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Home My Public Portal AboutBuilding & Needs Assessment -- 2008-10-08 MinutesBuilding Needs & Assessment Committee October 8, 2008, 7:30 PM Call to order Herb Montgomery called to order the regular meeting of the Town of Brewster: Building Needs & Assessment Committee at 7:30 pm on October 8, 2008 in Brewster Town Hall. Roll call The following were present: Herb Montgomery, Paul Bradford, Don Poole, Charles Sumner, Richard Kosinski, Chief Roy Jones, Ed Lewis Minutes The minutes of September 10, 2008 were reviewed and approved by the committee. Fire Station Project Herb Montgomery passed out a memo from Omer Dumas dated October 8, 2008, which summarize his feeling and thoughts relative to the Fire Station project. Don Poole is very satisfied with the efforts of the feasibility study from Maguire Group. The committee voted to unanimously accept the report from the Maguire Group. Don suggests that we pole the committee's membership: Richard Kosinski preferred option c (new building) Herb Montgomery preferred option c (new building), reluctantly Don Poole preferred option c (new building) and stated it will have improved energy utilization, no relocation issues and better site utilization. Paul Bradford preferred option c (new building) Don Poole also suggested that we recommend a 5 bay option, which will save approximately $600,000. The plan will allow for the expansion of two additional bays in the future. Charles Sumner did mention that he supports the option c plan for all the reasons that Don Poole discussed. Also if you look at the other towns that have gone with renovation expansion projects; that approach is typically filled with problems and issues. Also the Fire Department operation is a critical life/property safety operation that could be compromised under Option A. Charlie also mentioned that the Owner Project Manager concept has been very valuable in the process. Herb Montgomery asked that Charlie obtain a principal and interest payment. Don Poole made a motion that the committee adopts option c as the preferred plan with the elimination of one bay. BNAC Minutes 10-08-2008 Page 1 of 2 The reasons to proceed with option c: 1. Energy efficient building 2. Better use of the site 3. No temporary storage building 4. Does not compromise operations of department. Herb Montgomery second the motion. This motion was unanimously adopted. Golf Pavilion HVAC The Town opened bids for this project today. The low bid was approximately $76,000.00. Alice Oberdorf, the projects architect is in the process of checking references for the low bidder. Town Hall HVAC We are still awaiting the plans and specification from RISE engineering. Adjournment Herb Montgomery adjourned the meeting. Next Meeting is November 12, 2008 at 7:30 pm BNAC Minutes 10-08-2008 Page 2 of 2 ~~: ~'~ Z L 30 ~0. ,. ;