HomeMy Public PortalAbout22-240 - Amending the Classification Plan, Resolution No. 77-111, by Amending the Compensation and Beneffits for Full Time and Part Time Council Aide ClassificationsRESOLUTION NO. 22-240
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON,
CALIFORNIA, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO.
77-111, BY AMENDING THE COMPENSATION AND BENEFITS FOR FULL
TIME AND PART TIME COUNCIL AIDE CLASSIFICATIONS, AND RESCINDING
RESOLUTION NO. 22-107, AND ANY OTHER PRIOR SIMILAR RESOLUTIONS
(CITY COUNCIL)
WHEREAS, Section 503 of the City’s Charter provides that the City Council shall determine, by
ordinance or resolution, the amount and type of compensation to be paid to all City officers, department
heads and employees; and
WHEREAS, the Director of Human Resources is authorized and directed under provisions of
Sections 2797.1 of the Carson Municipal Code and Section II, Rule Il of the City Personnel Rules to prepare
and recommend position classification and compensation plans, after consultation withthe department
directors, which becomes effective upon approval by the City Council; and
WHEREAS, the City Council directed staff to purpose a new fulltime Council Aide job specification
and provide benefits for Council Aide classifications on May 17“ of 2022; and
WHEREAS, the City Council adopted Resolution No. 22-107 adopting the job specification for full
time Council Aide and establishing compensation and benefits for full time and part time Council Aide
classifications on June 21°: and
WHEREAS, the City Council now desires to adopt a resolution amending the compensation and
benefits for the unrepresented at-will classification of COUNCIL AIDE (full-time and part-time), to assist
the Mayor and City Council members with variety of administrative duties and functions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, HEREBYFINDS,
DETERMINES AND RESOLVES AS FOLLOWS:
Section 1. The above recitals are true and correct, and are incorporated herein by this
reference.
Section 2. All prior resolutions regarding the salary and benefits of unrepresented at-will
classification of COUNCIL AIDE (full-time and part-time), including but not limited to Resolution No. 22-
107 are hereby rescinded and superseded by this resolution. Furthermore, to the extent this Resolution
No. 22-204 provides benefits in excess of or different from the benefits provided in Resolution Nos. 22-
107, the provisions of this Resolution No. 22-204 shall control
Section 3. The unrepresented at-will classification of COUNCIL AIDE-FULL TIME is hereby
restated. The job specifications for the unrepresented at-will classification of COUNCIL AIDE-FULL TIME
are hereby adopted, attached hereto as Exhibit A.
Section 4. The classification of COUNCIL AIDE-FULL TIME shall be considered an exempt
classification under the Fair Labor Standards Act (FLSA). The provisions of Carson Municipal Code Article
Il, Chapter 9 and the City’s Personnel Rules shall not apply to the classification of COUNCIL AIDE-FULL
RESOLUTION NO 22-240
Page 1 of 2
TIME.
Section 5. The attached amended “COMPENSATION & BENEFITS FOR COUNCIL AIDE,”
attached hereto as Exhibit B, is hereby adopted establishing the benefits for the classification of COUNCIL
AIDE.
Section 6. The classification of COUNCIL AIDE- FULL TIME is assigned to updated Salary Range
as listed in Exhibit B, which provides for a salary range of $5,962.67 per month to $7,613.58 per month
for the classification. The classification of COUNCIL AIDE - PART-TIME compensation Range TM: 800 shall
be updated to $34.40 per hour to $43.92 per hour, as listed in Exhibit B.
Section 7. The City will fund up to one COUNCIL AIDE position (fulltime OR part-time) per
Council seat.
Section 8. This resolution shall be retroactively effective July 1, 2022.
Section 9. The City Clerk shall certify to the adoption of this Resolution and shall enter it
into the book of original Resolutions.
PASSED, APPROVED, and ADOPTED this 13 day of December 2022.
APPROVED AS TO FORM: CITY OF CARSON:
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Sunny K. Soltani, City Attorney tala Davis-Holmes, Mayor
ATTEST:
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Dr. Khaleah K. Bradshaw, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF CARSON
|, Dr. Knaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the
foregoing resolution, being Resolution No. 22-240 adopted by the City of Carson City Council at its meeting
held on December 13, 2022, by the following vote:
AYES: COUNCIL MEMBERS: Davis-Holmes, Hilton, Dear, Hicks, Rojas
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMEBES: None
ABSENT: COUNCIL MEMBERS: None Vv
Dr. Khaleah K. Bradshaw, City Clerk
RESOLUTION NO 22-240
Page 2 of 2
City of Carson Council Reso No.: 22-240 Class Specification Non-Represented At-will
FLSA: Exempt
COUNCIL AIDE — FULLTIME
Job Summary
Under general supervision and direction of the Mayor or City Council member, or his/her designee,
performs a wide variety of responsible administrative and field support duties to the Mayor or City
Council member; accompanies the Mayor or City Council members at various meetings and functions
in the community and helps establish effective relationships with businesses and constituents; and
performs other related duties as assigned.
Distinguishing Characteristics
This classification is unrepresented, FLSA exempt and “at-will,” with no property rights to continued
employment. The appointment to a position in this classification is for an indefinite period but shall
not extend past the end of the elected official’s term. Incumbents perform responsible administrative
functions which may require receiving information and/or inquiries from elected officials necessary to
support the Mayor’s or City Council member’s goals and objectives while performing the duties and
responsibilities of this position. Incumbents are expected to have related outside experience
performing the essential job functions of this position.
NOTE: Council Aide — Fulltime cannot work on political campaigns on City time and must comply
with all City policies and procedures and rules, including but not limited to: the Brown Act, the
California Public Records Act and the California Fair Political Practices Commission rules and
regulations.
ESSENTIAL DUTIES
(The following functions are typical for this classification. Incumbents may not perform all of the listed
functions and/or may be required to perform additional or different functions from those set forth
below to address business needs and changing business practices. Management reserves the right to
add, modify, change or rescind related duties and work assignments.)
l. Perform a wide variety of administrative, community relations and support services duties for
the Mayor or City Council member.
2. Accompany the Mayor or City Council member in the community and at professional
meetings; take summary notes and provide oral or written updates to elected officials.
3. Receive, respond to, and refer citizen complaints and reports for handling and follow-up by
various City departments.
4. Be familiar with City policies and procedures in response to inquiries and make appropriate
referrals.
5. Review and analyze a variety of confidential and/or highly sensitive information, while
maintaining confidentiality.
6. Conduct research and analysis related to City policies, procedures, operational programs,
budgets, or other issues related to City business. Prepare oral and written reports of findings for
the Mayor or City Council member.
Council Aide — Fulltime Page 1 of 3
CO
10.
11.
12.
13.
14.
Respond independently to letters and general correspondence of a routine nature for the Mayor
or City Council member
Research and compile information for special presentations at Council meetings.
Compile and maintain source material for special presentations by the Mayo at Council
meetings including meeting agendas and minutes, correspondence and other related materials.
Coordinate and schedule appointments, travel logistics, meetings, civic and community events
details for the Mayor or City Council member.
Perform research on a variety of community and/or legislative issues.
Assist in preparing speeches, news releases, radio broadcasts, and other media information
working under direction of City’s public relations officer.
Advise Mayor or City Council member on City policies and procedures and rules, including but
not limited to, the Brown Act, the California Public Records Act and the California Fair
Political Practices Commission rules and regulations.
Perform related duties and responsibilities as required.
MINIMUM QUALIFICATIONS
The following generally describes the typical knowledge and ability required to enter the job and/or be
learned within a short period of time in order to successfully perform the assigned duties:
Education and Experience:
Graduation with a baccalaureate degree in an occupational related field or equivalent from a college or
university accredited agency recognized by the U.S. Department of Education or the Council For
Higher Education Accreditation. And, three (3) years of experience in an administrative support role.
Previous public sector experience is desirable. Experience and/or education in a related field may be
substituted on a year for year basis.
Knowledge of:
English usage, spelling, grammar and punctuation
Modern office methods and standard office equipment usage
Computer software including word processing applications at an intermediate level
Record keeping principles and procedures
City-wide policies and procedures
Community relations methods and techniques
Research techniques, methods, procedures, and report presentation
The Brown Act, the California Public Records Act and the California Fair Political Practices
Commission rules and regulations
Skills and Ability to:
Operate standard office equipment, including a personal computer and applicable software
programs
Communicate clearly and concisely, both orally and in writing
Organize work activities to ensure responsibilities are carried out in a timely manner
Work independently and follow general directions
Analyze situations carefully and recommend effective courses of action
Take summary notes at meetings, prepare presentations, and compose correspondence and
business letters from brief instructions
Exercise independent judgement in completing assigned task
2
Council Aide — Fulltime Page 2 of 3
Represent the City Council, displaying sound judgment, credibility, and respect for the
community
Use variety of productivity programs, including Microsoft Office
Maintain the confidentiality of privileged information
Establish and maintain professional effective working relationships with a broad range of
groups and individuals
Maintain sensitivity to ethnic, religious, cultural and sexual differences
License or Certificate:
Possession of valid California Class C Driver License is required by date of appointment. Employees
in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government
Employer Pull Notice Program which confirms possession of a valid driver’s license and reflects
driving record.
Physical Requirements and Working Conditions:
Employee accommodations for physical or mental disabilities will be considered on a case-by-case
basis. Positions in this class normally:
Require standing, stooping, reaching and bending
Require ability to use variety of office equipment, including desktops and other similar devices
Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects
Require lifting, carrying, pushing, or pulling of objects which may weigh 20 pounds and up to
25 pounds
Work fulltime schedule and additional hours as needed
Require working on weeknights, weekends and holidays
Require the ability to use personal vehicle in the course of employment
Council Aide — Fulltime Page 3 of 3
Resolution No. 22-240
Exhibit B
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARSON, CALIFORNIA, ESTABLISHING THE
COMPENSATION AND BENEFITS FOR UNCLASSIFIED
COUNCIL AIDE EMPLOYEES
EFFECTIVE JULY 1*, 2022
ADOPTED ON DECEMBER 13!'™ OF 2022
Council Aide — Compensation & Benefits Page 1 of 7
Section 1 — Nature of Employment:
A. This document governs the employment relationship between the City of Carson,
California, and incumbents appointed to the Council Aide positions.
B. Positions within this classification are:
a. At-will
b. Unrepresented
c. FLSA Exempt (for full-time positions)
d. Limited duration upon:
i. Assigned elected official vacating his/her seat
ii. Elected official recommending the termination of employment
iii. Incumbent found to be in violation of applicable laws and regulations, or
City municipal code
iv. City Manager or his/er designee terminating employment
Section 2 — Seniority:
Incumbents in this classification do not accumulate any seniority rights or dates.
Section 3 — Work Schedule:
Incumbents are to work the schedule as a designated by the assigned elected Council Member.
The schedule may be modified by the City Manager. This includes the following:
A. City Council Meetings
B. City functions and events
C. Assigned office hours
D. Weeknights, weekends, and holidays as needed
Section 4 — Probationary Period:
There is no probationary period. Incumbents in positions assigned to the classification of Council
Aide may be terminated at any time, with or without prior notice. Incumbents are not covered by
the City’s civil services rules and regulations.
Section 5 — The Difference Between Fulltime and Part-time:
Depending on the assigned City Council elected official needs, incumbents in the Council Aide
positions may be assigned full or part-time employment schedule. All full-time positions in this
classification are at-will, FLSA Exempt employees. All part-time positions in this classification
are at-will, FLSA Non-Exempt employees. Full-time employees are granted full benefits as set
forth in this resolution, while part-time incumbents shall only be eligible for benefits as stated in
Sections 9, 10, 12, 14, 15, 18, 21 and 22.
Section 6 — Adopted Compensation Range:
Incumbents are to be paid in accordance with the following compensation schedule:
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Counc aves ~Fart- | g39 00 | $33.60 | $35.28 | $37.05 $38.9] $40.86
Council Aide - $5,546.67 | $5,824.00 | $6,115.20 | $6,422.00 | $6,744.40 | $7,082.40 Fulltime
Council Aide — Compensation & Benefits Page 2 of 7
All new incumbents appointed to this classification are to start at Step 1. The City Manager may
grant a higher starting step upon the recommendation of the elected City Council member who
will be supervising the new incumbent.
Section 7 — Step Increases:
Each incumbent within these classifications is eligible for a step increase, as follows:
e Fulltime: Completion of 12 months of continues service, on his/er start date within this
classification
e Part-time: Completion of 1040 hours
Such increases can be withheld due to performance issues, recommendations from the elected City
Council member overseeing the incumbent and/or City Manger’s directive.
Additional step increases can be granted upon recommendations from the elected City Council
member overseeing the incumbent, subject to City Manager’s approval, and/or City Manger’s
directive. Such increases will reestablish the date of forward Annual increases to be 365 days from
the date of the last increase. Also, such increases are limited to one occurrence within every fiscal
year and cannot exceed two steps.
