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Home My Public Portal About20010822 - Minutes - Board of Directors (BOD) Regional Open ... ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 0 1-19 REGULAR MEETING BOARD OF DIRECTORS August 22,2001 MINUTES L ROLL CALL President Pete Siemens called the meeting to order at 7:31 p.m. Members Present: Mary Davey, Larry Hassett, Deane Little (7:33 p.m.), Pete Siemens, and Ken Nitz, Nonette Hanko. Members Absent: Jed Cyr. Staff Present: Craig Britton, Cathy Woodbury, Duncan Simmons, Mike Williams, and Lisa Zadek. II ORAL COMMUNICATIONS-None. O III. ADOPTION OF AGENDA Motion: K. Nitz moved that the Board adopt the agenda. M. Davey seconded, and the motion passed 6 to 0. IV. ADOPTION OF CONSENT CALENDAR N. Hanko removed the July 25, 2001 minutes, K. Nitz removed the revised claims. I N. Hanko had a question regarding the vote to the amendment of the trail at Windy Hill. Her recollection was that Director Siemens voted against it, and Director Cyr voted for it. I Director Hanko asked for clarification from P. Siemens if his recollection was that he voted for it. i i C. Britton recalled that J. Cyr was willing to have the whole thing sent back to the i committee, not just that item. i P. Siemens stated that he voted yes. N. Hanko thanked P. Siemens and C. Britton for their help and moved that the minutes were fine as written. 330 Distel Circle . Los Altos, CA 94022-1404 * Phone:650-691-1200 Fax:650-691-048.5 e E-mail: mrosd@openspace.org . Web site:www.openspace.org �Fs. Board of Directors:Pete Siemens,Mary C.Davey,,led Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz .General Manager:L.Craig Britton Meeting 0 1-19 Page 2 Staff members answered several questions regarding the revised claims. Motion: K. Nitz moved that the Board adopt the Consent Calendar including approval of the minutes of the July 25, 2001, Special and Regular Meetings; a draft response to an electronic message from Mr. Roy Ferrari, rferrari@yahoo.com; Agenda Item 5,and Revised Claims 01-16. N. Hanko abstained from Claim No. 2339. N. Hanko seconded the motion. The motion passed 6 to 0. VI. BOARD BUSINESS A. Agenda Item No. I —Application for Per Capita and Roberti-Z'Berg Harris Block Grant Programs Under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Proposition 12), Adopt the Attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for the Per Capita Grant Proms Under the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000, Adopt the Attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for the Roberti-Z'Berg Harris Block Grant Program Under the Safe Neighbor Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000—(R-0 I-100). L. Hassett asked for clarification that the District is not competing with other agencies for a limited pool of funds and that these grants did not compete with each other. C. Britton stated that this was correct. Motion: N. Hanko moved that the Board adopt Resolution No. 01-21 of the Board of Directors of the Midpeninsula Regional Open Space District approving the application for the Per Capita Grant Program Under the California the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000; and adopt Resolution No. 0 1-22 of the Board of Directors of the Midpeninsula Regional Open Space District approving the application for the Roberti-Z'Berg Harris Block Grant Program Under the California the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000. M. Davey seconded the motion. The motion passed 6 to 0. B. Agenda Item No. 2—Proposed Addition of Real Property Specialist Position to the Open Space Acquisition Department and Amendment to the Position Classification and Compensation Plan, Approve the Creation of the New Real Property Specialist Position and Assign it a Salary Ran-Re of Step Number 260 to 285, with a Corresponding Salary Range of$3,750 to $4,820 per month: Authorize the filling of the Real Property Specialist Position, Approve the Meeting 0 1-19 Page 3 Attached Corresponding Amendment to the Position Classification and Compensation Plan—(R-0 1-96). K. Nitz asked how many people are in the Land Acquisitions Department. M. Williams said there were four people currently. P. Siemens had a questions about inserting the language of"in English" in the job description to make it clear that knowledge of the use of proper English is necessary for the jobs at the District. C. Britton stated that use of English is understood. Motion: M. Davey moved that the Board approve the creation of the new Real Property Specialist position and assign it a salary range of Step Number 260 to 285, with a corresponding salary range of $3,750 to $4,820 per month; and authorize the filling of the Real Property Specialist position; and approve the attached corresponding amendment to the Position Classification and Compensation Plan. K. Nitz seconded the motion. The motion passed 6 to 0. C. Agenda Item No. 3— Authorize the General Manager to Execute a Contract with Nancy Elizabeth Stoltz in an Amount Not to Exceed $14,640 to Provide a Feasibility Analysis and Develop Schematic Design Options for Renovation of the Ranch House (Former McDonald Property) at La Honda Creek Open Space Preserve—(R-0 1-981 C. Woodbury made a clarification on the report regarding the feasibility study will enable staff to determine whether the District should proceed with construction drawings and specifications and subsequent renovation of the house. Staff won't know what they have until they go through it very carefully. K. Nitz asked if the contract included drawings and other documents. C. Woodbury answered that a report will be generated about the building and include schematic designs. P. Siemens asked if staff knew the cost for renovating the house. C. Woodbury said that the purpose of the contract is to help staff determine what the cost may be. P. Siemens had concerns about the cost and not receiving any plans. C. Woodbury clarified that by schematic design she means a floor plan,just not detailed, but there would be drawings showing how the floorplan could work. P. Siemens asked if staff knew what the additional drawing necessary to do construction would cost. C. Woodbury said that at this point it is unknown because staff doesn't know all of the code requirements. Meeting 01-19 Page 4 Motion: N. Hanko moved that the Board authorize the General Manager to execute a contract with Nancy Elizabeth Stoltz in an amount not to exceed $14,640 to provide a feasibility analysis and develop schematic design options for renovation of the ranch house(former McDonald property) at La Honda Creek Open Space Preserve. D. Little seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 4- Authorization to Purchase Work Stations and Office Furniture from Indoff