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HomeMy Public PortalAbout23-137 - AMENDING AND RESTATING THE COMPENSATION AND BENEFITS FOR THE SENIOR COUNCIL AIDE AND FULL-TIME AND PART0TIME COUNCIL AIDE CLASSIFICATIONSRESOLUTION NO. 23-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING AND RESTATING THE COMPENSATION AND BENEFITS FOR THE SENIOR COUNCIL AIDE AND FULL-TIME AND PART-TIME COUNCIL AIDE CLASSIFICATIONS WHEREAS, Section 503 of the City’s Charter provides that the City Council shall determine, by ordinance or resolution, the amount and type of compensation to be paid to all City officers, department heads and employees. WHEREAS, the Assistant City Manager is authorized and directed under provisions of Sections 2797.1 of the Carson Municipal Code and Section Il, Rule Il of the City Personnel Rules to prepare and recommend position classification and compensation plans, after consultation with the affected Directors, which becomes effective upon approval by the City Council. WHEREAS, the unrepresented, unclassified, exempt, at-will classification of SENIOR COUNCIL AIDE was established by City Council Resolution No. 23-114, adopting the classification specification, on July 5, 2023. Resolution No. 23-125, adopted on July 18, 2023, rescinded and replaced Resolution No. 23- 114 and adopted a new classification specification for SENIOR COUNCIL AIDE. The compensation and benefits for the classification of SENIOR COUNCIL AIDE were intended to be established by Resolution No. 23-119, adopted July 5, 2023, and amended by Resolution No. 23-126, adopted July 18, 2023, rescinding and replacing Resolution No. 23-119. WHEREAS, Resolution No. 22-240, adopted December 13, 2022, approved a 7.5% COLA salary increase and established amended compensation and benefits for the unrepresented, unclassified, exempt, and at-will COUNCIL AIDE (full-time and part-time) classifications. Resolution No. 23-113, adopted by the City Council on July 5, 2023, adopted a revised classification specification for the COUNCIL AIDE (full-time and part-time) classifications. The compensation and benefits for the COUNCIL AIDE (full- time and part-time) classifications were intended to be amended by Resolution No. 23-119, adopted July 5, 2023, and subsequently amended by Resolution No. 23-126, adopted July 18, 2023, rescinding and replacing Resolution No. 23-119. WHEREAS, the compensation and benefits amendments made or intended to be made by Resolution No.’s 23-119 and 23-126 were incomplete and/or inaccurate. WHEREAS, the City Council now desires to amend and restate the compensation and benefits for the unrepresented, unclassified, exempt, at-will classification SENIOR COUNCIL AIDE and COUNCIL AIDE (full-time and part-time) classifications, to clarify and correct the foregoing errors and discrepancies. These classifications assist the Mayor and City Council members with variety of administrative duties and functions. WHEREAS, the subject classifications are unclassified, unrepresented and are in the City Council’s office, so there are no affected Directors or other parties requiring consultation by the Assistant City Manager. 01007.0004/916812.1 RESOLUTION NO. 23-137 Page 1 of 3 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, HEREBYFINDS, DETERMINES AND RESOLVES AS FOLLOWS: Section 1. The above recitals are true and correct, and are incorporated herein by this reference. Section 2. The amended and restated “COMPENSATION & BENEFITS FOR UNCLASSIFIED SENIOR COUNCIL AIDE AND COUNCIL AIDE EMPLOYMENT POSITIONS,” attached hereto as Exhibit “A” and incorporated herein by reference, is hereby adopted. Section 3. In the event of any conflict between this Resolution and any prior City resolution relating to the subject matter hereof, this Resolution shall supersede and prevail over the prior resolution to the extent of the conflict. Section 4. This resolution shall be effective retroactively as of July 18, 2023. Section 5. The City Clerk shall certify to the adoption of this Resolution and shall enter it into the book of original Resolutions. 01007.0004/916812.1 RESOLUTION NO. 23-137 Page 2 of 3 PASSED, APPROVED, AND ADOPTED this 5"" day of September 2023. APPROVED AS TO FORM: eae J J See si fw Fn CL en hit 4 eo ft. ERA LOT OE pyar Oath ° = as Sunny K. Soltani, City Attorney STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF CARSON CITY OF CARSON: ya la Davis-Holmes, Mayor ATTEST: Dr. Khaleah K. Bradshaw, City Clerk ) ss. |, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, being Resolution No. 23-137 adopted by the City of Carson City Council at its meeting held on September 5, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: Davis-Holmes, Hilton, Dear, Hicks, Rojas None ABSTAIN: COUNCILMEMBERS: None ABSENT: © COUNCIL MEMBERS: 01007.0004/916812.1 None K Pmdlour Dr. Khaleah K. Bradshaw, City Clerk RESOLUTION NO. 23-137 Page 3 of 3 Exhibit 2 Resolution No. 23-137 Exhibit “‘A”’ COMPENSATION & BENEFITS FOR UNCLASSIFIED SENIOR COUNCIL AIDE AND COUNCIL AIDE EMPLOYMENT POSITIONS Sr./Council Aide — Compensation & Benefits Page 1 of 7 Exhibit 2 Section 1 — Nature of Employment: A. This document governs the employment relationship between the City of Carson, California, and incumbents appointed to the Senior Council Aide and Council Aide positions. B. Positions within this classification are: a. At-will b. Unrepresented c. FLSA Exempt (for full-time positions) d. Limited duration upon: i. Assigned elected official vacating his/her seat li. Elected official recommending the termination of employment 111. Incumbent found to be in violation of applicable laws and regulations, or City municipal code iv. City Manager or his/er designee terminating employment Section 2 — Seniority: Incumbents in this classification do not accumulate any seniority rights or dates. Section 3 — Work Schedule: Incumbents are to work the schedule as a designated by the assigned elected Council Member. The schedule may be modified by the City Manager. This includes the following: A. City Council Meetings B. City functions and events C. Assigned office hours D. Weeknights, weekends, and holidays as needed Section 4 — Probationary Period: There is no probationary period. Incumbents in positions assigned to the classification of Council Aide may be terminated at any time, with or without prior notice. Incumbents are not covered by the City’s civil services rules and regulations. Section 5 — The Difference Between Fulltime and Part-time: Depending on the assigned City Council elected official needs, incumbents in the Council Aide positions may be assigned full or part-time employment schedule. All full-time positions in this classification are at-will, FLSA Exempt employees. All part-time positions in this classification are at-will, FLSA Non-Exempt employees. Full-time employees are granted full benefits as set forth in this resolution, while part-time incumbents shall only be eligible for benefits as stated in Sections 9, 10, 12, 14, 15, 18, 21 and 22. Sr./Council Aide — Compensation & Benefits Page 2 of 7 Exhibit 2 Section 6 — Adopted Compensation Range: Incumbents are to be paid in accordance with the following compensation schedule: Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Council Aide — Part-time $34.40 $36.12 $37.93 $39.82 $41.81 $43.90 Council Aide — Full-time | $5,962.67 | $6,260.80 $6,573.84 $6,902.54 $7,247.66 $7,610.05 Senior Council Aide $6,558.94 | $6,886.88 $7,231.23 $7,592.79 $7,972.43 $8,371.05 All new incumbents appointed to this classification are to start at Step 1. The City Manager may grant a higher starting step upon the recommendation of the elected City Council member who will be supervising the new incumbent. Senior Council Aide incumbents are to be placed in a Starting step that maintains at minimum 5% pay separation from the highest paid subordinate Council Aide(s) whom they supervise. Section 7 — Step Increases: Fach incumbent within these classifications is eligible for a step increase, as follows: e Fulltime: Completion of 12 months of continues service, on his/er start date within this classification e Part-time: Completion of 1040 hours Such increases can be withheld due to performance issues, recommendations from the elected City Council member overseeing the incumbent and/or City Manger’s directive. Additional step increases can be granted upon recommendations from the elected City Council member overseeing the incumbent, subject to City Manager’s approval, and/or City Manger’s directive. Such increases will reestablish the date of forward Annual increases to be 365 days from the date of the last increase. Also, such increases are limited to one occurrence within every fiscal year and cannot exceed two steps. Section 8 — Longevity Pay: Incumbents in this classification are not granted any longevity pay. Section 9 — Paid Time Off (PTO): Incumbents in this classification are granted: A. Fifteen (15) hours/month for full-time incumbents B. Five (5) hours/month for part-time incumbents Incumbents may use PTO for vacation or sick time-off. PTO must be requested at least one calendar week in advance and must be used in a full hour increment. If an incumbent utilizes PTO for sick leave, then notice must be given before the end of the business day — or prior, unless there are circumstances prohibiting the incumbent from providing notice. If an incumbent requests more than 40 consecutive hours of PTO for illness, then proof of such illness, from a California licensed physician, may be required before returning to the workplace. Sr./Council Aide — Compensation & Benefits Page 3 of 7 Exhibit 2 There is no carry-over from one fiscal year to the next. Instead, incumbents may accumulate up to one year of PTO, which is paid-out at the end of every fiscal year, within the second pay-period of the following fiscal year. Section 10 - Holidays: Incumbents in this classification are paid for the following fourteen (14) holidays with pay subject to the following conditions: January Ist (New Year’s Day) The third Monday in January (Dr. Martin Luther King Jr. Day) January 30 (Fred T. Korematsu Day) The third Monday in February (President’s Day) March 8" (International Women’s/Rosa Parks Day) March 31* (Cesar Chavez Day) The last Monday in May (Memorial Day) June 19 (Juneteenth) July 4" (Independence Day) The first Monday in September (Labor Day) October 25" (Larry Itliong Day) November 11 (Veteran’s Day) . The fourth Thursday in November (Thanksgiving Day) N. December 25 (Christmas) Every day proclaimed by the President, Governor, or Mayor of this City as a public holiday S U A T T O M O O W D Section 11 — Overtime and Compensatory Time: All positions within the Council Aide classification are exempt from overtime and/or compensatory time provisions, as they are deemed members of personal staff for elected officials. Section 12 — Health and Welfare Benefits: A. Fulltime incumbents: I. Effective January 1, 2023, the City will pay the full family HMO premium from Kaiser Permanente of the Los Angeles Region (including Riverside and San Bernardino counties) for each full time incumbent and eligible dependents. If an incumbent does not fully utilize the provided allowance, up to $200.00/month of the remainder may be used by the incumbent towards additional City offered benefits in the following order: a. Vision care b. Additional insurance coverage c. Flexible Savings Account/Dependent Care Il. The City will provide incumbents and their dependents with dental insurance through the City provided dental insurance plan. B. Part-time incumbents: I. The City will provide part-time incumbents within this classification of up to $450.00/month to be used towards participating in the City offered health insurance, through CalPERS. If an incumbent does not fully utilize the provided allowance, up to Sr./Council Aide — Compensation & Benefits Page 4 of 7 Exhibit 2 $50.00/month of the remainder may be used by the incumbent towards additional City offered benefits in the following order: a. Vision care b. Additional insurance coverage c. Flexible Savings Account/Dependent Care Section 13 — City’s Civil Service system: Positions within this classification are exempt and excluded from the City’s Civil Services system rules and regulations. This includes Personnel Rules and Standard Management Procedures. Section 14 — Cell phone allowance: Incumbents in positions within this classification are eligible to receive $50.00/month stipend. To receive the cell phone allowance, incumbent must provide the necessary paperwork to the City, and has his/her cell phone number listed in the City’s internal network. The elected City Council member overseeing this position, or City Manager, have the authority to terminate the cell phone allowance with or without cause at any time. Section 15 — Mileage reimbursement: Incumbents in positions within this classification are eligible for reimbursement of mileage costs incurred during the performance of assigned work, in accordance with City established policies and procedures. Section 16 — Overpayment Remedy: Incumbents in positions within this classification are required to reimburse the City for any overpayment of wages or benefits. Reimbursement may be accomplished by lump-sum deduction made on the next employee payroll warrant following overpayment notification, or by other reasonable repayment method applicable to the City. Section 17 — Life Insurance Premium: The City shall provide incumbents within positions in this classification with life insurance in the amount of $100,00.00, subject to the requirements of the insurance carrier. Section 18 — Retirement Contributions: Incumbents in this classification must participate in mandatory CalPERS retirement, in accordance with CalPERS laws and regulations, and existing contractual obligations between the City and CalPERS. The City does not contribute to Social Security. Part-time incumbents who are not eligible for CalPERS retirement options, must participate in PARS. Section 19 — Jury Service: The City will provide additional paid leave for incumbents within positions in this classification for jury service up to 100 hours per calendar year. Section 20 — Bereavement Leave: The City will provide incumbents of up to 20 hours of convective hours of paid bereavement leave per calendar year without carryover into the next calendar year in the event of the death of Sr./Council Aide — Compensation & Benefits Page 5 of 7 Exhibit 2 Employee’s spouse, domestic partner, children, stepchildren, foster children, parent, step-parent, brother, sister grandparents or grandchildren. Section 21 — FMLA Leave: The City will provide incumbents of up to 480 hours of unpaid leave due to — and upon proof of — personal or family medical need consistent with the requirements of FMLA laws and regulations. To qualify, an incumbent must have worked at least 1,250 hours during the previous year. During such leave, the incumbent on leave will have to pay for his/er insurance premium in full. Section 22 — Military Service Leave: The City shall grant incumbents military leave as required by California Military & Veterans Code, Sections 389 through 395.4. Section 23 — Direct Leave Donation: Incumbents within the Council Aide classifications are not eligible to participate in Direct Leave Donation. Section 24 — Paycheck Distribution: Paychecks will be issued in accordance with the City adopted pay date schedule. Payment distribution shall be through mandatory direct deposits except if the incumbent cannot obtain an applicable bank account. The City does not permit payroll check advances. Section 25 — Termination of Employment: The City holds the right to terminate employment without cause. Incumbents can also be terminated for any of the following reasons: Willful or persistent material breach of duties Material dishonesty Unauthorized absences or leave Violation of the City’s charter or municipal code Conviction of misdemeanor (including DUI) and/or felony Use or possession of illegal drugs (unless prescribed by a licensed physician) Financial mismanagement Refusal, inability and/or unwillingness to perform assigned tasks Engage in Labor/Employee relations without direct authorization 10. Sharing of confidential information 11. Theft and/or damage of City property 12. Illegal usage of City provided equipment, services or communication technology OC R P A N M S W N Section 26 — Acting Assignment: Incumbents within the Council Aide classifications are prohibited from Acting into vacant positions within the City, that are part of the classified service. Section 27 — Education/Tuition Reimbursement: City will re1mburse a Full time incumbent up to the California State University in-state rate (per semester, quarter, or academic year: https://www.calstate.edu/attend/paying-for-college/tuition- by-year) for continuing education through an accredited program that either offers growth in an Sr./Council Aide — Compensation & Benefits Page 6 of 7 Exhibit 2 area related to the Full time incumbent’s current position or that may lead to promotional opportunities, as determined by the Human Resources Director. This education may include college courses, continuing education units, adult education classes, certification examination fees, and job-related workshops/seminars/conferences not already paid for by the City on behalf of the employee. The Full time incumbent must take the course on the member’s own time. City time may not be used to attend educational opportunities covered by this program. If a course is only offered during regularly scheduled work hours, the Full time incumbent’s supervisor and Department Director may make reasonable efforts to adjust work schedules to accommodate the scheduling conflict. A Full time incumbent must secure a passing grade of "C" or its equivalent or obtain a certification to receive any rermbursement. Expenses must be validated by receipts and a copy of the final grade or certification received. Full-time, regular Full time incumbents who have completed six-months of employment are eligible. The deadline for submitting Education Reimbursement Forms for any expenses of the prior Fiscal Year is the end of the second full pay period of July. California State University Dominguez Hills Incentive Full time incumbents who are students enrolled in course work at California State University Dominguez Hills shall be eligible for additional reimbursement of parking permits (excluding violation fees and citations) and required reading materials/textbooks, to be confirmed by instructor/school issued course syllabi or other official university documentation. The Education Tuition Reimbursement program may be revoked or suspended by the City Council at anytime and at the City Council’s discretion, without requirement for meet and confer. Should the City Council decide to revoke or suspend the program, Full time incumbents currently enrolled in course work will be permitted to complete and submit ret1mbursement requests for the current active term (quarter or semester). END Sr./Council Aide — Compensation & Benefits Page 7 of 7