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Home My Public Portal About20020327 - Minutes - Board of Directors (BOD) Regional Open S; ce wa MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-06 REGULAR MEETING BOARD OF DIRECTORS March 27, 2002 MINUTES REGULAR MEETING L ROLL CALL Vice President Nonette Hanko called the meeting to order at 7:30 p.m. Members Present: Jed Cyr, Mary Davey, Nonette Hanko,Larry Hassett, Ken Nitz, and Pete Siemens, and Deane Little(arrived at 7:33 p.m.) Members Absent: None. Staff Present: Craig Britton, Duncan Simmons, Sally Thielfoldt, Stephanie Jensen, Sandy Sommer, Michael Williams, John Escobar, John Maciel, Cathy Woodbury H. ORAL COMMUNICATIONS—There were none. M. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. K. Nitz seconded the motion. The motion passed 7 to 0. IV. ADOPTION OF CONSENT CALENDAR K. Nitz removed Agenda Item 4, Authorize the General Manager to Execute a Contract with Nolan, Zinn, and Associates to Provide Engineering and Permitting Assistance Services for Routine Culvert Projects in an Amount Not to Exceed $31,500 to Provide Ensineering and Resource Agency Permitting Assistance for the Three Culverts at Sierra Azul Open Space Preserve, and Five Culverts at El Corte de Madera Creek Open Space Preserve. Staff answered questions regarding Claims 3529R, 3528R, and 3534R. Motion: K. Nitz moved that the Board adopt the Consent Calendar, including approval of the Minutes of the January 30, 2002, and February 13, 2002 Special and Regular Meetings; a draft response to a written communication from Ms. Georgia Finnigan, P. O. Box 460314, San Francisco; Agenda Item 6,Authorize the General Manager to Execute a 330 Distel Circle e Los Altos, CA 94022-1404 - Phone: 650-691-1200 Fax:650-691-0485 ® E-mail: mrosd@openspace.org - Web site:www.openspace.org °1 OOFAEEs, Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane tittle,Nonette Hanko, Larry Hassett, Kenneth C. Nitz . General Manager:L.Craig Britton i Meeting 02-06 Page 2 Contract with Kier& Wright Civil Engineers and Surveyors to Provide Survey Services in an Amount Nat to Exceed $25.000 for the Former Lobner Pro eegy at Monte Bello Open Space Preserve; Agenda Item 7, Authorize the General Manager to Negotiate and Execute a Contract with Rural Pig Management, Inc..to Implement the Third Year of the Feral Pig Control Program on District Lands with a Budget Not to Exceed $43,000 in Fiscal Year 2002-2003;Agenda Item 8, Approval of Annual Claims List; Agenda Item 9, Appoint Lisa Zadek as Assistant District Clerk; Agenda Item 10, Cancel the April 10. 2002 Regular Board of Director's Meetin ; and Revised Claims 02-06. L. Hassett seconded the motion. The motion passed 7 to 0(L. Hassett abstained on Agenda Item 7). J. Maciel introduced newly-hired Open Space Technicians Ignacio Zavala and Holden Neal. C. Britton noted that D. Simmons was at the meeting in S. Schectman's absence. S. Thielfoldt introduced her daughter, Brooke. V. BOARD BUSINESS A. Agenda Item No. 1—Adoption of the Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2002-2003 - (Report R-02451. C. Britton introduced the item, noting that the corrections and suggestions made at the January 30 meeting had been incorporated into the plan. Planning Department- C. Woodbury noted deletion of the vegetation study and addition of the five-year master plan. She said the vegetation study would be picked up next year. Public Affairs Department—S. Jensen talked about Key Project#3, Web site improvements. C. Britton informed Board Members that the good neighbor policy brochure is under the Administration Program. Operations Department—C. Britton noted the name change from Enterprise Program to Property Management Program. P. Siemens suggested changing Item 2.f on page 16 to remove the word"enterprise" and add "District-owned" residences. Motion: K. Nitz moved that the Board adopt the 2002-2003 Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2002-2003. M. Davey seconded the motion. Discussion: J. Cyr commented that he thought they were getting more realistic and flexible. C. Woodbury informed the Board that postponing the vegetation study would not impact vegetation management. Meeting 02-06 Page 3 The motion passed 7 to 0. B. Agenda Item No. 2-Final Approval of Fiscal Year 2002-2003 Budget- C. Britton (A) Administration and Budget Committee's Fiscal Year 2002-2003 Budget Re op — Report R-0246 . K. Nitz presented the report, noting that there was a 7.4%increase over last year. He said the new budget growth guideline was based on the ratio of operating expenses over tax revenue and revenue growth. He touched on the seven recommendations. P. Siemens noted that a major study, such as Sierra Azu, fell under capital improvements, not the operating budget. C. Britton spoke regarding the state budget deficit. He said staff is concerned regarding the taking away of funds, and said that staff would be prudent. N. Hanko commented regarding C. Britton's remarks about no increase in his salary until after the state budget is passed. (B) Approve a Five-Point(5%) SaIM Adjustment for the Represented. Office, Supervisory. and Management Staff; Adopt the Attached Resolution Approving the Budget for Fiscal Year 2002-2003 and the Amendment to the Classification and Compensation Plan Reflecting the Five Point Salary Adjustments and One Classification Amendment Deleting Seasonal Interpretive Aide and Replacing that Class SMification with Interpretive Aide- (90ort R-0247) Motion: N. Hanko moved that the Board approve the proposed fiscal year 2002-2003 budget and recommendations described in the staff report; and approve a five-point(5%) salary adjustment for the represented, office, supervisory, and management staff, and adopt Resolution No. 02-07, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Budget for Fiscal Year 2002-3003. 1 Cyr seconded the motion. Discussion: N. Hanko said this was one of the best reports she had seen from the Administration and Budget Committee. P. Siemens and I Cyr commented as members of the Committee. ygigi The motion passed 7 to 0. i Meeting 02-06 Page 4 C. Britton mentioned that S. Thielfoldt and D. Woods were the staff members most responsible for the report. C. Agenda Item No. 3—Approval of Insurance Coverage for 2002-2003 Fiscal Year at a Total Cost of Approximately $123.756: Adoption of Resolution AR rU oving District Participation in the California Joint Powers Insurance Authority's Joint Protection Program of Liability Coverage; and Authorizing Execution of the Joint Powers Agreement Creating the California Joint Powers Insurance Authority (CJPIA)-Report R 02-52). S. Thielfoldt outlined the report and explained how the JPIA payment schedule worked. C. Britton said Skip McIntyre had worked with S. Thielfoldt, and said he would invite Skip to the next muting so the Board can present him with a resolution of appreciation. Discussion: S. Thielfoldt explained that any catastrophic loss would probably be covered by re-insurance. She also explained how the payment of claims works. Existing coverage was only for$10 million. The JPIA offers broader coverage in most categories with fewer restrictions. She added that all property loss is covered by commercial carriers but at a much reduced rate. Board members expressed concern regarding the District's liability if there were massive losses in Southern California. C. Britton talked about re-insurance and why he was impressed with the JPIA as opposed to commercial insurance. S. Thielfoldt said she did not think the administrative load would increase significantly and might even be less. C. Britton said staff had been considering this approach for the last eight years, and S. Thielfoldt's experience in the area had enabled staff to go ahead with it. He talked about other JPIAs. Motion: J. Cyr moved that the Board adopt Resolution No. 02-08, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Execution of the Joint Powers Agreement Creating California Joint Powers Insurance Authority, and Further Approving Participation in its Joint Protection Program Providing Liability Coverage Through Self-Insurance, Loss Pooling, and Excess Insurance; and approve the CJPIA insurance program for fiscal year 2002-2003 as follows: A. Joint Protection Program, General and Automobile Liability Protection, including Crime Coverage, for the period of April 1, 2002 through June 30, 2002 at a cost of$95,000 (15- month coverage). B. All Meeting 02-06 Page 5 Risk Real Property Insurance Program for the period of April 1, 2002 through June 30, 2003 at a cost of$7,100. C. Vehicle Physical Damage Program for a period of April 1, 2002, through June 30, 2003 at a cost of$11,656. M. Davey seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 4- Authorize the General Manager to Execute a Contract with Nolan. Zinn, and Associates to Provide Engineering and Permitting Assistance Services for Routine Culvert Projects in an Amount-Not to Exceed $31.500 to Provide Engineering and Resource Agency Permitting Assistance for the Three Culverts at Sierra Azul Open Space Preserve, and Five Culverts at El Corte de Madera Creek Open 0 Space Preserve—(Report R-02-44) S. Sommer said this amount is unrelated to the $40,000 to Tim Best. These are routine replacements that need to be addressed now rather than wait for his report. The cost covered design, permitting, and construction. She talked about the cost of permitting. She said that most of the culverts are in streams, and some are ditch relief culverts. None of the culverts are in year round streams. Motio N. Hanko moved that the Board authorize.the General Manager to execute a contract with Noal, Zinn, and Associates of Santa Cruz in an amount not to exceed $31,500 to provide engineering and resource agency permitting assistance for the following routine culvert projects: 1. Three culverts at Sierra Azul Open Space Preserve. 