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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-04
SPECIAL AND REGULAR.MEETINGS
BOARD OF DIRECTORS
February 27, 2002
MINUTES
SPECIAL MEETING
L ROLL CALL
President Deane Little called the meeting to order at 7:04 p.m.
Members Present: Jed Cyr, Mary Davey,Nonette Hanko,Larry Hassett,Ken Nitz,
Pete Siemens, and Deane Little
Members Absent: None
Staff Present: Craig Britton, Duncan Simmons, John Escobar, Mike Williams,
and Tom Fischer
II. CLOSED SESSION
D. Little stated that the Board would adjourn to Closed Session to discuss Closed Session
Agenda Item 1.
The Board recessed to Closed Session at 7:06 p.m. and the Closed Session commenced at
7:06 p.m. The Board concluded the Closed Session at 7:32 p.m.
REGULAR MEET Ily
M. D. Little called the Regular Meeting to order at 7:35 p.m. and noted that no reportable
actions had taken place in Closed Session.
Additional Staff Present: Sumudu Welaratna, Sally Thielfoldt, Gordon Baillie, John
Maciel, and Stephanie Jensen
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
Motion: K. Nitz moved that the Board adopt the agenda. P. Siemens seconded and
the motion passed 7 to 0.
I
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 * E-mail: mrosd@openspace.org • Web site:www.openspace.org + "_
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette. Hanko, Larry Hassett, Kenneth C. Nitz • general Manager:L.Craig Britton
Meeting 02-04 Page 2
VL ADOPTION OF CONSENT CALENDAR
L. Hassett removed Agenda Item 4, Authorize an Increase in the Contract with Andy'
Roofing Company. Inc. of Mountain View for the Roof Replacement of the Red Barn
Located in La Honda Creek Oven Space Preserve in the Amount of$7.000 for a Total
Contract Amount Not to Exceed $60.933.
K. Nitz removed Agenda Item 5,Notice of Completion of Contract for the Removal o
One Minor Structure and Various Debris at Sierra Azul Open Space Preserve and Restore
the Area to a Natural Condition: Authorize the President of the Board. or Other
Appropriate Office. to Execute the Attached Notice of Completion and Acceptance o
Work.
J. Maciel removed Agenda Item 7, Authorize the General Manager to Execute a
Purchase Contract with the State Department of General Services and Lashe
Auto/Folsom Ford for Four Vehicles at a Total Cost Not to Exceed $111,000.
Motion: M. Davey moved that the Board adopt the Consent Calendar, including;
Agenda Item 6, Authorize the General Manager to Execute an
Amendment to the District's Contract with Cambria Corporation
Increasing the Compensation to be Paid from$20.000 to an Amount Not
to Exceed $23.00 ; Agenda Item 8, Adopt the Attached Resolution
Amending the District's Conflict of Interest Code; and Revised Claims 02-
04. J. Cyr seconded the motion. The motion passed 7 to 0.
V11 BOARD BUSINESS
A. Agenda Item No. 1 —Accept the 2001 Miscellaneous Enforcement Activity
Summary and the Eleven-Year Field Activity Summmy—(Report R-02-14).
G. Baillie reviewed the report, noting that most violations were for parking, and
most of those were in Rancho San Antonio County Park.
K. Nitz suggested putting up signs regarding carpooling.
G. Baillie talked about some trends: Bicycles in closed areas dropped; bike
helmet violations increased; off-road vehicles and dogs off leash increased;
vandalism dropped. He cautioned against lessening vigilance. There was a
significant increase in car break-ins which generally tend to be in the daytime
with the majority on weekdays.
C. Britton stated that gaff would provide a ten-year history in the future unless
the Board wanted more.
Discussion followed regarding tracking of expenses due to issuing citations at
Rancho San Antonio (including the appeal process) and other expenses of
managing that property. J. Maciel stated that the revenue from tickets and the
cost of handling them is basically a wash. Board Members agreed that there
Meeting 02-04 Page 3
ought to be hard data on what it costs the District to manage Rancho San Antonio
so information is available at the end of the lease.
J. Escobar clarified the process of parking citations. He said that illegal trails
would not be included in this document
Motion: K. Nitz moved that the Board accept the Miscellaneous
Enforcement Activity Summary and the Eleven-Year Field
Activity Summary. M. Davey seconded the motion. The motion
passed 7 to 0.
Henry Pastorelli, President of ROW, said that he never sees people without
helmets and wondered where they were occurring. He said that the bikes in
closed area violations being down was encouraging but not at the level he would
like to see them. He said that overall,ROW would like to approach this
cooperatively and work with the Board to put together a plan. He thought a fairly
strong message needed to be sent to the community and thought closing trails was
sending the wrong message and would cause bad feelings. C. Britton informed
him that there was no plan to close legal trails.
Discussion followed regarding bicyclists riding on District lands with no helmet.
It was suggested that the riders might be passing through District land on a loop.
C. Britton said the District might try to put signs at every entrance.
H. Pastorelli talked about ROMP's education plan for the year and about possible
locations for educational stations.
B. Agenda Item No. 2- -Approval of Reclassification of the Accounting Specialist to
Senior Accounting Specialist and Amendment to the District's Position
Classification and Compensation Plan to Approve Two New Job Classification and Salary Ranges for Accounting Clerk and Senior Accounting Specialist:Retain
the Class Specification for Accounting Specialist to Remain Vacant and
Unbudgeted at This Time—&port R-0"-31
S. Thielfoldt presented the report.
N. Hanko commended her for the thorough report.
Motion: M. Davey moved that the Board approve reclassification of the
Accounting Specialist class specification to Senior Accounting
Specialist and amendment to the District's Position Classification
Plan and Compensation Plan to approve two new class
specifications and commensurate salary ranges for Accounting
Clerk and Senior Accounting Specialist; and retain the class
specification for Accounting Specialist to remain vacant and
unbudgeted at this time. P. Siemens seconded the motion.
Meeting 02-04 Page 4
Discussion: C. Britton commented that all the information in the report was
necessary.
Vote: The motion passed 7 to 0.
C. Agenda Item No. 3—Guadalupe River Watershed Natural Resource Damage
Assessment: Authorize the General Manager to Extend Agreement for Legal
Services with the Law Firm of Barg, Coffin, Lewis& Trapp and Authorize
Payments Not to Exceed an Additional $20.000: Authorize the General Manager
to Extend Agreement for Technical Consulting Services with the Firm of Locus
Technologies and Authorize Payments Not to Exceed an Additional $30.000—
(Report R-02-34).
D. Simmons outlined stafrs recommendations.
Motion: M. Davey moved that the Board authorize the General Manager to
extend the agreement for legal services with the law firm of Barg,
Coffin, Lewis & Trapp and authorize payments not to exceed an
additional $20,000; and authorize the General Manager to extend
the agreement for technical consulting services with the firm of
Locus Technologies and authorize payments not to exceed an
additional $30,000. L. Hassett seconded the motion.
Discussion: D. Simmons informed the Board that the$50,000 should take the
project through April and that the next phase would cost$130,000.
C. Britton said they estimate $225,000 for the entire process. K.
Nitz requested a copy of the Locus report. D. Simmons described
the services each consultant is providing and said the two are not
overlapping in the sense of duplicating work. C. Britton agreed
with D. Simmons that the District is well represented. He said this
is costly, but he could see no alternative. He said the property is
worth$20 million. Board members agreed that they are doing the
right thing.
The motion passed 7 to 0.
D. Agenda Item No. 4-Authorize an Increase in the Contract with Andy's Roofin
Company, Inc. of Mountain View for the Roof Replacement of the Red Barn
Located in La Honda Creek Open Space Preserve in the Amount of$7.000 for
Total Contract Amount Not to Exceed $60.933 —(Report R-02--3-2),
S. Welaratna presented the staff report. C. Britton told why the contingency was
used, noting that staff was hoping not to use the full amount. He said staff would
like to have a cushion in case they run into more damage. S. Welaratna explained
how the mistake in estimating the cost had been made.
Motion: M. Davey moved that the Board authorize an increase in the
contract with Andy's Roofing Company, Inc. of Mountain View
Meeting 02-04 Page 5
for the roof replacement of the Red Barn located in La Honda
Creek Open Space Preserve in the amount of$7,000 for a total
contract amount not to exceed $60,933. P. Siemens seconded the
motion. The motion passed 7 to 0.
