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HomeMy Public PortalAbout20020227 - Minutes - Board of Directors (BOD) Regional Open S1 .e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-04 SPECIAL AND REGULAR.MEETINGS BOARD OF DIRECTORS February 27, 2002 MINUTES SPECIAL MEETING L ROLL CALL President Deane Little called the meeting to order at 7:04 p.m. Members Present: Jed Cyr, Mary Davey,Nonette Hanko,Larry Hassett,Ken Nitz, Pete Siemens, and Deane Little Members Absent: None Staff Present: Craig Britton, Duncan Simmons, John Escobar, Mike Williams, and Tom Fischer II. CLOSED SESSION D. Little stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Item 1. The Board recessed to Closed Session at 7:06 p.m. and the Closed Session commenced at 7:06 p.m. The Board concluded the Closed Session at 7:32 p.m. REGULAR MEET Ily M. D. Little called the Regular Meeting to order at 7:35 p.m. and noted that no reportable actions had taken place in Closed Session. Additional Staff Present: Sumudu Welaratna, Sally Thielfoldt, Gordon Baillie, John Maciel, and Stephanie Jensen IV. ORAL COMMUNICATIONS—There were none. V. ADOPTION OF AGENDA Motion: K. Nitz moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 7 to 0. I 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 * E-mail: mrosd@openspace.org • Web site:www.openspace.org + "_ Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette. Hanko, Larry Hassett, Kenneth C. Nitz • general Manager:L.Craig Britton Meeting 02-04 Page 2 VL ADOPTION OF CONSENT CALENDAR L. Hassett removed Agenda Item 4, Authorize an Increase in the Contract with Andy' Roofing Company. Inc. of Mountain View for the Roof Replacement of the Red Barn Located in La Honda Creek Oven Space Preserve in the Amount of$7.000 for a Total Contract Amount Not to Exceed $60.933. K. Nitz removed Agenda Item 5,Notice of Completion of Contract for the Removal o One Minor Structure and Various Debris at Sierra Azul Open Space Preserve and Restore the Area to a Natural Condition: Authorize the President of the Board. or Other Appropriate Office. to Execute the Attached Notice of Completion and Acceptance o Work. J. Maciel removed Agenda Item 7, Authorize the General Manager to Execute a Purchase Contract with the State Department of General Services and Lashe Auto/Folsom Ford for Four Vehicles at a Total Cost Not to Exceed $111,000. Motion: M. Davey moved that the Board adopt the Consent Calendar, including; Agenda Item 6, Authorize the General Manager to Execute an Amendment to the District's Contract with Cambria Corporation Increasing the Compensation to be Paid from$20.000 to an Amount Not to Exceed $23.00 ; Agenda Item 8, Adopt the Attached Resolution Amending the District's Conflict of Interest Code; and Revised Claims 02- 04. J. Cyr seconded the motion. The motion passed 7 to 0. V11 BOARD BUSINESS A. Agenda Item No. 1 —Accept the 2001 Miscellaneous Enforcement Activity Summary and the Eleven-Year Field Activity Summmy—(Report R-02-14). G. Baillie reviewed the report, noting that most violations were for parking, and most of those were in Rancho San Antonio County Park. K. Nitz suggested putting up signs regarding carpooling. G. Baillie talked about some trends: Bicycles in closed areas dropped; bike helmet violations increased; off-road vehicles and dogs off leash increased; vandalism dropped. He cautioned against lessening vigilance. There was a significant increase in car break-ins which generally tend to be in the daytime with the majority on weekdays. C. Britton stated that gaff would provide a ten-year history in the future unless the Board wanted more. Discussion followed regarding tracking of expenses due to issuing citations at Rancho San Antonio (including the appeal process) and other expenses of managing that property. J. Maciel stated that the revenue from tickets and the cost of handling them is basically a wash. Board Members agreed that there Meeting 02-04 Page 3 ought to be hard data on what it costs the District to manage Rancho San Antonio so information is available at the end of the lease. J. Escobar clarified the process of parking citations. He said that illegal trails would not be included in this document Motion: K. Nitz moved that the Board accept the Miscellaneous Enforcement Activity Summary and the Eleven-Year Field Activity Summary. M. Davey seconded the motion. The motion passed 7 to 0. Henry Pastorelli, President of ROW, said that he never sees people without helmets and wondered where they were occurring. He said that the bikes in closed area violations being down was encouraging but not at the level he would like to see them. He said that overall,ROW would like to approach this cooperatively and work with the Board to put together a plan. He thought a fairly strong message needed to be sent to the community and thought closing trails was sending the wrong message and would cause bad feelings. C. Britton informed him that there was no plan to close legal trails. Discussion followed regarding bicyclists riding on District lands with no helmet. It was suggested that the riders might be passing through District land on a loop. C. Britton said the District might try to put signs at every entrance. H. Pastorelli talked about ROMP's education plan for the year and about possible locations for educational stations. B. Agenda Item No. 2- -Approval of Reclassification of the Accounting Specialist to Senior Accounting Specialist and Amendment to the District's Position Classification and Compensation Plan to Approve Two New Job Classification and Salary Ranges for Accounting Clerk and Senior Accounting Specialist:Retain the Class Specification for Accounting Specialist to Remain Vacant and Unbudgeted at This Time—&port R-0"-31 S. Thielfoldt presented the report. N. Hanko commended her for the thorough report. Motion: M. Davey moved that the Board approve reclassification of the Accounting Specialist class specification to Senior Accounting Specialist and amendment to the District's Position Classification Plan and Compensation Plan to approve two new class specifications and commensurate salary ranges for Accounting Clerk and Senior Accounting Specialist; and retain the class specification for Accounting Specialist to remain vacant and unbudgeted at this time. P. Siemens seconded the motion. Meeting 02-04 Page 4 Discussion: C. Britton commented that all the information in the report was necessary. Vote: The motion passed 7 to 0. C. Agenda Item No. 3—Guadalupe River Watershed Natural Resource Damage Assessment: Authorize the General Manager to Extend Agreement for Legal Services with the Law Firm of Barg, Coffin, Lewis& Trapp and Authorize Payments Not to Exceed an Additional $20.000: Authorize the General Manager to Extend Agreement for Technical Consulting Services with the Firm of Locus Technologies and Authorize Payments Not to Exceed an Additional $30.000— (Report R-02-34). D. Simmons outlined stafrs recommendations. Motion: M. Davey moved that the Board authorize the General Manager to extend the agreement for legal services with the law firm of Barg, Coffin, Lewis & Trapp and authorize payments not to exceed an additional $20,000; and authorize the General Manager to extend the agreement for technical consulting services with the firm of Locus Technologies and authorize payments not to exceed an additional $30,000. L. Hassett seconded the motion. Discussion: D. Simmons informed the Board that the$50,000 should take the project through April and that the next phase would cost$130,000. C. Britton said they estimate $225,000 for the entire process. K. Nitz requested a copy of the Locus report. D. Simmons described the services each consultant is providing and said the two are not overlapping in the sense of duplicating work. C. Britton agreed with D. Simmons that the District is well represented. He said this is costly, but he could see no alternative. He said the property is worth$20 million. Board members agreed that they are doing the right thing. The motion passed 7 to 0. D. Agenda Item No. 4-Authorize an Increase in the Contract with Andy's Roofin Company, Inc. of Mountain View for the Roof Replacement of the Red Barn Located in La Honda Creek Open Space Preserve in the Amount of$7.000 for Total Contract Amount Not to Exceed $60.933 —(Report R-02--3-2), S. Welaratna presented the staff report. C. Britton told why the contingency was used, noting that staff was hoping not to use the full amount. He said staff would like to have a cushion in case they run into more damage. S. Welaratna explained how the mistake in estimating the cost had been made. Motion: M. Davey moved that the Board authorize an increase in the contract with Andy's Roofing Company, Inc. of Mountain View Meeting 02-04 Page 5 for the roof replacement of the Red Barn located in La Honda Creek Open Space Preserve in the amount of$7,000 for a total contract amount not to exceed $60,933. P. Siemens seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 5 -Notice of Completion of Contract for the Removal of On Minor Structure and Various Debris at Sierra Azul Open Space Preserve and Restore the Area to a Natural Condition: Authorize the President of the Board. or Other Appropriate Office, to Execute the Attached Notice of Completion and Acceptance of Work—(Report R-02-33) K. Nitz asked why the earlier plant inventory of Sierra Azul was not being used. J. Escobar explained that this one is more detailed. C. Britton added that staff wanted to make sure it is done right. K. Nitz requested a copy of the report. Motion: K. Nitz moved that the Board authorize the President of the Board, or other appropriate officer, to execute the Notice of Completion and Acceptance of Work for the demolition of one minor structure and the removal of associated debris at Sierra Azul Open Space Preserve. M. Davey seconded the motion. The motion passed 7 to 0. F. Agenda Item No. 7- Authorize the General Manager to Execute a Purchase Contract with the State Department of General Services and Lasher Auto/Folsom Ford for Four Vehicles at a Total Cost Not to Exceed $111,000—(Rsport R-02- 29 J. Maciel presented the staff report. He talked about the accident D. Sanguinetti was involved in, noting that the vehicle was totaled. He explained why staff would buy a small SUV as opposed to a pickup. C. Britton noted that this was the first vehicle the District has lost. N. Hanko asked if safety was a consideration in the choice of vehicles. J. Maciel said staff works with the state bid process. C. Britton said he thought they all meet safety standards. M.91ion: M. Davey moved that the Board authorize the General Manager to execute a purchase contract with the State Department of General Services and Lasher Auto/Folsom Ford for four vehicles at a total cost not to exceed $111,000. J. Cyr seconded the motion. Vote: The motion passed 6 to 0. N. Hanko abstained because of her concern regarding safety standards. VIII. INFORMATIONAL REPORTS M. Davey: 1. She asked about redistricting. N. Hanko said that LAFPAC will be taking up the matter of redistricting at 11:00 a.m. on March 12. S. Thielfoldt noted that the Meeting 02-04 Page 6 deadline is in June. C. Britton said they have received the census software. 2. She said that March 7, at 1:30 p.m., there will be a Planning Commission presentation regarding proposed hillside zoning for Stanford land. The current proposal is inadequate. C. Britton said that staff has a copy and will comment on it. M. Davey added that there is group of homeowners who believe the Stanford ditch really is a seasonal stream. K. Nitz: 1. He asked if Board Members had received his email regarding the budget guideline. 2. He referred to the letter from Save-the-Redwoods League and to the Merrits. C. Britton described the agreement. L. Hassett extended an invitation to the Tall Tree awards on April 4 and said he would arrange for a District table. C. Britton: 1. He had a copy of the East Bay Measure K brochure. 2. He referred to the FYI regarding the California AIDsRide that some staff are participating in. 3. He noted that there was a clipping about Paul Rogers receiving the Paul Brauer award. 4. The clippings also included a note about the Nature Conservancy and Gilroy Hot Springs. 5. AB 953 is in the Senate Local Government Committee and they will be following its progress. 6. There will be an estimated $17 billion deficit in the State Budget. He said they will have to follow this very closely. 7. He reported that Proposition 40 was running at about 52%. 8. He said Stanford is still looking at the"S" trail alignment. 9. He read from the frontispiece of the Illustrated History of San Mateo County. P. Siemens asked about the Los Gatos ordinance regarding the McCarthy property. C. Britton explained that giving up the easement on St. Joseph's Hill is one of the conditions of the final map approval. S. Jensen: 1. She said she needed release forms from Board members for the District book. Jay Thorwaldson will write the forward for the book. 2. She outlined the schedule for Earth Day events. They had sent a survey to educators regarding Earth Day. There will be an educator's breakfast on April 20. Trail building and restoration. Volunteer events will take place on April 19 and 20 at Picchetti and Long Ridge Open Space Preserves. IX. ADJOURNMENT At 9:05 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary