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HomeMy Public PortalAbout20020529 - Minutes - Board of Directors (BOD) f Regional Open ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 02-11 i SPECIAL MEETING BOARD OF DIRECTORS May 29, 2002 MINUTES i REGULAR MEETING L ROLL CALL President Deane Little called the meeting to order at 7:33 p.m. Members Present: Jed Cyr,Mary Davey,Nonette Hanko,Larry Hassett,Ken Nitz, Pete Siemeps, and Deane Little. Members Absent: None. Additional Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, Lisa Zadek, Doug Vu, Bunny Congdon, Fariba Ghahremani, Matt Freeman, Ruthie Harari-Kremer, and John Cahill. H. ORAL COMMUNICATIONS—There were none. I I M. SPECIAL ORDER OF THE DAY Bunny Congdon introduced Fariba Ghahremani, the newly hired Accounting Clerk. IV. ADOPTION OF AGENDA Motion: M. Davey moved that the Board adopt the agenda. K. Nitz seconded the motion. The motion passed 7 to 0. V. ADOPTION OF CONSENT CALENDAR K. Nitz removed Agenda Item No. 5, Support for Trail Alignments C-1-B and S-1-E Pursuant to the Requirements of the Stanford University General Use Permit and Community Plan. N. Hanko requested that the following corrections be made to the May 8, 2002, minutes: j Page 8, Motion Restated, change to read, " . . . give a progress report on the District's annexation process for the coastal annexation process." Page 10, second sentence of last paragraph, change"Vern" to"Bern." 330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200 (� Fax:650-691-0485 - E-mail: mrosd@openspace.org - Web site:www,openspace.org zl LIERE Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz - General Manager:L.Cram Britton Meeting 02-11 Page 2 Motio N. Hanko moved that the Board adopt the Consent Calendar, including approval of the minutes of the April 24, 2002 Special and Regular Meeting and the May 8, 2002 Special and Regular Meeting as amended; Agenda Item 4,Authorize Staff to Solicit Bids for Construction of a Parking and Staging Area at the Jacques Ridge Entrance to Sierra Azul Open Space Preserve. J. Cyr seconded the motion. The motion passed 7 to 0. VL BOARD BUSINESS A. Agenda Item 1—District Ward Boundary Re-Alignment: Adopt the Attache Resolution Aftgdny.Existing Ward Boundaries Based-Upon 2000 Census Data (R_Wrt R-02-77). C. Britton introduced this item, stating that the District is required by law to redistrict following each census and prior to the next regular election. He said staff was able to adjust the population in the wards to within a one-percent(1%) variance factor. After the staff had made their recommendation, the Legislative, Finance, and Public Affairs Committee went through it carefully. M. Freeman talked about the method used to determine the new boundaries and said the new software made the process much easier than in the past. He added that Ruthie Kremer-Harari had worked with the software technical support people and was responsible for their being able to work with it effectively. He then made a PowerPoint presentation showing how the boundaries had been adjusted within counties, cities, and District wards to result in the desired population balance among wards. Directors commended staff on a job well done. Motion- N. Hanko moved that the Board adopt Resolution No. 02-16, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Altering Existing Ward Boundaries. P. Siemens seconded the motion. The motion passed 7 to 0. B. Agenda Item 2 -Adoption of Resolution Approving Self-Insurance and Los Pooling of Workers' Compensation Insurance Through the California Joint Powers Insuranc e Authority; Adoption of Resolution Authorizing Application to the State of California to Self Insure Workers' Compensation Liabilities: Approva l of Workers' Compensation Insurance Coverage for June 30. 2002 to June 30, 2003 at a Total Cog of Approximately$80.000 - (Report R-02-78)- S. Thielfoldt presented the staff report, stating that the goal was to improve customer service, provide more contact with the injured worker, and allow more proactivity in terms of assessing claims and keeping costs down. Meeting 02-11 Page 3 Motion: M. Davey moved that the Board adopt Resolution No. 02-17, Resolution of the Board of Directors of the Midp6ninsula Regional Open Space District to Authorize and Approve Self-Insurance of Workers' Compensation for its Employees Through the Self- Insurance and Loss Pooling Program of California Joint Powers Insurance Authority; adopt Resolution No. 02-18,Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Application to the Director of Industrial Relations, State of California for a Certificate of Consent to Self Insure Workers' Compensation Liabilities; and approve the CJPIA workers' compensation insurance program for June 30, 2002 to June 30, 2003 at a cost not to exceed $80,000. J. Cyr seconded the motion. Discussion: Board members congratulated S. Thielfoldt on this proposal. S. Thielfoldt told what would likely happen at the end of the year when the JPIA determines premiums for next year. She said that commercial insurance anticipates costs before a loss has been incurred. She added that this would be a three-year commitment to the JPIA- vote. The motion passed 7 to 0. C. Agenda Item 3 -Authorize Staff to Solicit Bids for Improve ments to the Q"r ons,Maintenance Building at the Foothills Ranger Office Located i Rancho San Antonio Open Space Preserve- (Report R-00-02-89). J. Cahill said that Patrick Bernaldez, representing Panko Architects, was present. J. Cahill presented the staff report and said he thought this'was a great time to be going out to bid. He talked about the features of the proposed building. J. Cahill pointed out recent changes, including a change in the roofline pitch, and said that the changes had resulted in an $11,000 deduction in the proposed contract. In addition, the new design provided an easier building to work with and with less possibility for complications with the activities that staff want to take place there. He talked about the connection between the two buildings. He assured the Board that the old building would be recycled, and added that no new equipment would be purchased for the inside of the new building. J. Maciel added that staff is supportive of the plan in terms of future needs. He said there is room for a lift in one of the bays of the new building. He talked about the master plan and noted it was very practical. Meeting 02-11 Page 4 Regarding cost effectiveness of staff doing minor vehicle maintenance, I Maciel informed the Board that staff deals with two vendors for routine maintenance, and the vendors come to the site. He thought it was very cost effective. L. Hassett said he was disappointed that they were not considering some form of a photo voltaic project on,a new building like this. I Cahill said staff has not spent much time on it, but he knew that some of Butler's buildings are designed for retrofit. L. Bassett said it was important that the new building roof have the capability to support six pounds per square foot so it would not need to be reinforced to support the PV equipment. He talked about the benefits of shading from such a system and said he would like to see something come back to the Board in this regard. Patrick Beranldez assured the Board that the water heater was on-demand flow. This type of system occupies less space than other hot water tanks. I Cahill said they had tried to bring the project in under what was initially projected, but could build alternates into the bid. C. Britton agreed, and said they needed to make sure the roof load was six pounds per square foot. L. Hassett offered to consult on the engineering and design of the project. Motion: L. Hassett moved that the Board authorize staff to solicit bids for improvements to the operations maintenance building at the Foothills Field Office located in Rancho San Antonio Open Space Preserve, and look at some additional energy alternatives. N. Hanko seconded the motion. The motion passed 7 to 0. C. Britton thanked the architect's representative for being present at the meeting. D. Agenda Item 5- Support for Trail Alignments C-I-B and S-I--E Pursuant to the ftuirements of the Stanford University General Use Permit and Community Plan—(Resort R-0"-81 K. Nitz asked for an explanation of the alternatives. C. Britton talked about District concerns and the three possible alignments. He showed their locations on a map and told which one the District is recommending. M. Davey showed what Stanford wants, noting it would be paved. She showed where the best trail would be, but said Stanford is against it even though there are trails there already. She indicated where the"compromise" trail was located. She said the Stanford strategy group might be able to persuade Sup. Liz Kniss to do the right thing. Meeting 02-11 Page 5 C. Britton added that he believed this was the beginning of the process, not the end. Motion- K. Nitz moved that the Board authorize the Board President to sign the letter as drafted to the Santa Clara County Board of Supervisors on behalf of the District in support of trail alignments C-1-B (Optimal San Francisquito Corridor)and S-I-E(Cherry Stem/Stanford Periphery). L. Hassett seconded the motion. Discussion: J. Cyr suggested changing the word"feels" to"thinks" or "believes" in the second line of the second paragraph of the letter. The motion passed 7 to 0. VII. INFORMATIONAL REPORTS J. Cyr said he would be at the Sunnyvale Art and Wine Festival this weekend. L. Hassett said he, representatives from the Town of Woodside, D. Woods,D. Simmons, and D. Sanguinetti would be meeting tomorrow with the neighbors who surround Dennis Martin Road(the Old La Honda Road homeowners group)and the Grandview homeowners to discuss issues regarding that area. M. Davey: 1. She alerted them that the Los Altos Hills Council is doing an analysis of all public open space land owned by the Town with the possibility of disposing of some of it. They are also looking at their path system. There will be a meeting on June 6. Following the suggestion that the Board send a letter to Los Altos Nils, C. Britton said that from a policy point of view the District has not gotten involved on what local agencies are doing internally. Discussion followed regarding what should be the District's responsibility in similar matters. C. Britton said he would get the information from Los Altos Hills and include it in the FYIs. N. Hanko commented that she thought the District could support a resolution regarding dedication of public land. N. Hanko: 1. She referred to the notice from Big Creek that they completed the logging on the Bear Creek Redwoods Preserve and said she thought that was great. 2. She also referred to the letter from C/CAG and said she thought L. Hassett would be good for the position on the policy advisory committee. C. Britton said letters had already been sent on this from the District suggesting that instead of saying, "identify possible solutions to minimize the environmental impact," it be changed to,"avoid bay lands at all cost." He said the possibilities are ominous in relation to bay lands. He said staff would place an item on the consent calendar approving the Board representation to the committee. D. Little was informed that the painting of the red barn is not complete and probably would not be for another week. C. Britton said the experts were on hand and he presumed they would stop work if there was any threat to the bats. D. Little said he Meeting 02-11 Page 6 thought staff had been directed to avoid working.when the bats were nesting. The job had been scheduled for completion by May 15. C. Britton said the experts are on hand and he thought that if the bats were in the vicinity or were returning, work would stop. He said staff would provide.a report from the consultants. C. Britton: 1. He referred to the letter in the Ms regarding the golf ball damage settlement. S. Schectman talked about the District's dispute with the golf course and said signage is the best solution. .2. He announced that-the University Club was available for the District's 30 th'Anniversary dinner on November 15. 3. He'provided an update on the State budget, in particular the effect on.multi-county districts. He said the effect would be on the District's ability to borrow, not their ability to operate, so it would affect acquisition. In regard to Proposition 40 funds, he said the Cargill and Hearst acquisitions could drain the money that could otherwise be used'in this area. S. Schectman: 1. .On the Paulin matter, she said they had successfully completed negotiations and she was hopeful that that purchase would come before the Board at the June 26 meeting. 2. Regarding the Santa Clara County Open Space Authority, she said she understood ihat the Santa Clara County Taxpayers Association had challenged the validity of its assessment district. She will report on this as it moves forward. 3. She reported that the Wozniak lawsuit was filed and served, and they are working on getting a temporary restraining order. They expect a hearing on the preliminary injunction at the end of June. S. Thielfoldt informed Board Members that the Semiannual Campaign statements were due. VHL ADJOURNMENT At 9:37 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary