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HomeMy Public PortalAboutPKT-CC-2009-10-13CITY OF MOAB OCTOBER 13, 2009 PRE-COUNCIL WORKSHOP 6:30 PM REGULAR COUNCIL MEETING 7:00 PM CITY COUNCIL CHAMBERS (217 East Center Street) Updated on: 10/9/2009 Moab City Recorder’s Office Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 4:00 GCWB 6:00 GCAB 6 7 7:00 CVPC 8 6:00 MCPC 9 10 11 12 12:30 GCCOA 13 12:00 TRAIL MIX 3:00 MVFPOC 5:00 GCCMD 7:00 MC Council Meeting 14 4:30 GCHPC 6:00 GCPC 15 5:30 TCAB 16 10:00 Special Council Meeting 11:30 Joint City/County Meeting 17 18 19 20 21 5:00 GCLB 6:30 CVTC 7:00 GCRSSD 22 6:00 MCPC 23 24 25 26 27 3:00 MTPSC 7:00 MC Council Meeting 28 6:00 GCPC 29 30 31 2009 October Entry Full Description Meeting Location DatesCHCSSD Canyonlands Health Care Special Service District Grand Center #4 Last ThursdayCVFP Castle Valley Fire Protection Community Center #2 Castle Valley Drive 2nd ThursdayCVPC Castle Valley Planning Commission Community Center #2 Castle Valley Drive 1st WednesdayCVTC Castle Valley Town Council Community Center #2 Castle Valley Drive 3rd WednesdayGCCMD Grand County Cemetary Maintenance District Sunset Memorial Cemetary 2nd TuesdayGC Council Meeting Grand County Council Meeting 125 East Center Street 1st & 3rd TuesdayGCAB Grand County Airport Board 125 East Center Street 2nd TuesdayGCCOA Grand County Council on Aging Grand Center 2nd MondayGCHEC Grand County Higher Education Committee USU Extension Office 4th ThursdayGCHPC Grand County Historic Preservation Committee Grand Center 4th WednesdayGCLB Grand County Library Board 257 East Center Street 2nd WednesdayGCPC Grand County Planning Commission 125 East Center Street 2nd & 4th WednesdayGCRSSD Grand County Recreation Special Service District 217 East Center Street 2nd WednesdayGCSDBE Grand County School District Board of Education 264 South 400 East 3rd WednesdayGCSWSSD Grand County Solid Waste Special Service District 100 Sand Flats Road 1st ThursdayGCWB Grand County Weed Board Grand Center 1st MondayGWSSA Grand Water & Sewer Service Agency 3025 East Spanish Trail Road 1st & 3rd ThursdayLPC Legislative Policy Committee Utah Local Governments Trust No. SLC 3rd MondayMARC Moab Arts and Recreation Center Advisory Board 111 E. 100 North 1st ThursdayMATCAB Moab Area Travel Council Advisory Board 125 East Center Street 4th ThursdayMC Council Meeting Moab City Council Meeting 217 East Center Street 2nd & 4th TuesdayMCPC Moab City Planning Commission 217 East Center Street 2nd & 4th ThursdayMMAD Moab Mosquito Abatement Distrcit 1000 East Sand Flats Road 1st or 2nd ThursdaySEUALG South Eastern Utah Association of Local Government Price 2nd ThursdaySEUDHD South Eastern Utah District Health Department Green River City OfficesTRAIL MIX Trail Mix Grand Center 2nd Tuesday noonTSSD Thompson Special Service District Thompson Springs Fire Station 2nd TuesdayTSSFD Thompson Special Service Fire District Thompson Springs Fire Station 2nd Thursday Updated on: 10/9/2009 Moab City Recorder’s Office Sun Mon Tue Wed Thu Fri Sat 1 2 4:00 GCWB 6:00 GCAB 3 Moab General Election 4 7:00 CVPC 5 6 7 8 9 12:30 GCCOA 10 12:00 TRAIL MIX 3:00 MVFPOC 5:00 GCCMD 7:00 MC Council Meeting 11 6:00 GCPC 12 6:00 MCPC 6:30 TSSFD 13 14 15 16 17 18 5:00 GCLB 6:30 CVTC 7:00 GCRSSD 19 5:30 TCAB 20 21 22 23 12:00 CJC 24 3:00 MTPSC 7:00 SEUDHD 7:00 MC Council Meeting 25 6:00 GCPC 26 27 28 29 30 2009 November Entry Full Description Meeting Location DatesCHCSSD Canyonlands Health Care Special Service District Grand Center #4 Last ThursdayCVFP Castle Valley Fire Protection Community Center #2 Castle Valley Drive 2nd ThursdayCVPC Castle Valley Planning Commission Community Center #2 Castle Valley Drive 1st WednesdayCVTC Castle Valley Town Council Community Center #2 Castle Valley Drive 3rd WednesdayGCCMD Grand County Cemetary Maintenance District Sunset Memorial Cemetary 2nd TuesdayGC Council Meeting Grand County Council Meeting 125 East Center Street 1st & 3rd TuesdayGCAB Grand County Airport Board 125 East Center Street 2nd TuesdayGCCOA Grand County Council on Aging Grand Center 2nd MondayGCHEC Grand County Higher Education Committee USU Extension Office 4th ThursdayGCHPC Grand County Historic Preservation Committee Grand Center 4th WednesdayGCLB Grand County Library Board 257 East Center Street 2nd WednesdayGCPC Grand County Planning Commission 125 East Center Street 2nd & 4th WednesdayGCRSSD Grand County Recreation Special Service District 217 East Center Street 2nd WednesdayGCSDBE Grand County School District Board of Education 264 South 400 East 3rd WednesdayGCSWSSD Grand County Solid Waste Special Service District 100 Sand Flats Road 1st ThursdayGCWB Grand County Weed Board Grand Center 1st MondayGWSSA Grand Water & Sewer Service Agency 3025 East Spanish Trail Road 1st & 3rd ThursdayLPC Legislative Policy Committee Utah Local Governments Trust No. SLC 3rd MondayMARC Moab Arts and Recreation Center Advisory Board 111 E. 100 North 1st ThursdayMATCAB Moab Area Travel Council Advisory Board 125 East Center Street 4th ThursdayMC Council Meeting Moab City Council Meeting 217 East Center Street 2nd & 4th TuesdayMCPC Moab City Planning Commission 217 East Center Street 2nd & 4th ThursdayMMAD Moab Mosquito Abatement Distrcit 1000 East Sand Flats Road 1st or 2nd ThursdaySEUALG South Eastern Utah Association of Local Government Price 2nd ThursdaySEUDHD South Eastern Utah District Health Department Green River City OfficesTRAIL MIX Trail Mix Grand Center 2nd Tuesday noonTSSD Thompson Special Service District Thompson Springs Fire Station 2nd TuesdayTSSFD Thompson Special Service Fire District Thompson Springs Fire Station 2nd Thursday City of Moab – Regular Council Meeting City Council Chambers: 217 East Center Street Tuesday, October 13, 2009 at 7:00 p.m. 6:30 p.m. PRE-COUNCIL WORKSHOP 7:00 p.m. Call to Order: Pledge to Flag: SECTION 1: APPROVAL OF MINUTES 1-1 None SECTION 2: CITIZENS TO BE HEARD SECTION 3: DEPARTMENTAL UPDATES 3-1 Community Development Department 3-2 Engineering Department 3-3 Planning Department 3-4 Police Department 3-5 Public Works Department SECTION 4: PRESENTATIONS 4-1 Presentation of the Mayor’s Student Citizenship of the Month Award for September 2009 for Helen M. Knight Intermediate School 4-2 Presentation by Margaret Hopkin, Grand County School District Superintendent Regarding Grand County School District Update 4-3 Presentation Regarding Allen Memorial Hospital SECTION 5: CONSENT AGENDA 5-1 Award of the 2009 Neptune ARB Meters Bid 5-2 Approval of 2009 Municipal General Election Judges 5-3 Approval of 2009 Municipal General Election Polling Places City of Moab 217 East Center Street Moab, Utah 84532 Main Number (435) 259-5121 Fax Number (435) 259-4135 www.moabcity.org 5-4 Request to Send Solicitation of Community Development Block Grant Projects for the Small Cities Program for Year 2010 to Public Hearing SECTION 6: NEW BUSINESS 6-1 Approval of Proposed Resolution #15-2009 – A Resolution Amending the General Plan Adding an Affordable Housing Plan 6-2 Approval of Proposed Resolution #21-2009 – A Resolution Approving an Interlocal Agreement Between the City of Moab and Grand County 6-3 Approval of Proposed Ordinance #2009-10 – An Ordinance Granting an Electric Utility Franchise and General Utility Easement to Rocky Mountain Power 6-4 Approval of Proposed Ordinance #2009-12 – An Ordinance Amending Section 6.04.440 of Moab Municipal Code Regarding Animal Cruelty 6-5 Approval of Proposed Resolution #22-2009 – A Resolution Amending Fees for the Moab Arts and Recreation Center and the Moab Teen Center 6-6 Approval of a Professional Services Agreement Between the City of Moab and MWH 6-7 Approval of Proposed Resolution #24-2009 – A Resolution Approving the Permanent Community Impact Fund Board List for the City of Moab 6-8 Approval of Proposed Resolution #23-2009 – A Resolution Amending the Moab Personnel Policies and Procedures Manual SECTION 7: READING OF CORRESPONDENCE SECTION 8: ADMINISTRATIVE REPORTS SECTION 9: REPORT ON CITY/COUNTY COOPERATION SECTION 10: MAYOR AND COUNCIL REPORTS SECTION 11: PAY THE BILLS AGAINST THE CITY OF MOAB SECTION 12: ADJOURNMENT In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder’s Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org Election Judges Name Address Phone *Pierce Judith 252 East 100 North Key Mary 287 E. 100 N. Adair Joyce 337 Walker Street Alternate Election Tangreen Judy 1544 S. Highway 191 . Counting Judges Campbell Arlene 351 Walker Davis Aubrey 796 McCormick Tanner Kheyla 127 Aspen Ave. Alternate Counting Olschewski A.J. 4277 Heather Lane RECORDER'S OFFICE 259-2683 RECORDER'S CELL #260-1116 CITY HALL - MAIN NUMBER 259-5121 GRAND COUNTY CLERK 259-1321 Precincts 1 & 9 - County Courthouse 10/9/2009 *presiding judge Moab City Recorder's Office Election Judges Name Address Phone *Galbraith Audrey 317 S. Tusher St. Hawks Bonnie 342 Walker St. Stewart Shirley 236 S. 300 E. Alternate Election Secrest Wanda 450 Millcreek Dr. Counting Judges Beeson Lenore 128 North 100 East Johnson Heather 400 North 500 West #230 Shrewsbury Sue 513 North Hale Alternate Counting Groesbeck Danette 825 Mountain View Dr. RECORDER'S OFFICE 259-2683 RECORDER'S CELL #260-1116 CITY HALL - MAIN NUMBER 259-5121 GRAND COUNTY CLERK 259-1321 Precincts 2 & 5 - City Center 10/9/2009 *presiding judge Moab City Recorder's Office Election Judges Name Address Phone *Taylor Tammy 280 W. Center Braggs Karen P.O. Box 1559 Randall Lydia 427 Huntridge Alternate Election Dalton Dixie 750 Bittle Lane Counting Judges Dolphin Ron 315 W. McGill Williamson Alex 627 Bartlett Cir. Niehaus Emily 548 East Locust Alternate Counting Niehaus Chad 548 East Locust RECORDER'S OFFICE 259-2683 RECORDER'S CELL #260-1116 CITY HALL - MAIN NUMBER 259-5121 GRAND COUNTY CLERK 259-1321 Precinct #3 & #10- Grand Center 10/9/2009 *presiding judge Moab City Recorder's Office Election Judges Name Address Phone *Dahl Edetta 562 Cliffview Knutson Roberta 1180 East Knutson Corner Rynio Diane 576 Cliffview Dr. Alternate Election Wickware June 425 Park Drive Counting Judges Hancock Karla 667 McCormick Hofhine Mary 380 Mi Vida Taylor Peggy 496 W. Carlos Ct. Alternate Counting Danielle Guerrero 217 East Center RECORDER'S OFFICE 259-2683 RECORDER'S CELL #260-1116 CITY HALL - MAIN NUMBER 259-5121 GRAND COUNTY CLERK 259-1321 Precinct 4 - First Baptist Church 10/9/2009 *presiding judge Moab City Recorder's Office CITY OF MOAB NOTICE OF GENERAL ELECTION POLLING PLACES NOTICE is hereby given that Moab City will hold a municipal election this fall on Tuesday, November 3, 2009 at the following polling locations: Precinct Polling Place 1 County Courthouse 2 City Center 3 Grand Center 4 First Baptist Church 5 City Center 9 County Courthouse 10 Grand Center If you have any questions, please contact the City Recorder’s Office at Moab City, 217 East Center Street, (435) 259-5121. Please check our website for municipal election information at: www.moabcity.org /s/ Rachel Ellison City Recorder Published in the Times Independent October 15, 22 and 29 2009 City of Moab Planning and Zoning Department Correspondence PL-09-140 October 8, 2009 Memo To: Honorable Mayor and Members of the Moab City Council From: Planning Staff Subject: Approval of Resolution No. 15-2009, Repealing Section 5, Housing, Article II and Replacing the Existing Language with Specific Elements of the Housing Study/Affordable Housing Plan and Adopting the Complete “Plan” by Reference Background At the direction of the Planning Commission on July 23, 2009, staff developed the attached resolution that, if adopted, recommends that Council amend the General Plan with the Housing Study/Affordable Housing Plan. The amendment repeals Article II, Affordable Housing, and will adopt the Five Year Action Plan, the goals, and the objectives of the Affordable Housing Plan. In addition, the Housing Study and the other components of the Affordable Housing Plan will be adopted by reference. The action of repealing the existing language will reduce concerns about contradicting statements that may exist between the General Plan and the Affordable Housing Plan. On September 10, 2009, the Commission held the public hearing for this proposed change to the General Plan. A subsequent vote on September 24, 2009, adopted Planning Resolution No. 10-2009 (attached), and unanimously recommended to Council an approval of the format that is represented in the attached Resolution. Discussion The Housing Study/Affordable Housing Plan (Study/Plan) contains several elements that are crucial in understanding the magnitude of the housing problem in Moab City and Grand County. The first is the brief but detailed history of the events leading up to the creation of the plan. This history outlines the efforts of the City of Moab (city), Grand County (county), the Housing Authority of Southeastern Utah (HASU), and Rural Community Assistance Corporation (RCAC) to recognize the issues, collect data, define the extent of the problem, form a working group, and create a five-year action plan. The Plan includes a comprehensive glossary to provide clarity and understanding of terms used throughout the document, especially those used in the development and funding of housing projects. The housing overview uses information about local demographics, employment, population and housing types and costs for Grand County to show the trends of our population. Page 2 of 4 Moab City Council Affordable Housing Plan General Plan Amendment PL-09-140 October 8, 2009 The Needs Analysis is a critical portion of the Plan and justifies the effort that the city will need to make to meet the goal “To provide or make available affordable housing for all Moab residents.” This assessment uses income, market demand, condition of the available housing inventory, rental and ownership housing needs/deficit and current housing availability and trends. Barriers and impediments to affordable housing are briefly discussed in general terms and it will be up to the appointed and elected boards of the city to determine exactly what will be included in this item. This identification will prompt what is expected to be a series of development code amendments to allow affordable housing development. The recommendations made by RCAC are included as a springboard for a more in-depth review and discussion about a commitment to the implementation of the plan from the legislative bodies, improved land use, increasing available housing resources, developing new housing, and maintaining existing affordable housing. The primary goal of the Plan is, “To provide or make available affordable housing for all Moab residents.”    The goals and objectives and the 5-year Plan are proposed to be excerpted from the Housing Plan and inserted into the repealed Section II, Affordable Housing, of the general Plan.   The 5‐Year goals include:  1. To achieve and protect secure, affordable, decent housing opportunities for Moab/Grand County  residents.  2. To achieve adequate owned and rental housing opportunities to allow the community to recruit and  retain a workforce with the skills and credentials needed by community  employers.  3. To achieve creation and retention of housing stock affordable to very low, low, moderate, and  moderate to 120 percent of Area Median Income (AMI) households.  4. To assess on a continuing basis the gaps among housing stock, housing needs, and what households  can afford in order to revise the objectives of the Affordable Housing Plan.  5. To establish and participate in programs and efforts to reduce household operating,  rehabilitation and construction costs across the economic spectrum.    The 5‐year objectives include:  1. Through public and private partnerships, provide 8 units of transitional housing for  Moab’s homeless, within the next five years, of the total 16 needed within the next 10  years.  2. Through public and private partnerships, provide 55 units of new or rehabilitated rental housing  affordable to very low income households, within the next five years, of the total 139 currently needed.  3. Through public and private partnerships, provide 22 units of new or rehabilitated housing affordable  to low income households; 10 for purchase and 12 for rental, within the next five years, of the total 55  currently needed.  4. Through public and private partnerships, provide 124 units of new or rehabilitated  housing affordable to moderate income households; 114 for purchase and 10 for rental,  Page 3 of 4 Moab City Council Affordable Housing Plan General Plan Amendment PL-09-140 October 8, 2009 within the next five years, of the total 313 units currently needed.  5. Promote and establish energy efficiency and other programs, policies and regulations to lower the  cost of constructing, rehabilitating and maintaining homes affordable to all  households earning 120 percent of AMI or less.  6. Analyze the housing needs of moderate to 120 percent income households and develop an objective  to address the needs of this income group.  7. Coordinate with and involve multiple community and outside agencies in developing  affordable housing solutions.    The 5-Year Action Plan, provides the possible tools for the generation of housing. It contains a wide variety of potential funding mechanisms, as well as possible public/private partnerships and a lead agency that would be responsible for completing the indicated action. It is not anticipated that all of the tools will be used but they are presented as a menu from which specific actions may be chosen. This will lead to a tailored set of processes that will be best for our community. Process The process for General Plan amendments is found in Utah Code 10-9a-204, Notice of public hearings and public meetings to consider general plan or modifications. The city must provide: (a) notice of the date, time, and place of the first public hearing to consider any modification of all or any portion of the general plan; and (b) notice of each public meeting on the subject. (2) Each notice of a public hearing under Subsection (1)(a) shall be at least ten calendar days before the public hearing and shall be: (a) (i) published in a newspaper of general circulation in the area; and (ii) published as required in Section 45-1-101; (b) mailed to each affected entity; and (c) posted: (i) in at least three public locations within the municipality; or (ii) on the municipality's official website. (3) Each notice of a public meeting under Subsection (1)(b) shall be at least 24 hours before the meeting and shall be: (a) (i) submitted to a newspaper of general circulation in the area; and (ii) published as required in Section 45-1-101; and (b) posted: (i) in at least three public locations within the municipality; or (ii) on the municipality's official website. Recommendation Staff agrees with the Planning Commission and recommends that the Affordable Housing Plan be adopted as formatted in the attached Council Resolution #15-2009. Page 4 of 4 Moab City Council Affordable Housing Plan General Plan Amendment PL-09-140 October 8, 2009 Alternatives 1) Council can adopt the resolution as written, 2) Council can decide to not approve the plan, 3) Council can decide on a different format for adopting the Housing Study and Affordable Housing plan. 4) Council can table the adoption of the resolution and ask for additional comment, or information. p:\planning department\2009\correspondence\pl-09-140 affordable hsg to cc.docx Resolution #15-2009 Page 1 of 9 CITY COUNCIL   RESOLUTION #15‐2009    A Resolution Approving an Amendment to the City of Moab General   Plan by the Adoption of the Housing Study and Affordable Housing Plan     WHEREAS, the economic health of Moab and Grand County and the economic well‐being of its citizens are directly  linked and the affordability of housing directly affects every other aspect of household economics as well as the  economics of the community as a whole; and,     WHEREAS, housing prices have increased at a faster rate than wages, decreasing the relative affordability of the  housing market; and,    WHEREAS, employee‐recruitment and employee‐retention efforts are challenged by high housing costs; and,    WHEREAS, low and median income workers find themselves priced out of single family homes, and many are  unable to find lower priced rental units in good condition; and,    WHEREAS, in 1996, the Utah legislature passed a law that requires all communities to adopt an affordable housing  plan that addresses the current need for affordable housing, as well as needs looking at least five years into the  future; and,     WHEREAS, given the changes in the community since the City of Moab and Grand County first adopted their plans,  engaging in a process to adopt a new, community‐wide plan has become even more important; and,    WHEREAS, in 2006, Grand County, the City of Moab and the Housing Authority of Southeastern Utah decided that  they would work together to create a housing study and communitywide affordable housing plan that would  address the unique and challenging housing needs of the community; and,    WHEREAS, an Inter‐local Housing Task Force, composed of representatives from the City, the County and the  Housing Authority, was created to study the issue and establish a Five Year Plan as well as goals and objectives;  and,    WHEREAS, Rural Community Assistance Corporation (RCAC) was retained as consultant to coordinate and  facilitate a series of public workshops with community employers, government officials, housing user groups,  contractors, representatives from financial institutions, and interested community members in an effort to gather  anecdotal information regarding the housing problem in the community and gauge the community’s perceptions  regarding appropriate solutions; and,    WHEREAS, through these efforts and analysis performed by the Interlocal Housing Task Force, the Interlocal  Housing Task Force and RCAC were able to produce an Affordable Housing Needs Assessment in February, 2008.    WHEREAS, On November 12, 2008, the Interlocal Housing Task Force held two public workshops at which the  draft report and plan were reported to the public and received public input; and,    WHEREAS, the Task Force reviewed and revised the plan based on the public input and other considerations; and,     Resolution #15-2009 Page 2 of 9 WHEREAS, the City of Moab Planning Commission (Commission) in accordance with UCA 10‐9a‐204 held a duly  advertised public hearing on September 10, 2009, to accept public input for or against the proposed amendment;  and,    WHEREAS, on September 24, 2009, the City Planning Commission determined that the amendment was in the  best interests of the citizens of the City and the larger community of Grand County and adopted Planning  Resolution No. 10‐2009 that recommends that the Moab City Council (Council) approve the amendment to the  General Plan; and,    WHEREAS, Council reviewed the accumulated public comment  and staff recommendations in a public meeting  held on October 13, 2009, to evaluate the merits of the change to the General Plan; and,    WHEREAS, Council understands the value to the community of attainable, affordable housing for all income levels,  and with the adoption of Council Resolution 15‐2009 has chosen to amend the City of Moab General Plan by the  incorporation of the Housing Plan into Section 5, Housing.    NOW THEREFORE, BE IT RESOLVED by the Moab City Council that the Moab General Plan, Section 5, Housing, is  hereby repealed and is amended with the following language to read:    II. AFFORDABLE HOUSING    Goal:  To provide or make available affordable housing for all Moab residents.     The Grand County and City of Moab Housing Study and Affordable Housing Plan (Housing Plan or Plan)  was developed in an effort to address the community‐wide issue of affordable housing needs for low to  moderate income families and individuals. The Housing Plan, completed in 2009 and based on a 2008  housing needs assessment conducted by Rural Community Assistance Corporation (RCAC) in conjunction  with the Inter‐local Housing Task Force, is hereby incorporated into the Moab General Plan as an  addendum by reference and as if printed here in its entirety.    The following goals and objectives and the 5‐year Plan are excerpted from the Housing Plan and provide  a comprehensive listing of the options that may be pursued in an effort to implement the Plan.    XIII. AFFORDABLE HOUSING 5‐YEAR GOALS AND  OBJECTIVES  Goals:  1. To achieve and protect secure, affordable, decent housing opportunities for Moab/Grand County  residents.  2. To achieve adequate owned and rental housing opportunities to allow the community to recruit and  retain a workforce with the skills and credentials needed by community  employers.  3. To achieve creation and retention of housing stock affordable to very low, low, moderate, and  moderate to 120 percent of Area Median Income (AMI) households.  4. To assess on a continuing basis the gaps among housing stock, housing needs, and what households  can afford in order to revise the objectives of the Affordable Housing Plan.  5. To establish and participate in programs and efforts to reduce household operating,  rehabilitation and construction costs across the economic spectrum.  Resolution #15-2009 Page 3 of 9   Objectives:  1. Through public and private partnerships, provide 8 units of transitional housing for  Moab’s homeless, within the next five years, of the total 16 needed within the next 10  years.  2. Through public and private partnerships, provide 55 units of new or rehabilitated rental housing  affordable to very low income households, within the next five years, of the total 139 currently needed.  3. Through public and private partnerships, provide 22 units of new or rehabilitated housing affordable  to low income households; 10 for purchase and 12 for rental, within the next five years, of the total 55  currently needed.  4. Through public and private partnerships, provide 124 units of new or rehabilitated  housing affordable to moderate income households; 114 for purchase and 10 for rental,  within the next five years, of the total 313 units currently needed.  5. Promote and establish energy efficiency and other programs, policies and regulations to lower the  cost of constructing, rehabilitating and maintaining homes affordable to all  households earning 120 percent of AMI or less.  6. Analyze the housing needs of moderate to 120 percent income households and develop an objective  to address the needs of this income group.  7. Coordinate with and involve multiple community and outside agencies in developing  affordable housing solutions.    XIV. AFFORDABLE HOUSING 5-YEAR ACTION PLAN ATL - Association for the Tree of Life CDBG - Community Development Block Grant CHDO - Community Housing Development Organization GWSSA - Grand Water and Sewer Service Agency HASU- Housing Authority of Southeastern Utah HUD - Housing and Urban Development (Department of) OWHLF – Olene Walker Housing Loan Fund N/A - Not Applicable PLCT – Powerhouse Lane Community Land Trust RCAC - Rural Community Assistance Corporation RETA - Real Estate Transfer Assessment SEUALG - South East Utah Association of Local Governments TBD - To Be Determined USDA - United States Department of Agriculture ACTION STEPS LEAD AGENCY IMPLEMENTATION PARTNERS POSSIBLE FUNDING SOURCES TARGET DATE STATUS 1. 501c(3) COMMUNITY LAND TRUST a.  Create / finalize land trust  Housing Task Force,  HASU PLCT N/A Year 0‐1  In progress  Resolution #15-2009 Page 4 of 9 b.  Create land trust board HASU, PLCT Housing Task Force N/A Year 0‐1     c.  Develop board policies Land Trust Board Housing Task Force N/A Year 0‐1     d.  Solicit resources Land Trust Board HASU, PLCT CDBG, OWHLF Year 1‐5    e.  Develop partnerships with local  governments, private landowners, and  businesses Land Trust Board  HASU, PLCT, City, County,  Private Land Owners,  Developers, etc. USDA funds Year 1‐5    2. 501 c(3) COM. HOUSING DEV. ORGANIZATION (CHDO)            a.  Finalize CHDO  HASU, Housing Task  Force RCAC N/A Year 0‐1 In progress  b.  Create CHDO board pursuant to Federal  Regulations  HASU, Housing Task  Force Community  N/A Year 0‐1    c.  Develop board policies CHDO Board Community N/A Year 0‐1    d.  Solicit resources HASU, CHDO Board  Workforce Housing  Initiative  CDBG, OWHLF,  Pamela Atkins  Trust Fund Year 1‐5    ACTION STEPS LEAD AGENCY  IMPLEMENTATION PARTNERS  POSSIBLE FUNDING SOURCES  TARGET DATE STATUS  e. Develop partnerships with local  governments HASU, CHDO Board City, County  Foundations,  Donations Year 1‐5    f.  Coordinate with other CHDOs HASU, CHDO Board   Workforce Housing  Initiative USDA funds Year 0‐5 In progress  3. DEED RESTRICTION GUIDELINES  a.  Coordinate guidelines between the City  and County City, County Housing Task Force  N/A Year 0‐1    b.  Determine target population(s) Housing Task Force City, County N/A Year 0‐1    c.  Create mechanism for administering deed  restrictions City, County HASU, Housing Task Force N/A Year 0‐1    4. AFFORDABLE HOUSING STOCK PRESERVATION            a.  Promote mobile home rental to ownership  HASU, Land Trust  Housing Task Force,  USDA, RCAC, OWHLF TBD Year 2‐5    b.  Replace dilapidated units using Smart  Growth concepts HASU, Private  Private, Chamber of  Commerce, Employers,  Community Rebuilds TBD Year 2‐5    c. Investigate temporary housing  alternatives Housing Task Force  Private property owners,  City, County, HASU, Utah  Workforce Housing Initiative,  CHDO, USDA, RCAC, OWHLF,  Community Rebuilds TBD Year 0‐2 In progress  d.  Investigate incentives to rehabilitate  deteriorated units  Housing Task Force,  SEUALG Weatherization  program, Community  Rebuilds Rural Development  USDA, HUD,  State,  SEUALG Year 0‐1    Resolution #15-2009 Page 5 of 9 e.  Provide tax abatement on residential  rehabilitation and replacement for low income  families County  County Assessor, Clerk  and Treasurer County Year 0‐1           f.  Inventory existing subsidized units and  chart financing/flip cycle County, City  County Assessor, Clerk  and Treasurer N/A Year 0‐1   g. Evaluate all proposed zoning changes for  their effect on existing affordable housing County, City Housing Task Force N/A Year 0‐5   5. LAND USE CODE CHANGES TO ENCOURAGE AFFORDABLE HOUSING a.  Develop mixed‐use ordinance City, County  City and County Planning,  Builders' Alliance, Community  Input, Smart Growth  Organizations N/A Year 1‐2    b.  Research and review transfer of  development rights concept City, County  City and County Planning,  Community Input N/A Year 1‐2    c.  Refine and/or consider affordable housing  overlay zone City, County  City and County Planning,  Builders' Alliance, Community  Input N/A Year 0‐2    d.  Allow for additional incentives City, County  City and County Planning,   Community Input N/A Year 1‐2    ACTION STEPS LEAD AGENCY  IMPLEMENTATION PARTNERS  POSSIBLE FUNDING SOURCES  TARGET DATE STATUS  e. Review City and County Land Use Codes to  identify  and document barriers to affordable  housing and engage in public process to mitigate or  remove those barriers. City, County  City and County Planning,  Community Input N/A Year 0‐1  Initial  Review  Complete  f.  Develop acceptable guidelines and locations for  increased density and decreased requirements for  affordable housing projects City, County  City and County Planning,  Housing Authority , CHDO,  Community Input N/A Year 0‐1    g.  Allow for infill development City, County  City and County Planning,  Community Input, Smart  Growth Organizations N/A Year 0‐1    6. BUILDING CONSTRUCTION & DESIGN PRACTICES            a. Encourage walkability for new housing and  community projects City, County, HASU  City and County Planning,  Builders Alliance, Trail Mix,  RETA fund RETA Year 0‐1    b.   Implement green building standards and  incentives City, County, HASU  City and County Planning,  Builders Alliance,  Canyonlands Sustainable  Solutions, Local Green  Builders, Mulberry Grove  State, Federal,  Utilities Year 2‐3    7. AFFORDABLE HOUSING COMPONENT INCLUDED IN NEW DEVELOPMENT          a.  Investigate linkage fees City, County  Builders Alliance,  Chamber of Commerce N/A Year 1‐2    b.  Refine/develop new affordable housing  overlay zone City, County  City and County Planning,  Community Input N/A Year 0‐2    c. Investigate new mixed use and residential  development provision of affordable housing  (inclusionary zoning) City, County  Chamber of Commerce,  County and City Planning,  Builders’ Alliance Private Year 1‐2   8. DEVELOPMENT COSTS REDUCTION Resolution #15-2009 Page 6 of 9 a.  Implement guidelines for impact fee  deferrals and/or subsidies  City, County, Special  Service Districts  County Building  Department, Special  Service Districts, Builders'  Alliance RETA, Other Year 0‐2    b.  Offer affordable housing development  subsidies City, County  Workforce Housing  Initiative, CHDOs, Land  Trust RETA, Other Year 2‐5    9. EMPLOYER ASSISTED HOUSING PROGRAM a.  Establish down payment funds City, County  Public and Private  Employers, Chamber of  Commerce RETA, SEUALG Year 1‐2    b.  Investigate  employer requirements and/or  incentives for provision of affordable housing City, County  Employers, Builders'  Alliance, Chamber of  Commerce   Year 1‐2         ACTION STEPS LEAD AGENCY  IMPLEMENTATION PARTNERS  POSSIBLE FUNDING SOURCES  TARGET DATE STATUS  10. LOCAL AFFORDABLE HOUSING RESOURCES            a.  Implement mechanism for voluntary real  estate transfer assessment agreements City, County  Local Association of  Realtors N/A Year 0‐1  City ‐  Complete  b. Investigate possibility of mandatory real  estate transfer assessments on high value  transactions. Housing Task Force N/A N/A Year 1‐2   c.  Establish affordable housing fund City, County HASU N/A Year 0‐1    11. LAND RESOURCES            a.  Develop land bank City, County, HASU  Housing Task Force,  Land Trust, ATL  City, County,  HASU, Private  donations, etc. Year 0‐2    b.  Purchase properties for affordable housing City, County, HASU Housing Task Force  City, County,  HASU, Private  donations, etc. Year 0‐5    c.  Pursue land donations City, County, HASU Housing Task Force  City, County,  HASU, Private,  etc. Year 0‐5    d.  