E. Agenda Item No. 5 -Notice of Completion of Contract for the Removal of On
Minor Structure and Various Debris at Sierra Azul Open Space Preserve
and
Restore the Area to a Natural Condition: Authorize the President of the Board. or
Other Appropriate Office, to Execute the Attached Notice of Completion and
Acceptance of Work—(Report R-02-33)
K. Nitz asked why the earlier plant inventory of Sierra Azul was not being used.
J. Escobar explained that this one is more detailed. C. Britton added that staff
wanted to make sure it is done right. K. Nitz requested a copy of the report.
Motion: K. Nitz moved that the Board authorize the President of the Board,
or other appropriate officer, to execute the Notice of Completion
and Acceptance of Work for the demolition of one minor structure
and the removal of associated debris at Sierra Azul Open Space
Preserve. M. Davey seconded the motion. The motion passed 7 to
0.
F. Agenda Item No. 7- Authorize the General Manager to Execute a Purchase
Contract with the State Department of General Services and Lasher Auto/Folsom
Ford for Four Vehicles at a Total Cost Not to Exceed $111,000—(Rsport R-02-
29
J. Maciel presented the staff report. He talked about the accident D. Sanguinetti
was involved in, noting that the vehicle was totaled. He explained why staff
would buy a small SUV as opposed to a pickup. C. Britton noted that this was the
first vehicle the District has lost.
N. Hanko asked if safety was a consideration in the choice of vehicles. J. Maciel
said staff works with the state bid process. C. Britton said he thought they all
meet safety standards.
M.91ion: M. Davey moved that the Board authorize the General Manager to
execute a purchase contract with the State Department of General
Services and Lasher Auto/Folsom Ford for four vehicles at a total
cost not to exceed $111,000. J. Cyr seconded the motion.
Vote: The motion passed 6 to 0. N. Hanko abstained because of her
concern regarding safety standards.
VIII. INFORMATIONAL REPORTS
M. Davey: 1. She asked about redistricting. N. Hanko said that LAFPAC will be taking
up the matter of redistricting at 11:00 a.m. on March 12. S. Thielfoldt noted that the
Meeting 02-04 Page 6
deadline is in June. C. Britton said they have received the census software. 2. She said
that March 7, at 1:30 p.m., there will be a Planning Commission presentation regarding
proposed hillside zoning for Stanford land. The current proposal is inadequate. C.
Britton said that staff has a copy and will comment on it. M. Davey added that there is
group of homeowners who believe the Stanford ditch really is a seasonal stream.
K. Nitz: 1. He asked if Board Members had received his email regarding the budget
guideline. 2. He referred to the letter from Save-the-Redwoods League and to the
Merrits. C. Britton described the agreement.
L. Hassett extended an invitation to the Tall Tree awards on April 4 and said he would
arrange for a District table.
C. Britton: 1. He had a copy of the East Bay Measure K brochure. 2. He referred to the
FYI regarding the California AIDsRide that some staff are participating in. 3. He noted
that there was a clipping about Paul Rogers receiving the Paul Brauer award. 4. The
clippings also included a note about the Nature Conservancy and Gilroy Hot Springs. 5.
AB 953 is in the Senate Local Government Committee and they will be following its
progress. 6. There will be an estimated $17 billion deficit in the State Budget. He said
they will have to follow this very closely. 7. He reported that Proposition 40 was
running at about 52%. 8. He said Stanford is still looking at the"S" trail alignment. 9.
He read from the frontispiece of the Illustrated History of San Mateo County.
P. Siemens asked about the Los Gatos ordinance regarding the McCarthy property. C.
Britton explained that giving up the easement on St. Joseph's Hill is one of the conditions
of the final map approval.
S. Jensen: 1. She said she needed release forms from Board members for the District
book. Jay Thorwaldson will write the forward for the book. 2. She outlined the schedule
for Earth Day events. They had sent a survey to educators regarding Earth Day. There
will be an educator's breakfast on April 20. Trail building and restoration. Volunteer
events will take place on April 19 and 20 at Picchetti and Long Ridge Open Space
Preserves.
IX. ADJOURNMENT
At 9:05 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary