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HomeMy Public PortalAbout08-03-22 Speical Plan Commission Minutes Special Plan Commission Record of Minutes Date: August 3, 2022 Location: Village Hall CALL TO ORDER, PLEDGE, & ROLL CALL Chairman Kiefer called the Special Plan Commission meeting to order at 7:01 p.m. and led the pledge to the flag. ROLL CALL: Commissioners Minnis, Nicholson, Renzi, Valerga, Womack and Chairman Kiefer were present. Commissioners Goins, Heinen, and Seggebruch were absent. OTHERS PRESENT: Jake Melrose, Director of Economic Development; and Rachel Riemenschneider, Associate Planner. APPROVAL OF MINUTES The Minutes of the Plan Commission held on July 19, 2022, were accepted as presented. PUBLIC COMMENTS No Public Comments. DEVELOPMENT REPORT Mr. Melrose provided an update on the following: DHL development, Willow Run Unit 2 Final Plat, and Seefried Properties development. OLD BUSINESS No Old Business. NEW BUSINESS 1980-071422.SU 15929 S. ROUTE 59 STARBUCKS Commissioner Valerga made a motion to open a Public Hearing for the proposed special use drive-thru extension for the property located at 15939 S. Illinois Route 59 also known as Lot 4 of the Renwick Place commercial subdivision. Second by Commissioner Renzi. Voice Vote. All in favor. 0 opposed. Motion carried 5-0. Ms. Riemenschneider stated petitioner, Starbucks, is seeking a recommendation of approval to renew a special use for an existing drive through. The existing structure is 2,231 square feet on 0.8 acres. Previously, this structure was a Taco Bell with a drive through. Per the Plainfield Municipal Code (Sec. 9-37 Special Use), “If a special use is discontinued for a period of six (6) months or longer, the special use shall be considered abandoned and shall become null and void.” Because this drive through has not been operational for over 6 months, staff determined that this special use must be renewed. Ms. Riemenschneider reviewed the staff report dated August 3, 2022. Ms. Riemenschneider concluded staff believes that the drive through continues to be appropriate at the subject location and supports the special use renewal. Based on the foregoing analysis, prior to any public comment or discussion by the Plan Commission, staff recommends approval. Chairman Kiefer swore in Daniel Abdo, representing applicant. Mr. Abdo stated they agree that limiting access to the east unless it violates the PUD or any other development agreements, and this is a great retrofit building for Starbucks. Chairman Kiefer asked for public comments and there was no response. Plan Commission Minutes August 3, 2022 Page 2 of 3 Commissioner Minnis asked if there is anything pending for the parcel east of this building. Mr. Melrose stated it is his understanding that the is under contract for purchase, but the Village does not have an application for development. Commissioner Minnis asked if this location would have indoor and outdoor seating. Mr. Abdo confirmed there will be indoor and outdoor seating. Mr. Abdo stated Starbucks will be doing their typical seating. Commissioner Minnis asked what improvements the applicant was making to the site. Mr. Abdo explained the improvements. Commissioner Renzi wants to make sure that there is not too much impervious paving with the addition of a patio. Mr. Abdo stated he believes the area Commissioner Renzi is referring to is landscaping. Commissioner Renzi asked about stacking and asked if menu board being moved can be reviewed administratively. Mr. Abdo explained how Starbucks stacks car after ordering. Mr. Melrose indicated that this site has minimal improvements and can be approved administratively. Commissioner Renzi asked if the applicant will be updating the sprinklers. Mr. Melrose added that the Fire District code has changed since Taco Bell was built, so the applicant will need to update fire suppression system. Commissioner Renzi asked if there will be designated parking for orders waiting to be filled. Mr. Abdo state all orders are filled at the drive-thru window however there will be designated parking for mobile order pickup. Commissioner Valerga had no further questions. Commissioner Womack asked if the exit only will be striped. Mr. Abdo stated it will be a do not enter will a left or right turn. Commissioner Womack suggested some well-placed signage for the do not enter. Commissioner Nicholson had no additional comments. Chairman Kiefer is stated he is glad to see the building is being repurposed. Commissioner Womack made a motion to close the Public Hearing for the proposed special use drive- thru extension for the property located at 15939 S. Illinois Route 59 also known as Lot 4 of the Renwick Place commercial subdivision. Second by Commissioner Valerga. Voice Vote. All in favor. 0 opposed. Motion carried 5-0. Commissioner Minnis made a motion to adopt the findings of fact of staff as the findings of fact of the Plan Commission and, furthermore, recommend approval of the proposed special use drive-thru extension for the property located at 15939 S. Illinois Route 59 also known as Lot 4 of the Renwick Place commercial subdivision, subject to the following two (2) stipulations: 1. Compliance with the requirements of the Village Engineer; and 2. Compliance with the requirements of the Plainfield Fire Protection District. Second by Commissioner Renzi. Vote by roll call: Minnis, yes; Renzi, yes; Valerga, yes; Womack, yes; and Kiefer, yes. Motion carried 4-0. DISCUSSION Commissioner Renzi inquired about the tree removal occurring along Route 30 by Plainfield Lanes and it effect on wildlife at Lake Renwick. Mr. Melrose indicated Plainfield Lanes is considering an expansion and they have worked with the Forest Preserve on the clearing of the trees. Mr. Melrose indicated Plainfield Lanes will be replacing with landscaping. Commissioner Renzi if this is being reviewed Plan Commission Minutes August 3, 2022 Page 3 of 3 administratively. Mr. Melrose stated any expansion of the building will be reviewed by the Plan Commission. Commissioner Renzi asked if that would include a landscape plan. Mr. Melrose confirmed. Chairman Kiefer read the reminders. ADJOURN Plan Commission meeting adjourned at 7:28 p.m. Respectfully submitted by Tracey Erickson Tracey Erickson Recording Secretary