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HomeMy Public PortalAboutResolution 2020-25, Approve Hiring Pat Callahan To Assist With Hiring Of Full Time Staff I RESOLUTION 2020-25 A RESOLUTION TO APPROVE THE HIRING OF PAT CALLAHAN TO ASSIST WITH THE HIRING OF FULL TIME STAFF WHEREAS, the City Council of the City of Riverdale, Iowa is making plans to hire two full time employees, and; WHEREAS, the City Council would like to hire Pat Callahan to assist in the hiring of two full time positions one a senior staff position and one a junior staff position, and; WHEREAS, the City Council has discussed this proposal with Pat Callahan, and; WHEREAS, the Search Committee met on Sunday, March 8, 2020 and has provided the Mayor a list of recommendations regarding this hiring and the transition to full time staff which is attached as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA. Directs the Mayor and Clerk to request a proposal for services from Pat Callahan for the hiring of a full-time senior level position and one full time junior level position. It is the Council's desire to have the search completed and new employees start to work by July 1, 2020. Further, if the proposal does not exceed $14,000 in total, City Staff is authorized to execute the agreement to initiate the search process. Passed and approved this 1 Oth day of March 2020. Michael Bawden, Mayor ATTEST: i Mary F nces Blevins, City Clerk-Treasurer City of Riverdale,Iowa 110 Manor Drive,Riverdale,Iowa 52722•(563)355-2511 •www.riverdaleiowa.com UPF EXHIBIT A Resolution 2020-25 City of Riverdale, Iowa Search Committee Meeting Minutes PRESENT: Kevin Adams, Paul DCamp, Anthony Heddlesten, Kelly Krell, Doug Littrell See sign-in sheet for residents in attendance PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa DATE: Sunday, March 8, 2020 TIME: 2:00 p.m. The meeting began at 2:00 p.m. 1. Review of agenda The agenda was reviewed and no changes were requested. 2. Recap of public intake session feedback and comments Several residents attended a public intake session on Monday, March 2, 2020, and provided input and asked questions, to include: • General support for hiring two full-time positions, one a senior position and one a junior position. • Ensuring a new senior staff person would not have too much power or more power than the Mayor. • Ensuring salaries align with applicants' skills. • Clarification that the Mayor has the power to hire/fire a City Administrator/Manager, and the Council has the power to hire/fire a City/Deputy Clerk. • Certifications and experience should be considered and required. • Ensuring that the salaries and expectations of the positions are congruent with the size of the City. • While the City is small, the required tasks are still the same as other, larger cities (i.e. reporting, budgeting, FOIA requests, etc.). • Requiring knowledge of Iowa Code; perhaps requiring the positions live in Iowa, or within a certain number of miles from Riverdale in Iowa. • Setting expectations about the number of years of experience. • Clearly articulating a transition plan with the current City staff. Would there be a training period? If so, how long would that be? • Considering the use of a professional recruiter (i.e. Pat Callaghan). • If utilized, ensuring the fee is appropriate and that the recruiter will assist in determining our needs and making recommendations. • Hiring employees with a background in residential and commercial development. • Determining long and short-term goals for the positions. City of Riverdale,Iowa 110 Manor Drive,Riverdale,Iowa 52722•(563)355-2511 -www.riverdaleiowa.com • Possibly sharing a senior person with another small city. • Ensuring job descriptions are detailed and clearly delineate duties. • TIF knowledge would be ideal. • Deciding how to fund new positions in the current fiscal year and in the years to come. • Determining the salaries the City can afford; consider increased property tax revenue (Woods Estates) in the years to come. • Hiring a senior position in the $60,000 to $80,000 range and a junior position in the $40,000 to $45,000 range. • Whether to hire two positions at the same time, or one now and one later. Additional public intake was received at this time to include: • Weighing whether to attempt to do the search ourselves first, and if the response is not positive, then engaging a recruiter. • Hiring a recruiter for only some tasks and doing some ourselves. • Ensuring THAT oversight of new positions occurs and that there is a defined employee evaluation process in-place. • Perhaps having employees report to Council in regularly scheduled meetings on a scheduled basis. 3. Discussion and recommendation on the engagement of professional recruiting services 4. Discussion and recommendation on number of positions titles and salaries or to defer to professional recruiting services for some recommendations if applicable Krell reported that she had spoken with Pat Callagan, a professional recruiter, and he indicated he would be interested in the search; however, he is already under contract with several other cities, and he would likely engage the assistance of his colleague. He supplied several handouts that were attached to the agenda at the meeting. Pat also advised that when he provides quotation for services, he'll provide a price for each action item so that Council can select which items to contract for. This is helpful for search committees working with a defined budget. Adams, DCamp, Krell, and Littrell were in-favor of engaging a professional recruiter. Heddelsten was not initially in-favor but stated he would still be satisfied if the City decided to engage a professional recruiter. Krell will forward the Search Committee's recommendations the Mayor, as follows: • The Search Committee recommends obtaining a line item quotation from Pat Callaghan and obtaining the authority to engage him for services, should the quotation meet the Committee's expectations. • The Search Committee recommends hiring two full-time positions by 07/01/2020 but does not have a strong opinion on the titles for the positions, as long as it's understood that one position is senior and one position is junior. The Committee is willing to consider the professional recruiter's recommendations. • The Search Committee recommends hiring the junior position at a salary range of $40,000 to $50,000 (plus benefits), and a senior position at a salary range of $60,000 City of Riverdale,Iowa 110 Manor Drive,Riverdale,Iowa 52722•(563)355-2511 •www.,,iverdalelowa.com 0 to $80,000 (plus benefits); however, the Committee is willing to consider the professional recruiter's recommendations. The Search Committee will add an agenda item to the next meeting to specifically discuss transition plans from part-time to full-time staff. All part-time staff will be directly invited to attend and offer feedback. 5. Adjournment There being no further business, the meeting ended at 2:45 p.m. I City of Riverdale,Iowa 110 Manor Drive, Riverdale,Iowa 52722•(563)355-2511 •www.riverdaleiowa.com