Inc. for Fiscal Year 2001-2002, Authorize the General Manager and Designees to Purchase Work Stations and Office Furniture from Indoff Inc. at an Amount Not to Exceed $25,000 for Fiscal Year 2001-2002— -01-991 C. Woodbury said that the office improvements were close to completion and staff is ready to get started in getting settled into the new area. K. Nitz asked how much furniture this would purchase. C. Woodbury said that the original allocation was $10,000 to outfit the new office space. There will be four cubicle spaces and one enclosed office. For the remainder of the building there are several new offices that needed furniture, and the shift in staff moving into different spaces which may not function well for them and may require a need for replacement to make it work better. Staff has selected a certain product line and met with different vendors to bid. K. Nitz asked what will happen with the old furniture. C. Woodbury stated that some of it is recycled. Staff has also looked at the Foothills and Skyline offices to see if they have any need of the furniture from the Administration office. C. Britton stated that since the District is a public agency it is not appropriate to give away furniture, it would have to be auctioned. P. Siemens asked if furniture could be sold to employees. C. Britton stated that this was not possible. L. Hassett asked if any consideration was given at looking into the used market, especially with the dot-com's going out of business to look at items that may P Y g g a Y never have been used or near-new. He feels that if that is a possibility it is more environmentally correct to do. He also asked if the need to match the current furniture an overwhelmingconsideration. C. Woodbury stated that there were rY two reasons; first was the time it takes to search around and find those kinds of furniture which may be available, and the second is that staff is trying to create a type of decor once furniture started being purchased. This furniture works well and is very versatile because of the different components. i L. Hassett noted that there are firms around (ie: Deco Designs from San Jose)that are able to provide like-new furniture and would like staff to consider referring to them in the future. Meeting 0 1-19 Page 5 Motion:. M. Davey moved that the Board authorize the General Manager and designees to purchase work stations and office furniture from Indoff, Inc. at an amount not to exceed $25,000 for fiscal year 2001-2002. N. Hanko seconded the motion. The motion passed 6 to 0. VU. INFORMATIONAL REPORTS M. Davey: 1. Brought in an article about the thistle, "Wicked Weed of the West" to share with the Board. 2. She also brought in copies of the 8-month report-card on the implementation of the Stanford Plan and GUP (General Use Permit). She also announced that Assemblywoman Liz Kniss would be holding a public hearing the next evening. K. Nitz announced that he would be helping out at the District's table at the Palo Alto Art's Festival the upcoming Saturday. N. Hanko: 1. Reported on the front page cover and article in the current Palo Alto Weekly regarding Lois Hogle and mentioned the nice quotes from M. Davey. Channel 6 is planning on airing a one hour program. 2. Reported on the trip to Pescadero. She stated how wonderful the staff presentations were. The locals had a lot of questions, but she found that the majority of the residents welcomed the District to come back through PMAC. Meredith Reynolds suggested the District wait a bit, and another gentleman offered his home to have small groups meet with members of the District. She noted that quite a few of the attendees are"fear ridden" about the District's annexation; she is writing down all of the fears people have and is still receiving calls and letters. P. Siemens went to the Volunteer and Docent Recognition event at Saratoga Springs and thought it was a wonderful event. Noted that a nature center docent, Keith Johnesgaard, was a professor of his wife a number of years ago and enjoyed meeting with him again. L. Hassett: 1. Complimented everyone who was involved in the Pescadero meeting. He also mentioned that he had a number of one-on-one conversations afterward which he thought were helpful in getting the District's message through. He also stated that staff did a great job. 2. He had a great time at the Volunteer Recognition event, and was very impressed with the 12,000 hours of volunteer work this year. 3. He will be giving the District presentation to the Kiwanis Club in Palo Alto. D. Little went on a docent led evening hike. The theme was to view meteors at Black Mountain, and they saw quite a few. The docent did a great job. He was impressed that everyone that made a reservation for this hike showed up, and he complimented staff on fitting him and his guest onto the reservation roster. C. Britton: 1. Handed out the recent copy of the District's annual audit as of March 31, 2001. He mentioned that a special meeting of the Financing Authority will need to be scheduled to pass forward the information of the auditors. 2. He brought to the attention of the Board a letter he had written in response to the Moffit Field clean-up project. He said that A. Ruiz and D. Simmons are involved in the project and that this will become a busy project for the District. Meeting 01-19 Page 6 The District was very involved with NASA on the Master Plan for this area. A. Ruiz attended a meeting and noted that the first 15 people who spoke wanted the area restored to a tidal marsh standard. Their proposal was to restore the area to a 95% level, which is good for what they call a seasonal marsh, but our plan was to return the area to a tidal marsh which has a required clean- up level of 99.9%. C. Britton also met with Andrea Muckerman, the Navy's representative, and their chief consultant who has been working on the study. They said that they would not do a final plan without the District's approval. This could become a similar clean-up problem to the District's Mt. Umunhum clean-up project. K. Nitz asked about the five "bullets" about the fish-eating birds shown on the letter. C. Britton explained that it is critical aspect of the marsh to show that fish-eating birds would be affected if the area was not cleaned up to 99.9%. M. Davey asked if the Federal Government would be paying for this clean-up project. i D. Simmons replied that the owners are liable; however, the Navy seems to be taking the lead. Nobody has suggested that the District is liable. C. Woodbury stated that she enjoyed working with the Board and staff on the presentation at the Pescadero meeting and thought it showed a great team effort. VIH. ADJOURNMENT At 8:20 p.m., the meeting was adjourned. Lisa Zadek Recording Secretary i i