2. Five culverts at El Corte de Madera Creek Open Space Preserve. P. Siemens seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 5—Authorization to Solicit Bids for the Removal of the Handball Courts to Preserve the Specimen California Bay Tree at Ranch San Antonio County Park:Determine That the Recommended Actions are Categorically Exempt from the California Environmental Quality Act (CEQA)a Set Out in this Rep ort; Authorize Staff to Solicit Bids for the Removal of the Handball Courts at Rancho San Antonio County Park to Preserve the Specimen California Bay Tree Adjacent to the Courts- (Report R-02-49). J. Maciel presented the staff report and noted that the project would include trail re-alignment, fencing around the tree, and restoration. Regarding concerns in terms of the root structure, J. Maciel said the horticulturalist worked with staff on- site. He talked about options of how visitors would be routed during demolition. Motion: K. Nitz moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as set out in the staff report; Meeting 02-06 Page 6 and authorize staff to solicit bids for the removal of the handball courts at Rancho San Antonio County Park to preserve the specimen California bay tree adjacent to the courts. P. Siemens seconded the motion. The motion passed 7 to 0. V1. INFORMATIONAL REPORTS M. Davey: 1. The Stanford hearing was postponed until June to give jurisdictions a chance to respond. 2. Regarding Stanford trails, there have been several meetings, and negotiations are ongoing. N. Hanko: 1. Stanford hillside zoning—she attended the Palo Alto Planning Commission meeting. They will meet with the County Planning Commission. She had an invitation to meet and talk about trails. 2. She said it might be good idea to bring back former Board Members and the former general manager to the Founder's Day event. P. Siemens talked about the conference he had attended. J. Cyr said he would like to go to the New Jersey conference. C. Britton: 1. He had Coastal Conference brochures and asked which Board Members were going. 2. He passed out the POST coastal report. 3. He had a report regarding farmland protection from the capacity building workshop put on by Bay Area Open Space Council. 4. The Park District Forum will be in Monmouth County,New Jersey, June 5-8. 5. He suggested sending copies of the Andrea Muckerman letter in the FYIs to legislators. 6. Trails in El Corte de Madera—he talked about the ordinances giving the general manager the ability to close trails. J. Escobar said this was not a way of getting around Board authority, but was turning it into a resource protection area. 7. He said this weekend they will be resurfacing the parking lot and adding the flagpole at the main office. 8. AB 953 went to the Senate Local Government Committee where it passed unanimously, and will be going to the Senate floor. It now contains an urgency clause. He said it could be on the governor's desk by the end of April. He talked about other contacts they met during the trip to Sacramento and added that he thought it was a good trip. 9. He had been on a tour of Cooley Landing. 10. He met with Denise Dade on Stanford and they talked mostly about zoning. 11. Regarding Stanford trails, he had met with Jean McCowan. He wanted D. Woods to look at three different trail alignments. 12. The Town of Los Altos Nils is trying to vacate some of their trails. S. Thielfoldt had information for Board Members who are running for re-election. J. Escobar: 1. He said Planning, Public Affairs, and Operations would like to take a multi-faceted approach to non-compliance at El Corte de Madera. He met with ROW who supports what the District is trying to accomplish. He said they would establish joint information stations. 2. Regarding the web site, they have been working with Marc Auerbach, a volunteer consultant, on the new home page and hope to have it up by April 2, 2002. Meeting 02-06 Page 7 J. Maciel: 1. He suggested postponing the workshop for Resource Management until May 8. 2. He talked about D. Sanguinetti's surgery. S. Jensen: 1. The Nature Center is opening April 7. 2. She gave the following dates: Fremont Older tour on April 14. San Mateo County Earth Day, Menlo Park, April 20. Santa Clara County VIP tour, May 4. San Mateo County VIP tour, June 22. Outdoor Education leader and docent training May 7. VIE. ADJOURNMENT At 9:48 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary