traffic signal fees to 143rd Street & Wallin Drive and would like to see those funds allocated elsewhere and expressed concern that the 143rd Street west extension isn't completed. Trustee Larson expressed concern regarding the non -completion of the 143rd Street west extension, impacts on the residents, timing of the project, the railroad crossing on 143rd Street, and stated that she doesn't want the traffic signal donation to be allocated to 143rd Street & Wallin Drive. Trustee Benton stated that the Board needs to do what is right for the community as a whole. Trustee Kalkanis expressed concern regarding traffic, impact to existing residential, and would like to see the developer work with the existing residents regarding impact. Trustee Ruane indicated support for the project and would like to see a contribution to aid/buffer the residents. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to direct the Village Attorney to prepare the necessary ordinances granting approval of the annexation agreement and annexation for the project known as the Plainfield Business Center. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare the necessary ordinances granting approval of the requested map amendment (re -zoning) from R-1 to I-1 and approval of the requested special use for planned development, for the project known as the Plainfield Business Center. Second by Trustee Larson. Vote by roll call. Kalkanis, no; Larson, no; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 4 yes, 2 no. Motion carried. 8) DARNELL SUBDIVISION RESUBDIVISION (CASE NUMBER 1981-090722.PP.FP) Trustee Wojowski moved to approve the Preliminary and Final Plat of Resubdivision for the Darnell Subdivision subject to the stipulations noted in the staff report. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — November 7, 2022 Page 4 9) YEAR 2022 TAX LEVY Trustee Larson moved to acknowledge the preliminary estimate of the 2022 tax levy in the amount of $8,279,000.00. Second by Trustee Ruane. Trustee Wojowski and Trustee Benton stated that they are just acknowledging the tax levy and would like to see the rate decreased. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Trustee Benton moved to adopt Resolution No. 1820, authorizing the second amendment to a certain development agreement between the Village of Plainfield and Northern Builders, Inc. dated May 21st, 2018. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Wojowski moved to authorize the purchase of up to 5,000 tons of road salt at the State bid price of $75.26 per ton from Cargill Incorporated -Salt Road Safety at a total cost not to exceed $376,300.00. Second by Trustee Calkins. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to authorize the Village President to award the 2022 Pavement Patching Program to Schroeder Asphalt Services, Inc, the low bidder, in the amount not to exceed $146,505.20. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Calkins moved to authorize the Village President to execute an agreement with Christopher Burke Engineering, Ltd. for engineering design/construction for 2022-2023 Lockport Streetscape Refresh in an amount not to exceed $91,100.00. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — November 7, 2022 Page 5 POLICE CHIEF'S REPORT Trustee Benton moved to authorize the purchase of three (3) new vehicles through Sutton Ford in the amount of $129,753.00; the necessary lighting and equipment through Fleet Safety Supply in the amount of $37,413.37; installation of the necessary lighting and equipment through Emergency Vehicle Tech (EVT) in the amount of $12,779.40; and installation of the police graphics through Harmonic Design in the amount of $1,680.00. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to authorize the purchase of one (1) new 2022 Ford Maverick through Al Piemonte Ford in the amount of $26,625.00; the necessary lighting and equipment through Fleet Safety Supply in the amount of $6,928.70; the installation of the necessary lighting and equipment through EVT Tech in the amount of $3,859.80; necessary truck bed cover, and installation of Community Service Officer (CSO) graphics in an amount not to exceed $2,000.00. Second by Trustee Larson. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to authorize repairs and restoration to the basement of the Police Department through Servpro of Evergreen Park/South Chicago for an amount not to exceed $35,000.00. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to adopt a Resolution supporting continued efforts to resolve Public Safety concerns with the Safe -T Act. Second by Trustee Calkins. Vote by roll call. Kalkanis, yes; Larson, no; Ruane, no; Wojowski, no; Benton, no; Calkins, no. 0 yes, 6 no. Motion failed. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. EXECUTIVE SESSION Trustee Larson moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2(c)(11) to discuss pending litigation, not to reconvene. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 10:05 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — November 7, 2022 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING NOVEMBER 7, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, T.RUANE, B.WOJOWSKI, H.BENTON, AND K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SCHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. PLAINFIELD BUSINESS CENTER - MCMICKEN ASSEMBLAGE Mayor Argoudelis called the meeting to order at 7:55 p.m. Present roll call stands. Jon Proulx stated that the Plainfield Business Center Plan proposes adding a small portion on the north that was previously annexed into the Village as part of a project known as the McMicken Assemblage therefore requiring an amendment to the McMicken Assemblage annexation agreement. There were no public comments. Trustee Wojowski moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meet' +g adjourned at 7:56 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — November 7, 2022 Page 7 VILLAGE OF PLAINFIELD PUBLIC HEARING NOVEMBER 7, 2022 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, T.RUANE, B.WOJOWSKI, H.BENTON, AND K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SCHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. PLAINFIELD BUSINESS CENTER ANNEXATION AGREEMENT Mayor Argoudelis called the meeting to order at 7:57 p.m. Present roll call stands. Jon Proulx stated that applicant is seeking annexation and zoning approvals to develop a multi - building light industrial business park of up to 3.8 million square feet on approximately 250 acres, located generally west of Steiner Road, north and south of 143rd Street. The proposed project would generate nearly $5 million in annual property tax revenue and an estimated 500 jobs. The development would provide for the dedication of right-of-way (ROW) for the Village's extension of 143rd Street through the development. Without this developer -driven ROW dedication, the Village would likely need to rely on eminent domain, which would add significant cost and delay to the timeline for the 143rd Street west construction. Cliff Yahnke, President of the Liberty Grove Homeowners Association, expressed concern regarding truck traffic and noise abatement. Garrick Milkeris expressed concern regarding the project and inquired about the potential for lowering the speed limit on 143rd Street. Brad Stewart stated that he is the current property owner and encouraged the Board to support the project. Bob Baish, President of the Plainfield Fire Protection District, indicated support for the project. Deb Olsen indicated support for the project. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:11 p.m. „y! Michelle Gibas, Village Clerk