Identify City and County underutilized land City, County  Community Input, Private  Property Owners N/A Year 0‐1    12. DEVELOPMENT PROCESS STREAMLINING FOR AFFORDABLE HOUSING a.  Develop priority processing for building   permits for affordable housing projects  City, County,  developers  City and County Planning,  County Building Department,  Developers, Builders'  Alliance, Chamber of  Commerce N/A Year 1‐2    b. Review other jurisdictions' planning  processes and implement appropriate  changes City, County Housing Task Force N/A Year 0‐1   c.  Designate planning process facilitator and  liaison City, County  City and County  Planning N/A Year 1‐2    13. HOUSING TASK FORCE            Resolution #15-2009 Page 7 of 9 a. Expand Housing Task Force HASU  City, County,  Community Members N/A Year 0‐1 In progress  b.  Perform annual review of affordable  housing supply and demand and revise gaps Housing Task Force  City, County, Public,  HASU N/A Year 1‐5    c.  Develop needs assessment for >80% AMI  and develop strategies to assist the income  category Housing Task Force  RCAC, Workforce  Housing Initiative N/A Year 1‐2    d. Develop and distribute a list of affordable  housing tools and resources Housing Task Force  City and County  Planning Commissions N/A Year 0‐1 List begun  ACTION STEPS LEAD AGENCY  IMPLEMENTATION PARTNERS  POSSIBLE FUNDING SOURCES  TARGET DATE STATUS  e.  Provide ongoing progress report on  activities to public and decision makers Housing Task Force  City, County, News  Media   Year 0‐5                 14. HOUSING COUNSELING a.  Promote and facilitate housing / financial  counseling programs offered by different  entities Housing Task Force  HASU, financial  institutions  Private, Grand  San Juan Board  of Realtors Year 1‐2    b.  Provide housing counseling HASU  New Home Buyers,  Realtors, Building  Department  HASU, Grand  San Juan Board  of Realtors Year 0‐5 Ongoing  15. PUBLIC EDUCATION CAMPAIGN a.  Identify target audiences and tailor  programs to meet particular needs Housing Task Force  Homeless Coordinating  Committee, City,  County, Media N/A Year 0‐5    b.  Provide workshops / brochures for builders  and developers Housing Task Force  Chamber of  Commerce, Builders'  Alliance  Financial  Institutions,  Neighbor‐hood  Reinvestment Year 1‐3    c.  Provide additional information to the  public about policy changes City, County  Housing Task Force,  Media, Homeless  Coordinating Committee  N/A Year 0‐5 Ongoing  d.  Provide interactive workshops and  feedback opportunities City, County  Housing Task Force,  Homeless Coordinating  Committee, Chamber of  Commerce, Workforce  Housing Initiative  SEUALG,  Neighbor‐  hood Reinvest‐  ment Year 0‐5 Ongoing  16. PUBLIC / PRIVATE PARTNERSHIPS            Resolution #15-2009 Page 8 of 9 a.  Identify possible partners Housing Task Force TBD N/A Year 0‐1  Ongoing  b.  Promote energy efficiency programs with  private and public energy and resource  providers  City, County, utility  providers  Questar, Rocky Mountain  Power, RCAC, Enterprise  Groups, etc.  Questar, Rocky  Mountain  Power, RCAC,  Enterprise  Groups, etc. Year 0‐2 Ongoing  ACTION STEPS LEAD AGENCY  IMPLEMENTATION PARTNERS  POSSIBLE FUNDING SOURCES  TARGET DATE STATUS  c.  Promote real‐estate transfer assessment  agreements with developers City, County  Private Land Owners,  Developers N/A Year 0‐5 Ongoing  d. Promote low‐interest loan programs for  energy efficiency upgrades and rebuilds  City, County, HASU,  utility providers,  financial institutions SEUALG SEUALG Year 1‐5    e.  Utilize RETA funds to assist with affordable  housing developments City, County  HASU, CHDOs,  Workforce Housing  Initiative RETA Year 0‐5    f.  Work with non‐profit agencies and private  developers to do mixed income  developments City, County, HASU  HASU, CHDOs,  Workforce Housing  Initiative, Chamber of  Commerce  Federal, State,  Local Year 0‐5    17. HOUSEHOLD MAINTENANCE a.  Promote energy efficiency programs  City, County, HASU,  utility providers   Questar, Rocky  Mountain Power,  RCAC, Enterprise  Groups, etc.  Questar, Rocky  Mountain  Power, RCAC,  Enterprise  Groups, etc. Year 0‐5 Ongoing  b.  Implement culinary water conservation  measures City, GWSSA N/A N/A Year 1‐2    c.  Provide public information about how to  reduce household costs Housing Task Force  City, County, Utility  Providers  Questar, Rocky  Mountain  Power, RCAC,  Enterprise  Groups, etc. Year 2‐3    d.  Promote low‐interest loans and incentives  for energy reducing improvements Housing Task Force  HASU, City, County,  Utility Providers TBD Year 2‐3    18. HOMELESSNESS       a.  Work with Local Homeless Coordinating  Committee to consider needs of the homeless Housing Task Force  Local Homeless  Coordinating  Committee  Year 0‐5 Ongoing  Resolution #15-2009 Page 9 of 9 Passed and adopted by action of the Governing Body of the City of Moab in open session this XXth day of October __, 2009. City of Moab Mayor David L. Sakrison Attest: Rachel Ellison City recorder           p:\planning department\resolutions\council\res 15-2009 affordable housing.docx Planning Commission   RESOLUTION #10‐2009    A Recommendation to Council for Amending the City of Moab General   Plan by the Adoption of the Housing Study and Affordable Housing Plan     WHEREAS, the economic health of Moab and Grand County and the economic well‐being of its citizens are directly  linked and the affordability of housing directly affects every other aspect of household economics as well as the  economics of the community as a whole; and,     WHEREAS, housing prices have increased at a faster rate than wages, decreasing the relative  affordability of the housing market; and,    WHEREAS, employee‐recruitment and employee‐retention efforts are challenged by high housing costs; and,    WHEREAS, low and median income workers find themselves priced out of single family homes, and many are  unable to find lower priced rental units in good condition; and,    WHEREAS, in 1996, the Utah legislature passed a law that requires all communities to adopt an affordable housing  plan that addresses the current need for affordable housing, as well as  needs looking at least five years into the future; and,     WHEREAS, given the changes in the community since the City of Moab and Grand County first adopted their plans,  engaging in a process to adopt a new, community‐wide plan has become even more important; and,    WHEREAS, in 2006, Grand County, the City of Moab and the Housing Authority of Southeastern Utah decided that  they would work together to create a housing study and communitywide affordable housing plan that would  address the unique and challenging housing needs of the community; and,    WHEREAS, an Interlocal Housing Task Force, composed of representatives from the City, the County and the  Housing Authority, was created to study the issue and establish a Five Year Plan as well as goals and objectives;  and,    WHEREAS, Rural Community Assistance Corporation (RCAC) was retained as consultant to coordinate and  facilitate a series of public workshops with community employers, government officials, housing user groups,  contractors, representatives from financial institutions, and interested community members in an effort to gather  anecdotal information regarding the housing problem in the community and gauge the community’s perceptions  regarding appropriate solutions; and,    WHEREAS, through these efforts and analysis performed by the Interlocal Housing Task Force, the Interlocal  Housing Task Force and RCAC were able to produce an Affordable Housing Needs Assessment in February, 2008.    WHEREAS, On November 12, 2008, the Interlocal Housing Task Force held two public workshops at which the  draft report and plan were reported to the public and received public input; and,    WHEREAS, the Task Force reviewed and revised the plan based on the public input and other considerations; and,     WHEREAS, the City Planning Commission has determined the proper process for public review of the draft  document, and has chosen to amend the General Plan by the incorporation of the Housing Plan into Section 5,  Housing.    NOW THEREFORE, BE IT RESOLVED by the Moab Planning Commission that the repeal of Moab General Plan,  Section 5, Housing, is favorably recommended to Council with the amending language to read:    II. AFFORDABLE HOUSING    Goal:  To provide or make available affordable housing for all Moab residents.     The Grand County and City of Moab Housing Study and Affordable Housing Plan (Housing Plan or Plan)  was developed in an effort to address the community‐wide issue of affordable housing needs for low to  moderate income families and individuals. The Housing Plan, completed in 2009 and based on a 2008  housing needs assessment conducted by Rural Community Assistance Corporation (RCAC) in conjunction  with the Inter‐local Housing Task Force, is hereby incorporated into the Moab General Plan as an  addendum by reference and as if printed here in its entirety.    The following goals and objectives and the 5‐year Plan are excerpted from the Housing Plan and provide  a comprehensive listing of the options that may be pursued in an effort to implement the Plan.    XIII. AFFORDABLE HOUSING 5‐YEAR GOALS AND  OBJECTIVES  Goals:  1. To achieve and protect secure, affordable, decent housing opportunities for Moab/Grand County  residents.  2. To achieve adequate owned and rental housing opportunities to allow the community to recruit and  retain a workforce with the skills and credentials needed by community  employers.  3. To achieve creation and retention of housing stock affordable to very low, low, moderate, and  moderate to 120 percent of Area Median Income (AMI) households.  4. To assess on a continuing basis the gaps among housing stock, housing needs, and what households  can afford in order to revise the objectives of the Affordable Housing Plan.  5. To establish and participate in programs and efforts to reduce household operating,  rehabilitation and construction costs across the economic spectrum.    Objectives:  1. Through public and private partnerships, provide 8 units of transitional housing for  Moab’s homeless, within the next five years, of the total 16 needed within the next 10  years.  2. Through public and private partnerships, provide 55 units of new or rehabilitated rental housing  affordable to very low income households, within the next five years, of the total 139 currently needed.  3. Through public and private partnerships, provide 22 units of new or rehabilitated housing affordable  to low income households; 10 for purchase and 12 for rental, within the next five years, of the total 55  currently needed.  4. Through public and private partnerships, provide 124 units of new or rehabilitated  housing affordable to moderate income households; 114 for purchase and 10 for rental,  within the next five years, of the total 313 units currently needed.  5. Promote and establish energy efficiency and other programs, policies and regulations to lower the  cost of constructing, rehabilitating and maintaining homes affordable to all  households earning 120 percent of AMI or less.  6. Analyze the housing needs of moderate to 120 percent income households and develop an objective  to address the needs of this income group.  7. Coordinate with and involve multiple community and outside agencies in developing  affordable housing solutions.    Five Year Action Plan attached.                                                                                PASSED AND ADOPTED in open session by a majority vote of the Planning Commission of Moab City on _______  __ 2009.    SIGNED: __________________________       Date: ______________  Kara Dohrenwend, Chair                                                        P:\ PLANNING DEPARTMENT\2009\Correspondence\10-2009 aff hsg adoption.docx ENG_DM#09-08 mill_creek_ILA.doc CITY OF MOAB INTERNAL MEMORANDUM Engineering Department Memo #09-08 TO: CITY COUNCIL FROM: DAN STENTA, CITY ENGINEER SUBJECT: INTERLOCAL AGREEMENT WITH COUNTY FOR MILL CREEK DRIVE PROJECT DATE: 10/09/09 CC: Donna Metzler, Rachel Ellison The Council will recall that I have previously reported on staff’s efforts to solicit cost sharing participation for the Mill Creek Drive Bicycle and Pedestrian Improvements Project. The project entails the establishment of a pedestrian / bicycle route connecting the Grand Vu subdivision area, (San Miguel Street) to Powerhouse Lane, the Mill Creek Parkway, and Sand Flats Road. The City applied for and received a state grant of approximately $130,000 to be matched by a $50,000 contribution from the recreation district and $80,000 in City funds and in-kind services. During the design phase of the project it became apparent that the best alternative for construction of the bike lanes involved a complete overlay of the full width of Mill Creek Drive. However, the cost of the full overlay alternative exceeded the project budget. Since the affected portion of Mill Creek Drive is a county Class B road, staff decided to approach the new transportation district and subsequently the County with a cost sharing proposal. Grand County agreed to contribute the necessary funds to allow for the full overlay alternative. City staff prepared the attached interlocal agreement that specifies the terms and conditions of the joint funding arrangement and submitted it to the County for their approval. The agreement was approved as written by the County Council on 10/6/09. At this point it is up to the City Council to review and approve the agreement. If the Council wishes to make any changes to the agreement, the modified agreement will be sent back to the County for their approval of the changes. I would like to draw the Council’s attention to Articles 3 and 5 of the agreement in particular. These two articles address financial responsibilities and long-term maintenance of the proposed improvements. Resolution #21-2009 Resolution #21- 2009 A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF MOAB AND GRAND COUNTY PERTAINING TO THE JOINT FUNDING OF ROADWAY IMPROVEMENTS TO MILL CREEK DRIVE. WHEREAS, the City is planning to solicit bids for the construction of several bicycle and pedestrian access improvements located generally along the Mill Creek Drive transportation corridor in order to provide a pedestrian and bicycle travel route connecting Grand Vu Subdivision to the existing Mill Creek Parkway; and WHEREAS, the route crosses lands within the City’s corporate limits, and lands in unincorporated Grand County and is intended to serve both city residents and non-residents alike; and WHEREAS, the Interlocal Cooperation Act (Sections 11-13-1 et Seq. Utah Code Annotated) allows local governmental agencies to enter into agreements that benefit the constituencies of the agencies entering into said agreements; and WHEREAS, the governing bodies of the City and Grand County have determined that the proposed roadway improvements will directly benefit city and county residents alike; NOW THEREFORE, we, the Governing Body of the City of Moab do hereby resolve to enter into an interlocal agreement with Grand County that covers the terms and conditions of the joint funding arrangement for the proposed roadway improvements. Passed and adopted by action of the Governing Body of the City of Moab in open session this 13th day of October, 2009. SIGNED: ______________________________ David L. Sakrison, Mayor ATTEST: __________________________________ Rachel Ellison, Recorder INTERLOCAL AGREEMENT By and Between The City of Moab (the “City”) and Grand County (the “County”) PERTAINING TO THE JOINT FUNDING OF ROADWAY IMPROVEMENTS TO MILL CREEK DRIVE RECITALS WHEREAS, the Interlocal Cooperation Act (Sections 11-13-1 et Seq. Utah Code Annotated) allows local governmental agencies to enter into agreements that benefit the constituencies of the agencies entering into said agreements; and WHEREAS, the City is planning to solicit bids for the construction of several bicycle and pedestrian access improvements located generally along the Mill Creek Drive transportation corridor in order to provide a pedestrian and bicycle travel route connecting Grand Vu Subdivision to the existing Mill Creek Parkway; and WHEREAS, the route crosses lands within the City’s corporate limits, and lands in unincorporated Grand County and is intended to serve both City and non-City residents alike; and WHEREAS, the governing body of Grand County has determined that the proposed roadway improvements will directly benefit county residents; and WHEREAS, the City and County intend to share the cost of the proposed public improvements to the transportation system in the manner set forth in this agreement. AGREEMENT 1. Definition of Terms. For the purposes of this Agreement, the following terms shall be interpreted as having the meanings defined in this paragraph: a. “the Project” shall mean all of the transportation facility improvements planned by the City including paved pathway sections, pedestrian bridges, primitive trail sections, widening and resurfacing of existing roadway to accommodate bicycle lanes, sidewalk, curb and gutter, signage and striping, and incidental items associated with these improvements. b. “Roadway Improvements” shall mean only that portion of the Project that involves the resurfacing and widening of the existing Mill Creek Drive roadway and the delineation of new dedicated bicycle lanes with pavement striping, marking symbols, and signs; together with all items of work such as mobilization, traffic control, dust suppression, and the like that are necessary to complete said improvements. c. “actual cost of construction” shall mean the amount payable by the City, evidenced by paid invoices, for all labor, equipment, and materials necessary for the completion of the work 2. Provision of Services a. The City agrees to construct the Roadway Improvements as defined herein. The City shall perform said improvements on or before May 30, 2010. Said improvements shall be constructed in accordance with the final construction documents for the Project. b. The County agrees to permit the City to construct the Roadway Improvements within the existing County road right-of-way. c. Each party hereto agrees to confer and coordinate with the other party as needed in providing the services outlined herein. 3. Financial Responsibilities a. The City agrees to contribute the amount of $71,700 towards the actual cost of construction of the Roadway Improvements. The funds contributed by the City will come from multiple sources including State of Utah Trails & Pathways Grant, Recreation Special Service District Grant, and the City General Fund. b. The County agrees to fund the remainder of the actual costs of construction of the Roadway Improvements, provided that the amount of the County’s contribution shall not exceed $65,000. c. In the event that the bid price for the Roadway Improvements exceeds the sum of the amounts set forth in paragraphs (3.a) and (3.b), the City reserves the right to elect not to award the bid, or to award a bid for a reduced quantity of work. If the bid is not awarded due to budget constraints, the County agrees to release the City from its obligations under this Agreement. d. In the event that the work is completed and the actual cost of construction of the Roadway Improvements exceeds the amount of funding set forth in Paragraphs (3.a) and (3.b), the City agrees to accept full responsibility for the overage amount unless an alternate arrangement is agreed to in writing by both parties. e. Payments due by the County under this agreement shall be made within 45 days of receipt of an invoice and substantiating receipts from the City. 4. Administration of Agreement The parties agree that the City Manager and the County Council Administrator will administer this agreement. 5. Ownership and Maintenance of the Roadway Improvements The parties hereby acknowledge that the Roadway Improvements are being made to an existing County Class B road. Upon completion, the Roadway Improvements will be an integral part of the existing Class B County road and the improvements will be owned by the County in the same manner as all roads that are a part of the County road system. The administration and maintenance of said road shall be performed by the County, in accordance with policies and regulations of the County and the State of Utah as pertain to Class B roads. The subject length of road, extending from the bridge over Mill Creek southward to Murphy Lane, will remain a County road unless and until a transfer agreement is approved by the governing bodies of both parties. 6. Effective Date and Duration of Agreement This agreement shall become effective immediately upon its approval by each party’s governing body and by the execution of the agreement by the appropriate officials. This agreement shall remain in effect until the satisfaction of the obligations provided for herein. SIGNED AND DATED this _______ day of _______________, 2009. ATTEST: CITY OF MOAB, UTAH ____________________________ By: ___________________________ Rachel Ellison, City Recorder David L. Sakrison, Mayor GRAND COUNTY COUNCIL By: __________________________ Bob Greenberg, Council Chair ADM-MEM-09-10-002 To: Honorable Mayor and City Council From: Donna Metzler, City Manager Date: October 9, 2009 Subject: Franchise with Rocky Mountain Power – Ordinance 2009-10 The City of Moab currently has a franchise with Rocky Mountain Power that expires on January 18, 2010. The franchise was approved by ordinance in 1977 and was originally granted to Utah Power and Light Company, and transferred to subsequent assignees, including Rocky Mountain Power. I have attached a copy of the “transcript” of the original ordinance. I have met with representatives from Rocky Mountain Power and we have crafted a new franchise that I believe addresses the interests of the City and Rocky Mountain Power. You may recall that the City recently adopted a franchise with Questar Gas. The franchise was adopted by ordinance. The Rocky Mountain Power agreement incorporates some of the same terms and conditions as the Questar Gas agreement, including a 15 year term (instead of the 50 year term requested by the company) and a provision for collection and remittance of the Municipal Energy Sales Tax (MET). We have also added provisions for notice of expiration of the agreement (you will recall that the Questar agreement actually expired prior to the company’s giving notice of expiration), and other “on the ground” provisions regarding trees, relocation of service facilities, etc. One important difference between the Rocky Mountain Power franchise and the Questar franchise is that the Rocky Mountain Power franchise does NOT call for collection of a franchise fee. This is because state law calls for the elimination of franchise fees on energy-providing companies once new franchise agreements are negotiated. Questar was unaware of this provision and agreed to pay the franchise fee. This issue underwent legal review by the City Attorney. I recommend approval of Ordinance 2009-10. Thank you for your consideration. City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 Mayor: David L. Sakrison Council: Kyle Bailey Jeffrey A. Davis Sarah Bauman Gregg W. Stucki Rob Sweeten 1 ORDINANCE # 2009-10 AN ORDINANCE GRANTING AN ELECTRIC UTILITY FRANCHISE AND GENERAL UTILITY EASEMENT TO ROCKY MOUNTAIN POWER WHEREAS, Rocky Mountain Power, is a regulated public utility that provides electric power and energy to the citizens of the City of Moab (the “City”) and other surrounding areas; WHEREAS, providing electrical power and energy requires the installation, operation and maintenance of power poles and other related facilities to be located within the public ways of the City; WHEREAS, the City, pursuant to the provisions of Utah Code Ann. § 10-8-21 has the authority to regulate power line facilities within public ways and to grant to Rocky Mountain Power a general utility easement for the use thereof; WHEREAS, the City desires to set forth the terms and conditions by which Rocky Mountain Power shall use the public ways of the City; NOW, THEREFORE, be it ordained by the City: SECTION 1. Grant of Franchise and General Utility Easement. The City hereby grants to Rocky Mountain Power the right, privilege and authority to construct, maintain, operate, upgrade, and relocate its electrical distribution and transmission lines and related appurtenances, including underground conduits and structures, poles, towers, wires, guy anchors, vaults, transformers, transmission lines, and communication lines (collectively referred to herein as “Electric Facilities”) in, under, along, over and across the present and future streets, alleys, public ways and public places (collectively referred to herein as “Public Ways”) within the City, for the purpose of supplying and transmitting electric power and energy to the inhabitants of the City and persons and corporations beyond the limits thereof. SECTION 2. Term. The term of this Franchise and General Utility Easement is for 15 (fifteen) years commencing on the date of acceptance by the Company as set forth in Section 3 below. SECTION 3. Acceptance by Company. Within sixty (60) days after the passage of this ordinance by the City, Rocky Mountain Power shall file an unqualified written acceptance thereof, with the City Recorder otherwise the ordinance and the rights granted herein shall be null and void. 2 SECTION 4. Non-Exclusive Franchise. The right to use and occupy the Public Ways of the City shall be nonexclusive and the City reserves the right to use the Public Ways for itself or any other entity that provides water or sewerage service to City residences; provided, however, that such use shall not unreasonably interfere with Rocky Mountain Power’s Electric Facilities or Rocky Mountain Power’s rights as granted herein. SECTION 5. Municipal Energy Sales and Use Tax. Rocky Mountain Power acknowledges that the City has levied a Municipal Energy Sales and Use Tax (MET) in the amount of three percent (3.0%), on the sale or use of the delivered value of taxable energy within the City, pursuant to the Municipal Energy Sales and Use Tax Act (Utah Code Ann. § 10-1-301 et seq.) (the “Act”). To the extent consistent with the Act and City Ordinances, Rocky Mountain Power shall collect the MET in the amount levied, as it may be adjusted during the term of this Franchise, and pay said tax directly to the City . Nothing in this Franchise shall affect the City’s right, under the Act, or any other applicable law then in effect, at any time hereafter to prospectively impose upon, charge or collect a municipal energy sales and use tax on the sale or use of taxable energy supplied by or through Rocky Mountain Power within the City, or to impose, charge or collect any lawful fee, tax, license fee, license tax, franchise fee or similar charge, or any combination or any of the foregoing provided the City is or becomes legally authorized to do so. In the event that Title 10, Chapter 1, Part 3, Municipal Energy Sales and Use Tax Act is repealed, invalidated, or the maximum allowable rate of the MET is reduced, and if said Act is not superseded by a law imposing a substantially equivalent tax, then Rocky Mountain Power shall pay to the City a franchise fee in an amount equal to the MET rate imposed at the time of the repeal, invalidation or reduction in the maximum allowable MET rate, effective on or after the day of the repeal, invalidation or reduction. SECTION 5. City Regulatory Authority. In addition to the provision herein contained, the City reserves the right to adopt such additional ordinances and regulations as may be deemed necessary in the exercise of its police power for the protection of the health, safety and welfare of its citizens and their properties or exercise any other rights, powers, or duties required or authorized, under the Constitution of the State of Utah, the laws of Utah or City Ordinance. SECTION 6. Indemnification. The City shall in no way be liable or responsible for any loss or damage to property or any injury to, or death, of any person that may occur in the construction, operation or maintenance by Rocky Mountain Power of its Electric Facilities. Rocky Mountain Power shall indemnify, defend and hold the City harmless from and against claims, demands, liens and all liability or damage of whatsoever kind on account of Rocky Mountain Power’s use of the Public Ways within the City, and shall pay the costs of defense plus reasonable attorneys' fees for any claim, demand or lien brought thereunder. The City shall: (a) within thirty (30) days give written notice to Rocky Mountain Power of any claim, demand or lien with respect to which the City seeks indemnification hereunder; and (b) permit Rocky Mountain Power to assume the defense of such claim, demand, or lien. If such defense is not assumed by Rocky Mountain Power, Rocky Mountain Power shall not be subject to liability for any settlement made without its consent. Notwithstanding any provision hereof to the contrary, Rocky Mountain Power shall not be obligated to indemnify, defend or hold the City harmless to the extent any claim, demand 3 or lien arises out of or in connection with any negligent or willful act or failure to act of the City or any of its officers or employees. SECTION 7. Annexation. 7.1 Extension of City Limits. Upon the annexation of any territory to the City, the rights granted herein shall extend to the annexed territory to the extent the City has such authority. All Electrical Facilities owned, maintained, or operated by Rocky Mountain Power located within any public ways of the annexed territory shall thereafter be subject to all of the terms hereof. 7.2 Notice of Annexation. When any territory is approved for annexation to the City, the City shall, not later than ten (10) working days after passage of an ordinance approving the proposed annexation, provide by certified mail to Rocky Mountain Power: (a) each site address to be annexed as recorded on county assessment and tax rolls; (b) a legal description of the proposed boundary change; and (c) a copy of the City’s ordinance approving the proposed annexation. The notice shall be mailed to: Rocky Mountain Power Attn: Property Management / Right-of-Way Department 1407 West North Temple, Suite 110 Salt Lake City, UT. 84116 With a copy to: Rocky Mountain Power Attn: Office of the General Counsel 201 South Main Street, Suite 2400 Salt Lake City, UT 84111 SECTION 8. Plan, Design, Construction and Installation of Company Facilities. 8.1 All Electrical Facilities installed or used under authority of this Franchise shall be used, constructed and maintained in accordance with applicable federal, state and city laws, codes and regulations. 8.2 Except in the case of an emergency, Rocky Mountain Power shall, prior to commencing new construction or major reconstruction work in the public way or street or other public places, apply for a permit from the City which permit shall not be unreasonably withheld, conditioned, or delayed. Rocky Mountain Power will abide by all applicable ordinances and all reasonable rules, regulations and requirements of the City, and the City may inspect the manner of such work and require remedies as may be reasonably necessary to assure compliance. Notwithstanding the foregoing, Rocky Mountain Power shall not be obligated to obtain a permit to perform emergency repairs. 4 8.3 All newly installed Electric Facilities shall be located so as to cause minimum interference with the Public Ways of the City and all Electric Facilities shall be constructed, installed, maintained, cleared of vegetation, renovated or replaced in accordance with applicable rules, ordinances and regulations of the City. 8.4 If, during the course of work on its Electrical Facilities, Rocky Mountain Power causes damage to or alters the Public Way or public property, Rocky Mountain Power shall (at its own cost and expense and in a manner reasonably approved by the City) replace and restore it in as good a condition as existed before the work commenced. 8.5 In addition to the installation of underground electric distribution lines as provided by applicable state law and regulations, Rocky Mountain Power shall, upon payment of all charges provided in its tariffs or their equivalent, place newly constructed electric distribution lines underground as may be required by City ordinance. 8.6 The City shall have the right without cost to use all poles and suitable overhead structures owned by Rocky Mountain Power within Public Ways for City wires used in connection with its fire alarms, police signal systems, or other public safety communication lines used for governmental purposes; provided, however, any such uses shall be for activities owned, operated or used by the City for a public purpose and shall not include the provision of CATV, internet, or similar services to the public. Provided further, that Rocky Mountain Power shall assume no liability nor shall it incur, directly or indirectly, any additional expense in connection therewith, and the use of said poles and structures by the City shall be in such a manner as to prevent safety hazards or interferences with Rocky Mountain Power’s use of same. Nothing herein shall be construed to require Rocky Mountain Power to increase pole size, or alter the manner in which Rocky Mountain Power attaches its equipment to poles, or alter the manner in which it operates and maintains its Electric Facilities. City attachments shall be installed and maintained in accordance with the reasonable requirements of Rocky Mountain Power and the current edition of the National Electrical Safety Code pertaining to such construction. Further, City attachments shall be attached or installed only after written approval by Rocky Mountain Power in conjunction with Rocky Mountain Power’s standard pole attachment application process. Rocky Mountain Power shall have the right to inspect, at the City’s expense, such attachments to ensure compliance with this Section 8.6 and to require the City to remedy any defective attachments. 8.7 Rocky Mountain Power shall have the right to excavate the Public Rights of Ways subject to reasonable conditions and requirements of the City. Before installing new underground conduits or replacing existing underground conduits, Rocky Mountain Power shall first notify the City of such work by written notice and shall allow the City, at its own expense, (to include a pro rata share of the trenching costs), to share the trench of Rocky Mountain Power to lay its own conduit therein, provided that such action by the City will not unreasonably interfere with Rocky Mountain Power’s Electrical Facilities or delay project completion. 8.8 Before commencing any street improvements or other work within a Public Way that may affect Rocky Mountain Power’s Electric Facilities, the City shall give written notice to Rocky Mountain Power. 5 SECTION 9. Relocations of Electric Facilities. 9.1 The City reserves the right to require Rocky Mountain Power to relocate its Electric Facilities within the Public Ways in the interest of public convenience, necessity, health, safety or welfare at no cost to the City. Within a reasonable period of time after written notice, Rocky Mountain Power shall promptly commence the relocation of its Electrical Facilities. Before requiring a relocation of Electric Facilities, the City shall, with the assistance and consent of Rocky Mountain Power, identify a reasonable alignment for the relocated Electric Facilities within the Public Ways of the City. Rocky Mountain Power shall coordinate with other utility providers to request that said utility providers remove their service lines from Rocky Mountain Power poles within 60 days of Rocky Mountain Power’s relocation or removal of its lines from said poles. The City may assign or otherwise transfer to Company any right it may have to recover the cost for the relocation work and shall support the efforts of Rocky Mountain Power to obtain reimbursement. 9.2 Rocky Mountain Power shall not be obligated to pay the cost of any relocation that is required or made a condition of a private development. If the removal or relocation of facilities is caused directly or otherwise by an identifiable development of property in the area, or is made for the convenience of a customer, Rocky Mountain Power may charge the expense of removal or relocation to the developer or customer. For example, Rocky Mountain Power shall not be required to pay relocation costs in connection with a road widening or realignment where the road project is made a condition of or caused by a private development. SECTION 10. Subdivision Plat Notification. Before the City approves any new subdivision and before recordation of the plat, the City shall mail notification of such approval and a copy of the plat to Rocky Mountain Power: Rocky Mountain Power Attn: Property Management / Right-of-Way Department 1407 West North Temple, Suite 110 Salt Lake City, UT. 84116 SECTION 11. Vegetation Management. Rocky Mountain Power or its contractor may prune all trees and vegetation which overhang the Public Ways, whether such trees or vegetation originate within or outside the Public Ways to prevent the branches or limbs or other part of such trees or vegetation from interfering with Rocky Mountain Power’s Electrical Facilities. Such pruning shall comply with the American National Standard for Tree Care Operation (ANSI A300) and be conducted under the direction of an arborist certified with the International Society of Arboriculture. A growth inhibitor treatment may be used for trees and vegetation species that are fast-growing and problematic, provided that said treatment shall only be administered under the guidelines of a certified arborist. Nothing contained in this Section shall prevent Rocky Mountain Power, when necessary and with the approval of the owner of the property on which they may be located, from cutting down and removing any trees which overhang streets. 6 SECTION 12. Renewal. Rocky Mountain Power shall give to the City notice at least 180 days prior to the expiration of this agreement that the agreement should be extended or renegotiated. Upon notice, Rocky Mountain Power and the City either shall agree to extend the term of this Franchise for a mutually acceptable period of time or the parties shall use best faith efforts to renegotiate a replacement Franchise. Rocky Mountain Power shall have the continued right to use the Public Ways of the City as set forth herein in the event an extension or replacement Franchise is not entered into upon expiration of this Franchise. SECTION 13. No Waiver. Neither the City nor Rocky Mountain Power shall be excused from complying with any of the terms and conditions of this Franchise by any failure of the other, or any of its officers, employees, or agents, upon any one or more occasions to insist upon or to seek compliance with any such terms and conditions. SECTION 14. Transfer of Franchise. Rocky Mountain Power shall not transfer or assign any rights under this Franchise to another entity, except transfers and assignments by operation of law, or to affiliates, parents or subsidiaries of Rocky Mountain Power which assume all of Rocky Mountain Power’s obligations hereunder, unless the City shall first give its approval in writing, which approval shall not be unreasonably withheld, conditioned or delayed; provided, however, Rocky Mountain Power may assign, mortgage. pledge, hypothecate or otherwise transfer without consent its interest in this Franchise to any financing entity, or agent on behalf of any financing entity to whom Rocky Mountain Power (1) has obligations for borrowed money or in respect of guaranties thereof, (ii) has obligations evidenced by bonds, debentures, notes or similar instruments, or (iii) has obligations under or with respect to letters of credit, bankers acceptances and similar facilities or in respect of guaranties thereof. SECTION 15. Amendment. At any time during the term of this Franchise, the City through its City Council, or Rocky Mountain Power may propose amendments to this Franchise by giving thirty (30) days written notice to the other party of the proposed amendment(s) desired, and both parties thereafter, through their designated representatives, will, within a reasonable time, negotiate in good faith in an effort to agree upon mutually satisfactory amendment(s). No amendment or amendments to this Franchise shall be effective until mutually agreed upon by the City and Rocky Mountain Power and formally adopted as an ordinance amendment, which is accepted in writing by Rocky Mountain Power. SECTION 16. Notices. Unless otherwise specified herein, all notices from Rocky Mountain Power to the City pursuant to or concerning this Franchise shall be delivered to the City Recorder's Office. Unless otherwise specified herein, all notices from the City to Rocky Mountain Power pursuant to or concerning this Franchise shall be delivered to the Customer Services Vice President, Rocky Mountain Power, 201 South Main, Suite 2400, Salt Lake City, Utah 84111, and such other office as Rocky Mountain Power may advise the City of by written notice. SECTION 17. Severability. If any section, sentence, paragraph, term or provision hereof is for any reason determined to be illegal, invalid, or superseded by other lawful authority including any state or federal regulatory authority having jurisdiction thereof or unconstitutional, illegal or 7 invalid by any court of common jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such determination shall have no effect on the validity of any other section, sentence, paragraph, term or provision hereof, all of which will remain in full force and effect for the term of the Franchise or any renewal or renewals thereof. PASSED by the City Council of the City of Moab, Utah this ____ day of ______________, 2009. David L. Sakrison, Mayor ATTEST: Rachel Ellison, Recorder ADM-MEM-09-10-004 To: Honorable Mayor and City Council From: Donna Metzler, City Manager Date: October 9, 2009 Subject: Revision to Animal Control Code – Ordinance 2009-12 There have arisen a number of incidents in which owners fail to provide proper medical or other care of their animals (e.g. purposely leaving a sick animal to die in the street). Our code needs to be clear that not providing adequate care is considered cruelty. Ordinance 2009-12 adds in failing to provide adequate care into the definition of cruelty. This is consistent with the State of Utah’s definition of cruelty. The Animal Control Code is considered an administrative law and may be changed by the City Council in a regular meeting without a public hearing or prior notice in the paper. City staff members recommend approval of the Ordinance 2009-12. Thank you for your consideration. City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 Mayor: David L. Sakrison Council: Kyle Bailey Jeffrey A. Davis Sarah Bauman Gregg W. Stucki Rob Sweeten Ordinance #2009-12 Page 1 of 1 ORDINANCE #2009-12 AN ORDINANCE AMENDING THE CITY OF MOAB MUNICIPAL CODE, CHAPTER 6.04.440, CRUELTY TO ANIMALS A CLASS B MISDEMEANOR WHEREAS, the City Council (“Council”) adopted the Moab Municipal Code (“Code”) and especially Title 6, Animals, and especially Chapter 6.04, Animal Control and; WHEREAS, from time to time it is necessary to amend that code. NOW, THEREFORE, the Moab City Council hereby Amend Section 6.04.440 as follows: 6.04.440 Cruelty to animals a class B misdemeanor. Every person who, within the limits of the city, is cruel to animals in any of the following ways, is guilty of a class A misdemeanor: A. By overloading, overdriving, overworking, cruelly beating, torturing, tormenting, mutilating or cruelly killing any animal or causing or knowingly allowing the same to be done; B. By cruelly working any old, maimed, infirm, sick or disabled animal, or causing or knowingly allowing the same to be done; C. By failing as owner or caretaker to provide an animal with proper food, drink and shelter or other essential care; D. By abandoning or turning out at large any animal; E. By carrying or driving, or causing to be carried, driven or kept, any animal in an unnecessarily cruel manner; F. By carrying or driving, or causing to be carried or driven, any animal bound or tied by its legs or bound down by the neck, so that it cannot freely stand in an upright position while being transported; G. By leaving an animal unattended in a vehicle when the conditions in that vehicle would constitute a health hazard to the animal. Animal control officers and police officers shall have the authority to open the vehicle and remove said animals if in the judgment of the officer the animal is in imminent danger. In such cases, the officer and the city shall not be responsible for any damage done to the vehicle through the efforts to remove the animal. This ordinance is effective upon adoption. PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on October 13, 2009. SIGNED: ______________________________ David L. Sakrison, Mayor ATTEST: _________________________________ Rachel Ellison, Recorder City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 David L. Sakrison Kyle Bailey Jeffrey A. Davis Keith H. Brewer Gregg W. Stucki Rob Sweeten Mayor: Council: Memorandum To: Moab City Council From: John Geiger Date: 10/6/09 Re: Proposed rental fees for the Moab Teen Center and proposed fee adjustments for the Moab Arts and Recreation Center Whereas current Moab Arts and Recreation Center rental rates are considerably lower than comparable facilities and do not adequately account for rental impacts in the form of increased utility costs and facility wear-and-tear, the following fee adjustments are proposed: Proposed Rate Current Rate • Downstairs rooms $10 per hour per room $5 • Upstairs rooms (Dance, Stage, Kitchen, Gallery) $20 per hour per room $12 • Whole facility $75/hour up to $525/day $55/$375 • Offsite furniture rental (per day) $2/per chair; $10/ per table $1 / $5 • Lighting Board Deposit $300.00 n/a • Downstairs rooms $15 per hour per room $10 • Upstairs rooms (Dance, Stage, Kitchen, Gallery) $30 per hour per room $25 • Whole facility $100/hr up to $825 per day $75/$750 • Offsite furniture rental (per day) $2/per chair; $10/ per table $1 / $5 • All private events will be required to hire a building monitor for the term of the rental. Whereas the Moab Teen Center has become a desired facility for community functions, specifically youth- oriented functions and, the potential rental income from these functions represents an important source of reve- nue to help support the Center, the following fees are proposed: • Refundable damage deposit $200 • Room rate $20/hour • Monitor rate $10/hour/staffperson Resolution #22-2009 Page 1 of 2 October 13, 2009 Resolution #22-2009 A RESOLUTION AMENDING THE FEE STRUCTURE FOR THE MOAB ARTS AND RECREATION CENTER AND MOAB TEEN CENTER Whereas, the Moab City Council must approve all fees charged at the Moab Arts and Recreation Center and the Moab Teen Center; NOW THEREFORE, WE, THE GOVERNING BODY OF THE CITY OF MOAB DO HEREBY RESOLVE TO AMEND THE FOLLOWING FEE STRUCTURE FOR THE MOAB ARTS AND RECREATION CENTER AND THE MOAB TEEN CENTER AS FOLLOWS: Moab Arts and Recreation Center Rental Fees Booking fee $20.00 (Subject to terms of rental contract) Deposit 20% of full rental amount (due upon booking) Downstairs rooms: Art, Meeting and $10.00/hour Studio Storage – downstairs $20.00/day Upstairs rooms: Dance, Stage, Kitchen, Gallery $20.00/hour/room Whole Facility: $75.00/hour up to $525/day Local small meetings (for nonprofits) No charge, though encouraged to make donation individually or as a group. Nonprofit & community events may be considered at no charge. Labor: Set-up, break down, cleaning $20.00/hour/staff person Equipment (VCR/TV, Stage lights, screen) $20.00/day each Sound system (on premise rental only) $75.00/day ($250 refundable damage deposit) Furniture rental (chairs, tables) No charge unless taken offsite. Then table $10.00/day, chair $2.00/day each Lighting Board Deposit $300.00 Room rentals for parties, receptions, or similar celebrations - Damage deposit $500.00 (refundable) - Downstairs rooms (Art, Meeting, Studio) $15.00/hour/room - Upstairs rooms (Dance, Stage, Kitchen, $30.00/hour/room Gallery) - Whole facility $100.00/hour up to $750 per day - Alcohol fee $15.00/hour additional for each hour alcohol is served Resolution #22-2009 Page 2 of 2 October 13, 2009 Furniture rental (chairs, tables) No charge unless taken offsite. Then table $10.00/day, chair $2.00/day each All private events are required to hire a building monitor for the term of the rental. Moab Teen Center Fees Refundable damage deposit $200 Room rate $20/hour Monitor rate $10/hour/staffperson This resolution shall take effect immediately upon passage. Passed and adopted by action of the governing body of the City of Moab in open session this 13th day of October, 2009 CITY OF MOAB By: David L. Sakrison Mayor Attest: Rachel Ellison City Recorder Created on 10/6/2009 1:42 PMC:\Documents and Settings\rachel\Local Settings\Temporary Internet Files\OLK38E\Proposed MARC Rental Agreement 2009.DOC Moab Arts and Recreation Center Rental Agreement 2009-2010 Moab Arts and Recreation Center Rental Agreement are non-transferable and are only valid for the rooms, times and event(s) specified in the contract. Renter agrees to comply with all guidelines and policies as set forth in the agreement. If there are any changes to this agreement, the Moab Arts and Recreation Center (hereafter known as the MARC), reserves the right to require a new agreement to be approved by the MARC and the renter. RENTAL RATES Room rates for meetings, classes, arts events or arts programs, movement classes or workshops, training, lectures, and equipment are as follows: Downstairs rooms $10 per hour per room Storage-downstairs $20 per day Upstairs rooms (Dance, *Stage, Kitchen, Gallery) $20 per hour per room Whole facility $75/hour up to $525/day Local small meetings No Charge, though encouraged to make a donation as individual or group Equipment (VCR/TV, stage lights, screen, $20/day Stereo & window black outs) Sound system $75 per day with refundable damage deposit of $250.00 Furniture (chairs, tables) No charge with room rental Offsite furniture rental $2/per day per chair; $10/ per day per table Labor: set up, breakdown, cleanup, etc. $20/hour/staffperson *Lighting Board Deposit $300.00 The following Approved Lighting Technicians are educated and authorized on this specific system: Technicians TBA A separate list of these names with contact information will be provided upon request. All other operators must be pre approved through the Facilities Department before the event. In the event any damage to the lighting board occurs as a result of an unapproved person or persons handling, the User agrees to pay all costs to repair or replace board. PRIVATE PARTY RENTAL RATES Room rates for private parties, wedding receptions or other similar celebrations are as follows: Refundable damage deposit $500 Downstairs rooms $15 per hour per room Upstairs rooms (Dance, Stage, Kitchen, Gallery) $30 per hour per room Whole facility $100/hr up to $825 per day Alcohol usage fee: $15 per hour in addition to room rental for each hour alcohol is served Created on 10/6/2009 1:42 PMC:\Documents and Settings\rachel\Local Settings\Temporary Internet Files\OLK38E\Proposed MARC Rental Agreement 2009.DOC Equipment (VCR/TV, stage lights, screen, $20/day Stereo & window black outs) Sound system $75 per day with refundable damage deposit of $250.00 Furniture (chairs, tables) No charge with room rental Offsite furniture rental $2/per day per chair; $10/ per day per table Labor: set up, breakdown, cleanup, etc. $20/hour/staffperson All private events will be required to hire a building monitor for the term of the rental. This shall be arranged for thru the renter and paid for by renter. A list of approved monitors will be provided upon request. ARTS EVENTS Room rates for arts events are as follows: Gallery Space Rental: Set Up: $48.00/day $10 per day thereafter Additional fees may apply if the exhibit does not allow some multiuse of the space while on display. Artist Reception: $25.00/hour unless scheduled on the same day as set up. Take Down: Please coordinate a convenient time and date with the MARC to avoid disrupting other events. Additional fees may apply. Alcohol Fee*: $15.00/hour in addition to room rental for each hour alcohol is served. *Note: Alcohol may not be served unless the reception is an invitation only party and no advertising is done for the event. NO EXCEPTIONS. OTHER TERMS 1. Set up must be coordinated with MARC staff and will be supervised by staff to ensure proper hardware and methods are used. 2. All sales made in association with the exhibit and/or reception are subject to a 10% commission payable to the MARC. It is the renter’s responsibility to make payment of any commission due. Created on 10/6/2009 1:42 PMC:\Documents and Settings\rachel\Local Settings\Temporary Internet Files\OLK38E\Proposed MARC Rental Agreement 2009.DOC LIABILITY/LICENSE/ADVERTISING/TICKET SALES 1. The renter assumes liability for any damage, loss, or theft of artwork displayed as part of the exhibit/reception. 2. The renter is responsible for any advertising, ticket taking, sales tax and/or fee collection. POLICIES/CODE OF CONDUCT/MULTI-USE OF THE MARC 1. Content of Art Exhibits: The MARC makes every effort to conform to community standards and does not practice censorship. As an arts facility, it is recognized that some art displayed may be found objectionable by members of the public. If deemed necessary by the MARC, the renter will provide appropriate information about the content to the public prior to the exhibit and/or reception. Since artwork will be visible by the general public, the MARC reserves the right to refuse material that is deemed overly objectionable. 2. Exhibit/Reception Plan: The renter is required to furnish in writing and before an exhibit and/or reception, any information pertinent to the event to MARC staff to determine space arrangements, special services, and equipment necessary to the staging and proper management of the exhibit/reception. PAYMENT/OTHER FEES 1. Booking fee: all room rentals require a non-refundable booking fee of $20, paid in advance to cover administrative expenses. The only exception to this is year-round renters or those who have rented within the last year. 2. A deposit in the amount of 20% of the full rental is due at the time the reservation is made and a rental agreement must be signed at that time. Full payment is due one month in advance of scheduled date or at time of reservation whichever comes last. Checks are made payable to the MARC. Ongoing renters must pay their rent on the first working day of each month. We will not send invoices. 3. Rental time includes setup and cleanup. Rental time is booked in ½ hour increments with a one-hour minimum. Rental times start on the hour or ½ hour. 4. All rentals are subject to availability, with priority given to arts education, arts events and ongoing classes. Rooms provided free of charge are subject to displacement if a paying renter is available. 5. Refunds: No refund will be given if the cancellation is 14 days or fewer prior to use. For cancellations 15-30 days prior to use, a 50% refund is given. Cancellation more than 30 Created on 10/6/2009 1:42 PMC:\Documents and Settings\rachel\Local Settings\Temporary Internet Files\OLK38E\Proposed MARC Rental Agreement 2009.DOC days away from event will receive a full refund, less booking fee if applicable. There are no refunds for time slots or equipment reserved but not used. 6. Cleanup fees and damage deposits: For ongoing class rentals there is no cleanup fee or damage deposit, however, renters must leave rooms in at least as good condition as they found them. Any individual or organization that does not comply with this will be charged a minimum $20 cleaning charge billed at $20/hour/staffperson. 7. Cancellation of agreement: MARC staff reserves the right to discontinue any rental contract if the activity proves disruptive to neighbors or concurrent users. The agreement can also be cancelled if the renter does not adhere to the terms of the contract. Renters who violate the terms of their contract may be disqualified from future rentals at the MARC. LIABILITY/LICENSES/ADVERTISING/TICKET SALES 1. If the MARC is destroyed or damaged by fire, extreme weather event or any other situation out of the MARC’s control, this agreement will be null and void and renter will receive a full refund. However, the MARC will not be responsible for any incidental or consequential losses resulting from the cancellation of this agreement. 2. Renters are not required to carry their own liability insurance; however, each renter is required to use the building responsibly and adhere to fire, safety and health codes, including maximum occupancy regulations. 3. The renter assumes liability for loss, theft, and property damage or personal injury and shall be responsible for the payment of any and all damages to the building, furnishings, fixtures or equipment, whether caused by the lessee or any members of the rental party even to the extent that damage exceeds deposit. 4. Renters are responsible for advertising, ticket taking, and fee collection of their own events/classes. 5. An individual business license may be required for renting space at the MARC. Renter should check with the City of Moab and comply with any city licensing requirements including completion of Moab City sales tax form required for sales of entertainment and/or goods. POLICIES/CODE OF CONDUCT/MULTI-USE OF THE MARC 1. Multi-use: The MARC is a public facility, with simultaneous users. Renters should assume there is a group before and after them, and concurrent events. Renters are required to ensure that attendees minimize noise, refrain from running, sliding down the banisters, remain in the rooms rented, clean up space after use, and are courteous to other renters. The signer of the rental agreement is responsible for the attendees behavior. If attendees become unmanageable, it is incumbent upon the renter to call law enforcement. 2. Art Shows/Performances: Renters agree that the MARC, as an arts facility, may supply space for exhibits or performances that some individuals may find objectionable. The MARC makes every effort to conform to community standards and does not practice censorship. Created on 10/6/2009 1:42 PMC:\Documents and Settings\rachel\Local Settings\Temporary Internet Files\OLK38E\Proposed MARC Rental Agreement 2009.DOC Whenever material that may be considered adult in nature is included in an exhibit or performance, renters will provide appropriate information about the content to the public prior to the event. 3. Children must remain supervised at all times and in the rooms rented throughout the event. If you need additional space for child care during your event, please rent a downstairs room and arrange for supervision. 4. Renovation: The MARC is a historic building going through periods of renovation, so renters and participants should be aware of possible construction work. 5. Storage: No apparatus, furniture, or equipment other than what was disclosed in the Rental Contract is to be moved into the MARC without prior approval from MARC staff. These items must be properly removed after use. The MARC Director may consider requests for exceptions or special circumstances. 6. Event plan: The renter is required to furnish in writing and before an event, any information pertinent to the event to MARC staff to determine space arrangements, special services, and equipment necessary to the staging and proper management of the event. 7. Set up: Doors and hallways may not be blocked due to fire code regulations; combustibles should not be placed near entrances or exits (this includes decorations). If MARC staff asks for something to be moved, renter must comply with the request. 8. Ramp access: There is a ramp on the back of the MARC, with an entry into the dance room. Please remember to unlock the ramp access door for public events and for any private events when needed. 9. Noise: Please do not leave doors or windows open during louder events. The sound can easily carry to the MARC’s neighbors or to other rooms in the MARC. Moab City’s noise ordinance goes into effect at 10 p.m. All events must end prior to midnight. 10. Parking: Renters and attendees should not block area driveways. In addition to parking in front of, on the side of and across from the MARC building, renters should inform attendees to park near the Post Office, Star Hall, the Center Street Gym, and the old middle school. 11. Lock up: Renters must close windows, close and lock fire doors and front door at the end of their day’s session. The City will permit access to the MARC upon execution of a contract with full and specific disclosures and payment of rental fees as specified in rental agreement. I agree to the following terms for renting at the MARC. I understand that if these terms are not followed, the MARC reserves the right to refuse rental to me and/or my organization in the future and can cancel the current rental agreement with no refund. Renter signature ________________________________________ Date: ________________ Rental Agreement Club Red: Moab Teen Center rental agreements are non-transferable and are valid only for the rooms, times and events specified in the contract. Renter agrees to comply with all guidelines and policies as set forth in the agreement. If there are any changes to this agreement, Club Red reserves the right to require a new agreement to be approved by Club Red and the renter. Rental Rates Refundable damage deposit $200 Room rate $20/hour Monitor rate $10/hour/staffperson Payment/Other fees 1. Rental time includes setup and cleanup. Rental time is booked in ½ hour increments with a one-hour minimum. 2. All rentals are subject to availability. Club Red events have priority over rentals. 3. Monitor: A Club Red staff member will be provided to serve as a monitor at the discretion of the Club Red Director. Additional adult supervision may be required of the renter, at the discretion of the Club Red Director. Monitor fees will be covered by the renter. 4. Cleanup fees and damage deposits: Renters must leave rooms in at least as good condition as they found them. Any individual or organization that does not comply with this will be charged a minimum $20 cleaning charge billed at $20/hour/staffperson plus any damage/re-supply costs. A walk through of the facility with a Club Red staff member will be required before and after the event. 5. Cancellation of the agreement: Club Red staff reserves the right to discontinue any rental contract if the activity proves disruptive to neighbors or concurrent users. The agreement can also be cancelled if the renter does not adhere to the terms of the contract. Renters who violate the terms of their contract may be disqualified from future rentals at Club Red. Liability 1. If Club Red is destroyed or damaged by fire, extreme weather event or any other situation out of Club Red’s control, this agreement will be null and void and renter will receive a full refund. However, Club Red will not be responsible for any incidental or consequential losses resulting from the cancellation of this agreement. 2. Renters are not required to carry their own liability insurance; however, each renter is required to use the building responsibly and adhere to fire, safety and health codes, including maximum occupancy regulations. 3. The renter assumes liability for loss, theft, and property damage or personal injury and shall be responsible for the payment of any all damages to the building, furnishings, fixtures or equipment, whether caused by the lessee or any members of the rental party even to the extent that damage exceeds deposit. Policies/Code of Conduct 1. Supervision: An adult must be present at all times. If sufficient adult supervision cannot be maintained Club Red reserves the right to require a Club Red staff member to act as a monitor. Renter will be charged for staff member time at the stated monitor rate. 2. Multi-use: Club Red is a located in a public facility, with simultaneous users. Renters are required to ensure that attendees refrain from running, remain in the areas rented, clean up space after use, and are courteous to other renters. The signer of the rental agreement is responsible for the attendees’ behavior, not the Club Red Monitor. 3. Storage: No apparatus, furniture, or equipment other than what was disclosed in the Rental Contract is to be moved into Club Red without prior approval from Club Red staff. These items must be properly removed after use. The Club Red Director may consider requests for exceptions or special circumstances. 4. Set up: Doors and hallways may not be blocked due to fire code regulations; combustibles should not be places near entrances or exits (this includes decorations). If Club Red staff asks for something to be moved, renter must comply with the request. 5. Ramp access: Club Red will provide wheelchair access when needed, please indicate before the event if this will be required. 6. Noise: Please do not leave doors or windows open during louder events. The sound can easily carry. Moab City’s noise ordinance goes into effect at 10 p.m. All events must end prior to midnight. 7. Gym access: Arrangements can be made ahead of time for renter to have access to the Center Street Gym pending there are no previously scheduled events. An adult must always be present in the gym when it is being used. If an adult cannot be present or renter does not want access to the gym Club Red staff will lock up the gym. 8. Computer room: The computer room will be locked up during events and it is the renter’s responsibility to keep attendees out of this area. 9. Lock up: Renters must close windows, close and lock fire doors and front door at the end of their event. 10. Alcohol: No alcohol or drugs are allowed in or around Club Red or the Center Street Gym facility. The City will permit access to Club Red upon execution of a contract with full and specific disclosures and payment of rental fees as specified in rental agreement. I agree to the following terms for renting at Club Red. I understand that if these terms are not followed, Club Red reserves the right to refuse rental to me and/or my organization in the future and can cancel the current rental agreement with no refund. Renter Signature______________________________ Date_______________ ADM-MEM-09-10-003 To: Honorable Mayor and City Council From: Donna Metzler, City Manager Date: October 9, 2009 Subject: Consulting Service Agreement with Montgomery Watson Harza for the Wastewater Facilities Master Plan Please find attached a Consulting Services Agreement between the City of Moab and Montgomery Watson Harza (MWH). You will also find attached a cost proposal and a Scope of Services. City staff asked Nathan Zaug, who is fulfilling Al Anderson’s role with MWH after Mr. Anderson died last year, to develop a cost proposal to analyze the facility deficiencies at the plant that are causing the plant’s occasional permit violations during the winter months, and to provide an alternatives analysis for solving the issue(s). In the process of developing the proposal, and in discussion with the State of Utah Division of Water Quality, the parties determined that the best course of action would be to complete the Facilities Master Plan initiated by Mr. Anderson a few years ago. The Facilities Master Plan would accomplish the needed analysis as well as provide necessary information to obtain funding from the State Division of Water Quality for improvements to the plan.The attached cost proposal and Scope of Services outlines the agreed upon scope of services and cost for performing this work. Please be advised that this proposal has undergone significant scrutiny and revision by city staff and the State of Utah and reflects a significant cost reduction from the original cost proposal. City staff members, including the City Manager, the Public Works Director and the City Engineer are in full concurrence with the scope of services and the proposed cost. Mark Sovine from the Grand Water and Sewer Service Agency was also involved in the discussions, since the Agency would be partially responsible for the cost of improvements to remedy any problems that are identified. The cost of the work is set at a not-to- exceed amount of $56,426. You will recall that MWH is the engineering company that has been providing technical support for issues related to the Moab Wastewater Treatment Plant (WWTP) for approximately 60 years. MWH has provided exemplary services for the City and their staff is intimately familiar with the history and operation of the plant. For this reason, I recommend that the City Council approve this agreement without seeking competitive proposals for the work. Approving the agreement would constitute approval of an exception to the City’s purchasing policy for this purchase only. I recommend approval of the Consulting Service Agreement as presented. Thank you for your consideration. City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 Mayor: David L. Sakrison Council: Kyle Bailey Jeffrey A. Davis Sarah Bauman Gregg W. Stucki Rob Sweeten Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) ® MWH CONTRACT No.___________________________ CONSULTING SERVICES AGREEMENT [Salary Cost] This agreement (“Agreement”), with an effective date of __________, 2009, is by and between the City of Moab, Utah (“CLIENT”) and MWH Americas, Inc. (“CONSULTANT”). In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1 SCOPE OF SERVICES 1.1 The services to be performed by CONSULTANT for CLIENT under this Agreement (“Services”) are set out in Attachment A (Scope of Services), incorporated herein by reference. The Services are to be performed in support of the project identified in Attachment A (“Project”). 2 COMPENSATION 2.1 CLIENT shall pay compensation (“Compensation”) to CONSULTANT for the Services at the actual salary (inclusive of personal paid time off) for time directly chargeable to the Project times a multiplier of 299% to cover overhead, unemployment , excise and payroll taxes, contributions for social security, retirement, medical, unemployment insurance and other employee benefits (“Salary Cost”). The maximum amount not to be exceeded of compensation shall be $56,426 unless changed by amendment as prescribed under Article 7 of this agreement. 2.2 Reimbursable expenses attributable to the Project shall include: 2.2.1 Living and traveling expenses of employees when away from the home office on business connected with the Services; 2.2.2 An associated project cost (“APC”) rate for telecommunications, postage, computers, word processors, incidental photocopying, and related equipment in the amount of $ 9.80 per labor hour; 2.2.3 The costs of reproduction, printing and binding applicable to the Project; 2.2.4 A CAD rate in the amount of $ 18.43 per computer aided design/drafting hour to cover the hardware, software and related expenses of CAD; and 2.2.5 The actual cost of outside and subcontracted services identifiable to the Project at the rate of 1.1 times actual cost. 2.3 Charges for Services provided by CONSULTANT’s approved water quality laboratory shall be in accordance with the published laboratory fee schedule in effect at the time the services are furnished. 2.4 CLIENT will pay CONSULTANT additional compensation for labor and expenses incurred by CONSULTANT in responding to or and assisting with any audit required by CLIENT, or any federal, state and local government agencies. The basis of payment will be the CONSULTANT’s normal commercial rate for such services unless otherwise defined by an amendment to this Agreement. 2 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) 3 INVOICING AND PAYMENT 3.1 CONSULTANT shall submit its standard monthly invoice describing the work performed and expenses incurred during the preceding month. CLIENT shall make payment of all undisputed portions of such invoice and provide written justification for the withholding of any disputed portions to CONSULTANT within 30 calendar days after receipt of CONSULTANT's monthly invoice. 3.2 Payment of all Compensation due CONSULTANT pursuant to this Agreement shall be a condition precedent to CLIENT’s use or reliance upon any of CONSULTANT's professional services or work products furnished under this Agreement. 3.3 In the event payment for the Services has not been made within 60 calendar days from the date of the invoice, CONSULTANT may, after giving 7 calendar days written notice and without penalty or liability of any nature, and without waiving any claim against CLIENT, suspend all or any part of the Services. In order to defray carrying charges resulting from delayed payments, simple interest at the rate of 1.5% per month (18% per annum), not to exceed the maximum rate allowed by law, shall be added to the unpaid balance of each invoice. The interest period shall commence 30 calendar days after the date of the invoice. Payments shall first be credited to interest and then to principal. 3.4 Electronic payment may be made to the following address: Bank name Wells Fargo Bank address 1000 Lakes Drive, Suite 250 West Covina, CA 91790 Bank contact Millie Pham 626/919-6602 Beneficiary MWH Americas, Inc. Beneficiary a/c 4945081503 ABA routing 121000248 3.5 Mail / Lock Box MWH Americas, Inc. Dept. 2728 Los Angeles, CA 90084-2728 4 PERIOD OF PERFORMANCE 4.1 This Agreement shall have an effective date as set forth above and shall remain in effect until December 31, 2011 unless terminated earlier pursuant to this Agreement. 5 CLIENT’S RESPONSIBILITIES 5.1 CLIENT shall designate a person to act as CLIENT's representative with respect to this Agreement. Such person will have complete authority to transmit instructions, receive information and interpret and define CLIENT's policies and decisions. 5.2 CLIENT shall furnish to CONSULTANT all applicable information and technical data in CLIENT's possession or control reasonably required for the proper performance of the Services. CLIENT shall also disclose to CONSULTANT hazards at the project site (“Site”) which pose a significant threat to human health or the environment. CONSULTANT shall be entitled to reasonably rely upon the information and data provided by CLIENT or obtained from generally acceptable sources within the industry without independent verification except to the extent such verification is expressly included in the Scope of Work. 3 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) 5.3 CLIENT shall examine all studies, reports, sketches, drawings, specifications, and other documents presented by CONSULTANT, seek legal advice, the advice of an insurance counselor, or other consultant(s), as CLIENT deems appropriate for such examination. If any document requires CLIENT to approve, comment, or to provide any decision or direction, such approval, comment, decision or direction shall be provided within a reasonable time within the context of the schedule for the Services (“Project Schedule”). 5.4 CLIENT shall arrange for access to and make all provisions for CONSULTANT to enter upon public and private property as required for CONSULTANT to properly perform the Services. 5.5 CLIENT shall obtain, where applicable, the following: 5.5.1 All published advertisements for bids; 5.5.2 All permits and licenses that may be required of CLIENT by local, state, or federal authorities; 5.5.3 All necessary land, easements, and rights-of-way; 5.5.4 All items and services not specifically covered by the terms and conditions of this Agreement. 5.5.5 CLIENT shall pay for any costs associated with the above items. 5.6 If the Services involve a construction phase of the Project, CLIENT shall require all construction contractor covered by the CLIENT’s contracts related to the Project, to defend, indemnify and hold CONSULTANT harmless to the same extent that the contractor is obligated to defend, indemnify and hold CLIENT harmless and also require the contractor to add CONSULTANT as an additional insured on the contractor’s Commercial General Liability and Auto Liability insurance policies applicable to the Project. CLIENT shall also require the construction contractor to assume sole and complete responsibility for Project site health and safety during the course of construction, including but not limited to the safety of all persons and property related to the Project. 6 CONSULTANT'S RESPONSIBILITIES 6.1 CONSULTANT shall designate a project manager for the performance of the Services. 6.2 CONSULTANT shall perform the Services as an independent contractor and not as CLIENT’s agent or employee. CONSULTANT shall be solely responsible for the compensation, benefits, contributions and taxes, if any, of its employees and agents. 6.3 The standard of care applicable to CONSULTANT’s Services will be the degree of skill and diligence normally employed by professional consultants performing the same or similar services at the time and location said Services are performed. CONSULTANT will re-perform any Services not meeting this standard without additional compensation. 6.4 CONSULTANT may, during the course of its Services, prepare opinions of the probable cost of construction. CLIENT acknowledges, however, that CONSULTANT has no control over costs of labor, materials, competitive bidding environments and procedures, unknown field conditions, financial and/or market conditions or other factors affecting the cost of the construction and the operation of the facilities, all of which are beyond CONSULTANT’s control and are unavoidably in a state of change. CLIENT therefore acknowledges that CONSULTANT cannot and does not make any warranty, promise, or representation, either express or implied, that proposals, bids, opinions of probable construction costs, or cost of operation or maintenance will not vary substantially from its probable cost estimates. 4 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) 6.5 When CONSULTANT provides on-site monitoring personnel during construction as part of its Services, the on-site monitoring personnel will notify CLIENT of any observed defects in the Work; will otherwise make reasonable efforts to guard CLIENT against defects and deficiencies in the work of the contractor(s) and will help to determine if the provisions of the contract documents are being fulfilled. Providing on-site monitoring personnel will not, however, cause CONSULTANT to be responsible for those duties and responsibilities which belong to the construction contractor, and which include, but are not limited to, full responsibility for the means, methods, techniques, sequences and progress of construction, and the health and safety precautions incidental thereto, and for performing the construction in accordance with the contract documents. 6.6 In addition to or in lieu of on-site personnel, CONSULTANT’s off-site staff may periodically visit the Project site as part of its Services. Such periodic visits and any observations made by CONSULTANT during such periodic visits shall not make CONSULTANT responsible for, nor relieve the construction contractor of the sole responsibility for all construction means, methods, techniques, sequences, and progress of construction, and the health and safety precautions incidental thereto, and for performing the construction in accordance with the contract documents. 7 CHANGE ORDERS 7.1 CLIENT or CONSULTANT may, from time to time, request modifications or changes in the Services. To the extent that the Services to be performed by CONSULTANT has been affected by such change, CONSULTANT's Compensation and Project Schedule shall be equitably adjusted. All changes shall be set forth in a written Change Order in the form of Attachment B, incorporated herein by reference, and executed by both parties. 8 FORCE MAJEURE 8.1 Neither party shall be responsible for a delay in its performance under this Agreement, other than a delay in payment for Services already performed, if such delay is caused by extraordinary weather conditions or other natural catastrophes war, terrorism, riots, strikes, lockouts or other industrial disturbances, acts of any governmental agencies or other events beyond the reasonable control of the claiming party. CONSULTANT shall be entitled to an equitable adjustment to the Compensation and the Project Schedule as a result of any such delay. 9 CONFIDENTIALITY 9.1 CONSULTANT shall treat as confidential and proprietary all information and data delivered to it by CLIENT. Confidential information shall not be disclosed to any third party, other than CONSULTANT’s subcontractors or subconsultants, during or subsequent to the term of this Agreement. Nothing contained herein shall preclude CONSULTANT from disclosing information or data: (i) in the public domain without breach of this Agreement; (ii) developed independently by CONSULTANT; or (iii) where disclosure or submission to any governmental authority is required by applicable statutes, ordinances, codes, regulations, consent decrees, orders, judgements, rules, and all other requirements of any and all governmental or judicial entities that have jurisdiction over the Subcontracted Services (“Law”), but only after written notice has been received by the CLIENT. 5 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) 10 RIGHTS IN DATA 10.1 All right, title and interest in and to the work products provided by CONSULTANT to CLIENT shall be the property of CLIENT (“Work Product”). Methodologies, process know-how and other instruments of service used to prepare the Work Product shall remain the property of CONSULTANT. Any modification or reuse of the Work Product without written verification or adaptation by CONSULTANT for the specific purpose intended will be at CLIENT’s sole risk and without liability or legal exposure to CONSULTANT or to CONSULTANT'S subcontractors and subconsultants. 11 INSURANCE 11.1 CONSULTANT will furnish to CLIENT copies of insurance certificates evidencing that it maintains the following coverages while performing Services, subject to the terms and conditions of the policies: TYPE AMOUNT Workers Compensation Statutory Employers' Liability $1,000,000 policy limit Commercial General Liability $1,000,000 Automobile Liability $1,000,000 Professional Liability $1,000,000 11.2 CONSULTANT will furnish CLIENT with certificates of insurance verifying the above referenced coverages and stating that the insurance carrier will provide CLIENT with thirty days prior written notice of insurance cancellation or reduction below the above listed requirements. CONSULTANT shall list CLIENT as an additional insured on the Commercial General Liability and the Automobile Liability insurance. 12 INDEMNITY 12.1 CONSULTANT agrees to indemnify CLIENT, its officers, directors and employees, from loss or damage for bodily injury or property damage, (“Claims”), to the extent caused by the negligence of CONSULTANT in the performance of the Services. This obligation to indemnify CLIENT shall not impose any obligation on CONSULTANT that exceeds the Limitation of Liability provisions set forth below. 12.2 IN NO EVENT SHALL CONSULTANT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING BUT NOT LIMITED TO LOST PROFITS OR INTERRUPTION OF BUSINESS) ARISING OUT OF OR RELATED TO THE SERVICES PROVIDED UNDER THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 13 LIMITATION OF LIABILITY 13.1 IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO BOTH THE CLIENT AND CONSULTANT, THE PARTIES AGREE, TO THE FULLEST EXTENT PERMITTED BY LAW, TO LIMIT THE AGGREGATE LIABILITY OF CONSULTANT, ITS PARENT, AFFILIATES AND SUBCONTRACTORS, AND THEIR RESPECTIVE DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS, TO $50,000 OR THE COMPENSATION FOR THE SERVICES, WHICHEVER IS GREATER. THIS LIMITATION OF LIABILITY SHALL APPLY TO ALL SUITS, CLAIMS, ACTIONS, LOSSES, COSTS (INCLUDING LEGAL FEES) AND DAMAGES OF ANY NATURE ARISING FROM OR RELATED TO THIS AGREEMENT AND WITHOUT REGARD TO THE LEGAL THEORY UNDER WHICH SUCH LIABILITY IS IMPOSED. 6 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) 13.2 CONSULTANT MAY AGREE, AT CLIENT’S REQUEST, TO INCREASE THIS LIMITATION OF LIABILITY TO A GREATER SUM IN EXCHANGE FOR A NEGOTIATED INCREASE IN CONSULTANT’S FEE. ANY INCREASE IN THIS LIMITATION OF LIABILITY MUST BE IN WRITING AS A FORMAL AMENDMENT TO THIS AGREEMENT AND MUST BE SIGNED AND DATED BY AUTHORIZED REPRESENTATIVES OF EACH PARTY. ANY ADDITIONAL CHARGE FOR HIGHER LIABILITY IS CONSIDERATION FOR THE GREATER RISK ASSUMED BY CONSULTANT AND IS NOT A CHARGE FOR ADDITIONAL INSURANCE. 13.3 BY ENTERING INTO THIS AGREEMENT, THE PARTIES ACKNOWLEDGE THAT THIS LIMITATION OF LIABILITY CLAUSE HAS BEEN REVIEWED, UNDERSTOOD, IS A MATERIAL PART OF THIS AGREEMENT, AND EACH PARTY HAS HAD THE OPPORTUNITY TO SEEK LEGAL ADVICE REGARDING THIS PROVISION. 14 PREEXISTING CONDITIONS 14.1 CLIENT hereby understands and agrees that CONSULTANT has not created nor contributed to the creation or existence of any hazardous or toxic substances, wastes or materials (“Hazardous Substances”) at or related to the Project site or in connection with or related to this Agreement. The compensation to be paid CONSULTANT for the Services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such Hazardous Substances. Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold CONSULTANT, its officers, directors, employees, and consultants, harmless from and against any and all claims, damages, and expenses, whether direct, indirect, or consequential, including but not limited to attorney's fees and court costs, arising out of, or resulting from the threatened or actual release of Hazardous Substances (“Release”), except to the extent that such Release is caused by the negligence of CONSULTANT. Nothing contained within this Agreement shall be construed or interpreted as requiring CONSULTANT to assume the status of a generator, arranger, transporter or as a storage, treatment or disposal facility as those terms appear within applicable Law. 15 SUSPENSION 15.1 CLIENT may, at any time and without cause, suspend the Services of CONSULTANT, or any portion thereof for a period of not more than 90 days by notice in writing to CONSULTANT. CONSULTANT shall resume the Services on receipt from CLIENT of a written notice of resumption of the Services. If such suspension causes an increase in CONSULTANT’s cost or a delay in the performance of the Services, then an equitable adjustment shall be made to the Compensation and Project Schedule, as appropriate. In the event that the period of suspension exceeds 90 days, the contract time and compensation are subject to renegotiation. 16 TERMINATION 16.1 CLIENT may terminate all or part of this Agreement for CLIENT’s convenience by providing 10 days written notice to CONSULTANT. In such event, CONSULTANT will be entitled to Compensation for the Services performed up to the effective date of termination plus compensation for reasonable termination expenses. CONSULTANT will not be entitled to compensation for profit on Services not performed 17 DISPUTES RESOLUTION – ARBITRATION 17.1 Any dispute arising between the parties concerning this Agreement or the rights and duties of either party in relation thereto shall first be submitted to a panel consisting of at least one representative of each party who shall have the authority to enter into an agreement to resolve the dispute. The disputes panel shall be conducted in good faith, either physically or electronically, within two weeks of a request by either party. 7 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) No written, verbal or electronic representation made by either party during the course of any panel proceeding or other settlement negotiations shall be deemed to be a party admission. 17.2 If the panel fails to convene within two weeks, or if the panel is unable to reach resolution of the dispute, then either party may submit the dispute for binding arbitration to be held in accordance with the Construction Industry Rules of the American Arbitration Association (“Association”) in effect at the time that the demand for arbitration is filed with the Association. Either party may file in the manner provided by the Rules of the Association, a Demand for Arbitration at any time. The arbitrator or arbitrators appointed by the Association shall have the power to award to either party to the dispute such sums, costs, expenses, and attorney’s fees as the arbitrator or arbitrators may deem proper. 18 NOTICE 18.1 Any notice or communication required or permitted by this Agreement shall be deemed sufficiently given if in writing and when delivered personally or 48 hours after deposit with a receipted commercial courier service or the U.S. Postal Service as registered or certified mail, postage prepaid, and addressed as follows: CLIENT City of Moab 217 East Center Street Moab, Utah 84532 Attn: Donna Metzler, City Manager CONSULTANT MWH Americas, Inc. 10619 South Jordan Gateway, Suite 100 South Jordan, Utah 84095 Attn: F. Michael DeDen, Vice President or to such other address as the party to whom notice is to be given has furnished to the other party(ies) in the manner provided above. 19 SURVIVAL OF CONTRACT TERMINATION 19.1 The Articles relating to Indemnification, Limitation of Liability, Preexisting Conditions, Data Rights, Confidentiality, Governing Law and Venue shall survive completion of the Services, payment in full of the Compensation and termination of this Agreement. 20 MISCELLANEOUS 20.1 Governing Law. The validity, construction and performance of this Agreement and all disputes between the parties arising out of this Agreement or as to any matters related to but not covered by this Agreement shall be governed by the laws, without regard to the laws as to choice or conflict of laws, of the State where the Project is located. 8 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) 20.2 Assignment. Neither this Agreement nor any rights under this Agreement may be assigned by any party, other than to a party’s affiliate, parent or subsidiary, without the prior written consent of the other party(ies). 20.3 Binding Effect. The provisions of this Agreement shall bind and inure to the benefit of the parties and their respective successors and permitted assigns. 20.4 Parties in Interest. Nothing in this Agreement, expressed or implied, is intended to confer on any person or entity other than the parties any right or remedy under or by reason of this Agreement. 20.5 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement. 20.6 Amendment and Waiver. This Agreement may be amended, modified or supplemented only by a writing executed by each of the parties. Any party may in writing waive any provisions of this Agreement to the extent such provision is for the benefit of the waiving party. No action taken pursuant to this Agreement shall be deemed to constitute a waiver by that party of any other party’s compliance with provisions of this Agreement. No waiver by any party of a breach of any provision of this Agreement shall be construed as a waiver of any subsequent or different breach, and no forbearance by a party to seek a remedy for noncompliance or breach by another party shall be construed as a waiver of any right or remedy with respect to such noncompliance or breach. 20.7 Venue, Jurisdiction and Process. The parties agree that any arbitration proceeding arising out of this Agreement or for the interpretation, performance or breach of this Agreement, shall be instituted in the County where the Project is located, and each party irrevocably submits to the jurisdiction of such proceeding and waives any and all objections to jurisdiction or venue that it may have under the laws of that state or otherwise in such proceeding. 20.8 Severability. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and this Agreement shall be construed in all respects as if any invalid or unenforceable provision were omitted. 20.9 Preparation of Agreement. All provisions of this Agreement have been subject to full and careful review by and negotiation between CONSULTANT and CLIENT. Each such party has availed itself of such legal advice and counsel as it, respectively, has deemed appropriate. The parties hereto agree that neither one of them shall be deemed to be the drafter or author of this Agreement, and in the event this Agreement is subject to interpretation or construction by a court of law or panel of arbitration, such court or panel shall not construe this Agreement or any portion hereof against either party as the drafter of this Agreement. 20.10 Entire Agreement. This Agreement embodies the entire agreement and understanding between the parties pertaining to the subject matter of this Agreement, and supersedes all prior agreements, understandings, negotiations, representations and discussions, whether verbal or written, of the parties, pertaining to that subject matter. 9 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) CLIENT CITY OF MOAB By: David L. Sakrison Mayor Date:_____________________________ Attest: Rachel Ellison City Recorder CONSULTANT MWH ______________________________________ F. Michael DeDen, Vice President Date: __________________________________ 10 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) Attachment A SCOPE OF SERVICES 1. PROJECT DESCRIPTION The Services to be performed by CONSULTANT shall be as follows: See Attached Scope of Services 2. PROJECT SCHEDULE Facilities Master Plan will be completed by December 31, 2009 contingent on execution of the contract by October 13, 2009. 11 Consulting Services Agreement [Salary Cost] (Rev. 1-14-2008) Attachment B CHANGE ORDER Contract No. _________________ Change Order No. _________________ Effective Date _________________ In accordance with Article 7 of the Consulting Services Agreement (Salary Cost) dated ________________, 20__ (“Agreement”) between __________________________________ (“CLIENT”) and MWH AMERICAS, INC. (“CONSULTANT”), this Change Order modifies the Agreement as follows: 1. Change in Services: _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ 2. Change in time of Performance (attach schedule if appropriate): _______________________________________________________________________________________ 3. Change in CONSULTANT’s Compensation: _______________________________________________________________________________________ All other terms and conditions remain unchanged. CLIENT CONSULTANT _______________________________________ ______________________________________ Signature Signature _______________________________________ ______________________________________ Name (Printed or Typed) Name (Printed or Typed) _______________________________________ ______________________________________ Date Date ADM-MEM-09-10-001 To: Honorable Mayor and City Council From: Donna Metzler, City Manager Date: October 9, 2009 Subject: Community Impact Board Prioritization List – Resolution #24-2009 As you may recall, the City of Moab adopts a Community Impact Board Prioritization List each year. This list is developed in conjunction with other CIB-eligible agencies. Upon receipt of an official list from each eligible agency within the County, Grand County will adopt a County-wide list. Please note that, as in years’ past, the City places items on the CIB list for which we may seek funding from a number of different sources, not just CIB. Any funding request that goes through the Southeastern Utah Association of Local Governments (such as CDBG and CIB applications) should be listed on the CIB prioritization list. You will also note a couple of joint City/County projects are shown on the list this year. I recommend that the City Council approve the list as shown in Resolution #24-2009. Thank you for your consideration. City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 Mayor: David L. Sakrison Council: Kyle Bailey Jeffrey A. Davis Sarah Bauman Gregg W. Stucki Rob Sweeten Resolution #24-2009 Page 1 Resolution #24-2009 A RESOLUTION APPROVING THE CITY OF MOAB 2009-2010 PERMANENT COMMUNITY IMPACT FUND BOARD (CIB) COMPREHENSIVE PROJECTS LIST WHEREAS, the City of Moab shall approve, on a yearly basis, the consolidated list of projects to be submitted and reviewed for CIB funding, and shall rate and approve funding priorities for all City projects submitted to the CIB for funding. NOW THEREFORE, we, the Governing Body of the City of Moab do hereby resolve to approve the Community Impact Board Fund (CIB) project list for 2009-2010 as follows: Applicant Priority Entity Project Description Estimated Total Cost Funding Sources CIB Request A Short Term Submittal: February 2010 Grand County/City of Moab Regional Planning Study $250,000 CIB Grant A Short Term Submittal: June 2010 City of Moab Highway 191 Gateway Plan/Storm Water Drainage Improvements $1,200,000 City State Parks Scenic Byway Federal $600,000 (grant/loan) A Short Term Submittal: October 2010 Grand County/City of Moab Affordable Housing Projects TBA CIB Federal Private CDBG TBA A Short Term Submittal: October 2010 Grand County/City of Moab Lions Park Restoration $950,000 Federal ($750,000) $200,000 A Medium Term Submittal: June 2011 Moab City Storm Drainage, Detention Basins, Out Fall $6,000,000 City/ Division of Water Quality $3,000,000 (loan) C Medium Term Submittal: 2019 Grand County/City of Moab Convention Center/Business Campus. Resource Center TBA CIB TBA This resolution shall take effect immediately upon passage. Passed and adopted by action of the Governing Body of the City of Moab in open session this 13th day of October, 2009. CITY OF MOAB By: David L. Sakrison Mayor Attest: Rachel Ellison City Recorder ADM-MEM-09-10-005 To: Honorable Mayor and City Council From: Donna Metzler, City Manager Date: October 9, 2009 Subject: Revision to Personnel Policies and Procedure Manual The City of Moab follows the guidelines of the Utah State Retirement System (URS) for the retirement of city employees. URS has provisions for public safety employees to continue employment after retirement. URS also has special provisions for sheriffs, chiefs of police and the Commissioner of Public Safety with respect to limitations on post-retirement employment. The City’s Chief of Police retired on July 2005, under the guidelines of the URS “Post- Retirement Employment” guidelines dated 1/2004. The Chief of Police’s retirement application materials were submitted in May, 2005. Unbeknownst to the City, URS changed their guidelines effective July 1, 2005. URS did not publish a new guidelines brochure for post- retirement employment until June, 2007. Please see copies of the relevant brochures, as well as some other general information. The City, having no other post-retirement employees, had no reason to be familiar with the new guidelines. The 2004 guidelines provide that “required payments to a defined contribution plan also apply to an elected sheriff... and to an appointed chief of police....” Based on this guideline being in effect at the time of application for retirement (May, 2005), the City has been making payments into a defined contribution plan for the City Police Chief since his retirement in July, 2005. The 2005 guidelines, published in 2007 and made known to the City of Moab in 2009, provide that: “required payments to a defined contribution plan do not apply to...the commissioner of public safety, an elected sheriff...and to an appointed chief of police...” Recent conversations with URS about this situation indicate that the City may make such contributions, and that many cities have chosen to do so. Since our Chief of Police retired under the understanding that these payments would be made by the City, and since these payments have been made since 2005, I recommend that the City adopt a policy to continue to make such payments. There is no change to the budget required for this policy, since the City has been making these payments since 2005. Thank you for your consideration. City of Moab 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 Mayor: David L. Sakrison Council: Kyle Bailey Jeffrey A. Davis Sarah Bauman Gregg W. Stucki Rob Sweeten Resolution #23-2009 Resolution #23- 2009 A RESOLUTION REVISING THE CITY OF MOAB PERSONNEL POLICIES AND PROCEDURES MANUAL WHEREAS, the Utah State Retirement System sets forth guidelines regarding the procedures for post-retirement employment; and WHEREAS, the City of Moab follows said guidelines; and WHEREAS, the City of Moab has been following Utah Retirement System guidelines for payments to a defined contribution plan for post-retirement employees, as revised January 1, 2004; and WHEREAS, the January 1, 2004 guidelines called for required employer payments to a defined contribution plan for post-retired employees; and WHEREAS, the City has been making payments to a defined contribution plan for a post-retirement employee since approximately August, 2005; and WHEREAS, the City of Moab became aware in September, 2009 that the Utah Retirement System guidelines for payments to a defined contribution plan for post-retirement employees changed in July, 2005 without notice to the City of Moab; and WHEREAS, the June 2007 guidelines provide that payments to a defined contribution plan for certain post- retirement employees are now voluntary and not required; and WHEREAS, the City of Moab wishes to continue to make payments to a defined contribution plan for certain post-retirement employees; and WHEREAS, the City of Moab would like to establish this practice in the City of Moab Personnel Policies and Procedures Manual. NOW THEREFORE, WE, THE GOVERNING BODY OF THE CITY OF MOAB, do hereby revise the City of Moab Personnel Policies and Procedures Manual Section to read as follows: 7.23 Retirement Employees may retire from service by complying with the conditions of the retirement system. For exempt status post-retirement employees who retired prior to August 15, 2005, the City shall make a payment to a defined contribution plan in the same manner as provided for by Utah Retirement System guidelines for non-exempt status post-retirement employees. This resolution shall take effect immediately upon passage. Passed and adopted by action of the Governing Body of the City of Moab in open session this 13th day of October, 2009. CITY OF MOAB By: David L. Sakrison Mayor Attest: Rachel Ellison City Recorder