HomeMy Public PortalAbout23-009 - AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING AN AMENDED JOB SPECIFICATION AND SALARY ALLOCATION FOR DEPUTY CITY CLERKRESOLUTION NO. 23-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARSON, CALIFORNIA, AMENDING THE CLASSIFICATION
PLAN, RESOLUTION NO. 77-111, BY ADOPTING AN
AMENDED JOB SPECIFICATION AND SALARY ALLOCATION
FOR DEPUTY CITY CLERK
WHEREAS, Section 503 of the City9s Charter provides that the City Council shall determine, by
ordinance or resolution, the amount and type of compensation to be paid to all City officers, department
heads and employees; and
WHEREAS, The Assistant City Manager is authorized and directed under provisions of Sections
2797.1 of the Carson Municipal Code and Section II, Rule II of the City Personnel Rules to prepare and
recommend position classification and compensation plans, after consultation with the affected Directors,
which becomes effective upon approval by the City Council; and
WHEREAS, Rule Ill of the City of Carson Personnel Rules provides that modification to the
classification plan, embodied in Resolution No. 77-111, shall be made only after the authorized Human
Resources staff members consults with the affected Directors and affected recognized employee
organizations; and
WHEREAS, The City has reviewed the needs and services of the City Clerk9s Office and determined
that, to improve its services to the public and efficiency of the City Clerk9s Office, the City of Carson desires
to adopt an amended classification specification and salary allocation for DEPUTY CITY CLERK to ensure
the service and efficiencies; and
WHEREAS, The Director of Human Resources has consulted with the affected parties and has met
and conferred with the representatives of the affected recognized employee organizations pursuant to its
obligations under the MMBA, concerning the new classification specification for the DEPUTY CITY CLERK.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, DOES HEREBY
RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by reference.
SECTION 2. The amended classification specification for DEPUTY CITY CLERK attached hereto,
Salary Range 418, ($7,597 4 $9,694), assigned to the American Federation of State, County and Municipal
Employees, Local 1017, is hereby adopted.
SECTION 3. City will fund one full-time position for the amended classification and salary
allocation of DEPUTY CITY CLERK.
SECTION 4. In the event of any conflict between this Resolution and any prior City resolution
relating to the subject matter hereof, this Resolution shall supersede and prevail over the prior resolution
to the extent of the conflict.
01007.0004/972878.2 RESOLUTION NO. 23-009
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SECTION 5. The City Clerk shall certify to the adoption of this resolution and deem it effective as of January 17th of 2023 the same shall be in force and effect.
PASSED, APPROVED, and ADOPTED this 17" day of January 2023.
APPROVED AS TO FORM: CITY OF CARSON:
Fz boa qu fl yp! tp LA I - Roe L
Sunny K. Soltani, City Attorney Lula Posies Mayor
ATTEST:
YX Brddlaur
Dr. Khaleah K. Bradshaw, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF CARSON )
|, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that
the foregoing resolution, being Resolution No. 23-009 adopted by the City of Carson City Council at its
meeting held on January 17, 2023, by the following vote:
AYES: COUNCIL MEMBERS: Davis-Holmes, Hilton, Dear, Hicks, Rojas
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMEBES: None
ABSENT: COUNCIL MEMBERS: None
K Bondar
Dr. Khaleah K. Bradshaw, City Clerk
01007.0004/972878.2 RESOLUTION NO. 23-009
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DEPUTY CITY CLERK
Bargaining Unit: ASSOCIATION OF CONFIDENTIAL
EMPLOYEES-AFSCME
CITY OF CARSON
Revision Date:
SALARY RANGE
$43.83 - $55.93 Hourly
$7,597 4 9,694 Monthly
CLASS DESCRIPTION:
Job Summary:
Under the direction of the City Clerk and/or Chief Deputy City Clerk, performs a variety of complex and responsible administrative and clerical support duties in the City Clerk9s
Office; coordinates assigned activities with other City divisions, outside agencies and the general public; and may lead or supervise the work of clerical support staff.
ESSENTIAL DUTIES:
(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)
1. Organizes and supports the City Clerk9s Office ensuring efficiency of the office
operations and staff; coordinates communications, relieving the City Clerk of
administrative detail.
2. Monitors and coordinates the execution of documents by City officials; distributes fully executed documents to corresponding City divisions.
3. Processes new commissioners, committee or board members; maintains and updates
commissions, committees and boards database and reports.
4. Coordinates public notices, notices inviting bids and newspaper publication; assigns and maintains resolution and ordinance log books.
5. Prepares and distributes meeting notices and agenda; attends meetings and
conferences to record proceedings or receive information; prepares and distributes
comprehensive minutes as assigned.
6. Provides information to City officials, administrators, staff, outside agencies and the
public; interprets and explains City laws and guidelines, policies, programs, rules,
requirements and procedures.
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7. Trains, aad orients newly-hired clerical staff, and assist onboarding of City Clerk and Chief Deputy City Clerk.
8. Assigns, directs and reviews work of clerical staff to ensure completion in a timely and efficient manner.
9. Composes difficult correspondence independently on a variety of matters from rough drafts transcription machinetapes or verbal instructions.
10. Receives and interviews callers, both in person and on the telephone; screens and refers to corresponding City staff.
11. Attends City Council/Redevelepment Successor Agency/Housing Authority and Carson Reclamation Authority meetings in the absence of the City Clerk and/or Chief Deputy City Clerk and/or as required; takes notes and prepares minutes. 12. Assists in the preparation and conduct of municipal and special elections as directed by the City Clerk.
15. Proofreads received documents such as, but not limited to, public hearing notices, contracts, agreements, resolutions and/or ordinances prior to review and execution by the City Clerk.
16. Transcribes dictation from-ranseriptien machine-tapes City meetings; prepares and types letters, including commission, committee, board and other commission, committee
and board correspondences, reports, bulletins and memoranda. 17. Operates a variety of office machines and equipment including personal computer and related software, calculator, tanseribing- equisment and copier. 18. Conducts research, gathers materials and compiles information for reports; prepares reports of such research for the City Clerk or members of the City Council as assigned. 19. Acts as Filing Officer for the Political Reform Act in the absence of the City Clerk and/or Chief Deputy Clerk for: campaign statements, conflict of interest statements; processes and reviews statements for completeness; sends certain filings to Fair Political Practices Commission (FPPC) in Sacramento; sends certain filings to Secretary of State in
Sacramento; assesses penalties for late filings; notifies filing deadlines. 20. Prepares, proofs, and enters staff reports in Legistar/Granicus. 21. Prepares Pre-Council Agenda and Post-Council Agenda for City distribution.
22. Processes lobbyist registration and enters statements in Laserfiche; maintains and updates lobbyists report.
23. Processes receipt and release of bonds.
24. Notarizes official City documents and only Notary Public who serves the public. 25. Performs related duties as required.
QUALIFICATIONS:
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
Education and/or Experience:
Associates Degree in secretarial science, record management or an occupationally related field and five (5) years of secretarial experience including one (1) year in the City Clerk9s Office or
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related municipal organization and two (2) years experience in a lead or supervisory capacity. Experience and/or education in a related field may be substituted on a year for year basis.
Knowledge of:
Applicable laws, ordinances, codes, regulations, policies and procedures.
Modern office practices, procedures and equipment.
General record-keeping practices.
General and special municipal elections procedures.
Personal computer software and hardware.
Telephone techniques and etiquette.
Basic functions and responsibilities of the City Clerk.
City organization, operations, policies and objectives.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Principles and practices of supervision and training.
Office practices and procedures.
Skill and/or Ability to:
e Type at 60 net words per minute from clear copy.
e Train and provide work direction to office clerical and secretarial support as assigned.
e Assign and review the work of others.
e Transcribe dictation accurately at an acceptable rate of speed. e Compile and organize complex material and summarize in report form.
e Compose independently or from oral instructions, letters, memos, bulletins or other material.
e Provide secretarial and administrative support to a high level administrator or executive manager.
e Maintain accurate records and prepare clear and concise reports.
e Read, interpret and follow rules, regulations, policies and procedures.
e Effectively communicate both orally and in writing.
e Establish and maintain effective working relationships with others. e Analyze situations accurately and adopt an effective course of action.
e Understand and follow oral and written directions.
e Maintain confidentiality.
e Exercise independent judgment in relieving the City Clerk of administrative detail.
e Operate a variety of office machines and equipment including personal computer and related software.
License:
Possession of a valid California Class C driver's license. Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
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WORKING CONDITIONS:
Employee accommodations for physical or mental disabilities will be considered on a case-by-
case basis. Positions in this class normally:
e Require vision (which may be corrected) to read small print.
e Require mobility of arms to reach and dexterity of hands to grasp and manipulate small
objects.
Perform work which is primarily sedentary.
Is subject to inside environmental conditions.
e May be required to attend periodic evening meetings and/or to travel within and out of
City boundaries to attend meetings.
e May be required to work at a computer terminal for prolonged periods.
e May be required to work evenings and/or weekends.
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