Section 8 — Longevity Pay:
Incumbents in this classification are not granted any longevity pay.
Section 9 — Paid Time Off (PTO):
Incumbents in this classification are granted:
A. Fifteen (15) hours/month for full-time incumbents
B. Five (5) hours/month for part-time incumbents
Incumbents may use PTO for vacation or sick time-off. PTO must be requested at least one
calendar week in advance and must be used in a full hour increment. If an incumbent utilizes PTO
for sick leave, then notice must be given before the end of the business day — or prior, unless there
are circumstances prohibiting the incumbent from providing notice. If an incumbent requests more
than 40 consecutive hours of PTO for illness, then proof of such illness, from a California licensed
physician, may be required before returning to the workplace.
There is no carry-over from one fiscal year to the next. Instead, incumbents may accumulate up
to one year of PTO, which is paid-out at the end of every fiscal year, within the second pay-period
of the following fiscal year.
Section 10 - Holidays:
Incumbents in this classification are paid for the following fourteen (14) holidays with pay subject
to the following conditions:
A. January 1st (New Year’s Day)
B. The third Monday in January (Dr. Martin Luther King Jr. Day)
C. January 30" (Fred T. Korematsu Day)
D. The third Monday in February (President’s Day)
Council Aide — Compensation & Benefits Page 3 of 7
March 8" (International Women’s/Rosa Parks Day)
March 31* (Cesar Chavez Day)
The last Monday in May (Memorial Day)
June 19" (Juneteenth)
July 4" (Independence Day)
The first Monday in September (Labor Day)
October 25™ (Larry Itliong Day)
November 11 (Veteran’s Day)
. The fourth Thursday in November (Thanksgiving Day)
. December 25" (Christmas)
Every day proclaimed by the President, Governor, or Mayor of this City as a public holiday
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Section 11 — Overtime and Compensatory Time:
All positions within this the Council Aide classification are exempt from overtime and/or compensatory time provisions, as they are deemed members of personal staff for elected officials.
Section 12 — Health and Welfare Benefits:
A. Fulltime incumbents:
I. Effective January 1, 2023, the City will pay the full family HMO premium from
Kaiser Permanente of the Los Angeles Region (including Riverside and San
Bernardino counties) for each full time incumbent and eligible dependents. If
an incumbent does not fully utilize the provided allowance, up to
$200.00/month of the remainder may be used by the incumbent towards
additional City offered benefits in the following order:
a. Vision care
b. Additional insurance coverage
c. Flexible Savings Account/Dependent Care
I. The City will provide incumbents and their dependents with dental insurance
through the City provided dental insurance plan.
B. Part-time incumbents:
I. The City will provide parttime incumbents within this classification of up to
$450.00/month to be used towards participating in the City offered health insurance,
through CalPERS. If an incumbent does not fully utilize the provided allowance, up to
$50.00/month of the remainder may be used by the incumbent towards additional City
offered benefits in the following order:
a. Vision care
b. Additional insurance coverage
c. Flexible Savings Account/Dependent Care
Section 13 — City’s Civil Service system:
Positions within this classification are exempt and excluded from the City’s Civil Services system
rules and regulations. This includes Personnel Rules and Standard Management Procedures.
Section 14 — Cell phone allowance:
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Incumbents in positions within this classification are eligible to receive $50.00/month stipend. To
receive the cell phone allowance, incumbent must provide the necessary paperwork to the City, and has his/her cell phone number listed in the City’s internal network. The elected City Council
member overseeing this position, or City Manager, have the authority to terminate the cell phone
allowance with or without cause at any time.
Section 15 — Mileage reimbursement:
Incumbents in positions within this classification are eligible for reimbursement of mileage costs
incurred during the performance of assigned work, in accordance with City established policies
and procedures.
Section 16 — Overpayment Remedy:
Incumbents in positions within this classification are required to reimburse the City for any
overpayment of wages or benefits. Reimbursement may be accomplished by lump-sum deduction
made on the next employee payroll warrant following overpayment notification, or by other
reasonable repayment method applicable to the City.
Section 17 — Life Insurance Premium:
The City shall provide incumbents within positions in this classification with life insurance in the
amount of $100,00.00, subject to the requirements of the insurance carrier.
Section 18 — Retirement Contributions:
Incumbents in this classification must participate in mandatory CalPERS retirement, in accordance
with CalPERS laws and regulations, and existing contractual obligations between the City and
CalPERS. The City does not contribute to Social Security. Part-time incumbents who are not
eligible for CalPERS retirement options, must participate in PARS.
Section 19 — Jury Service:
The City will provide additional paid leave for incumbents within positions in this classification
for jury service up to 100 hours per calendar year.
Section 20 — Bereavement Leave:
The City will provide incumbents of up to 20 hours of convective hours of paid bereavement leave
per calendar year without carryover into the next calendar year in the event of the death of
Employee’s spouse, domestic partner, children, stepchildren, foster children, parent, step-parent,
brother, sister grandparents or grandchildren.
Section 21 — FMLA Leave:
The City will provide incumbents of up to 480 hours of unpaid leave due to — and upon proof of —
personal or family medical need consistent with the requirements of FMLA laws and regulations.
To qualify, an incumbent must have worked at least 1,250 hours during the previous year. During
such leave, the incumbent on leave will have to pay for his/er insurance premium in full.
Section 22 — Military Service Leave:
The City shall grant incumbents military leave as required by California Military & Veterans Code,
Sections 389 through 395.4.
Council Aide — Compensation & Benefits Page 5 of 7
Section 23 — Direct Leave Donation:
Incumbents within the Council Aide classifications are not eligible to participate in Direct Leave
Donation.
Section 24 — Paycheck Distribution:
Paychecks will be issued in accordance with the City adopted pay date schedule. Payment
distribution shall be through mandatory direct deposits except if the incumbent cannot obtain an
applicable bank account. The City does not permit payroll check advances.
Section 25 — Termination of Employment:
The City holds the right to terminate employment without cause. Incumbents can also be
terminated for any of the following reasons:
Willful or persistent material breach of duties
Material dishonesty
Unauthorized absences or leave
Violation of the City’s charter or municipal code
Conviction of misdemeanor (including DUI) and/or felony
Use or possession of illegal drugs (unless prescribed by a licensed physician)
Financial mismanagement
Refusal, inability and/or unwillingness to perform assigned tasks
9. Engage in Labor/Employee relations without direct authorization
10. Sharing of confidential information
11. Theft and/or damage of City property
12. Illegal usage of City provided equipment, services or communication technology
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Section 26 — Acting Assignment:
Incumbents within the Council Aide classifications are prohibited from Acting into vacant
positions within the City, that are part of the classified service.
Section 27 — Education/Tuition Reimbursement:
City will reimburse a Full time incumbent up to the California State University in-state rate (per
semester, quarter, or academic year: https://www.calstate.edu/attend/paying-for-college/tuition-
by-year) for continuing education through an accredited program that either offers growth in an
area related to the Full time incumbent’s current position or that may lead to promotional
opportunities, as determined by the Human Resources Director. This education may include
college courses, continuing education units, adult education classes, certification examination fees,
and job-related workshops/seminars/conferences not already paid for by the City on behalf of the
employee.
The Full time incumbent must take the course on the member’s own time. City time may not be
used to attend educational opportunities covered by this program. If a course is only offered during
regularly scheduled work hours, the Full time incumbent’s supervisor and Department Director
may make reasonable efforts to adjust work schedules to accommodate the scheduling conflict.
A Full time incumbent must secure a passing grade of "C" or its equivalent or obtain a certification
Council Aide — Compensation & Benefits Page 6 of 7
to receive any reimbursement. Expenses must be validated by receipts and a copy of the final grade
or certification received. Full-time, regular Full time incumbents who have completed six-months
of employment are eligible. The deadline for submitting Education Reimbursement Forms for any
expenses of the prior Fiscal Year is the end of the second full pay period of July.
California State University Dominguez Hills Incentive
Full time incumbents who are students enrolled in course work at California State University
Dominguez Hills shall be eligible for additional reimbursement of parking permits (excluding
violation fees and citations) and required reading materials/textbooks, to be confirmed by
instructor/school issued course syllabi or other official university documentation.
The Education Tuition Reimbursement program may be revoked or suspended by the City Council
at anytime and at the City Council’s discretion, without requirement for meet and confer. Should
the City Council decide to revoke or suspend the program, Full time incumbents currently enrolled
in course work will be permitted to complete and submit reimbursement requests for the current
active term (quarter or semester).
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